PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
To listen to a recording of the meeting, please click here: https://bit.ly/416eVgt
DATE: November 16, 2023
PRESENT: Ann Kuendig, Joyce Stevens, AJ Ruben
PUBLIC PRESENT: Vaughn Micciche, Meghan Asbury from TRORC (via Teams)
AGENDA MODIFICATIONS: CD renewal – OB#3; Resignation – NB#5
APPROVAL OF MINUTES: November 2, 2023 Regular Meeting
CORRESPONDENCE:
OLD BUSINESS:
1.White River Valley Regional Energy – Coordinator
2.Grants – VT Recreational Grant Consultant
3.Finance – CD renewal
NEW BUSINESS:
1.Town Hall – Rental Policy
2.Gazebo – decorations
3.Listers – Computer
4.Resignations – Pittsfield Town Hall Building Committee
5.Executive Session – 1 V.S.A. § 313 (1) (F) Attorney Client
NEXT MEETING DATE:
ADJOURNMENT:
Ann called the meeting to order at 6:00pm. AJ seconded. All in favor. Ann introduced the agenda modification (see above). Seconded by AJ. All in favor. AJ moved to approve the Minutes of November 2, 2023. Seconded by Joyce. All in favor. Ann proceeded to introduce Vaughn Micciche who will address Old Business #1 and Meghan Asbury from TRORC to address Old Business #2.
OLD BUSINESS:
1. White River Valley Regional Energy – Coordinator. Vaughn said that he has attended several meetings, and it seems that it isn’t clear what the coordinator would be doing. What is clear is that he wouldn’t be servicing individuals in the towns. They would like someone to be able to find grants, write grant proposals that bring money into the towns. He mentioned what the towns would be responsible for to support this position. The question of how this person would be employed for mentioned. A business would have to be created as he would not be able to be
Pittsfield Select Board Regular Meeting Minutes page 2
November 16, 2023
employed by the five towns. TRORC has offered to be the employer and explained how that would work. The proposed salary would be based on how many towns are involved. Ann talked about the role of the coordinator and what he does for the community. Involvement of the Town Plan in energy was also discussed. Vaughn was thanked for attending tonight and invited to stay for the meeting.
2.AJ brought this all together in an effort to try and apply using a recreational grant consultant. TRORC can help with the paperwork. It’s a low risk move for the town and costs the town nothing. Ann wanted to know if there was enough time to do this before the deadline. AJ said he can get bids. AJ secured a recreational consultant, and they sent a contract. Meghan Asbury, a Planner and Zone Agent with TRORC explained how TRORC can be involved. Ann thanked Meghan for attending.Ann moved that the town sign a scope of work with TRORC to begin work on filling out the application for VOREC planning grant. AJ seconded. All in favor.
3. Finance – CD renewal. Ann said that the CD was due to be renewed on the 17th and wanted this on the record. AJ moved to approve. Joyce seconded. All in favor.
NEW BUSINESS:
1.Town Hall – Rental Policy. Ann said she has received two requests. A decision needs to be made and an edit needs to be made to the policy. Also, how does word get out and who will run it? Joyce felt it should be Trish or Randy since money is involved. Ann suggested that the rental policy and calendar should be posted on the website. AJ said this should be tabled until the Board has had a chance to speak with Trish. Ann moved to table this to the next meeting. AJ seconded. All in favor.
2.Gazebo – decorations. Ann said that the existing decorations are all disintegrating. She said she has been pricing out decorations and live greens and felt $450 would cover garland, a tree, and lights. Ann said she would like permission to spend money from the fund. The tree lighting will be held on December 3rd and has five volunteers lined up. Joyce seconded. All in favor.
3.Listers – Computer. A new computer has been ordered for $1,159. This should have come before the Board prior to ordering. The tax on the invoice needs to be waived because it’s a municipality. Ann suggested having Trish speak with Brian. Ann moved to approve the amount of $1,233 knowing that we need to try and get the tax waived. Joyce seconded. All in favor.
4.Resignations – Pittsfield Town Hall Building Committee. Three members of the committee are resigning: Herb Kuendig, Richard Gaston, and Ann Kuendig. Ann moved to accept the resignations. Joyce seconded. All in favor.
5.Executive Session – 1 V.S.A. § 313 (1) (F) Attorney Client. Ann moved to adjourn the regular meeting at 7:07pm and enter Executive Session. AJ seconded. All in favor.
NEXT MEETING DATE:
Pittsfield Select Board Regular Meeting Minutes page 3
November 16, 2023
ADJOURNMENT:
Ann moved to resume the regular meeting at 7:33pm. Joyce seconded. All in favor. Ann then moved to adjourn at 7:34pm. AJ seconded. All in favor.
Respectfully submitted,
Martha L. Beyersdorf
Approved: December 7, 2023
/ /
Ann Kuendig Joyce Stevens A.J. Ruben
To listen to a recording of the meeting, please click here: https://bit.ly/416eVgt
DATE: November 16, 2023
PRESENT: Ann Kuendig, Joyce Stevens, AJ Ruben
PUBLIC PRESENT: Vaughn Micciche, Meghan Asbury from TRORC (via Teams)
AGENDA MODIFICATIONS: CD renewal – OB#3; Resignation – NB#5
APPROVAL OF MINUTES: November 2, 2023 Regular Meeting
CORRESPONDENCE:
OLD BUSINESS:
1.White River Valley Regional Energy – Coordinator
2.Grants – VT Recreational Grant Consultant
3.Finance – CD renewal
NEW BUSINESS:
1.Town Hall – Rental Policy
2.Gazebo – decorations
3.Listers – Computer
4.Resignations – Pittsfield Town Hall Building Committee
5.Executive Session – 1 V.S.A. § 313 (1) (F) Attorney Client
NEXT MEETING DATE:
- Budget – November 31, 2023 @ 6pm Town Office
- Regular – December 7, 2023 @ 6pm Town Hall
ADJOURNMENT:
Ann called the meeting to order at 6:00pm. AJ seconded. All in favor. Ann introduced the agenda modification (see above). Seconded by AJ. All in favor. AJ moved to approve the Minutes of November 2, 2023. Seconded by Joyce. All in favor. Ann proceeded to introduce Vaughn Micciche who will address Old Business #1 and Meghan Asbury from TRORC to address Old Business #2.
OLD BUSINESS:
1. White River Valley Regional Energy – Coordinator. Vaughn said that he has attended several meetings, and it seems that it isn’t clear what the coordinator would be doing. What is clear is that he wouldn’t be servicing individuals in the towns. They would like someone to be able to find grants, write grant proposals that bring money into the towns. He mentioned what the towns would be responsible for to support this position. The question of how this person would be employed for mentioned. A business would have to be created as he would not be able to be
Pittsfield Select Board Regular Meeting Minutes page 2
November 16, 2023
employed by the five towns. TRORC has offered to be the employer and explained how that would work. The proposed salary would be based on how many towns are involved. Ann talked about the role of the coordinator and what he does for the community. Involvement of the Town Plan in energy was also discussed. Vaughn was thanked for attending tonight and invited to stay for the meeting.
2.AJ brought this all together in an effort to try and apply using a recreational grant consultant. TRORC can help with the paperwork. It’s a low risk move for the town and costs the town nothing. Ann wanted to know if there was enough time to do this before the deadline. AJ said he can get bids. AJ secured a recreational consultant, and they sent a contract. Meghan Asbury, a Planner and Zone Agent with TRORC explained how TRORC can be involved. Ann thanked Meghan for attending.Ann moved that the town sign a scope of work with TRORC to begin work on filling out the application for VOREC planning grant. AJ seconded. All in favor.
3. Finance – CD renewal. Ann said that the CD was due to be renewed on the 17th and wanted this on the record. AJ moved to approve. Joyce seconded. All in favor.
NEW BUSINESS:
1.Town Hall – Rental Policy. Ann said she has received two requests. A decision needs to be made and an edit needs to be made to the policy. Also, how does word get out and who will run it? Joyce felt it should be Trish or Randy since money is involved. Ann suggested that the rental policy and calendar should be posted on the website. AJ said this should be tabled until the Board has had a chance to speak with Trish. Ann moved to table this to the next meeting. AJ seconded. All in favor.
2.Gazebo – decorations. Ann said that the existing decorations are all disintegrating. She said she has been pricing out decorations and live greens and felt $450 would cover garland, a tree, and lights. Ann said she would like permission to spend money from the fund. The tree lighting will be held on December 3rd and has five volunteers lined up. Joyce seconded. All in favor.
3.Listers – Computer. A new computer has been ordered for $1,159. This should have come before the Board prior to ordering. The tax on the invoice needs to be waived because it’s a municipality. Ann suggested having Trish speak with Brian. Ann moved to approve the amount of $1,233 knowing that we need to try and get the tax waived. Joyce seconded. All in favor.
4.Resignations – Pittsfield Town Hall Building Committee. Three members of the committee are resigning: Herb Kuendig, Richard Gaston, and Ann Kuendig. Ann moved to accept the resignations. Joyce seconded. All in favor.
5.Executive Session – 1 V.S.A. § 313 (1) (F) Attorney Client. Ann moved to adjourn the regular meeting at 7:07pm and enter Executive Session. AJ seconded. All in favor.
NEXT MEETING DATE:
- Budget – November 31, 2023 @ 6pm Town Office
- Regular – December 7, 2023 @ 6pm Town Hall
Pittsfield Select Board Regular Meeting Minutes page 3
November 16, 2023
ADJOURNMENT:
Ann moved to resume the regular meeting at 7:33pm. Joyce seconded. All in favor. Ann then moved to adjourn at 7:34pm. AJ seconded. All in favor.
Respectfully submitted,
Martha L. Beyersdorf
Approved: December 7, 2023
/ /
Ann Kuendig Joyce Stevens A.J. Ruben
RSS Feed