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Town of Pittsfield, Vermont
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Minutes of the Pittsfield School Board of Directors' Meeting    December 13, 2017, 7 p.m.

12/27/2017

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PITTSFIELD SCHOOL BOARD OF DIRECTORS' MEETING
Wednesday, December 13, 2017, at 7:00 p.m.
Pittsfield Town Office Building
 
Minutes
 
1. Call to Order: Betty Warner, Tonia Mears, Kelly Ziegler, Dana Decker, Kris, Ray and A.J. present when Kris calls meeting to order at 7:05 p.m. 

2. Amendments to the Agenda: None.
 
3.  Approve Minutes of Previous Meeting: November 8, 2017, Kris moves to approve and A.J. seconds, approved unanimously. 
​
4.  Community Engagement/Public Comment:  Tonia Mears discusses her letter to the PSB i.e., options for use of town education funds. We discuss that each student who does not have their high school diploma and is attending an accredited school should have a right to at least the statewide average tuition paid to the school. A.J. moves to pay for the tuition when we get a bill directly from the school because we think that is what the law requires and has been the practice of the board.  Ray seconds and Kris approves unanimously.  If this process does not work, Tonia will report back and A.J. will look for alternatives to resolve the payment request.
 
5.      Action/Discussion Items
         □ New Business:
            o  Payment Orders #4:  Rutland City 2d semester 504 $6,905.93, 2d qtr secondary $3,650, Neuropsych and Concussion                      Mgmt. Assoc. SPED expense $4,700, Hartford secondary $2,040.77, Woodstock ½ tuition 20 secondary $109,860, KMS 13 29                 $127,455:  Total $254,611.70.  A.J. moves and Ray seconds, approved unanimously. 
 
          □ Old Business:
             o  Review and Approve Checkbook Reconciliation
             o  Discuss Act 46/49 Status:  Kris updates the group on the State Board of Ed that A.J. attended and notes that the SBE said                 our submission was insufficient and that the SBE wanted to maintain flexibility. We review the AOE recommendation where               they say the SBE will consider our proposal as an Act 46, Sect 9 proposal (stand-alone).  The AOE stated it was reasonable to               assume Pittsfield would not be required to join any other district.
 
6.      Reports: Ray reports on SU and WMUUD meeting December 11, 2017. Ray reports that the WMUUD is discussing intra district choice and the impacts that would have on the UD’s smaller schools.  Ray notes Pittsfield’s payment of full tuition to each UD school in addition to the Admin and SPED and EEE payments to the SU is somewhat of a double payment. We note that our costs to WCSU are much less than when we were with the now-defunct WNWSU.  But due to the UD recognizing this dynamic and being concerned about other similar issues, the UD is going to set district-wide elementary school tuition.  This will result in Killington Elementary and Woodstock tuition going up much more than in recent years.  Ray reports on various other aspects of the WCSU meeting (language proficiency program, etc.)
 
7.      Agenda Setting for January Meeting: preparation for Town Meeting, Update on finding replacement for A.J. on School Board; Budget setting.
 
8.      Adjournment:  Kris moves to adjourn at 8:45, Ray seconds and approved unanimously.
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Pittsfield School Board of Directors' Meeting Minutes               November 8, 2017

12/14/2017

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​PITTSFIELD SCHOOL BOARD OF DIRECTORS MEETING
Wednesday, November 8, 2017, at 7:00 p.m.
Pittsfield Town Office Building

Minutes

1. Call to Order:  Ray, A.J., Kris and Marion Abrams from the public quotes at 7:00 p.m..

2. Amendments to the Agenda: None.

3. Special Meeting Discussion on Act 46: Kris describes our effort to comply with Act 46/49 by joining with a new WCMUUD, the schools going to Woodstock high school. This agreement will allow us to maintain school choice and our school board but avoid being put in a different district by the State Board of Education.  Marion asks what arguments exist for not voting at the upcoming Pittsfield School District on November 28th.

4. Approve Minutes of Previous Meeting: October 11, 2017:  Kris moves to approve and A.J. seconds and the minutes approved unanimously. 

5. Community Engagement/Public Comment:  None.

6. Action/Discussion Items
  • New Business: Payment Orders: #3 Rutland City Schools 1st semester Stafford $518.93; Stockbridge ½ tuition 5 elem 2 prek $43,115.50; Rutland City partial payment 1st qtr $3,280.80; WCSU ctrl ofc assessment 2 of 5 $6000; Ironwood ½ tuition $7,565:  Total $60,480.23.  Ray moves to approve, A.J. seconds and approve unanimously.
  • Old Business: Review and Approve Checkbook Reconciliation: Ray moves to table this until next meeting as we do not have documents to review this month.

7. Reports:  Ray WCSU meeting report, the motion to approve the Pittsfield 3:1 side by side with the new WCMUUD was approved by vote.  

8. Agenda Setting for December Meeting: Act 46/49 update, Check book reconciliation from last month and this month, Payment Orders, etc. 

9. Adjournment:  Kris adjourns the meeting at 8:00 p.m.

Submitted by: A. J. Ruben
Approved: December 13, 2017 by Kris Sperber, Ray Rice
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Minutes of the October 11, 2017, Meeting of the Pittsfield School Board of Directors

10/17/2017

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PITTSFIELD SCHOOL BOARD OF DIRECTORS MEETING MINUTES
Wednesday, October 11, 2017, at 7:00 p.m.
Pittsfield Town Office Building

1. Call to Order: Kris and A.J. present, Ray excused out of state. Meeting commenced at 7:08 p.m.

2. Amendments to the Agenda:  None

3. Approve Minutes of Previous Meeting: September 6, 2017:  Kris moves to amend to correctly note that the payment order noted was #1, seconded by A.J. and approved, Kris moves to approve newly edited minutes, approved and A.J. seconds, approved unanimously.

4. Community Engagement/Public Comment:  None.

5. Action/Discussion Items
​□ New Business:
o  Payment Orders: No. 2. Lots of review of bills and Kris to follow up on several questionable payment requests.  #2 is as follows:  WCSU 1/5 assessment for central office $6000; Rutland City Schools 1st Qtr tuition $3,650 and 504 expenses $6,925.50; KMS ½ year tuition 2 students $15,130; WCSU prior year expense one student $2215.95; School Board member stipends $350 each (x3), Treasurer $200:  Total $35,171.45. Kris moves to approve, A.J. seconds, approved unanimously.  

 6.  Old Business:
o  Review and Approve Checkbook Reconciliation:  Kris moves to approve, A.J. seconds, approved unanimously.
o  Update on Act 46 Process:  Discuss our submission to the SBE and AOE to join the new Windsor Central Modified Unified Union School District (WCMUUSD) as a 3:1 where we would maintain our school board and school choice and avoid being “placed” into a different ED by the SBE under Act 46 if we did not have an approved plan.  See attached SBE submission. The towns from the WCMUUSD (Woodstock, Pomfret, Bridgewater, Reading, Plymouth and Killington) have already approved it.   The plan is to warn a meeting for the town prior to the November 30th deadline imposed by Act 46. The SBE is meeting on November 15th to consider our proposal and under Act 46 we must as a town vote to approve the plan, if the SBE has already approved it, before November 30th.  We discuss and agree that a 30 day warning is required and we plan to notify the town that we are voting to join the WCMUUSD as a 3:1 contingent upon the SBE approving the plan, and if no SBE approval, the meeting will consider other options.   A.J. moves and Kris seconds the plan to warn such a meeting as noted above and set the meeting for 7 pm Tuesday, November 28, 2017.  The agreed upon text of the warning is:
 
The citizens of Pittsfield who are legal voters in the Pittsfield Town School District are hereby warned and notified to meet at the Pittsfield Town Hall on Tuesday, November 28, 2017, at 7 PM to transact business:

Article 1.  To see if the Pittsfield School District will approve a proposal to join with the Windsor Central Modified Unified Union School District in a 3:1 side-by-side structure, in accordance with Act 49, section 3.
Article 2.   To do any other proper and necessary business.

 
7.  Reports: None.
 
8.  Agenda Setting for November Meeting:  Special Meeting Discussion on Act 46.
 
 9.  Adjournment: Kris called the meeting to a close at 8:00 p.m.
 
Minutes respectfully submitted by A.J. Ruben.
Approved: November 8, 2017 by Kris Sperber and A. J. Ruben
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Minutes of the September 6, 2017, Meeting of the Pittsfield School Board of Directors

9/12/2017

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​PITTSFIELD SCHOOL BOARD OF DIRECTORS MEETING
Wednesday, September 6, 2017, at 7:00 p.m.
Pittsfield Town Office Building

Minutes

1. Call to Order:  Kris and A.J. present, Ray excused for emergency.  Meeting called to order at 7:05 p.m.

2. Amendments to the Agenda: None.

3. Approve Minutes of Previous Meeting: August 9, 2017:  Kris moves to approve and A.J. seconds, approved unanimously.  

4. Community Engagement/Public Comment: None.

5. Action/Discussion Items
□ New Business:
o Payment Order #1:  RRMC Driver’s Ed 504 FY 2017 $1,816; Sharon Academy SPED FY 2017; WUHS SPED FY 2017 $24,303.50; Hartford School District ½ year FY 2017 $2,791.80; Sharon Academy ½ tuition 3 secondary students $22,695, Killington pre-K two students ½ year $1589:  Total $73,501.90.

□ Old Business:
o Review and Approve Checkbook Reconciliation:  Kris moves to approve and A.J. Seconds, approved unanimously.
o Update on Act 46 Process:  Kris discusses our effort to join Windsor Central Modified Union School District, Woodstock Killington Plymouth Bridgewater Pomfret and Redding (WCMUD for short).  Ray and Kris went to the WCSU board meeting and proposed us joining the WCMUD as a three by one, side by side and it was accepted by those school districts’ representative.  The current WCMUD schools will have elementary school choice within the MUD and all go to Woodstock Union Middle and High School and those towns are dissolving their individual school boards and creating a new WCMUD school board.   Pittsfield, by joining as a 3 by 1, will retain our own school board, and retain full school choice, and retain our own tax rate.    The WCMUD will form and will then have to vote to approve Pittsfield joining as a 3 by 1.  Kris reports WCMUD will have its organizational meeting on September 18th.  We will have to follow up with the WCMUD after their organizational meeting to get our 3 by 1 proposal on the agenda of the first full WCMUD meeting. Kris will contact the WCMUD about this. 

Kris and A.J. draft a proposal for 3:1, side by side and will share it with Ray and will attach it to these minutes. 

6. Reports: None as no WCSU representatives present. 

7. Discussion of proposed October 11, 2017- Special District meeting warning to be created for Act 46 strategy.

8. Adjournment:  Kris moves to adjourn at 8:30 p.m. approved unanimously.

Approved October 11, 2017
Kristin Sperber, AJ Ruben
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Minutes of the August 9, 2017, Meeting of the Pittsfield School Board of Directors

8/17/2017

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​PITTSFIELD SCHOOL BOARD OF DIRECTORS MEETING
Wednesday, August 9, 2017, at 7:00 p.m.
Pittsfield Town Office Building

Minutes

1. Call to Order: 7:10 p.m. Kris calls it to order with Ray, Kris and Richard Seaman present. 

2. Amendments to the Agenda: Sharon Academy Bill must be tabled until next meeting as we don’t have the bill here.

3. Approve Minutes of Previous Meeting: June 21, 2017 Ray moves and Kris seconds approval of these minutes, approved unanimously.

4. Community Engagement/Public Comment: None. 

5. Action/Discussion Items
     New Business
  •  Payment Orders: TSA payment order to be done next month. 

     Old Business:
  •  Review and Approve Checkbook Reconciliation.
  • Update on Act 46 Process:  Kris did not get to meet the new SU yet to discuss our single side by side proposal and will follow up on that in then next week or two.  We discuss how we’d need to have the following districts allow us to be a single side by side vote along with us to allow us to be a single side by side:  Woodstock, Pomfret, Bridgewater, Reading, Plymouth, and Killington.   We will try to get our proposal on the WCSU Board agenda and Kris will meet with the Superintendent by then too if possible.  Our plan would be to have a Town School District Meeting in October to be able to submit the proposal to the SBE by November.  

Ray moves to have a Special School District Meeting on Wednesday October 11th at 7 p.m. the Town Hall to discuss Act 46 plan to submit to the State Board of Education.  Kris seconds and approved unanimously.  Kris to follow up with Patti to warn the meeting 30 days in advance. 

6. Reports: Richard reports on FY 17 budget, less kids and more SPED reimbursement contributed to a significant balance being brought forward…approximately $330k.  Audit starts next month for the SU.   The audit will acknowledge our town books (cash accounting) and the SU books (accrual). New Superintendent seems to be working well team building.  Kris asks to have the WCSU bills come to us twice year rather than once a year and Richard agrees.

7. Agenda Setting for September Meeting: Ray moves to have September regular school board meeting early, on September 6th at 7p.m..   Kris seconds and approved unanimously. 

8. Adjournment: Kris moves to adjourn at 8 p.m. and A.J. seconds and approved unanimously. 

Minutes respectfully submitted by A.J. Ruben
Approved September 6, 2017
​Kristin Sperber, AJ Ruben
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Pittsfield School Board of Directors' Meeting Minutes, May 10, 2017

5/16/2017

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PITTSFIELD SCHOOL BOARD OF DIRECTORS MEETING MINUTES
Wednesday, May 10, 2017, at 7:00 p.m.
Pittsfield Town Office Building

1.    Call to Order:  Ray, A.J. and Kris present, Kris calls the meeting to order at 7:05 p.m.

2.    Amendments to the Agenda:  None.

3.    Approve Minutes of Previous Meeting: April 5, 2017 Ray moves to approve, Kris seconds approved unanimously.  

4.    Community Engagement/Public Comment:  None.

5.    Action/Discussion Items
□    New Business:
o    Payment Orders:  #7  Killington Elementary 1/3 tuition 23 students $98,118; Woodstock UMHS 1/3 21 students $112,014; Killington SPED costs $62,398.93; Town of Pittsfield General Fund reimbursement for overpayment to ED, $25,574/81:  Total of $300,105.74.  Kris moves to approve and Ray seconds, approved unanimously.

□    Old Business:
o    Review and Approve Checkbook Reconciliation: Kris moves to accept, Ray seconds, approved unanimously.
o    Update on Jean Colver Scofield Award Process:  The Board received three applications for review.  After much discussion and reviewing the criteria, the Board agreed unanimously on a winner, and noted that all applicants were impressive and deserving and the decision was a difficult one and we wish all Pittsfield’s graduating Seniors the best in their futures!
o    Update on Act 46 Process:  We discuss that the legislature is likely to pass a law this week that will provide an option for Pittsfield to comply with the law by retaining choice and joining as a side by side with the impending WCSU ED (see below).  We expect to have clarity on the new law by next meeting and will determine if an alternative plan to the current plan (to ask for an exemption to the ED requirement) is available.

6.    Reports:  No Superintendent, no business manager present.  Ray reports WCSU board meeting from earlier this week.  Budgets were approved. Act 46 update on moving forward with consolidation. Barnard said no, but they think Plymouth will vote soon to move fully into the new ED.  No mention of Pittsfield during this last discussion.   Discussion on unifying a computer system for all schools within the SU.

7.    Agenda Setting for June Meeting: payment order, checkbook reconciliation, Act 46 update, Sofield Scholarship Update.  NOTE:  Next Meeting to be held on Wednesday June 21, 2017 NOT June 14th, same time.

8.    Adjournment:  Kris moves to adjourn at 8:15 p.m. and Ray seconds, approved unanimously.
    
Enclosures: Draft minutes from April 5, 2017  

Approved: June 21, 2017
By:  Kris Sperber, Ray Rice, AJ Ruben
​         
Next Scheduled Meeting: 
Pittsfield- Wednesday, June 21, 2017, at 7:00 P.M. at the Pittsfield Town Office Building
WCSU- Monday, June 12, 2017, at 6:00 P.M. in the WCSU Conference Room
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Minutes of the Meeting of the Pittsfield School Board of Directors,   April 5, 2017

4/11/2017

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PITTSFIELD SCHOOL BOARD OF DIRECTORS MEETING MINUTES
Wednesday, April 5, 2017, at 7:00 p.m.
Pittsfield Town Office Building

1.    Call to Order: Kris calls the meeting to order at 7:02 p.m. with Ray and A.J. in attendance. 

2.    Amendments to the Agenda: none. 

3.    Approve Minutes of Previous Meeting: March 22, 2017 Ray moves to approve and Kris seconds and approved unanimously.

4.    Community Engagement/Public Comment:  None.

5.    Action/Discussion Items
        □    New Business:
              o    Payment Orders:  #6 – Killington Elementary 1/3 tuition 23 students $98,141, Woodstock M/HS 1/3 tuition 21 students     $111,993, KMS ½ tuition 3 students $22,159.50, Rutland Public Schools 3rd and 4th Qtr for 4 students and Stafford Tech Tuition and 504 expenses $27,754.14, Killington Preschool ¼ 3 students $2,319, U.S. Treasury for annual federal tax returns $191.25 for a total of $262,557.89.  A.J. moves to approve, Kris seconds, approved unanimously.

         □    Old Business:
         o    Review and Approve Checkbook Reconciliation: After review, Kris moves to approve and Ray seconds, approved unanimously.
               o    Update on Jean Colver Scofield Award Process: We are waiting on the letters of application and will vote on them at our May meeting.
             o    Update on Act 46 Process:  A.J. updates on Senate bill passed today that should allow a choice district like ours to join with a non-choice educational district (like what is forming out of some districts that are part of the WCSU now) to comply with Act 46 requirements.  This will be confirmed when the bill is through a conference committee and/or signed by the Governor and we should have more clarity at next month’s meeting. 

6.    Reports: No WCSU representatives present. 

7.    Agenda Setting for May Meeting:  payment orders, check reconciliation, scholarship update, Act 46 update, WCSU reports. 

8.    Adjournment:  Kris moves to adjourn at 7:30p.m., approved unanimously.

Approved May 10, 2017
By: Kris Sperber, Ray Rice,  A.J. Ruben
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Minutes of the March 22, 2017, Meeting of the Pittsfield School Board of Directors

3/28/2017

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PITTSFIELD SCHOOL BOARD OF DIRECTORS MEETING
Wednesday, March 22, 2017, at 7:00 p.m.
Pittsfield Town Office Building

MINUTES of MEETING

1.    Call to Order: Kris calls the meeting to order at 7:10 p.m. with Ray and A.J. present. No representative from the WCSU present. 

2.    Elections and Appointments 
□    Officers 
o    Board Chair:  Ray moves to elect Kris as chair, A.J. seconds and approved unanimously.
o    Vice Chair: A.J. moves for Ray to be the vice chair and Kris seconds and approved unanimously.
o    Clerk:  Kris moves for A.J. to be clerk and Ray seconds and approved unanimously.

□    Operational decisions:
o    Approve meeting schedule, posting places, and designated newspaper(s): Kris moves to have meetings on the second Wednesday of the month (NOTE: a change from our current Tuesday meeting night) at 7p.m., except that the next meeting will be Wednesday April 5th (the first Wednesday of the month), Ray seconds and approved unanimously.
o    Discuss for Adoption the VSBA Code of Ethics: A.J. moves to adopt the Code and Ray seconds and approved unanimously.

3.    Amendments to the Agenda: none.

4.    Approve Minutes of Previous Meeting: February 14, 2017:  tabled until April meeting.

5.    Approve Annual Meeting Minutes: March 7, 2017:  Kris moves to approve after review and Ray seconds, approved unanimously. 

6.    Community Engagement/Public Comment:  none.

7.    Action/Discussion Items
□    New Business:
o    Payment Orders:  none. 
o    Town Meeting and/or Act 46 results:  Awaiting legislation such as S. 122. Kris will work on letter to our representative from PSB supporting Section 3 of this legislation.
o    Sharing of Approved FY18 WCSU School Calendar for informational purposes: tabled ‘til next meeting.   
□    Old Business:
o    Review and Approve Checkbook Reconciliation: tabled until next meeting.

8.    Reports: No WCSU reports

9.    Agenda Setting for April Meeting:  February 14th minutes review, update on Jean Colver Scofield Award process, update on Act 46 process, payment orders, checkbook reconciliation, reports from SU representatives.

10.    Adjournment:  Kris moves to adjourn at 7:45 p.m., approved unanimously. 

Submitted by A. J. Ruben
Approved on April 5, 2017, by Kris Sperber, Ray Rice, A. J. Ruben


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Pittsfield School District Warning: Annual Meeting, March 7, 2017, 10 a.m. at the Pittsfield Town Hall

3/1/2017

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​PITTSFIELD SCHOOL DISTRICT WARNING
The citizens of Pittsfield who are legal voters in the Pittsfield Town School District are hereby warned and
notified to meet at the Pittsfield Town Hall on Tuesday, March 7, 2017 to transact business:
Article 1. To elect a Moderator for the year ensuing.
Article 2. To hear and act upon the Auditor’s report.
Article 3. To see if the Pittsfield School District will vote to pay taxes in the same manner as the Town.
Article 4. To hear reports of the School Directors.
Article 5. Shall the voters of the Pittsfield School District approve a total budget in the amount of
$1,242,508 for the 2017-18 school year? It is estimated that this proposed budget will result in education
spending of $13,088 per equalized pupil. This projected spending is 15% lower than spending for the
current year.
Article 6. To elect a School Director for a three year term.
Article 7. To do any other proper and necessary business.
Dated at Pittsfield, Vermont this 17th day of January 2017.
Pittsfield School Board,
s/Ray Rice 2017
s/Kris Sperber 2018
s/AJ Ruben 2019
Received for record this 18th day of January, 2017 at 9:00 am.
Any individuals needing special accommodations can contact the Town Clerk’s Office at least two weeks
prior to the Town Meeting.
Notice to Voters
If you are not already a registered voter in the Town of Pittsfield, please register to vote if you are
eighteen or over, are a U.S. citizen, and a resident of this town. Eligible residents can register to vote at
the town office on any day prior to the election during regular business hours. Registration will also be
available at the Town Hall on Town Meeting Day.
For more information about Town Meeting, please contact the Town Clerk at 746-8170. Office Hours:
Tuesday, Wednesday and Thursday 9 am to 5 pm.
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DRAFT Minutes of the Pittsfield School Board of Directors' Meeting, Tuesday, February 14, 2017

2/16/2017

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​PITTSFIELD SCHOOL BOARD OF DIRECTORS
MEETING MINUTES
Tuesday, February 14, 2017, at 7:00 p.m.
Pittsfield Town Office Building
I. Call to Order: Kris calls meeting to order at 7:10 p.m. with Ray and A.J. excused with
proper warning.
II. Amendments to the Agenda – Kris moves to add “ Discuss Governor’s actions”, Ray
seconds, unanimous.
III. Approve Minutes of Previous Meeting: January 17, 2017. Ray moves to approve the
January 17 th minutes., Kris seconds, unanimous.
IV. Community Engagement/Public Comment: None.
V. Action/Discussion Items
● NEW BUSINESS
● Payment orders: None
● Governor’s actions are not having an affect as we are already down in our
budget this year. Going ahead with vote on Town Meeting Day as planned.
● OLD BUSINESS
● Update on Act 46: We are waiting to see the results from other Town Votes.
● Review and Approve Checkbook Reconciliation: None
VI. Reports: None
VII. Agenda Setting for March Meeting
VIII. Adjournment- Kris moves to adjourn at 7:45 p.m., seconded and unanimously approved.
Minutes respectfully submitted by Ray Rice
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