PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
To listen to a recording of the meeting please click here: https://bit.ly/3axbhWu
DATE: June 2, 2022
PRESENT: Ann Kuendig, Joyce Stevens, AJ Ruben
PUBLIC PRESENT: Via Teams:
AGENDA MODIFICATIONS: Sand Shed – Change Order NB5; Class 4 Roads – Warning Signs NB6
APPROVAL OF MINUTES: May 19, 2022 Regular Meeting
CORRESPONDENCE:
1. White River Valley Consortium – Invitation
2. Down Village Center – Tax Credits
OLD BUSINESS:
1. Appointments – Town Offices
2. Village speed limit – update
3. Library – maintenance projects
4. PACIF – building appraisals
NEW BUSINESS:
1. Disaster Loan – payoff
2. Municipal Grants in Aid Program – Letter of Intent
3. Internal Financial Controls – checklist
4. Town Hall – Calendar & Function Policies
NEXT REGULAR MEETING: June 16, 2002 at 6pm, Town Hall
ADJOURN:
Ann called the meeting to order at 6:08pm. Joyce seconded. All in favor. Ann presented two Agenda Modifications (see above). AJ seconded. All in favor. AJ moved to accept the Minutes of the May 19, 2022 Regular Meeting. Joyce seconded. All in favor.
CORRESPONDENCE:
1. White River Valley Consortium – Invitation. This is an invitation to Pittsfield to sign on to this consortium which consists of 14 towns governments. It has applied for and was awarded a challenge grant to create a regional consortium to identify an issue and how they can bring everyone together to address that issue. The issue they have chosen addresses affordable housing. They will be holding a workshop on the evening of June 30th. Sarah Danley, coordinator of the WRVC has offered to come and speak to towns unable to participate in the workshop. Ann said she would respond and invite Sarah to attend a Select Board meeting. She will forward the information to Board members prior to her visit.
Pittsfield Select Board Regular Meeting Minutes page 2
June 2, 2022
2. Down Village Center – Tax Credits. This notice is sent out annually. The application is due July 1st and are for tax credits for businesses. The Secretary was asked to forward this information to local businesses such as CV Oil, Swiss Farm Market, and Vision Builders for their possible interest.
OLD BUSINESS:
1. Appointments – Town Offices. Planning Commission: Vaughn Micchie has accepted, Herb Kuendig is still interested, and Reed Wilcox has not responded yet. Energy Coordinator: Elizabeth Dietz is reviewing the position information but has not yet responded. Trustee of Public Funds: Kelly Ziegler has not yet responded with a job description to pass on to several people interested in the position. Health Officer: Sandy Begin still holds the position but would like to resign. Ann has reached out to Cathy Capetta, but she has not responded yet. Ann will reach out again. Official appointments will be made at one time later.
Resignation – Tree Warden. Jeremy Rayner has resigned his position. Ann commented that this position is becoming more active considering the ash borer and other potential invasive pests.
2. Village speed limit – update. Ann said that she has received guidelines for setting up the speed cart. There are permits that would need to be obtained for a speed study and for the radar speed sign. Rita Seto at TRORC will work on this shortly. Ann noted she has all the contacts in place in preparation of moving forward.
3. Library – maintenance projects. Joyce said she met with Corey Novotny. The main concern is his availability so that the library can have enough advanced notice to move everything in preparation for the floors being redone. Ann moved to hire Corey Novotny to repair, sand and apply finish to the library floor. Joyce seconded. All in favor.
Ann expressed concern about Don Marshall painting and the windows that need repair. Discussion. Joyce moved to hire Don Marshall to paint the library with two coats. Ann seconded. All in favor. The Library will need to coordinate Corey and Don’s availability for the projects.
Projects that still need to be addressed at the Town Office Building include the clapboards by the side door, the cupola painting, and a rain guard over the side door.
4. PACIF – building appraisals. Joyce said that the meeting has been scheduled for Thursday, June 9th at 11am. The Town Hall, Town Office Building, Fire Department, and Town Garage will be inspected.
NEW BUSINESS:
1. Disaster Loan – payoff. Ann said that the Town spent a total of $510,922.43 (FEMA-covered) and $48,671.00 (USDA-covered) on the Late April 2019 Flood. Total reimbursements from Federal and State agencies were $518,843.96. A total of $484,870.28 was drawn from the Mascoma Loan, $47,461.14 from the Contingency Fund, and $7,856.72 in interest payments on the loans. Total Town responsibility came to $48,601.19. Discussion. Ann moved that $19,212.17 be transferred from the General Fund into the Contingency Fund. Joyce seconded. All in favor.
2. Municipal Grants in Aid Program – Letter of Intent. Ann said that the last two years municipal roads have been identified. VTrans now wants to have towns collaborate directly with them instead of TRORC overseeing the grant. Pittsfield is eligible for $11,000.00. The Town’s match would be $2,750.00. Discussion. Ann moved to have the Chair sign the Letter of Intent on behalf of the Board and submit it by the June 24th deadline. Joyce seconded. All in favor.
Pittsfield Select Board Regular Meeting Minutes page 3
June 2, 2022
3. Internal Financial Controls – checklist. Ann said that this is required by the Secretary of State to assure accountability. She read it to the Board. Ann moved to have the Chair sign it. Joyce seconded. All in favor.
4. Town Hall – Calendar & Function Policies. The Board discussed the need for a rental agreement and calendar and who would be responsible for keeping the calendar. Also identifying areas of concern regarding the use of the property. Ann said she has reviewed sample policies and considerations. It was decided to continue this discussion further at another meeting.
5. Sand Shed – Change Order. Ann said that a request has been made to add another interior light fixture to the plans (a $600.00 increase). Ann made a motion, seconded by AJ. All in favor.
6. Class 4 Roads – Warning Signs. Joyce said that there have been numerous instances lately where vehicles have followed the Google map app and ended up getting stuck on Class 4 roads. These roads include Townsend Brook (route to Mountain Top), Upper Michigan (route to Chittenden), and Liberty Hill (route to Rochester). It was decided to have Ann would speak with George for suggestions regarding signage and suppliers.
NEXT REGULAR MEETING: June 16, 2002 at 6pm, Town Hall
As there was no further business to discuss, Ann moved to adjourn the meeting at 7:35pm Joyce seconded. All in favor.
Respectfully submitted,
Martha L. Beyersdorf, Secretary
Approved: June 16, 2022
/ /
Ann Kuendig Joyce Stevens A.J. Ruben
To listen to a recording of the meeting please click here: https://bit.ly/3axbhWu
DATE: June 2, 2022
PRESENT: Ann Kuendig, Joyce Stevens, AJ Ruben
PUBLIC PRESENT: Via Teams:
AGENDA MODIFICATIONS: Sand Shed – Change Order NB5; Class 4 Roads – Warning Signs NB6
APPROVAL OF MINUTES: May 19, 2022 Regular Meeting
CORRESPONDENCE:
1. White River Valley Consortium – Invitation
2. Down Village Center – Tax Credits
OLD BUSINESS:
1. Appointments – Town Offices
2. Village speed limit – update
3. Library – maintenance projects
4. PACIF – building appraisals
NEW BUSINESS:
1. Disaster Loan – payoff
2. Municipal Grants in Aid Program – Letter of Intent
3. Internal Financial Controls – checklist
4. Town Hall – Calendar & Function Policies
NEXT REGULAR MEETING: June 16, 2002 at 6pm, Town Hall
ADJOURN:
Ann called the meeting to order at 6:08pm. Joyce seconded. All in favor. Ann presented two Agenda Modifications (see above). AJ seconded. All in favor. AJ moved to accept the Minutes of the May 19, 2022 Regular Meeting. Joyce seconded. All in favor.
CORRESPONDENCE:
1. White River Valley Consortium – Invitation. This is an invitation to Pittsfield to sign on to this consortium which consists of 14 towns governments. It has applied for and was awarded a challenge grant to create a regional consortium to identify an issue and how they can bring everyone together to address that issue. The issue they have chosen addresses affordable housing. They will be holding a workshop on the evening of June 30th. Sarah Danley, coordinator of the WRVC has offered to come and speak to towns unable to participate in the workshop. Ann said she would respond and invite Sarah to attend a Select Board meeting. She will forward the information to Board members prior to her visit.
Pittsfield Select Board Regular Meeting Minutes page 2
June 2, 2022
2. Down Village Center – Tax Credits. This notice is sent out annually. The application is due July 1st and are for tax credits for businesses. The Secretary was asked to forward this information to local businesses such as CV Oil, Swiss Farm Market, and Vision Builders for their possible interest.
OLD BUSINESS:
1. Appointments – Town Offices. Planning Commission: Vaughn Micchie has accepted, Herb Kuendig is still interested, and Reed Wilcox has not responded yet. Energy Coordinator: Elizabeth Dietz is reviewing the position information but has not yet responded. Trustee of Public Funds: Kelly Ziegler has not yet responded with a job description to pass on to several people interested in the position. Health Officer: Sandy Begin still holds the position but would like to resign. Ann has reached out to Cathy Capetta, but she has not responded yet. Ann will reach out again. Official appointments will be made at one time later.
Resignation – Tree Warden. Jeremy Rayner has resigned his position. Ann commented that this position is becoming more active considering the ash borer and other potential invasive pests.
2. Village speed limit – update. Ann said that she has received guidelines for setting up the speed cart. There are permits that would need to be obtained for a speed study and for the radar speed sign. Rita Seto at TRORC will work on this shortly. Ann noted she has all the contacts in place in preparation of moving forward.
3. Library – maintenance projects. Joyce said she met with Corey Novotny. The main concern is his availability so that the library can have enough advanced notice to move everything in preparation for the floors being redone. Ann moved to hire Corey Novotny to repair, sand and apply finish to the library floor. Joyce seconded. All in favor.
Ann expressed concern about Don Marshall painting and the windows that need repair. Discussion. Joyce moved to hire Don Marshall to paint the library with two coats. Ann seconded. All in favor. The Library will need to coordinate Corey and Don’s availability for the projects.
Projects that still need to be addressed at the Town Office Building include the clapboards by the side door, the cupola painting, and a rain guard over the side door.
4. PACIF – building appraisals. Joyce said that the meeting has been scheduled for Thursday, June 9th at 11am. The Town Hall, Town Office Building, Fire Department, and Town Garage will be inspected.
NEW BUSINESS:
1. Disaster Loan – payoff. Ann said that the Town spent a total of $510,922.43 (FEMA-covered) and $48,671.00 (USDA-covered) on the Late April 2019 Flood. Total reimbursements from Federal and State agencies were $518,843.96. A total of $484,870.28 was drawn from the Mascoma Loan, $47,461.14 from the Contingency Fund, and $7,856.72 in interest payments on the loans. Total Town responsibility came to $48,601.19. Discussion. Ann moved that $19,212.17 be transferred from the General Fund into the Contingency Fund. Joyce seconded. All in favor.
2. Municipal Grants in Aid Program – Letter of Intent. Ann said that the last two years municipal roads have been identified. VTrans now wants to have towns collaborate directly with them instead of TRORC overseeing the grant. Pittsfield is eligible for $11,000.00. The Town’s match would be $2,750.00. Discussion. Ann moved to have the Chair sign the Letter of Intent on behalf of the Board and submit it by the June 24th deadline. Joyce seconded. All in favor.
Pittsfield Select Board Regular Meeting Minutes page 3
June 2, 2022
3. Internal Financial Controls – checklist. Ann said that this is required by the Secretary of State to assure accountability. She read it to the Board. Ann moved to have the Chair sign it. Joyce seconded. All in favor.
4. Town Hall – Calendar & Function Policies. The Board discussed the need for a rental agreement and calendar and who would be responsible for keeping the calendar. Also identifying areas of concern regarding the use of the property. Ann said she has reviewed sample policies and considerations. It was decided to continue this discussion further at another meeting.
5. Sand Shed – Change Order. Ann said that a request has been made to add another interior light fixture to the plans (a $600.00 increase). Ann made a motion, seconded by AJ. All in favor.
6. Class 4 Roads – Warning Signs. Joyce said that there have been numerous instances lately where vehicles have followed the Google map app and ended up getting stuck on Class 4 roads. These roads include Townsend Brook (route to Mountain Top), Upper Michigan (route to Chittenden), and Liberty Hill (route to Rochester). It was decided to have Ann would speak with George for suggestions regarding signage and suppliers.
NEXT REGULAR MEETING: June 16, 2002 at 6pm, Town Hall
As there was no further business to discuss, Ann moved to adjourn the meeting at 7:35pm Joyce seconded. All in favor.
Respectfully submitted,
Martha L. Beyersdorf, Secretary
Approved: June 16, 2022
/ /
Ann Kuendig Joyce Stevens A.J. Ruben
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