12/14/15 BOARD OF AUDITORS MINUTES
Present: Martha Beyersdorf, Erica Hurd and Patty Haskins
1. Meeting Called to order @ 1:10 PM.
2. Approved Minutes of November 30, 2015 Meeting with motion by Martha and 2nd by Erica. Printed out and signed minutes from 10/19, 11/2. Corrected 11/30/15, date was listed as 12/2 and signed. Gave to Patty.
3. Agenda Modifications – Martha emailed Jessica Fuster to inquire if she would be able to participate as an Auditor. She responded that she would get back to Patty on Fri 12/11. No response or participation as of this 4th meeting. We are proceeding without.
4a. Dropbox Questions/Concerns - We discovered that previous documents we had difficulty accessing (each computer showed different Dropbox screens) can be shared by right clicking on the title and selecting Share.
5. Town Report –
a. Community Theme topics – Tabled.
b. Photos – Erica contacted Angelique McAlpine and she had no availability to assist with gathering photos. She suggested we contact Gabby Coughenour, who might have photos to share. Martha will contact her and also follow up with Barb Wood and Marion Abrams. Deadline Dec 15.
c. Layout Concerns – Martha shared a mockup town report in Publisher with headings and page numbers to plug in reports once they have been edited. We discussed adjusting the mock up to reflect the page requirements. Martha will change to reflect a custom size of 7 ¾” x 11 and add page for front cover and write dedication for Mel Colton. We have changed titles to all Caps and paragraphs will be full width, not column, with no indent and double spaced.
d. Other Concerns/reviewing/edit reports – Martha brought copies of reports to be edited using red pens. We Audited the Historical Society financial report and found CD and saving accts had not been changed from last year. We called Pat Fuster to get information. Will review at next meeting. We completed preliminary editing and Erica will take home to input changes, and drop off reports to Martha be cross checked and added in mockup. Deadline Jan 18.
6. Next meeting – December 21th at 9:30-12PM.
7. Adjourn - 3:30 pm
Recorded by Erica Hurd
Approved by:
Martha L. Beyersdorf Date: December 21, 2015
E. J. Hurd Date: December 21, 2015
Present: Martha Beyersdorf, Erica Hurd and Patty Haskins
1. Meeting Called to order @ 1:10 PM.
2. Approved Minutes of November 30, 2015 Meeting with motion by Martha and 2nd by Erica. Printed out and signed minutes from 10/19, 11/2. Corrected 11/30/15, date was listed as 12/2 and signed. Gave to Patty.
3. Agenda Modifications – Martha emailed Jessica Fuster to inquire if she would be able to participate as an Auditor. She responded that she would get back to Patty on Fri 12/11. No response or participation as of this 4th meeting. We are proceeding without.
4a. Dropbox Questions/Concerns - We discovered that previous documents we had difficulty accessing (each computer showed different Dropbox screens) can be shared by right clicking on the title and selecting Share.
5. Town Report –
a. Community Theme topics – Tabled.
b. Photos – Erica contacted Angelique McAlpine and she had no availability to assist with gathering photos. She suggested we contact Gabby Coughenour, who might have photos to share. Martha will contact her and also follow up with Barb Wood and Marion Abrams. Deadline Dec 15.
c. Layout Concerns – Martha shared a mockup town report in Publisher with headings and page numbers to plug in reports once they have been edited. We discussed adjusting the mock up to reflect the page requirements. Martha will change to reflect a custom size of 7 ¾” x 11 and add page for front cover and write dedication for Mel Colton. We have changed titles to all Caps and paragraphs will be full width, not column, with no indent and double spaced.
d. Other Concerns/reviewing/edit reports – Martha brought copies of reports to be edited using red pens. We Audited the Historical Society financial report and found CD and saving accts had not been changed from last year. We called Pat Fuster to get information. Will review at next meeting. We completed preliminary editing and Erica will take home to input changes, and drop off reports to Martha be cross checked and added in mockup. Deadline Jan 18.
6. Next meeting – December 21th at 9:30-12PM.
7. Adjourn - 3:30 pm
Recorded by Erica Hurd
Approved by:
Martha L. Beyersdorf Date: December 21, 2015
E. J. Hurd Date: December 21, 2015
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