​ 
 
Pittsfield Town Hall Building Committee Meeting Minutes DRAFT
Monday,
May 23, 2022
 
 
Agenda
 
Minutes Approval: April 18, 2022
 
Public Present:
 
Old Business:

1. Emergency Shelter Bids Update
2. Phase Two Bids

New Business

1. Next Steps

 
Next Meeting Date:  TBD
 
Adjournment:
 
Herb called the meeting to order at 5:08 pm. Glenn seconded.  All in Favor.
Herb Kuendig, Mike Moran, Glenn Reinauer present with Henry Haefner attending remotely. Carl Oertel submitted a verbal resignation from the committee which was accepted. Glenn was thanked for his many contributions.
 
Agenda Modification:
 
Minutes Approval:  April 18, 2022- Mike moved that the meeting minutes be accepted.   Glenn seconded. All in favor.
 
Public Present:
 
Old Business:

1. Emergency Shelter Bids-Committee discussed and compared competing bids for the following:

Town Hall/Town Office Generator:                           Brookfield                $24,610
                                                                                         J-5 Electric               $26,921
 
Mike moved to recommend Brookfield to the Pittsfield Rescue Plan Committee. Herb seconded. All in Favor.  Both detailed bids will be forwarded to the PRPC. CV Oil estimate to connect generator to the 1,000UG tank outside Town Office will be included. $1,950 for work does include $850. for trenching which is included in the Brookfield bid, so CV Oil bid may be lower.
 
Insta Hot Water Heater:                                                Paquette                  $4,482.75
Mini-split heat pump heat/cool:                                  Paquette                  $8,767.40 includes rebates
 
Glenn moved to defer deciding on both bids until the committee gets at least another quote for comparison. Herb seconded. All in favor.
 
 
New Basement Electrical:                                              J-5 Electric               $16,442 (does not include fixtures)
                                                                                            VT Electrical           $4,912* (no fixtures)
                                                                                                     *Craig Peterson says his bid from last year may be a little higher
 
Glenn moved that the committee hire VT Electrical if after another walk-through review of the lighting plan his bid does not exceed 25% of the original bid. Mike seconded. All in favor. Herb will contact Craig when he returns after Memorial Day and get him scheduled ASAP.
 
Media Blasting of wood timbers and steel beams       V-Blasting                $8,519.07
 
Mike moved to hire V-Blasting to begin work as soon after electrical demolition as possible. Her seconded. All in favor. Herb will reach out to Cal Poulin to schedule. Town will have to contract for a dumpster. Herb will get details on size.
 
Seal wood timber and paint steel beams                        Don Marshall         $2,700
Mike moved to hire Don Marshall. Herb seconded.  Ann will reach out to Don to get scheduled after media blasting is completed.
 
Frame walls/replace basement windows
 Henry will reach out to Denny Veilleux to see if he is interested. Herb will order hopper windows. Members will continue to solicit other contractors.
 
 Install drywall, mud and finish                                                                  Cal’s Custom Drywall           $5,361.12
 Glenn moved to hire Cal Poulin. Herb seconded. All in favor. Herb will also try to schedule this project.
 

     2.   Phase Two Bids committee agreed to continue looking for contractors to bid for this project  
New Business:

1. Next Steps: committee will forward to the Pittsfield Rescue Plan Committee bids that will come in and try to schedule all contractors to complete electrical, ceiling and walls in basement.

 
Next Meeting Date:   TBD
 
There being no further business of the committee, Mike moved to adjourn the meeting at 5:55pm. Herb seconded. All in favor.
 
Recorded by:
s/Ann Kuendig
Approved:
 
 
Herb Kuendig
 
 
 
 

​ 
 
Pittsfield Town Hall Building Committee Meeting Minutes
Monday, 
April 18, 2022
 
To listen to a recording of the meeting please click this link:  https://bit.ly/3Oy8ewR
 
 
Agenda
 
Minutes Approval: April 4, 2022
 
Public Present: 
 
Old Business:

1. Generator Estimates Update
2. Duct work Estimate
3. Framing Estimates
4. Other Estimates

 
New Business

1. Next Steps-Phase Two Scope of Work

 
Next Meeting Date:  TBD 
 
Adjournment:
 
Mike moved to call the meeting to order at 5:04pm. Henry seconded.  All in Favor.
Herb Kuendig, Mike Moran, Ray Colton, Jeremy Rayner, Henry Haefner in attendance.
 
Agenda Modification: 
 
Minutes Approval:  April 4, 2022- Mike moved that the meeting minutes be accepted.   Jeremy seconded. All in favor. 
 
Public Present: 
 
Old Business:

1. Generator Estimates-Herb presented CV Oil estimate of $6,892 for propane tank & fittings and hook-up labor to Town Hall Generator and an alternative that Steve Martin proposed. Instead of buying two generators-one for Town Hall and one for Town Offices (each with their own propane tank,) Steve said just one generator (20 to 22kw) at Town Hall could be run off the 1,000 ug tank that is buried outside Town Offices. A trench would have to be dug 18 inches underground from the generator to that tank and electrical connection from the TO panel would also have to be made. Mike will call Brook Field to get an updated estimate for this new alternative and Ann will reach out to Mike Juris for the same.
2. Duct Work Estimate-Herb met with Charlie from CV Oil to discuss replacing/reconfiguring duct work. CV Oil does not do spiral duct work, but Charlie said they could shorten the length of the small branches and re-use the diffusers from the present ductwork. An online search of spiral duct prices show a range of $2.35 to $13.50 per foot for 3” to 24” wide ducts. Waiting on estimate from CV Oil for reconfiguring present ductwork.
3. Framing Estimates-No contractor bids as yet, but Herb priced the cost of studs to reframe all the basement walls and build storage space walls 100 2X4X12 @$17.32 each. Jeremy said he would try to get estimates from contractors he knows.
4. Other Estimates- Henry presented a lighting plan for the basement which the committee reviewed. It calls for 16 hanging fixtures which would produce 13.5 lumen/FC per sf with 60 watt bulbs; 18.5 lumen/FC per sf with 75 watt bulbs and 27 lumen/FC per sf with 100 watt bulbs: undercabinet lighting for the kitchen and 20 amp outlets on all walls with wall sconces for stairwell up to first floor. Ann agreed to look for rustic style hanging chain fixtures and find a lighting expert to see if this is enough light for the basement kitchen and dining areas. Henry will update the lighting plan (adding fire alarms & emergency lights in both stairwells) before next meeting then Ann will send to Juris and Peterson for estimates.

Herb brought up another issue in the basement that will need to be addressed to satisfy municipal building codes. The current oil tank interferes with the 36” wide area necessary for proper egress of the back door. The interior door is also just 32” wide and will need to be replaced with a 36” door. Charlie Martin from CV Oil says the current oil tank is a single walled unit that does not have a safety valve to release moisture build-up that could hasten corrosion. CV Oil could install a Granny-double wall rectangular tank that would fit under the stairwell and open up the space. $800 for the tank & $2,000 to remove old tank and install new tank.  Members agreed to get estimates for insta-hot water heaters for Town Hall and discussed installing heat pumps and mini-splits so Town Hall could be an emergency cooling center and reduce oil consumption in the winter. Herb will contact Harvey’s and Paquette Plumbing for estimates.
 
New Business:

1. Next Steps: Phase Two Scope of Work:  Herb said members need to start thinking of lining up contractors to get estimates for residing the front bump-out of Town Hall with a composite product and replace trim with plastic wood to reduce future maintenance. Phase two also includes rebuilding the front steps and moving the power box from the front to the side of the building.

 
Next Meeting Date:  Jeremy moved to hold next meeting  May 2, 2022  Mike seconded. All in favor.
 
There being no further business of the committee, Jeremy moved to adjourn the meeting at 6:12pm. Ray seconded. All in favor.
 
Recorded by:
s/Ann Kuendig
Approved:  May 23, 2022
 
 
Herb Kuendig
 
 
 
 
 
 

​Pittsfield Town Hall Building Committee Meeting Minutes
Monday, April 4, 2022
 
To listen to a recording of the meeting please click this link:  https://bit.ly/3jcZzBs
 
 
Agenda
 
Minutes Approval: March 21, 2022
 
Public Present: 
 
Old Business:

1. Scope of Work (update)
2. Project Estimates Review

 
New Business

1. Next Steps

 
Next Meeting Date:  TBD 
 
Adjournment:
 
Mike moved to call the meeting to order at 5:04pm. Ray seconded.  All in Favor.
Herb Kuendig, Mike Moran, Ray Colton, Glenn Reinauer, Henry Haefner in attendance.
 
Agenda Modification: 
 
Minutes Approval:  March 21, 2022- Ray moved that the meeting minutes be accepted.  Mike seconded. All in favor. 
 
Public Present: 
 
Old Business:

1. Scope of Work-Committee continued its review of the Scope of Work for lower-level modifications to support an emergency shelter that Henry drafted. Herb said he had contacted five media blasting companies but none were either responsive or did not have the proper media to blast the beams and steel. Mike suggested encasing the steel beams in rough wood. Herb agreed to get prices on wood to determine if this is a feasible option to blasting and painting the beams. Henry suggested that old ductwork be replaced with new spiral ducts to reduce painting costs since the old ducts need to be reconfigured anyway. Members agreed that in order to properly compare electrical contractor bids, the committee needs to come up with a comprehensive lighting plan that designates location of ceiling lights and all outlets for kitchen and walls. Henry said he would take a stab at this and report back the next meeting.
2. Project Estimates Review- Members reviewed estimates received for the Town Hall generator. Members had questions for one bidder to include maintenance proposals. Glenn said that $2,500 should be added to the generator bid to support the cost of a propane tank and supporting equipment and connecting to the generator. Ann said they had received a bid for sealing the wood beams and painting the steel and duct work from one contractor. Herb said the cost of five operable awning windows at Home Depot is $300 each.

 
 
New Business:

1. Next Steps: Action Items to be presented at next meeting:

New ductwork & generator propane tank installation: Ann to get estimates from CV Oil.
Ann to get maintenance prices for generator from electrician.
Members agreed to contact local contractors and get estimates for framing the walls.
Henry will draft electrical lighting plan.
 
Next Meeting Date:  April 18, 2022
 
There being no further business of the committee, Mike moved to adjourn the meeting at 6:06pm. Henry seconded. All in favor.
 
Recorded by:
s/Ann Kuendig
Approved: April 18, 2022
 
 
Herb Kuendig
 
 
 
 
 
 

​ 
 
Pittsfield Town Hall Building Committee Meeting Minutes
Monday, March 21, 2022
 
To listen to a recording of the meeting please click this link:  https://bit.ly/3IB7cvU
 
 
Agenda
 
Minutes Approval: February 21, 2022
 
Public Present: 
 
Old Business:

1. Scope of Work
2. Project Estimates

 
New Business

1. Next Steps

 
Next Meeting Date:  TBD 
 
Adjournment:
 
Herb called the meeting to order at 5:07pm. Glenn seconded.  All in Favor.
Herb Kuendig, Mike Moran, Ray Colton, Glenn Reinauer, Jeremy Rayner in attendance.
 
Agenda Modification: 
 
Minutes Approval:  February 21, 2022- Mike moved that the meeting minutes be accepted.  Herb seconded. All in favor. 
 
Public Present: 
 
Old Business:

1. Scope of Work-Committee reviewed the Scope of Work for lower-level modifications to support an emergency shelter that Henry drafted. Some decisions were made to better define items of work which Ann will add to the document. Herb provided two additional alternatives for ceiling: Alternate 4: Floating Drywall-drywall would be hung to cover the steel beams and follow the pitch of the torsion bars up to the top of windows on either side, then taped and mudded.  the ceiling would cover all wood and steel beams and ducts but leave windows open for light and ventilation. (Poulin Estimate: $8,519.07) Alternate 5: Fully Exposed- wood and steel beams would be cleaned but not media blasted, then prepped and painted black. Ductwork would be reconfigured, cleaned and painted black. members discussed the advantages and disadvantages of each alternate. It was agreed that wooden beams would have to be cleaned to prevent bark and dust dropping.Glenn moved that the committee adopt the option of leaving the ceiling fully exposed, blasting wood beams, then sealing wood. Steel would be prepped and painted, ductwork reconfigured and painted. Ray seconded. Jeremy and Herb in favor. Mike opposed.

 
 
 
New Business:

1. Next Steps: Action items to be presented at next meeting:  estimates from other media blasters (Herb), estimates from electricians Craig Peterson, Mike Juris( Ann) and Matt Voighty (Jeremy) for demo and new wiring. Estimate from Don Marshall on sealing wood, painting beams and ducts (Ann)

 
Next Meeting Date:  April 4, 2022
 
There being no further business of the committee, Jeremy moved to adjourn the meeting at 6:19pm. Ray seconded. All in favor.
 
Recorded by:
s/Ann Kuendig
Approved: April 4, 2022
 
 
Herb Kuendig
 
 
 
 
 

Pittsfield Town Hall Building Committee Meeting Minutes-DRAFT
Monday, February 21, 2022
 
To listen to a recording of the meeting please click this link:  https://bit.ly/3tdgXuB
 
 
Agenda
 
Minutes Approval: February 7, 2022
 
Public Present:  Henry Haefner
 
Old Business:

1. Rescue Plan Modifications & Estimates

 
New Business

1. Next Steps

 
Next Meeting Date:   
 
Adjournment:
 
Carl called the meeting to order at 5:06pm. Ray seconded.  All in Favor.
Herb Kuendig, Mike Moran, Carl Oertel, Ray Colton in attendance.
 
Agenda Modification: New Committee member as NB#2 (see below) and  taken out of order as the first order of business.
 
Minutes Approval:  February 7, 2022- Mike moved that the meeting minutes be accepted.  Herb seconded. All in favor. 
 
Public Present: 
 
Old Business:

1. Rescue Plan Proposal Modifications & Estimates:  Members had a long discussion on the proposal to create an emergency shelter at Town Hall focusing on the priority item on the list—installation of a whole building generator. Ann met with electrician Mike Juris who estimated the generator would need to be at least 24Kw to run lights, heat, water heater, well pump and kitchen in an emergency. He received quotes from Generac and estimated total cost with labor to be around $15,000 not including cement pad for generator and costs to hook up to a propane tank. Mike had an appointment with Brookfield Generators to review Town Hall needs and get an estimate from them. (They use Kohler generators). Mike noted that contractors need to know that plans call for replacing the hot water heater with an insta hot wall unit for accurate estimates. There was some discussion of options for the ceiling, but it was agreed the committee would wait to get cost estimates of each option and make a decision when all members are present.

 
New Business:

1. Next Steps: Members agreed to begin getting prices for materials and labor. New member Henry Haefner volunteered to put together a scope of work including the progression of each item. Herb suggested the committee meet again in three weeks to review scope of work and estimates. Carl moved to hold the next meeting on Monday, March 14, 2022 at 5pm. Ray seconded. All in favor.
2. New Committee Member: The committee extended an invitation to Henry Haefner who has experience as a construction manager and has volunteered for other Town construction projects to join the committee. Henry accepted. Herb moved for the committee to approve Henry as a new member. Carl seconded. All in favor.

 
 
There being no further business of the committee, Carl moved to adjourn the meeting at 5:41pm. Mike seconded. All in favor.
 
Recorded by:
s/Ann Kuendig
Approved: March 21. 2022
 
 
Herb Kuendig
 
 
 
 

​Pittsfield Town Hall Building Committee Meeting Minutes-
Monday, February 7, 2022
 
To listen to a recording of the meeting please click this link: https://bit.ly/36cwGlJ
 
 
Agenda
 
Minutes Approval: December 13, 2021
 
Public Present:  
 
Old Business:
 
New Business

1. Pittsfield Rescue Plan Proposal

 
Next Meeting Date:   
 
Adjournment:
 
Carl called the meeting to order at 5:08pm. Glenn seconded.  All in Favor.
Herb Kuendig, Mike Moran, Carl Oertel, Glenn Reinauer in attendance all by Remote
 
Minutes Approval:  December 13, 2021- Mike moved that the meeting minutes be accepted.  Seconded by Carl. All in favor. 
 
Public Present: 
 
Old Business
 
New Business:

1. Pittsfield Rescue Plan Proposal:  Herb suggested the committee back a suggestion by Dave Colton to spend federal funding through the American Rescue Plan to create an emergency shelter at Town Hall. Committee members backed the plan and discussed what may be needed for the proposal. Committee members put together a draft spending proposal:

 
Create a functional shelter for emergencies within Town Hall through the purchase and/or installation of the following:

• Whole building generator to run lights, heat, kitchen, well-water pump;
• Kitchen including cabinets & countertops, sink, stove exhaust fan; install stove & dishwasher;
• Insta-hot water heater-gas-fired;
• Basement Ceiling-either dropped ceiling or open concept that would require cleaning & sealing rafters and steel beams, reworking heating vents;
• Basement Walls- sheetrock & installation;
• Re-wire electrical outlets and fixtures to code in basement;
• New basement doors-four;
• New basement windows-five;
• Paint cement floor
• Storage bay sliding doors;
• Military style cots
• Shower in upstairs handicapped bathroom

 
Mike suggested calling Brookfield Generator to get the proper size generator needed. Carl suggested calling Cal Poulin to get an estimate on installing sheetrock. Carl said he would get an estimate on the cost of a dropped ceiling. Herb asked members to try to get cost estimates on other items on the list and report back to the committee. 
 
Carl moved to hold the next meeting to present estimates on Monday, February 21, 2022 at 5pm. Mike seconded. All in favor.
 
 
There being no further business of the committee, Glenn moved to adjourn the meeting at 5:41pm. Carl seconded. All in favor.
 
Recorded by:
s/Ann Kuendig
Approved:
 
 
Herb Kuendig
 
 

​Pittsfield Town Hall Building Committee Meeting Minutes
Monday, October 18, 2021
 
Agenda
 
Minutes Approval: August 23, 2021
 
Public Present:  Betty Warner, Joyce Stevens
 
Old Business:

1.  Punch list-Phase One

 
New Business

1. Scope of Work-Phase Two
2. Interior Design of Basement
3. Proposal for main floor interior
4. Post PCC: Maker Place Discussion

 
Next Meeting Date:   TBD
 
Adjournment:
 
Herb called the meeting to order at 5:08pm. Jeremy seconded.  
Mike Moran, Carl Oertel, Ray Colton, Glenn Reinauer and Jeremy Rayner in attendance. 
 
Minutes Approval:  August 23, 2021- Ray moved that the meeting minutes be accepted. Jeremy seconded. All in favor. 
 
Public Present: Betty Warner, Joyce Stevens
 
Out of Order: Herb moved to take New Business # 4 out of order. Ray seconded. All in Favor
 
Old Business

1. Punch List-The committee discussed items to be worked on to complete Phase one and/or prepare for Town Meetings in January and March. Instant water heater- Herb offered to get prices for an electric and  gas heaters which the group will request that the Select Board appropriate funds for in the Town Hall Maintenance fund. Utility Room Ceiling and Wall Board-members will install. New insulated Basement Door. Jeremy moved and Mike seconded to purchase the door. All in favor.

New Business

1. Scope of Work-Phase Two- discussion tabled until work plan developed for restoring basement.
2. Interior design of basement.- Herb asked committee members to give some thought to layout for basement and bring suggestions to the next meeting. Committee agreed that first item that should  be settled is what to do with the ceiling-reinstall a dropped ceiling or keep it open with exposed beams and wood. Glenn suggested that a 4 X 4 area of the wood be cleaned and sealed to see what an open ceiling would look like and whether it would prevent dust from falling into basement. Herb moved to do a test on the ceiling. Jeremy seconded. All in favor.
3. Proposal for Main Floor interior-Joyce proposed putting a work party together to paint the wainscoting in the first floor a green color and re-paint walls and ceiling white in preparation for Town Meeting. Ray so moved. Herb seconded. All in favor.
4. Post PCC:Betty Warner requested that the committee nominate someone to sit on a steering committee that she is putting together to plan next year’s PCC: Maker Place. Betty is reaching out to groups-PVF&R, Historical Society, Library who can utilize the annual event to fundraise and help with marketing. no action taken.

 
There being no further business of the committee, Jeremy moved to adjourn the meeting at 6:17pm. Ray seconded. All in favor.
 
Recorded by:
s/Ann Kuendig
Approved: December 13, 2021
 
 
Herb Kuendig
 

​Pittsfield Town Hall Building Committee Meeting Minutes
Monday, December 13, 2021
 
To listen to a recording of the meeting please click this link:  https://bit.ly/3gpqcBJ
 
 
Agenda
 
Minutes Approval: October 18, 2021
 
Public Present:  
 
Old Business:

1. Occupancy Permit
2. Basement Ceiling

 
New Business

1. Town Meeting Article
2. Town Meeting PTHBC Report

 
Next Meeting Date:   TBD
 
Adjournment:
 
Herb called the meeting to order at 5:06pm. Carl seconded.  All in Favor.
Mike Moran, Carl Oertel, Glenn Reinauer in attendance. 
 
Agenda Modification:  Herb proposed that Town Meeting PTHBC Report be added to agenda as NB# 2. Mike moved to accept modification. Carl seconded. All in favor.
 
Minutes Approval:  October 18, 2021- Mike moved that the meeting minutes be accepted.  Seconded by Carl. All in favor. 
 
Public Present: 
 
Old Business

1. Occupancy Permit-Herb reported that Fire Marshall Steve Rorison inspected the building and granted a temporary occupancy permit to utilize the first floor of Town Hall. One condition to occupancy is to install an immovable barricade to block stair access to basement. Herb will install. Rorison also pointed out that when work resumes in the basement, two open breaker spaces in the electrical panel need to be plugged.
2. Basement Ceiling- Committee had a lengthy discussion on the advantages and disadvantages of two proposed options--leaving the ceiling open or installing a dropped ceiling. Glenn reported on his efforts to clean a small section of the wood and beams then seal the area with deck seal. Glenn said dust and bark was easily removed with a wire brush, but would be labor intensive to use on the entire ceiling. Glenn suggested using a power washer to do the work. Carl and Mike were concerned about introducing water in the basement that could promote mold on the walls and rust on the beams. It was suggested that alternate cleaning methods be investigated, i.e. air compressor or dustless cleaning companies. Mike and Carl suggested the easiest and perhaps cheapest alternative would be to install a dropped ceiling which could be done in house. Action on determining the ceiling was  tabled to a future meeting so Carl can talk with Architect Ellen Kurshner about dropped ceiling ideas and cost estimates can be put together on both dropped ceilings and labor and materials involved in leaving the ceiling open. 

 
New Business

1. Town Meeting Article- Committee discussed what it would take to get the basement open to the public in a phase three type of scope of work. It was agreed that the remaining funds in the Town Hall reserve fund along with the newly created charitable fund be utilized to reside the front of the building, cover trim work with plastic wood, move the electrical box to the side and replace the front steps. the Committee requested the Select Board place an Article on the Town Meeting Warrant for $38,000 for future renovations.
2. Town Meeting Report-Ann circulated a draft of the Town Meeting report from the Building Committee. Members had a few edits. Mike moved to approve the draft with the edits. Carl seconded. All in favor.

 
There being no further business of the committee, Carl moved to adjourn the meeting at 5:58pm. Mike seconded. All in favor.
 
Recorded by:
s/Ann Kuendig
Approved: February 7, 2022
 
 
Herb Kuendig
 
 

​Pittsfield Town Hall Building Committee Meeting Minutes
Monday, August 23, 2021
 
Agenda
 
Minutes Approval: August 2, 2021
Old Business:

1.  Paving Project update
2. Interior Work for reopening Update
3. Front Steps material bids

 
New Business

1. Next Steps
2. Fundraising appeal letter and Fund

 
Next Meeting Date:   TBD
 
Adjournment:
Herb called the meeting to order at 5:08pm. Carl seconded.  Mike Moran, Carl Oertel, Ray Colton, Tim Carter, Glenn Reinauer and Jeremy Rayner in attendance. 
 
Minutes Approval:  August 2, 2021- Ray moved that the meeting minutes be accepted. Carl seconded. All in favor. 
 
Old Business

1. Paving Project issue: the committee reviewed the condition of the hardpack covering the drainage ditch and decided not to delay final paving until next spring.  Ray moved to have Charlie Bowen complete the paving before September 15. Tim seconded. All in favor. Carl and Mike offered to see about borrowing Dave Colton’s tamper and pack down the hardpack before paving. Herb will call Charlie Bowen to schedule paving before September 15. 
2. Interior Work: committee members discussed the need to close a gap between the wall and the new sheetrock that was installed by the liftdoors. Suggestions were to either fill with sheetrock or spray foam insulation. Carl said he would rectify the issue.
3. Front Steps material bids:  Herb reviewed with the committee bids he got from Home Depot, La Valley and Goodro Lumber for materials to build the new front stairs. The bids were several thousands of dollars cheaper than Bethel Mills. Tim moved to buy the steps material from LaValleys as they also deliver. Glenn seconded. Ray, Jeremy, Herb, Mike in Favor, Carl opposed. Motion approved. The committee also discussed delaying building the new steps until spring and to roll back the old steps as a temporary measure. Glenn so moved. Jeremy seconded. All in favor.

New Business

1. Next Steps- the committee discussed immediate electrical needs in the basement and Herb will see about  the electrician Craig Petersen’s availability.
2. Fundraising Appeal Letter and fund: Ann drafted the appeal letter following the Select Boards approval to set up a charitable fund for the restoration of Town Hall. Letters will be sent to all property owners. Glenn suggested that the letter make clear donations were tax deductible. Tim moved to approve the letter with the edit. Carl seconded. All in favor.

There being no further business of the committee, Ray moved to adjourn the meeting at 5:54pm. Tim seconded. All in favor.
 
Recorded by:
s/Ann Kuendig
Approved: October 18, 2021
s/Herb Kuendig

​Pittsfield Town Hall Building Committee Meeting Minutes
Monday, August 2, 2021
 
Agenda
 
Minutes Approval: July 19, 2021
 
Old Business:

1.  Paving Project Issue

 
New Business

1. Next Steps

 
Next Meeting Date:   TBD
 
Adjournment:
Herb called the meeting to order at 5:04pm. Tim so moved. Mike seconded.  Mike Moran, Carl Oertel, Ray Colton, Tim Carter and Jeremy Rayner in attendance. Public present: Joyce Stevens
Minutes Approval:  July 19, 2021- Mike moved that the meeting minutes be accepted. Jeremy seconded. All in favor. 
Old Business

1. Paving Project issue: Charlie Bowen, the paving contractor suggested the Committee wait until the spring to pave over the drainage trench so the hard pack has more time to settle under snow pack and decrease the risk that the asphalt will crack and sink and repairs will have to be made.  Delaying the paving would impact reopening Town Hall in time for the September MakerPlace and possible Town Meeting in March. The Committee discussed several ways to address the situation and decided to revisit completing the paving at the end of August and contacting Bowen to determine his availability to pave in September. Jeremy moved that the committee support this plan. Ray seconded. All but Carl were in favor.  Tim left the meeting prior to the vote.

New Business

1. Next Steps- the Committee discussed tasks that still need to be completed in order to reopen the first floor of Town Hall. Re-hanging the electric panel, sheet-rocking around the lift, unsticking the fire exit door, repositioning fire exit lights and replacing some bulbs. Carl offered to get materials at Bethel Lumber and complete the first two projects. Carl estimated the materials would cost around $250 and his labor $200. The committee suggested they make it $500. Carl suggested they make it up to $600 for labor and materials. Jeremy moved to have Carl do the projects, (except taping and mudding the sheetrock). Mike seconded. All in favor.

The Committee then discussed building new front steps. Carl said he got prices on material for the steps from Bethel Lumber and estimated the job would cost over $10,000. Ann said the hope was the material list after being shopped around would come in under $5,000 and that there was no budget for more than that. Joyce asked why we couldn’t just rebuild the old steps. Carl explained they found dry rot in the base, the platform needed to be extended and lower handrails needed to be added for safety and it would be easier just to build new. Herb offered to take Carl’s material list and get prices from Home Depot, LaValle’s and Goodro Lumber and report back at the net meeting.  
 
There being no further business of the committee, Jeremy moved to adjourn the meeting at 6:01pm. Ray seconded. All in favor.
 
Recorded by:
s/Ann Kuendig
Approved:August 23, 2021
s/Herb Kuendig