11/30/2015 BOARD OF AUDITORS MINUTES
Present: Martha Beyersdorf, Erica Hurd and Patty Haskins
1. Meeting Called to order @ 2:01 PM.
2. Approved Minutes of November 2, 2015 Meeting with motion by Martha and 2nd by Erica
3. No Agenda Modifications
4a.b. Dropbox Navigation & Other questions/concerns - Erica could not see current documents on her phone but was able to open previous year and view photo. She also tried to share pictures from phone but Dropbox wants to see all photos, so she will try again from laptop. Martha sent updates and Patty and Erica were unable to view. Martha was going to re-share.
5. Town Report – Annual Reports due Dec 1st and Funds Reports due Dec 15th. Patty had that day received Health Officers and Historical Society Annual Reports. Martha had also sent Lister’s Annual Report.
a. Community Theme topics – Martha asked Erica if she would like to work on trivia questions. Erica felt is might make sense to wait until we have all necessary reports and pictures, so not to take away from all the work needed to be done by two not three auditors. We decided to table it for now.
d. Photos – Barb Wood and Marion Abrams were contacted. Erica suggested contacting Angelique McAlpine as well. Erica will contact her.
e. Layout Concerns – Martha had changed current reports from Publisher to Word. It was decided that when adding pictures to reports using Publisher was a better choice.
f. Spaulding Press – Martha was emailed a quote of $1209.52 for 260, 7 ¾” x 11”, books containing 56 pages + 80lb Royal cream fiber cover, (256 will be black spiral bound and 4 unbound books for archiving) using 1/1 black ink and 24lb Navigator text. That compares to $1163 from the previous year. We discussed ordering even less to further reduce costs as there were many left from previous year. The budget is $1500.
g. Other Concerns – none
6. Next meeting – December 14th at 1PM. We will print out reports and review.
7. Adjourn - 3:10 pm
Recorded by Erica Hurd
Approved by:
Martha L. Beyersdorf Date:December 14, 2015
EJ Hurd Date: December14, 2015
Present: Martha Beyersdorf, Erica Hurd and Patty Haskins
1. Meeting Called to order @ 2:01 PM.
2. Approved Minutes of November 2, 2015 Meeting with motion by Martha and 2nd by Erica
3. No Agenda Modifications
4a.b. Dropbox Navigation & Other questions/concerns - Erica could not see current documents on her phone but was able to open previous year and view photo. She also tried to share pictures from phone but Dropbox wants to see all photos, so she will try again from laptop. Martha sent updates and Patty and Erica were unable to view. Martha was going to re-share.
5. Town Report – Annual Reports due Dec 1st and Funds Reports due Dec 15th. Patty had that day received Health Officers and Historical Society Annual Reports. Martha had also sent Lister’s Annual Report.
a. Community Theme topics – Martha asked Erica if she would like to work on trivia questions. Erica felt is might make sense to wait until we have all necessary reports and pictures, so not to take away from all the work needed to be done by two not three auditors. We decided to table it for now.
d. Photos – Barb Wood and Marion Abrams were contacted. Erica suggested contacting Angelique McAlpine as well. Erica will contact her.
e. Layout Concerns – Martha had changed current reports from Publisher to Word. It was decided that when adding pictures to reports using Publisher was a better choice.
f. Spaulding Press – Martha was emailed a quote of $1209.52 for 260, 7 ¾” x 11”, books containing 56 pages + 80lb Royal cream fiber cover, (256 will be black spiral bound and 4 unbound books for archiving) using 1/1 black ink and 24lb Navigator text. That compares to $1163 from the previous year. We discussed ordering even less to further reduce costs as there were many left from previous year. The budget is $1500.
g. Other Concerns – none
6. Next meeting – December 14th at 1PM. We will print out reports and review.
7. Adjourn - 3:10 pm
Recorded by Erica Hurd
Approved by:
Martha L. Beyersdorf Date:December 14, 2015
EJ Hurd Date: December14, 2015
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