PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
To listen to a recording of the meeting click: https://bit.ly/3AKNfRa
DATE: September 1, 2022
PRESENT: Ann Kuendig, Joyce Stevens, AJ Ruben
PUBLIC PRESENT: in person: Betty Warner, Michelle Hunt; via TEAMS: Brett Yates
AGENDA MODIFICATIONS: Pittsfield at Peak – logistics NB5
APPROVAL OF MINUTES: August 18, 2022 Regular Meeting
CORRESPONDENCE:
1. Citizens’ Complaints/Concerns - Simister Noise Complaint #2
OLD BUSINESS:
1. ARPA – accounting process
2. PRPC – Report project recommendations & approvals
3. White River Valley Consortium – Representative
4. Grants – review Recreational Grant application
NEW BUSINESS:
1. 911 – address discrepancies
2. Independent Contractor – V-Blasting and Cal’s Drywall paperwork approval
3. Village Green – paving estimate
4. Budget – discuss deliberations schedule
5. Pittsfield At Peak - logistics
NEXT MEETING DATES: Regular Select Board Meeting Thursday, September 15, 2022 @ 6pm Town Hall
ADJOURNMENT
Ann called the meeting to order at 6:03pm. Seconded by AJ. All in favor. She welcomed those attending in person. Ann presented an Agenda Modification (see above). AJ motioned to accept. Seconded by Ann. All in favor. Ann moved to approve the August 18, 2022 Regular Meeting Minutes. Seconded by AJ. All in favor. Ann introduced Michelle Hunt, the Town’s E911 Coordinator and took NB 1 out of order.
Pittsfield Select Board Regular Meeting Minutes page 2
September 1, 2022
CORRESPONDENCE:
1. Citizens’ Complaints/Concerns - Simister Noise Complaint #2. This complaint was for noise, and it was felt that it was at a different location on Upper Michigan Road. Discussion. It is only in violation if the noise continues after 10pm. The letter was accepted for the nuisance complaint file.
OLD BUSINESS:
1. ARPA – accounting process. Sarah Wright from VLCT recently sent an email Subject: ARPA – Updates and Reminders. The email outlined prohibited uses of the ARPA funds and explains an approach to minimize the administrative burden and maximize flexibility for spending. Discussion. Ann explained that Trish intends to create a line item entitled “Undesignated Spending Surplus” to account for the revenue along with a spreadsheet indicating how much was spent and on what. It had been decided to use the Revenue Loss of $165,000+ for salaries, benefits, and utilities, if needed. Ann moved to use ARPA Lost Revenue Funding to pay for FY22-23 Employee and Highway Salaries and Benefits and Utilities up to the total amount of our ARPA award. AJ seconded. All in favor.
2. PRPC – Report project recommendations & approvals. Ann updated project estimates for projects she would like the Board to consider. We can review the rest of the spending proposals, to determine priority, decide if ready to allocate some payments of invoices currently underway. These are primarily regarding the Town Hall shelter: media blasting on the ceiling downstairs - $9,299.42; drywall/plastering - $5,623.92; Paquette Plumbing heat pumps - $11,073.64. Ann asked if the Board approves these contracts and get to proposed payments. She asked if the Board would approve spending from the ARPA funds and the answer was no. Joyce expressed concern regarding the use of the term ARPA Funds. The funds should be from the Undesignated Spending Surplus. AJ felt that there should be a Warned (through the Minutes) meeting to make people aware of what the money is intending to be spent on. The PRPC made recommendations which the Board has acted on however he felt the Townspeople should know what those Board-approved projects are before the payments are made. Discussion. Ann presented the items that would be voted on:
V-Blast - $9,299.94 deposit & contract
Cal’s Drywall - $5,623.92 deposit & contract
Paquette Plumbing Heat pumps – $11,073.64
BrookField Services generator - $24,610 + $385 + $385 =$25,380
CV Oil generator to tank connection - $2,050
Paquette Plumbing water heater - $4,482.75
PVF&R skidoo-$13,298.
Total = $71,207.46
Pittsfield Select Board Regular Meeting Minutes page 3
September 1, 2022
Ann said that invoices for electrical and painting would be forthcoming. AJ requested information from Ann on what is available in the Town Hall Fund and Begin Fund, what needs to be done and what would be needed from the Undesignated Surplus Funds.
Joyce made a motion to put all of this in the Minutes and on the 15th we are going to vote on spending this from the Undesignated Surplus Funds that are in the Town account so we can let everybody in Town know what we are doing with these funds. AJ seconded. All in favor.
Ann presented another estimate regarding the removal and replacement of the stanchions at the fire station. She said she asked the fence company doing the basketball court for suggestions. Ann presented information on bollards. Other suggestions were made. Their cost is $500 apiece installed. She presented another option. Boulders were also suggested, and Ann said she would speak with George.
3. White River Valley Consortium – Representative. AJ made a motion to appoint Jordan Stevens as the Town’s Representative to the Consortium. Joyce seconded. All in favor. Joyce said she would approach Dana Decker to see if she would consider serving as an Alternate.
4. Grants – review Recreational Grant application. Ann noted two estimates for paving of the basketball court. The least expensive bid will be included in the application. Letters of Support for the grant application were made by PCC, the Library, and the Planning Commission. Joyce motioned to approve the application for submission. Seconded by AJ. All in favor.
NEW BUSINESS:
1. 911 – address discrepancies. Michelle said a request had been made by a property owner to look at Wilcox Peak Road. She explained that the road does not meet road name criteria. The options to extend Hawk Mountain Road or keep Wilcox Peak Road were presented. If Wilcox Peak Road is kept, several property numbers would need to be changed: 129 to 325, 345 to146, and 324 would be a new number. E911 numbers are out of order at present. Changes would make them correct. This would correct confusion in delivery and emergency services. Betty pointed out that the Property ID#s the Listers maintain would not change. The Board suggested the roads remain the same. Another road of concern was Music Mountain Road. There are two permanent residents and beyond them two camps. Michelle said she would speak with the camps’ owners regarding the road name. The Board asked Michelle if any changes are made, to let them know.
2. Independent Contractor – V-Blasting and Cal’s Drywall paperwork approval. Ann moved to accept their paperwork. Seconded by Joyce. All in favor and all the Board member signed.
3. Village Green – paving estimate. Ann said there is $25,652 in Parking Reserve Fund in anticipation of when the State would be doing Route 100. Ann said she heard that the
Pittsfield Select Board Regular Meeting Minutes page 4
September 1, 2022
Town might be able to use the State’s equipment for the job. An estimate of $36,840 was received from a private paving company. Joyce will contact Wilkes Paving for another estimate and VTRANS district engineer for updated information on the rt 100 paving project
4. Budget – discuss deliberations schedule. Year-end statements should be available soon, but the Undesignated Funds for the fy 22-23 will not be exact. The Board & Treasurer will still need time in January to estimate Undesignated Funds. The six month interim budget undesignated funds can be put towards the ’23-’24 FY. Discussion regarding the insurance reimbursement for the elevator repair. The following dates and times were selected for Special Budget Meetings with a one-time Warning:
October 6th: 5-6pm followed by Regular meeting
October 20th: 5-6pm followed by Regular meeting
October 27th: 5-7pm *open for Capital Improvement presentations
November 3rd: 5-6pm followed by Regular meeting
November 10th: 5-7pm *open for Capital Improvement presentations
November 17th: 5-6pm followed by Regular meeting
November 22nd: 5-7pm *open for Capital Improvement presentations
The Secretary will send letters to the Highway, Cemetery, Town Hall Committee, Listers, Library, and Fire Department with their capital improvement proposals and include what was spent in the past year on capital improvements.
5. Pittsfield At Peak – logistics. Ann outlined three things to consider regarding traffic during the event: 1) no thru traffic from 9:30-4, only locals; 2) venders to park in the baseball field with no exit until 4pm; and 3) rest room facilities would be available in the Town Office Building instead of the Town Hall as the Library will be open during the event. Betty said she asked a member of the Historical Society if they would be willing to be open during the event but has not heard back yet. Discussion. Betty asked about the Park-n-Ride area and Joyce asked about handicapped accessibility. Parking for customers was discussed. It was decided to reconsider the parking issue.
OTHER: Joyce presented an invoice for lock repair on the vault in the Historical Society basement. The invoice of $697.00 included service to figure out the combination. This work was not authorized by the Select Board. It was decided to put this on the next meeting’s agenda and invite someone from the Historical Society to attend.
NEXT MEETING DATES: Regular Select Board Meeting Thursday, September 15, 2022 @ 6pm Town Hall.
Pittsfield Select Board Regular Meeting Minutes page 5
September 1, 2022
As there was no further business, Ann moved to adjourn the meeting at 8:34pm. Joyce seconded. All in favor.
Respectfully submitted,
Martha L. Beyersdorf, Secretary
Approved: September 15, 2022
/ /
Ann Kuendig Joyce Stevens A.J. Ruben
To listen to a recording of the meeting click: https://bit.ly/3AKNfRa
DATE: September 1, 2022
PRESENT: Ann Kuendig, Joyce Stevens, AJ Ruben
PUBLIC PRESENT: in person: Betty Warner, Michelle Hunt; via TEAMS: Brett Yates
AGENDA MODIFICATIONS: Pittsfield at Peak – logistics NB5
APPROVAL OF MINUTES: August 18, 2022 Regular Meeting
CORRESPONDENCE:
1. Citizens’ Complaints/Concerns - Simister Noise Complaint #2
OLD BUSINESS:
1. ARPA – accounting process
2. PRPC – Report project recommendations & approvals
3. White River Valley Consortium – Representative
4. Grants – review Recreational Grant application
NEW BUSINESS:
1. 911 – address discrepancies
2. Independent Contractor – V-Blasting and Cal’s Drywall paperwork approval
3. Village Green – paving estimate
4. Budget – discuss deliberations schedule
5. Pittsfield At Peak - logistics
NEXT MEETING DATES: Regular Select Board Meeting Thursday, September 15, 2022 @ 6pm Town Hall
ADJOURNMENT
Ann called the meeting to order at 6:03pm. Seconded by AJ. All in favor. She welcomed those attending in person. Ann presented an Agenda Modification (see above). AJ motioned to accept. Seconded by Ann. All in favor. Ann moved to approve the August 18, 2022 Regular Meeting Minutes. Seconded by AJ. All in favor. Ann introduced Michelle Hunt, the Town’s E911 Coordinator and took NB 1 out of order.
Pittsfield Select Board Regular Meeting Minutes page 2
September 1, 2022
CORRESPONDENCE:
1. Citizens’ Complaints/Concerns - Simister Noise Complaint #2. This complaint was for noise, and it was felt that it was at a different location on Upper Michigan Road. Discussion. It is only in violation if the noise continues after 10pm. The letter was accepted for the nuisance complaint file.
OLD BUSINESS:
1. ARPA – accounting process. Sarah Wright from VLCT recently sent an email Subject: ARPA – Updates and Reminders. The email outlined prohibited uses of the ARPA funds and explains an approach to minimize the administrative burden and maximize flexibility for spending. Discussion. Ann explained that Trish intends to create a line item entitled “Undesignated Spending Surplus” to account for the revenue along with a spreadsheet indicating how much was spent and on what. It had been decided to use the Revenue Loss of $165,000+ for salaries, benefits, and utilities, if needed. Ann moved to use ARPA Lost Revenue Funding to pay for FY22-23 Employee and Highway Salaries and Benefits and Utilities up to the total amount of our ARPA award. AJ seconded. All in favor.
2. PRPC – Report project recommendations & approvals. Ann updated project estimates for projects she would like the Board to consider. We can review the rest of the spending proposals, to determine priority, decide if ready to allocate some payments of invoices currently underway. These are primarily regarding the Town Hall shelter: media blasting on the ceiling downstairs - $9,299.42; drywall/plastering - $5,623.92; Paquette Plumbing heat pumps - $11,073.64. Ann asked if the Board approves these contracts and get to proposed payments. She asked if the Board would approve spending from the ARPA funds and the answer was no. Joyce expressed concern regarding the use of the term ARPA Funds. The funds should be from the Undesignated Spending Surplus. AJ felt that there should be a Warned (through the Minutes) meeting to make people aware of what the money is intending to be spent on. The PRPC made recommendations which the Board has acted on however he felt the Townspeople should know what those Board-approved projects are before the payments are made. Discussion. Ann presented the items that would be voted on:
V-Blast - $9,299.94 deposit & contract
Cal’s Drywall - $5,623.92 deposit & contract
Paquette Plumbing Heat pumps – $11,073.64
BrookField Services generator - $24,610 + $385 + $385 =$25,380
CV Oil generator to tank connection - $2,050
Paquette Plumbing water heater - $4,482.75
PVF&R skidoo-$13,298.
Total = $71,207.46
Pittsfield Select Board Regular Meeting Minutes page 3
September 1, 2022
Ann said that invoices for electrical and painting would be forthcoming. AJ requested information from Ann on what is available in the Town Hall Fund and Begin Fund, what needs to be done and what would be needed from the Undesignated Surplus Funds.
Joyce made a motion to put all of this in the Minutes and on the 15th we are going to vote on spending this from the Undesignated Surplus Funds that are in the Town account so we can let everybody in Town know what we are doing with these funds. AJ seconded. All in favor.
Ann presented another estimate regarding the removal and replacement of the stanchions at the fire station. She said she asked the fence company doing the basketball court for suggestions. Ann presented information on bollards. Other suggestions were made. Their cost is $500 apiece installed. She presented another option. Boulders were also suggested, and Ann said she would speak with George.
3. White River Valley Consortium – Representative. AJ made a motion to appoint Jordan Stevens as the Town’s Representative to the Consortium. Joyce seconded. All in favor. Joyce said she would approach Dana Decker to see if she would consider serving as an Alternate.
4. Grants – review Recreational Grant application. Ann noted two estimates for paving of the basketball court. The least expensive bid will be included in the application. Letters of Support for the grant application were made by PCC, the Library, and the Planning Commission. Joyce motioned to approve the application for submission. Seconded by AJ. All in favor.
NEW BUSINESS:
1. 911 – address discrepancies. Michelle said a request had been made by a property owner to look at Wilcox Peak Road. She explained that the road does not meet road name criteria. The options to extend Hawk Mountain Road or keep Wilcox Peak Road were presented. If Wilcox Peak Road is kept, several property numbers would need to be changed: 129 to 325, 345 to146, and 324 would be a new number. E911 numbers are out of order at present. Changes would make them correct. This would correct confusion in delivery and emergency services. Betty pointed out that the Property ID#s the Listers maintain would not change. The Board suggested the roads remain the same. Another road of concern was Music Mountain Road. There are two permanent residents and beyond them two camps. Michelle said she would speak with the camps’ owners regarding the road name. The Board asked Michelle if any changes are made, to let them know.
2. Independent Contractor – V-Blasting and Cal’s Drywall paperwork approval. Ann moved to accept their paperwork. Seconded by Joyce. All in favor and all the Board member signed.
3. Village Green – paving estimate. Ann said there is $25,652 in Parking Reserve Fund in anticipation of when the State would be doing Route 100. Ann said she heard that the
Pittsfield Select Board Regular Meeting Minutes page 4
September 1, 2022
Town might be able to use the State’s equipment for the job. An estimate of $36,840 was received from a private paving company. Joyce will contact Wilkes Paving for another estimate and VTRANS district engineer for updated information on the rt 100 paving project
4. Budget – discuss deliberations schedule. Year-end statements should be available soon, but the Undesignated Funds for the fy 22-23 will not be exact. The Board & Treasurer will still need time in January to estimate Undesignated Funds. The six month interim budget undesignated funds can be put towards the ’23-’24 FY. Discussion regarding the insurance reimbursement for the elevator repair. The following dates and times were selected for Special Budget Meetings with a one-time Warning:
October 6th: 5-6pm followed by Regular meeting
October 20th: 5-6pm followed by Regular meeting
October 27th: 5-7pm *open for Capital Improvement presentations
November 3rd: 5-6pm followed by Regular meeting
November 10th: 5-7pm *open for Capital Improvement presentations
November 17th: 5-6pm followed by Regular meeting
November 22nd: 5-7pm *open for Capital Improvement presentations
The Secretary will send letters to the Highway, Cemetery, Town Hall Committee, Listers, Library, and Fire Department with their capital improvement proposals and include what was spent in the past year on capital improvements.
5. Pittsfield At Peak – logistics. Ann outlined three things to consider regarding traffic during the event: 1) no thru traffic from 9:30-4, only locals; 2) venders to park in the baseball field with no exit until 4pm; and 3) rest room facilities would be available in the Town Office Building instead of the Town Hall as the Library will be open during the event. Betty said she asked a member of the Historical Society if they would be willing to be open during the event but has not heard back yet. Discussion. Betty asked about the Park-n-Ride area and Joyce asked about handicapped accessibility. Parking for customers was discussed. It was decided to reconsider the parking issue.
OTHER: Joyce presented an invoice for lock repair on the vault in the Historical Society basement. The invoice of $697.00 included service to figure out the combination. This work was not authorized by the Select Board. It was decided to put this on the next meeting’s agenda and invite someone from the Historical Society to attend.
NEXT MEETING DATES: Regular Select Board Meeting Thursday, September 15, 2022 @ 6pm Town Hall.
Pittsfield Select Board Regular Meeting Minutes page 5
September 1, 2022
As there was no further business, Ann moved to adjourn the meeting at 8:34pm. Joyce seconded. All in favor.
Respectfully submitted,
Martha L. Beyersdorf, Secretary
Approved: September 15, 2022
/ /
Ann Kuendig Joyce Stevens A.J. Ruben
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