PITTSFIELD SELECT BOARD SPECIAL BUDGET MEETING MINUTES
“To listen to a recording of the meeting please click here” https://fccdl.in/Mh6LYtkXlw
DATE: December 17, 2020
PRESENT: (virtually) Ann Kuendig, Joyce Stevens, Mona Colton
PUBLIC PRESENT: (virtually) Tricia Fryer
AGENDA
APPROVAL OF MINUTES: Special Budget Meeting Minutes December 3, 2020 and December 8, 2020
OLD BUSINESS:
1. Highway, Cemetery, General Fund Budgets
NEW BUSINESS:
1. Capital Improvement Plan
2. Warrant
3. Articles
NEXT MEETING DATE: Wednesday, January 6, 2021
ADJOURN:
Ann called the meeting to order at 5:04pm. Seconded by Joyce. All in favor.
A motion to approve the Minutes of the Special Budget Meetings on December 3rd and 8th was made by Ann and seconded by Mona. All in favor.
Old Business:
1. Highway, Cemetery, General Fund Budgets – Trish asked about concluding the budget process. Ann said that she put Budget on the Regular Meeting Agenda and noted that a Special Meeting can always be called if needed. But to really finalize the budget, the anticipated tax rate needs to be determined.
General Fund:
Ann asked about the Undesignated Fund and Trish said that would be almost the last item. Ann asked for clarification on some storm damage reimbursement items. Trish said that some of the money is from HUD and some from FEMA. They are related to buying and demolishing the house on Lower Michigan Road. FEMA has completed its payments for this and for the cemetery. The State has not paid its portion yet. Discussion. Ann felt that a figure should be added to Income for what the State owes, presuming it will be received in 2021.
- Refuse:
SW Management/Program Fee - The amount of $6,700 was removed and if the voters do not
approve, money from the Contingency Fund can be used.
- Maintenance:
Sand Shed – amount reduced to $0.
Fire Alarm – increase to $650 (the alarm is for Town Hall and Town Office Building)
Pittsfield Select Board Special Budget Meeting Minutes page 2
December 17, 2020
- Dues and Contributions:
Rutland Restorative Justice – request for funds declined
- Budget Disbursements:
Town Hall – Trish added a line item for a Contingency Fund. The money came back from Irene
and was unexpected. Discussion as to a line item or Article. Board opted for line item.
- Town Officer Education – reduce to $500
Highway:
- Income:
Undesignated Funds – this will be the last figure to insert in the budget. As in past years, any
positive figure rolls into the next year and helps reduce the tax rate. Discussion about other
ways to dispose of undesignated funds. Could be applied towards the payoff of an item or
offset the tax rate? It could be split and applied to several items. Trish noted that she will not
have this figure until the second week in January after reconciling the account.
- Grant Expense:
Sand Shed Grant – the Town has $7,000 of the $70,000 match. $63,000 would be due from
the Town. It was felt that reimbursements should go back into the Sand Shed and not in the
HW fund. It can then be redesignated and close out the Sand Shed line item.
The Board felt that another meeting was needed.
Next Meeting Date: Wednesday, January 6, 2021 at 4:00pm. If more time is needed, another meeting can be held on Thursday, January 7, 2021 at 5:00pm.
Ann made a motion to adjourn the meeting at 6:00pm. Mona seconded. All agreed.
Respectfully submitted,
s/Martha Beyersdorf
Select Board Secretary
Approved:January 6, 2021
________________________ _______________________ _________________________
Ann Kuendig Joyce Stevens Mona Colton
“To listen to a recording of the meeting please click here” https://fccdl.in/Mh6LYtkXlw
DATE: December 17, 2020
PRESENT: (virtually) Ann Kuendig, Joyce Stevens, Mona Colton
PUBLIC PRESENT: (virtually) Tricia Fryer
AGENDA
APPROVAL OF MINUTES: Special Budget Meeting Minutes December 3, 2020 and December 8, 2020
OLD BUSINESS:
1. Highway, Cemetery, General Fund Budgets
NEW BUSINESS:
1. Capital Improvement Plan
2. Warrant
3. Articles
NEXT MEETING DATE: Wednesday, January 6, 2021
ADJOURN:
Ann called the meeting to order at 5:04pm. Seconded by Joyce. All in favor.
A motion to approve the Minutes of the Special Budget Meetings on December 3rd and 8th was made by Ann and seconded by Mona. All in favor.
Old Business:
1. Highway, Cemetery, General Fund Budgets – Trish asked about concluding the budget process. Ann said that she put Budget on the Regular Meeting Agenda and noted that a Special Meeting can always be called if needed. But to really finalize the budget, the anticipated tax rate needs to be determined.
General Fund:
Ann asked about the Undesignated Fund and Trish said that would be almost the last item. Ann asked for clarification on some storm damage reimbursement items. Trish said that some of the money is from HUD and some from FEMA. They are related to buying and demolishing the house on Lower Michigan Road. FEMA has completed its payments for this and for the cemetery. The State has not paid its portion yet. Discussion. Ann felt that a figure should be added to Income for what the State owes, presuming it will be received in 2021.
- Refuse:
SW Management/Program Fee - The amount of $6,700 was removed and if the voters do not
approve, money from the Contingency Fund can be used.
- Maintenance:
Sand Shed – amount reduced to $0.
Fire Alarm – increase to $650 (the alarm is for Town Hall and Town Office Building)
Pittsfield Select Board Special Budget Meeting Minutes page 2
December 17, 2020
- Dues and Contributions:
Rutland Restorative Justice – request for funds declined
- Budget Disbursements:
Town Hall – Trish added a line item for a Contingency Fund. The money came back from Irene
and was unexpected. Discussion as to a line item or Article. Board opted for line item.
- Town Officer Education – reduce to $500
Highway:
- Income:
Undesignated Funds – this will be the last figure to insert in the budget. As in past years, any
positive figure rolls into the next year and helps reduce the tax rate. Discussion about other
ways to dispose of undesignated funds. Could be applied towards the payoff of an item or
offset the tax rate? It could be split and applied to several items. Trish noted that she will not
have this figure until the second week in January after reconciling the account.
- Grant Expense:
Sand Shed Grant – the Town has $7,000 of the $70,000 match. $63,000 would be due from
the Town. It was felt that reimbursements should go back into the Sand Shed and not in the
HW fund. It can then be redesignated and close out the Sand Shed line item.
The Board felt that another meeting was needed.
Next Meeting Date: Wednesday, January 6, 2021 at 4:00pm. If more time is needed, another meeting can be held on Thursday, January 7, 2021 at 5:00pm.
Ann made a motion to adjourn the meeting at 6:00pm. Mona seconded. All agreed.
Respectfully submitted,
s/Martha Beyersdorf
Select Board Secretary
Approved:January 6, 2021
________________________ _______________________ _________________________
Ann Kuendig Joyce Stevens Mona Colton
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