Board of Auditors' Meeting
Pittsfield Town Office
October 18, 2016, 3:00 p.m.
MINUTES
Present: Martha Beyersdorf, Erica Hurd, Sue Wuerthele
Call to Order - 3:26 pm
Approved Minutes from 7/12/16
Agenda Modifications - Meeting was pushed back from 10 am to 3 pm.
Martha presented mailers from RC Brayshaw & Co and Jet Service Envelope/Accura Printing soliciting town report printing. We may review at a later time and have set them aside for now.
On 10/14/16, Martha sent a letter to the Selectboard Secretary requesting that the Auditors take over the duty of mailing out the annual request letters for the town report. No response yet.
On Monday, October 17, Erica attended the last Historical Society Meeting of the year and shared info about the Historical theme suggested for this year’s town report. She will be meeting with Dot Williamson to take some pictures of the marked historical sites.
Audit Quarterly Municipal accounts
July, August, September - We detailed the month of July for all accounts and spot checked August, September. A procedures list was created to streamline the process and guide, will be finalize at next audit. (See draft on page two)
Schedule meeting for Town Report ‘16 - October 25 at 10 AM
Other Issues, if any
Schedule next Auditor meeting - December 19 at 7 PM - October and Nov
Adjourn - 5:20 PM
Recorded by Erica Hurd
Approved on November 14, 2016, by: Sue N. Wuerthele and Martha L. Beyersdorf
Procedures for Quarterly Audit
Detail
(Highway & Cemetery = Work Orders. General Fund = ICS Transfers)
Pittsfield Town Office
October 18, 2016, 3:00 p.m.
MINUTES
Present: Martha Beyersdorf, Erica Hurd, Sue Wuerthele
Call to Order - 3:26 pm
Approved Minutes from 7/12/16
Agenda Modifications - Meeting was pushed back from 10 am to 3 pm.
Martha presented mailers from RC Brayshaw & Co and Jet Service Envelope/Accura Printing soliciting town report printing. We may review at a later time and have set them aside for now.
On 10/14/16, Martha sent a letter to the Selectboard Secretary requesting that the Auditors take over the duty of mailing out the annual request letters for the town report. No response yet.
On Monday, October 17, Erica attended the last Historical Society Meeting of the year and shared info about the Historical theme suggested for this year’s town report. She will be meeting with Dot Williamson to take some pictures of the marked historical sites.
Audit Quarterly Municipal accounts
July, August, September - We detailed the month of July for all accounts and spot checked August, September. A procedures list was created to streamline the process and guide, will be finalize at next audit. (See draft on page two)
Schedule meeting for Town Report ‘16 - October 25 at 10 AM
Other Issues, if any
Schedule next Auditor meeting - December 19 at 7 PM - October and Nov
Adjourn - 5:20 PM
Recorded by Erica Hurd
Approved on November 14, 2016, by: Sue N. Wuerthele and Martha L. Beyersdorf
Procedures for Quarterly Audit
Detail
(Highway & Cemetery = Work Orders. General Fund = ICS Transfers)
- Review work orders against check detail reports & check in red.
- Deposits - review bank statements against detail deposit report
- Review GF transfers to DDA sweep found on ICS monthly statement
- Review all accounts for one month each quarter
- Current Balance on bank statement + ICS = Cleared balance amount on reconciliation detail on GF
- Stamp top of Mascoma statement, circle auditor, date and sign.
- School, Highway and Cemetery accounts will be detailed each month due to size
- Confirm work order reviews for one month each quarter?
- Stamp top of Mascoma statement, circle auditor, date and sign.
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