PITTSFIELD SELECT BOARD REGULAR AND BUDGET MEETING MINUTES
BUDGET
Date: December 21, 2023
Present: Ann Kuendig, Joyce Stevens, AJ Ruben
Agenda Modification: NB#1-Errors & Omissions Form
Public Present: Trish Abbondelo, Betty Warner, Listers;
Approval of Minutes: December 14, 2023 Budget meeting
Old Business:
1.Budget – General Fund
2.Budget – PVF&R budget/CIP
New Business:
1.Errors & Omissions Form
Next Meeting Date: Budget: Thursday, January 4, 2023
Adjournment:
REGULAR
Agenda Modifications: OB#2: Town Hall Rental
Approval of Minutes: December 7, 2023 and December 14, 2023
Public Present: NB#1: Betty Warner, Listers; OB#2: Town Hall Rental
Correspondence:
1.Grants – VT FPR Grant Notice
2.Grants – Grants in Aid Reimbursement
3.Grants – AFG Grant Notification
Old Business:
1.Grader – Funding
2.Town Hall - Rental
New Business:
1.Finance – November Treasurer’s Report
2.Deed – 113 Park Place Deed Restriction
Next Meeting Date: Thursday, January 4, 2023
Adjournment:
Pittsfield Select Board Regular & Budget Meeting Minutes page 2
December 21, 2023
Ann called the regular meeting to order at 4:59pm. Joyce seconded. All in favor.
Ann moved to add Errors & Omissions to the Agenda and take NB#1 out of order. AJ seconded. All in favor.
BUDGET
Date: December 21, 2023
Present: Ann Kuendig, Joyce Stevens, AJ Ruben
Public Present: Trish Abbondelo,
Approval of Minutes: December 14, 2023. Joyce moved to accept the Minutes of December 14, 2023. AJ seconded. All in favor.
Old Business:
1.Budget – General Fund.
· Trish presented information regarding a CD at Northfield Bank for the Land Trust. Ann explained that the Land Trust was set up in the 1970’s with funds required from property owners who sold their land for municipal forest/GMNF to offset the loss of property taxes. The principal in the trust cannot be touched, but the interest is to be used as revenue. Ann is researching what the initial principal was to insure interest made over the years has been deposited as income in the GF. It’s unknown when the Land Trust was initially set up. Ann recommended adding a line item for Income for this interest.
Pittsfield Select Board Regular & Budget Meeting Minutes page 3
December 21, 2023
1. PVF&R budget/CIP – Joyce presented some information she got from Caleb regarding the fire department’s air compressor and what it’s used for. She also spoke with Dave regarding some financing issues for the First Response vehicle. They indicated the department could use their donations and funds from selling the first responder’s vehicle to purchase the new $20,000 SUV.
New Business:
1. Listers – Errors & Omissions Report. Betty explained that this is an annual report to be presented to the Select Board for signing. It shows any errors & omissions made to the Grand List. She noted that there wasn’t any this year. Ann moved to sign. AJ seconded. All in favor.
Next Meeting Date: Budget: Thursday, January 4, 2023
Adjournment: Ann adjourned the budget meeting at 6.33pm. Joyce seconded. All in favor.
REGULAR
Public Present:
Agenda Modifications: OB#2: Town Hall Rental Policy
Approval of Minutes: December 7, 2023 and December 14, 2023
Ann called the regular meeting to order at 6:34pm. AJ seconded. All in favor. AJ moved to accept the Minutes of December 7 and 14, 2023. Joyce seconded. All in favor. Joyce moved to approve the Agenda Modifications (see above). AJ seconded. All in favor.
Correspondence:
1. Grants – VT FPR Grant Notice. Applications open until December 30, 2024.
2. Grants – Grants in Aid Reimbursement. Follow up with George regarding reimbursement submission for $12,500 in Grants in Aid for this year. He submitted $7,620.95 which Trish confirmed has been received. Ann says Town has been awarded plus $10,000 for next year. George will be encouraged to use all of the grant money for next year’s projects. Discussion. Add the $10,000 to HW Grants in Aid budget line item as revenue.
3. Grants – AFG Grant Notification. Discussion. Try to find out what was wrong with the application that caused the denial. New grants open at the beginning of the year. Possibly resubmit.
Old Business:
1. Grader – Funding. Discussion of where to get the funds if the grader is available at the beginning of the new year. The CD isn’t available until May.
2. Town Hall – Rental. Trish agreed to take care of the Town Hall rental bookings and keep calendar, submit applications to SB for special considerations and liquor license review, receiving rental and maintenance fees, separate security deposit, review of hall after use and return of security deposit.
Pittsfield Select Board Regular & Budget Meeting Minutes page 4
December 21, 2024
New Business:
1. Finance – November Treasurer’s Report. Joyce said she had a question.
2. Deed – 113 Park Place Deed Restriction. FEMA says the deed doesn’t conform and their name should be added to the deed. A sample deed was provided. AJ was asked to look everything over and then send it to Trish.
Next Meeting Date: Thursday, January 4, 2023 Regular & Budget Meeting 5pm Town Office
Thursday, January 11, 2023 Budget Meeting
Ann moved to accept these dates and times. AJ seconded. All in favor.
Adjournment: Ann moved to adjourn the meeting at 7:12pm. Joyce seconded. All in favor.
Respectfully submitted,
Martha L. Beyersdorf
Approved: January 4, 2024
/ /
Ann Kuendig Joyce Stevens A.J. Ruben
BUDGET
Date: December 21, 2023
Present: Ann Kuendig, Joyce Stevens, AJ Ruben
Agenda Modification: NB#1-Errors & Omissions Form
Public Present: Trish Abbondelo, Betty Warner, Listers;
Approval of Minutes: December 14, 2023 Budget meeting
Old Business:
1.Budget – General Fund
2.Budget – PVF&R budget/CIP
New Business:
1.Errors & Omissions Form
Next Meeting Date: Budget: Thursday, January 4, 2023
Adjournment:
REGULAR
Agenda Modifications: OB#2: Town Hall Rental
Approval of Minutes: December 7, 2023 and December 14, 2023
Public Present: NB#1: Betty Warner, Listers; OB#2: Town Hall Rental
Correspondence:
1.Grants – VT FPR Grant Notice
2.Grants – Grants in Aid Reimbursement
3.Grants – AFG Grant Notification
Old Business:
1.Grader – Funding
2.Town Hall - Rental
New Business:
1.Finance – November Treasurer’s Report
2.Deed – 113 Park Place Deed Restriction
Next Meeting Date: Thursday, January 4, 2023
Adjournment:
Pittsfield Select Board Regular & Budget Meeting Minutes page 2
December 21, 2023
Ann called the regular meeting to order at 4:59pm. Joyce seconded. All in favor.
Ann moved to add Errors & Omissions to the Agenda and take NB#1 out of order. AJ seconded. All in favor.
BUDGET
Date: December 21, 2023
Present: Ann Kuendig, Joyce Stevens, AJ Ruben
Public Present: Trish Abbondelo,
Approval of Minutes: December 14, 2023. Joyce moved to accept the Minutes of December 14, 2023. AJ seconded. All in favor.
Old Business:
1.Budget – General Fund.
· Trish presented information regarding a CD at Northfield Bank for the Land Trust. Ann explained that the Land Trust was set up in the 1970’s with funds required from property owners who sold their land for municipal forest/GMNF to offset the loss of property taxes. The principal in the trust cannot be touched, but the interest is to be used as revenue. Ann is researching what the initial principal was to insure interest made over the years has been deposited as income in the GF. It’s unknown when the Land Trust was initially set up. Ann recommended adding a line item for Income for this interest.
- Town Clerk Fees – reduced to $7,000
- Ambulance – increase to $41,616
- Printing – leave at $1,900
- TH Electricity – leave at $1,500
- TOB Electricity – leave at $2,500
- TOB Fuel – increase to $3,200
- TH Fuel-decrease to $500
- TOB phone/internet-increase to $1,963
- HW Electricity – leave at $1,100
- HW LP gas – leave at $1,200
- P&G Labor – leave at $3,500
- P&G Portable Toilet – reduce to $688 (June 1, 2024 start)
- NEMRC Support – reduce to $1,247 (call for verification)
- Salaries-Auditors-increase hourly rate to $15.00/annual$2,500
- Salaries – Election Officials – increase to $800
- Salaries – TC/TT – increase each 3.2%. Annual $22,035 each
- Salaries – Asst TC/TT – increase 3.2% Annual $16,277
- Salaries – Librarian – increase 3.2% Annual $17,692
Pittsfield Select Board Regular & Budget Meeting Minutes page 3
December 21, 2023
1. PVF&R budget/CIP – Joyce presented some information she got from Caleb regarding the fire department’s air compressor and what it’s used for. She also spoke with Dave regarding some financing issues for the First Response vehicle. They indicated the department could use their donations and funds from selling the first responder’s vehicle to purchase the new $20,000 SUV.
New Business:
1. Listers – Errors & Omissions Report. Betty explained that this is an annual report to be presented to the Select Board for signing. It shows any errors & omissions made to the Grand List. She noted that there wasn’t any this year. Ann moved to sign. AJ seconded. All in favor.
Next Meeting Date: Budget: Thursday, January 4, 2023
Adjournment: Ann adjourned the budget meeting at 6.33pm. Joyce seconded. All in favor.
REGULAR
Public Present:
Agenda Modifications: OB#2: Town Hall Rental Policy
Approval of Minutes: December 7, 2023 and December 14, 2023
Ann called the regular meeting to order at 6:34pm. AJ seconded. All in favor. AJ moved to accept the Minutes of December 7 and 14, 2023. Joyce seconded. All in favor. Joyce moved to approve the Agenda Modifications (see above). AJ seconded. All in favor.
Correspondence:
1. Grants – VT FPR Grant Notice. Applications open until December 30, 2024.
2. Grants – Grants in Aid Reimbursement. Follow up with George regarding reimbursement submission for $12,500 in Grants in Aid for this year. He submitted $7,620.95 which Trish confirmed has been received. Ann says Town has been awarded plus $10,000 for next year. George will be encouraged to use all of the grant money for next year’s projects. Discussion. Add the $10,000 to HW Grants in Aid budget line item as revenue.
3. Grants – AFG Grant Notification. Discussion. Try to find out what was wrong with the application that caused the denial. New grants open at the beginning of the year. Possibly resubmit.
Old Business:
1. Grader – Funding. Discussion of where to get the funds if the grader is available at the beginning of the new year. The CD isn’t available until May.
2. Town Hall – Rental. Trish agreed to take care of the Town Hall rental bookings and keep calendar, submit applications to SB for special considerations and liquor license review, receiving rental and maintenance fees, separate security deposit, review of hall after use and return of security deposit.
Pittsfield Select Board Regular & Budget Meeting Minutes page 4
December 21, 2024
New Business:
1. Finance – November Treasurer’s Report. Joyce said she had a question.
2. Deed – 113 Park Place Deed Restriction. FEMA says the deed doesn’t conform and their name should be added to the deed. A sample deed was provided. AJ was asked to look everything over and then send it to Trish.
Next Meeting Date: Thursday, January 4, 2023 Regular & Budget Meeting 5pm Town Office
Thursday, January 11, 2023 Budget Meeting
Ann moved to accept these dates and times. AJ seconded. All in favor.
Adjournment: Ann moved to adjourn the meeting at 7:12pm. Joyce seconded. All in favor.
Respectfully submitted,
Martha L. Beyersdorf
Approved: January 4, 2024
/ /
Ann Kuendig Joyce Stevens A.J. Ruben
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