​Pittsfield Town Hall Building Committee Meeting Minutes
Monday, March 15, 2021
 
Agenda
 
Agenda Modifications: 
 
Minutes Approval: March 1, 2021
 
Old Business:

1. Punch List
2. Committee Charge
3. Electrical Contractor
4. Basement Design

 
New Business

1. Div of Fire Safety Inspection
2. Next Steps

 
 
Next Meeting Date:   March 29, 2021
 
Adjournment:
Herb called the meeting to order at 5:02pm with Glenn Reinauer, Ray Colton, Mike Moran, Jeremy Rayner and Tim Carter in attendance.  Joyce Stevens attended as a member of the public.
 
Minutes Approval:March 1, 2021-Glenn moved that the meeting minutes be accepted. Mike seconded. All in favor. 
 
Old Business

1. Punch List-Herb updated the committee on progress on the punch list of tasks to restore the basement. Mike, Glenn and Tim volunteered to continue the work of removing sheet rock and spray foam. The Committee discussed getting another 20 yard dumpster to clean out the debris. Ann will price services and order delivery depending on the progress of the demo work. Water migration has been noted in three spots in the basement along the south wall near the back entrance and the lift and along the west wall in the alcove.
2. Committee Charge-Herb asked if members of the committee would be willing to serve on the Pittsfield Building Advisory Committee which the Select Board would like to set up as an appointed board with one year terms and quarterly meetings. Herb, Glenn, Jeremy, Tim and Mike volunteered. Ann will report back to the Select board.
3. Electrical contractor- Herb met with Craig Petersen to inspect the electrical and get an idea of work to be completed. The committee agreed to see if they could work with Craig on the electrical system demo. Herb will call Craig to schedule another meeting.
4. Basement design- final kitchen layout is being completed. Waiting on advice from another catering firm.

New Business

1. Div of Fire Safety Inspection-Herb met with fire Inspector Patrick Banks who partially approved the permit finding no issues with the installation of the steel flooring system. Banks also approved the use of 5/8 sheetrock in the furnace room to comply with fire codes. Banks is also requiring a final signoff by the structural engineer. Herb will arrange an inspection with  Marble Engineering. Once the electrical contractor is hired, the committee will need to update the permit information.
2. Next Steps-the Committee agreed on a priority list of tasks to complete: 
   1. Demolition of walls
   2. Hire electrical contractor
   3. Repair south block wall
   4. Fire code sheetrock of furnace room

 
There being no further business of the committee, Jeremy moved to adjourn the meeting at 5:57pm. Tim seconded. All in favor.
 
Recorded by:
 
s/Ann Kuendig
Approved:
 
By:  s/Herb Kuendig

​DRAFT-Pittsfield Town Hall Building Committee Meeting Minutes
Monday, March 1, 2021
 
Agenda
 
Agenda Modifications: 
 
Minutes Approval: February 8, 2021
 
Old Business:

1. Update on Phase One

 
New Business

1. Next Steps​

Next Meeting Date:   March 15, 2021
 
Adjournment:
Herb called the meeting to order at 5:05pm with Glenn Reinauer, Ray Colton, Mike Moran, Carl Oertel in attendance. 
 
Minutes Approval:February 8, 2021- Ray moved to accepted the minutes. Mike seconded. All in favor.
 
Old Business

1. Update on Phase One- All contracts for phase one flooring have been completed. Carl and Mike have re-installed the stairwell, rebuilt walls and completed demo work. They put together a list of future tasks to restore the basement space  for public use that was distributed to meeting attendees. The list will be given to Committee members not present . It was agreed that members will review the list and edit/make suggestions by emailing Ann who will update the list for discussion at the next meeting. Members also agreed that contracting a commercial electrician to inspect and update wiring; rewire fire alarms and install carbon monoxide alarms should be a priority. Carl will call someone he knows. Carl also suggested that all insulation spray foam be removed from the walls to make re-wiring easier. Herb will contact the Pittsfield fire marshal for advice and an inspection if needed. 

New Business

1. Next Steps-Herb presented a rough sketch of the basement layout for a new kitchen and storage space for tables and chairs. Members preferred not to have walls around the kitchen space. Members suggested that the committee get a local caterer to look at the design for suggestions. Ann has already contacted Vermont Farms Catering to look at the space and make suggestions and is waiting to set up a time to meet. Joyce Stevens has already offered her suggestions for what is needed in a catering kitchen. There was some discussion about three options for the ceiling, leaving the space open and painting steel, and duct work black, cleaning the basement windows of insulation spray to let in natural light; a dropped ceiling all one level; a dropped ceiling with different heights. Glenn said he would talk with a painter on what to use to treat and seal the floor boards to prevent dust and dirt from the first floor space.

 
There being no further business of the committee, Herb moved to adjourn the meeting at 5:52pm. Carl seconded. All in favor.
 
Recorded by:
 
s/Ann Kuendig
Approved:
 
By:  s/Herb Kuendig

​Pittsfield Town Hall Building Committee Meeting Minutes
Monday, February 8, 2021
 
Agenda
 
Agenda Modifications: 
 
Minutes Approval: January 4, 2021
 
Old Business:

1. Update on Phase One

 
New Business

1. Next Steps
2. Building Committee Expansion-discussion

 
Next Meeting Date:   February 22, 2021
 
Adjournment:
 
 
Herb called the meeting to order at 5:04pm with Glenn Reinauer, Ray Colton, Mike Moran, Carl Oertel, Tim Carter and Joyce Stevens in attendance.
 
Minutes Approval: January 4, 2021-Mike moved that the meeting minutes be accepted. Tim seconded. All in favor.
 
Old Business

1. Update on Phase One-Herb brought the committee up to date on the various work projects associated with Phase one. The basement slab was cut for the footings, holes dug and dirt and concrete debris removed and dumped offsite by George Deblon, steel for the footing columns laid and first pour of concrete completed, two 35 -foot beams brought in and bolted and welded to the four steel columns. The only outstanding contract is for the final steel installation and concrete pour for the footings slated to be completed next week. Carl and Mike buttoned up hole in foundation where beams were slid in, inserted steel shims in areas where the floor did not rest on the beams. Tim motioned that Carl be reimbursed for the steel shims he bought from Mac Steel. Mike seconded. All in favor. Receipt for $120.50 submitted to Joyce for Select Board orders.

 
New Business

1. Next Steps-the committee discussed proposed work to put the basement room back together. Walls for the furnace room and stairwell will need to be built so the stairs and heating vents can be reinstalled. This will include sheetrock. The committee agreed that Carl will purchase the materials needed to complete these projects from Bethel Mills and the bill sent to the Town. Tim moved to approve the purchase of the materials. Glenn seconded. All in favor. There was  discussion about options for finishing the ceiling, whether to reinstall a dropped paneled ceiling  with florescent lights or leaving it open and painting beams and heating vents. The committee agreed to continue discussions and put off making a decision  on the ceiling until after inspecting the room and considering other options. The committee discussed electrical needs to clean up dead wires and rewire smoke and fire alarms. Committee members will contact three commercial electricians for advice and possible bids. There was discussion on the kitchen-restoring current design with upper cabinets and serving counter or new more compact design to accommodate reheating food from caterers and potluck contributions and offer more flexibility in serving. Herb said he will sketch a potential design for committee members to consider at the next meeting.
2. Building Committee Expansion Discussion-Ann pointed out that the building committee has been so successful in managing Phase One of the Town Hall reconstruction, that she would like members to consider expanding the charge and focus of the committee to include all town buildings. Currently, one member of the Select Board oversees short and long term-maintenance of Town building assets. Ann said if the SB could draw on the expertise that members bring to the table, it would be easier to implement  regular maintenance plans to avoid future major repairs.  Glenn said utilizing the committee in what might be quarterly meetings would result in more diverse and potentially cheaper options in maintaining town buildings. Ann asked members to consider making the PTHBC a standing committee and if they would be willing to serve on the permanent committee.

 
 
There being no further business of the committee, Mike moved to adjourn the meeting at 5:40pm. Carl seconded. All in favor.
 
 
Recorded by:
 
s/Ann Kuendig
 
 
Approved: March 1, 2021
 
 
By:
 
s/Herb Kuendig
 
 
 
 

​Pittsfield Town Hall Building Committee Meeting Minutes
January 4, 2021
 
Agenda
 
Agenda Modifications: 
 
Minutes Approval:  December 7, 2020 Meeting Minutes
 
Old Business:

1. Update Phase One Construction Schedule

 
New Business:

1. Phase Two discussion

 
Next Meeting Date:   January 18, 2021
 
Adjournment:
Glenn Reinauer called the meeting to order at 5:09pm in the absence of Chair Herb Kuendig who was delayed getting to the meeting until 5:20pm.  Ray Colton, Carl Oertel, Mike Mason, Tim Carter, Jeremy Rayner in Attendance.

Minutes approval:Mike moved to approve the meeting minutes of December 7, 2020. Tim seconded. All in favor.

​Old Business

1.  Update Phase One Construction Schedule:Members discussed projects that have been completed as of this date. VT Concrete Cutters has cut the basement slab for the footings, Klein Masonry has been hired to haul the concrete demo and dig the holes for the footings. The hole has been cut near the front steps for the steel to be installed, Hal Peters has purchased the rebar for the concrete footings. Ray had several questions about the next step in phase one and suggested that committee members monitor any water intrusion and note where its coming in so the committee can come up with a plan to mitigate potential flooding which most likely will have to wait until spring to begin. The committee also discussed waiting until the steel beams had been installed before determining  whether additional supports will be needed. Members also agreed that putting the stairs and walls back together will remain in house. Carl will also insure that the concrete contractor will have access for his chute through the middle basement window.

New Business

1. Phase Two Discussion:  Members reviewed some of the future projects outlined in the Town Hall Advisory Committee report and agreed that a priority should be addressing the exterior walls of Town Hall to insulate and reside. Ray moved that the committee request that an Article be placed on the Warrant for Town Meeting asking voters to approve $20,000 for the next phase of repairing Town Hall. Herb seconded. All in favor.

 
There being no other business, Mike moved to adjourn the meeting at 5:45pm. Jeremy seconded. All in favor.
 
Recorded by: s/Ann Kuendig
 
Approved: February 8, 2021
 
By: s/Herb Kuendig

Pittsfield Town Hall Building Committee Meeting Minutes
Monday, December 7, 2020
 
 
 
Agenda
 
Present:Carl Oertel, Jeremy Rayner, Tim Carter, Glenn Reinauer, Mike Moran, Ray Colton (by phone)
 
Call to order:  Herb called the meeting to order at 5:02pm. Tim seconded. All in favor.
 
Minutes Approval:Carl moved that the minutes from the November 23, 2020 Meeting be accepted. Jeremy seconded. All in favor.
 
Old Business:

1. Review project bids and award-Committee members discussed the bids that had been submitted  the five different projects of the Phase One plan. Carl questioned who will verify the location of the footings. Committee members will mark the locations Ray asked if Nop Steel/New England Building Movers will bolt and weld the steel on site. Yes. Herb recommended that the committee award the five projects to the lowest bidders and have Ann send out the necessary town contracts and forms to the contractors:

 
Vt Concrete Cuttings                cutting slab for footings            $1,675
Louis Cocci                                 excavation/removal                   $1,500
HG Concrete                              Install rebar/footings                 $4,075
Nop Steel                                   beams, materials                        $8,750
New England Building             beam installation/delivery         $4,875
Movers
 
Carl so moved. Jeremy seconded. All in favor.
 
New Business:

1. Next Steps-committee members set up a work party schedule to demo walls, stairs and sheetrock to open up area for footings; remove debris and duct work hangers, and move counter. Committee agreed on waiting until beams had been installed to price and install 2X10’s for additional framing. Herb, Carl, Mike, Glenn, Tim and Jeremy volunteered to work Friday and/or Saturday.

 
Next Meeting Date:   December 21, 2020
 
Adjournment:  Carl motioned to adjourn the meeting at 5:34pm. Jeremy seconded. All in favor.
 
Recorded by; Ann Kuendig

Approved: January 4, 2021
 
By: Herb Kuendig
 
 
 

​Draft-Pittsfield Town Hall Building Committee Meeting Minutes
 November 23, 2020-5PM
 
 Agenda
 
Agenda Modifications: 
 
Minutes Approval:  November 9, 2020 Meeting Minutes
 
Old Business:

1. Update on design plans
2. Review project bids

 
New Business:

1. Next Steps

 
Next Meeting Date:   December 7, 2020
 
Adjournment:
 
 
Call to order: Herb Kuendig called the meeting to order at 5:13pm with Carl Oertel, Glenn Reinauer and Mike Moran in attendance. Mike seconded. All in favor
 
Minutes Approval:  Carl moved that the minutes from the November 9, 2020 meeting be approved.  Mike seconded. All in favor.
 
Old Business:
1.  Update on design plans:  Herb explained that because the initial concrete cutting and footing installation bids came in high, the     committee hired David McKenzie ($150) to cut test holes in the slab to determine whether the soil below would support smaller sized footings. Herb and Glenn dug down 18 inches and found sandy, bony gravel. Herb relayed information to structural engineer Kevin Smith of Marble Engineering and asked if the footings could be reduced. Kevin said a deeper geotechnical study using a drill rig would have to be conducted for him to determine the bearing capacity of the soil and potentially change the footings. The committee agreed the cost of such a study would be too prohibitive.
2.  Review project bids: Herb distributed a spread sheet of bids received from at least four contractors on the five sub-projects of phase one. Herb said he was waiting on two other bids on the footing rebar and installation. Committee members reviewed and agreed that hiring different contractors for different jobs would be cheaper than hiring one contractor for the entire job, but would require much more coordination. Committee members had some questions about individual charges which Herb said he would get clarification on from the contractors.  
New Business:

1. Next Steps-Herb said once he received the new bids, the bid spreadsheet would be sent out to all committee members and a special meeting called if necessary to award bids. 

 
Adjournment:  there being no further business, Herb adjourned the meeting at 5:45pm, Carl seconded. All in favor
 
 
Recorded by:  Ann Kuendig
 
Approved: December 7, 2020
 
By:
 
Herb Kuendig
 
 
 
 
 

​Pittsfield Town Hall Building Committee Meeting Minutes-November 9, 2020
 To listen to a recording of this meeting please click https://fccdl.in/C1WsSaEXWt   
Agenda
Agenda Modifications: 
Minutes Approval:October 26, 2020 Meeting
 
Old Business:

1. Final design plans
2. Update Steel bids
3.  Update project list

 
New Business:

1. Next Steps

 
Next Meeting Date:   November 23, 2020
 
Adjournment:
 
Herb called the meeting to order at 5:03pm with Glenn Reinauer, Jeremy Rayner, Mike Moran, Tim Carter and Ray Colton in attendance. Mike moved to open meeting. Jeremy seconded.
 
Minutes Approval:  Herb asked if there were any questions or comments on the October 26, 2020 meeting minutes. Ray moved to accept the minutes. Tim seconded. All in favor.
 
Old Business

1. Final  design plans-Herb said he has arranged to pick up three copies of the final design plans that will be stamped for submission with the permit. 
2. Update Steel bids-members reviewed the bid received from Reed and Sons with a total estimate of $57,639 which included cutting the concrete slab and excavation for the footings, pouring the concrete for the footing and installation of rebar and pouring the concrete to bring it level with the floor, cutting an access hole in the building installing all steel beams and columns, repair hole in building and purchase of steel. 
3. Update Project list-Members suggested ways to reduce costs and agreed to contact other concrete cutters and other steel installers for estimates. Glenn suggested finding out what the subsoil is under the slab to see if the footings could be made smaller.

 
New Business

1. Next Steps-members discussed contacting Hal Peters, Ray Havey and Keith Hopkins to see if they would be interested in bidding on all or certain projects. Herb moved to call a special meeting on November 16 to discuss any movement on bids. Jeremy seconded. All in favor

 
Adjournment-there being no further business, Jeremy moved to adjourn the meeting at 5:35pm. Tim seconded. All in favor.
 
Recorded by:  Ann Kuendig
 
Approved:  November 23, 2020
 
By:  Herb Kuendig

​Pittsfield Town Hall Building Committee Meeting Minutes-October 26, 2020
 
 
To listen to a recording of the meeting please click https://fccdl.in/2u0aGQBoE4
 
Agenda
 
Agenda Modifications: 
 
Minutes Approval:October 6, 2020 Meeting
 
Old Business:

1. Review & Finalize draft design plans

 
New Business:

1.  Report on Floor depth
2. Update on beam movers
3. Permit from the Division of Fire Safety

 
Next Meeting Date:   November 9, 2020
 
Adjournment:
 
Herb called the meeting to order at 5:13pm with Glenn, Jeremy and new member Mike Moran calling in by phone.
 
Minutes Approval:  Herb asked if there were any questions or comments on the October 6, 2020 meeting minutes. Jeremy moved to accept the minutes. Glenn seconded. All in favor.
 
Old Business
#1 Review & Finalize draft design plans-Committee members discussed the draft design plans and had several questions about the length of the steel beams and the weight of the lateral beams. Herb will work with structural Engineer Kevin Smith to verify the dimensions and weight. Jeremy moved to authorize Kevin Smith to produce the final and stamped design plans. Glenn seconded.  All in favor.
 
New Business
#1 Report on Floor Depth- Herb reported that he, Carl Oertel and Mike Moran (who brought along a large hammer drill) drilled into the basement cement floor in the proposed locations for the columns and determined that the floor was 4 ½ to 6 inches thick. Committee members acknowledged that will mean the cement floor will have to be dug out 18 inches deep in a 5.6 foot square for each of the four column footings.
 
#2Update on Beam Movers-Ann reported that she followed up on Ray Colton’s initial contact with Jason Messier with Messier House Movers in Rutland and sent him pictures of where the beams will go, where they might be brought in through the wall or windows and the potential staging area around town hall. Jason will send the committee an estimated cost and scope of work proposal.
 
#3 Permit for the Division of Fire Safety- Herb reported that the permit application had been filled out and Ann had gotten approval from the Select Board to authorize payment of the $160 permit fee and submitted orders for the check. Herb spoke with Pittsfield’s Fire Marshall Patrick Banks who said the permit will only take a week or so to process once the application is submitted with the final stamped structural plans. Herb moved for permission from the committee to send in the application once he receives the stamped drawings. Glenn seconded. All in favor.
 
Other Business- Herb prepared a Town Hall Project List and members discussed each aspect of the listed tasks and who might perform each task. Herb asked members to begin identifying local contractors, fabricators, welders, steel suppliers so the committee can begin to request estimates and proposals and email either Herb or Ann with this information.
 
Adjournment-there being no further business, Jeremy moved to adjourn the meeting at 5:54pm. Glenn seconded. All in favor.
 
 Recorded by;  Ann Kuendig

Approved: November 9, 2020

​Herb Kuendig 
 
 
 
 
 
 
 

Pittsfield Town Hall Building Committee Meeting Minutes
Tuesday, October 6, 2020-5PM
 
 Agenda
 
Agenda Modifications: 
 
Minutes Approval:  September 28, 2020 Meeting
 
Old Business:

1. Q & A with Kevin Smith-Marble Engineering

 
New Business:

1.  Next Steps

 
Next Meeting Date:   October 12, 2020
 
Adjournment:
 
 
Herb Kuendig (by phone) called the meeting to order at 5:08pm with members Ray Colton, Carl Oertel, Tim Carter, Keith Hopkins, Jeremy Rayner and Glenn Reinauer in attendance. Jeremy seconded. All in favor.
 
Public Present:  Joyce Stevens
 
Minutes Approval-Herb asked for discussion  or comments on minutes for the September 28, 2020 meeting. Carl Oertel moved meeting minutes be approved,  Tim Carter seconded. All in Favor.
 
Old Business:
 
#1  Q & A with Kevin Smith-Marble Engineering- Herb asked Kevin to give the committee a brief introduction into his firm. Kevin said he has been a civil and structural engineer for 30 years and has a fascination with historic buildings. He started his own company about ten years ago. Herb then moved to recess the meeting at 5:20pm so the committee could move to town hall to listen to Kevin’s preliminary’s ideas on adding supports to the first floor. Glenn seconded. All in favor.
Glenn took over as Chair in Herb’s absence to reopen the meeting at 6:15pm. Tim seconded. All in favor. The committee agreed that Kevin would design two frames (steel beam and two steel columns) to run parallel to the wooden joists and cast-iron hangers. Three smaller steel beams would be tied in to the center of the frames to reach a load level of 100 pounds per square foot. If the cement floor is found to be less than 8 to 12 feet thick, then the columns will be placed on 5 x 5 foot poured support footings to be cut into the floor.
 
New Business:
#1-Next Steps- The Committee agreed that it was important to get the design work as soon as possible to determine the next steps. Carl moved to hire Marble Engineering at a price not to exceed $1,100 and have Ann execute the contract as soon as possible. Jeremy seconded. All in favor. The committee also discussed contacting the Rutland Regional Office of the Board of Fire Safety to find out who serves as Pittsfield ‘s Fire Marshall to determine the steps required to secure a permit. Ray also suggested that the committee reach out to Messier House and Construction Movers to determine if they could move the beams in.
 
Glenn moved to adjourn the meeting at 6:35pm. Tim seconded. All in favor.
 
Recorded by:  Ann Kuendig
 
 
Approved: October 26, 2020
 
 
 
Herb Kuendig
Glenn Reinauer

​ Pittsfield Town Hall Building Committee Meeting Minutes
Monday September 28, 2020-5PM
 
 
TO LISTEN TO A RECORDING AF THE MEETING PLEASE CLICK
https://fccdl.in/pOrKsi1A9e
 
 
Agenda
 
Agenda Modifications: 
 
Minutes Approval: August 24, 2020 Meeting; September 14, 2020 Meeting
 
Old Business:

1. Review Design Proposals

 
New Business:

1.  Next Steps

 
Next Meeting Date:   October 12, 2020
 
Adjournment:
 
 
Herb Kuendig called the meeting to order at 5:05pm with members Ray Colton, Carl Oertel, Tim Carter and Glenn Reinauer (by phone) in attendance. Ray seconded. All in favor.
 
Public Present:  Joyce Stevens
 
Minutes Approval-Herb asked for discussion or comments on minutes for the August 24, 2020 and September 14, 2020 meetings. Carl Oertel moved meeting minutes be approve.  Tim Carter seconded. All in Favor.
 
Old Business:
 
#1 Review Design Proposals-Herb said the committee received proposals from four engineering firms who were sent the December 2019 Criterium Inspection report and the existing conditions drawings of Town Hall done by Kuendig Design. Herb and Glenn met with engineers from Waite Design & Engineering and Marble Valley Engineering for pre-proposal site visits of Town Hall. 
 
Criterium:        Retainer $1295            10 to 15 hours for Stamped drawings @ $185 an hour for travel, site evaluation, design  $135 an hour for CAD drawings
 
Waite Design: $4,500 lump sum plus reimbursable expenses not to exceed $500
 
Marble Valley Engineering: Not to exceed $1,100
​
Engineering Ventures: $4,500
 
Joyce and Ray suggested that when it came time to price materials for the project that used steel beams be considered as a cost saving measure. Herb recommended that the committee contract with Kevin Smith of Marble Valley as the low bidder and because the town has used his services before. Glenn said he felt comfortable going with Kevin. Ray, Tim and Carl would like to meet with Kevin to discuss his design ideas before voting on the contract. Herb moved to arrange such a meeting for Tuesday, October 6, 2020 at 5pm. Ray seconded. All in favor.
 
New Business:
 
#1 Next Steps-the committee discussed the need to drill into the basement concrete floor to determine the depth and aid the structural engineer in designing support columns for the beams. 
 
 
Herb moved to adjourned the meeting at 5:35pm. Tim seconded. All in favor.
 
Recorded by:  Ann Kuendig
 
 
Approved: October 6, 2020
 
 
 
Herb Kuendig