11/2/15 BOARD OF AUDITORS MINUTES
Present: Martha Beyersdorf, Erica Hurd and Patty Haskins
1. Meeting Called to order @ 1:53 PM.
2. Approved Minutes of October 19, 2015 Meeting with motion by Patty and 2nd by Erica
3. Dropbox will be used to collect and organize information and pictures. The use of three symbols before each document name will help us communicate the document status. Newly transferred documents will have nothing, if ready for editing there will be a – sign, and when ready for final review there will be a + sign.
4. Town Report
a. Cover – Traci Templeton will design the cover.
b. Software program – Patty will convert Excel documents to Publisher to review. All font will be Arial, Headings will be 12 pt Bold and Body 10 pt.
c. Community Theme topics – Martha suggested Trivia type additions.
d. Photos – Martha spoke to Marion Abrams and Barb Wood, deadline will be mid-December.
e. Layout Concerns – Keep all current school reports and all other layouts currently in the town report the same. Patty suggested creating a tear out page for town compendium and emergency numbers. Martha suggested that information be on the town website. Erica suggested adding the town website as well to help promote the town.
f. Spaulding Press – Martha has put in a second call on 11/1/15 to get an answer regarding the 60 page estimate.
g. Other Concerns – Erica asked Martha “What responsibilities would I have?” Martha would email Erica if she needed help entering any reports.
5. Timeline – Addition of Photo deadline being Dec 15 and Cover to be completed by the first week in January.
6. Next meeting – November 30th at 2PM
7. Adjourn - 2:45 pm
Recorded by Erica Hurd
Approved by:
Martha L. Beyersdorf Date: December 14, 2015
EJ Hurd
Present: Martha Beyersdorf, Erica Hurd and Patty Haskins
1. Meeting Called to order @ 1:53 PM.
2. Approved Minutes of October 19, 2015 Meeting with motion by Patty and 2nd by Erica
3. Dropbox will be used to collect and organize information and pictures. The use of three symbols before each document name will help us communicate the document status. Newly transferred documents will have nothing, if ready for editing there will be a – sign, and when ready for final review there will be a + sign.
4. Town Report
a. Cover – Traci Templeton will design the cover.
b. Software program – Patty will convert Excel documents to Publisher to review. All font will be Arial, Headings will be 12 pt Bold and Body 10 pt.
c. Community Theme topics – Martha suggested Trivia type additions.
d. Photos – Martha spoke to Marion Abrams and Barb Wood, deadline will be mid-December.
e. Layout Concerns – Keep all current school reports and all other layouts currently in the town report the same. Patty suggested creating a tear out page for town compendium and emergency numbers. Martha suggested that information be on the town website. Erica suggested adding the town website as well to help promote the town.
f. Spaulding Press – Martha has put in a second call on 11/1/15 to get an answer regarding the 60 page estimate.
g. Other Concerns – Erica asked Martha “What responsibilities would I have?” Martha would email Erica if she needed help entering any reports.
5. Timeline – Addition of Photo deadline being Dec 15 and Cover to be completed by the first week in January.
6. Next meeting – November 30th at 2PM
7. Adjourn - 2:45 pm
Recorded by Erica Hurd
Approved by:
Martha L. Beyersdorf Date: December 14, 2015
EJ Hurd
RSS Feed