PITTSFIELD SELECT BOARD SPECIAL BUDGET MEETING

 
Date:    November 24, 2020
 
Present:(virtually) Ann Kuendig, Joyce Stevens, Mona Colton
 
Public Present:(virtually) Trish Fryer, Cynthia Bryant, Erica Hurd                      
 
Ann called the meeting to order at 5:11pm.  Seconded by Mona.
  
Minutes Approval:Mona made a motion, seconded by Ann, to accept the Minutes of the November 19, 2020 Special Budget Meeting.  
 
Agenda Modifications:  A motion was made by Ann, seconded by Mona, to take New Business: RCML budget out of order and be presented first.  All motions passed.
 
New Business– Roger Clark Memorial Library:
Cynthia, as the Library’s Treasurer, presented the 2021 Proposed Budget and 2020 Actuals.  She said that last year they were approved for $4,800.00 at Town Meeting.  With COVID-19 this year, adjustments were made to what was budgeted last year.  She said the biggest adjustment was in cleaning products due to COVID. She proceeded to review the actual numbers used against the 2020 revised budget figures.  She explained the Inter-Library Loan Courier and that they have loaded books onto a site so that a search can be done to see what library has a particular book available to be loaned.  
She said that the Trustees would like to add a line item to the budget for a Substitute Librarian to work when the Librarian takes her two weeks of vacation.  There was discussion with the Board on this.  It was felt that volunteers would be a better option or reduce hours/close the library when the librarian is on vacation.  Some school age students are required to have a Community Service project, and this would be ideal.  Advertising on social media and the library’s website was encouraged.  
 
Trish inquired about Capital Expenditures and what Cynthia felt were items they would like to purchase/update.  These included a new color printer/scanner/fax machine, book shelving with seating, a rolling sandwich board to indicate the Library is open as it was felt some people are unaware that there is a library in town, a budget for a substitute librarian, updated furniture for patrons, and update the computers.  Ideally, they would like to have one computer for the librarian and two for patrons. When asked what the top three items were, Cynthia said 1) the printer, 2) the sandwich board, and 3) new shelving.
Erica said that someone was going to come in and assess the library as to design, functionality, etc.  Ann reviewed the increases in the budget. The increases in the 2021 Proposed Budget included Programs/Events ($1,200 to $1,500) with their goal of offering one adult and one child program per month.  An increase in the purchase of Books/DVDs/CDs/etc was proposed to update them to more current ones.  The Interlibrary Loan Courier decreased from $1,000 to $500 as RCML is sharing the cost with Rochester.  The total proposed 2021 budget comes to $8,645.00.
If approved, a line for a Substitute Librarian would be added and the Board agreed to $600.
Cynthia requested that if the Board makes any changes to the proposed budget, that she be notified before the reports are mailed out so she can work with the correct figures.  The email chain was 
discussed as this has been an issue with other organizations being notified of things.  She and Erica were thanked for their presentation.
Old Business:
·      Planning Commission – Professional Services.
This pertains to consulting with TRORC in preparing for the submittal of a new town plan in two years.  $650.00was approved.
·      Salaries –
Auditors – Trish explained that their salaries are in two places and should have been $2,400.00.
Custodian (cleaning) - $1,000.00  
                          (shoveling) – decrease to$1,000.00
Election Officials – Trish will need them at Town Meeting this coming year.  Decrease to $200.00.
                        (Noted that the pay rate increases January 1stto $11.75.)
Fire Chief – remain the same at $915.00.
Listers, Select Board, and Select Board Secretary will remain the same.
Town Clerk/Town Treasurer – COLA 1.3% increase to $19,188.00 each position.
Assistant Town Clerk/Treasurer – COLA 1.3% increase to $15,172.00.
Librarian – will remain the same. 
Health Officer – will remain the same.
Transition/Training – decrease to $325.00.  Trish said that there are end-of-year procedures that Louis needs to learn, so she is keeping this amount so that Sarah can come in for an anticipated 20+ hours to train him.
 
Trish said that Caleb Hawley is looking for feedback on Capital Improvements before the next budget meeting.  She will forward this request to the Select Board members.  He is available to attend the December 3rd meeting.
 
It was decided by the Board to add  two more dates so that the proposed budget can be completed.  These dates/times are Tuesday, December 8 @4:00pm and Thursday, December 17 @5:00pm.
 
The next Special Budget meeting will be Thursday, December 3, 2020 at 5:00pm at the Town Office.
 
As there was no further business to conduct, Ann made a motion to adjourn the meeting at 6:33pm.  Seconded by Joyce.  All in favor.
 
                                                                                    Respectfully submitted,
 
                                                                                    Martha L. Beyersdorf, Secretary
 
Approved: December 3, 2020
 
 
                                                     /                                                                  /
           Ann Kuendig                                        Joyce Stevens                                      Mona Colton

 
 

​PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES

 
 
Date:    November 19, 2020
To listen to a recording of the meeting please click-https://fccdl.in/uRqARjIuOk?st=3672
 
Present:(virtually) Ann Kuendig, Joyce Stevens, Mona Colton
 
Public Present: (virtually) Trish Fryer, Brian Davis, Jeff Jamele
 
Agenda
 
Agenda Modifications:  NB#6: 2020 Liquor License from The Original General Store for approval. Ann made a motion to add.  Seconded by Joyce.  All in favor.
 
Minutes Approval: Regular Meeting October 15, 2020.  Joyce made a motion to approve.  Seconded by Mona.  All in favor.
 
Correspondence:
1.     Historic Building Tax Credits
2.     Municipal Roads General Permit Inventory
 
Old Business:
1.     Delinquent Dog update
2.     Seugling follow-up
3.     Sand Shed Update
4.     Box Culvert Update
 
New Business:
1.     Town Clerk’s Office – closure
2.     Town Network – cyber security
3.     Town Hall Contractor invoice approval
4.     Town Meeting
5.     Treasurer’s October financial reports
6.     Liquor License – The Original General Store
 
Next Meeting Date: Special Budget Meeting Tuesday, November 24, 2020 5pm
 
Adjournment
 
Ann motioned to call the meeting to order at 6:03pm.  Mona seconded.  All in favor.  Ann also made a motion to take NB2 Town Network Cyber Security out of order. Seconded by Joyce.  All in favor.
 
New Business:
2.     Town Network – cyber security.
Ann introduced Brian Davis and Jeff Jamele from Saguaro Technologies in West Lebanon, N.H.  At the Town’s request they submitted a proposal to review the security of the Town’s computer network and offer IT solutions to strengthen protections against ransomware or malware.  The discussion was to get a better understanding of what they can offer the Town. Brian proceeded to explain what the company would do to move the Town’s computers to the Microsoft Office 365 Cloud. Their goal would be to ensure consistent policies and backups with control access if needed.  He went over their procedures for authentication, restoring data if needed, encrypted backups, what programs would be included, and support.  It was noted that they currently do not service any other municipalities.  Brian and Jeff were thanked for participating in tonight’s meeting.  The Board will review and consider their proposal.  
 
Ann said that she has also reached out to three other vendors recommended by VLCT.  She said that she has also spoken with Carrie Flanagan, a representative for Symquest, which is an IT firm based in Burlington that provides services in eight locations throughout VT, NY, NH, and Maine.    She currently has three municipal clients and has experience with NEMRC.  She recommended taking a tiered approach as opposed to doing everything at once, with initial emphasis on defender programs/cyber security platforms that work best with our current network and may also already be in place.  She will be sending information and suggested holding a Zoom meeting for further discussion.  Then the Board could best determine the levels of support that might be needed.  This subject will be addressed when more information is available.
 
Correspondence –
1.     Historic Building Tax Credits.  This email from Caitlyn Corkin with the State Agency for Community Planning advises that applications for applying for historic building tax credits is due January 13, 2021.  Since local governments are prohibited from applying for this, Ann suggested forwarding this to the Planning Commission who may want to let the new owners of the Casa Bella Inn or other developers of older buildings know about this program. No further action.
2.     Municipal Roads General Permit Inventory.  This is a reminder that Pittsfield must perform Road Erosion Inventories for all roads with well used drainage ditches by December 31, 2020.  The application fee of $240 must accompany the inventory. George has performed this over the last few years.  Ann made a motion to approve the payment of this fee.  Seconded by Joyce.  All were in favor.
 
Old Business –
1.     Delinquent Dog update.  Joyce has sent letters to the two owners of three dogs requesting they license their animals.  One was returned.  The new dog ordinance does not go into effect until December 15th.  There was discussion as to whether they should try and obtain a correct address or advise the owner of the new ordinance. It was felt that enough time had been spent on this, so it was decided to table for now.
2.     Seugling follow up.  Ann reviewed what the issue was and whether a change in policy should be made.  It was decided to keep the currently policy and let the decision to deny abatement stand.   No further action.
3.     Sand Shed update.  Dubois and King Engineering has completed the 85% design plans for the project which includes the opinion of what construction costs are likely to be. Since construction costs are likely to go up, VTrans is now suggesting that the Town apply for additional grant money 
to offset this additional cost.  TRORC, our Municipal Project Manager, has recommended we apply for an additional $72,311.00.  The due date for the application is November 27th. Currently the Town has around $110,000.00 in the reserve fund.  Ann made a motion to approve going forward 
with an application for a grant for $72,311.00 to cover the increase.  Mona seconded.  The motion passed.
4.     Box Culvert update.  Ann said that she had a long discussion with George about the Board’s concerns about not getting FEMA money and paying out funds for work ahead of construction.  A decision on whether to grant the Town $188,000 in funding is stalled until FEMA receives the final design plans.  Even if they were submitted today, the public comment period for the various departments would take about a month. George said that in all the years the Town has submitted requests for disaster funding, we have never been turned down.  In addition, the Town has signed a contract with Champlain Construction for $141,000 and they will hold to that price even though construction will not take place until at least July 2021.  It is George’s opinion that if the Town does not move forward with this project, the State has the authority to withhold monies we currently receive for highway maintenance.  Michie, the box culvert manufacturer, is working on the designs and will forward them to us as soon as they are complete.  This will jumpstart the FEMA review and then the Town can go forward with the Federal Army Corps of Engineers permit.  When that happens, Ann suggested the town  pay the $5,500 invoice for design.  The Board will wait on this for now.
 
New Business
1.   Town Clerk’s Office.  Considering the Governor’s executive order and the rising number of COVID
       cases, Trish, as well as other Town Clerks, has decided to go back to restricting access to the office.
       That means that the door to the Office will be locked and all essential research work, etc., will be 
       done by appointment only with only one individual in the office at any one time. Town business
       will be conducted as much as possible by phone or email.  The mask mandate will remain in effect.
       The Board wanted this put on the record.
2.  Town Hall Contractor.  The Town Hall Building Committee has decided after receiving and
       reviewing cost estimates for the concrete work to install the columns for the new flooring support
       system   to see if the size of the footings could be reduced from 5.5 sq. ft in an effort to reduce
       costs. To do that, they would have to hire someone to cut a test hole in the slab of the basement
       to see what’s underneath.  David McKenzie charged $150 for that job and the committee is asking
       the Board to approve paying his invoice.  Mona made a motion to approve the payment of the 
       invoice. Seconded by Joyce.  All in favor.  The payment will come from the Reserve Fund.
3.   Town Meeting.  Ann said that some thought needs to be given as to where and how to hold Town
       Meeting next March 2, 2021.  At present, there are two options to meet current COVID
restrictions.  
·      The first is to meet as usual with floor debate, however we would need to limit the number of voters who can attend based on fire safety capacity of the location, the number of people per square feet, and the maximum number of people allowed indoors. In addition, floor voting cannot be held remotely, so utilizing several different venues would not be an option. 
·      The second option is to adopt Australian Ballot rules.  The legislature has given local legislative bodies the authority to adopt the Australian ballot system for Town Meeting.  An informational hearing held by the Select Board on the Warrant and Articles will still need to be held, but it can be done electronically at least ten days in advance of voting day.  This option presents the additional problem of making sure that everyone can listen to see the presentation and have an opportunity to be heard and ask questions.  Nominations for public offices cannot come from the floor, so people who want to run for any office vacancy, will have to put their name on the ballot and then the ballots would need to be printed and sent out to offer mail-in voting.  On election day, Tricia would need election officials to run the poll. The Board felt that the second option was the only viable one.  The signature requirements
for putting a name on the ballot would be waived and there is paperwork that the candidate would need to complete.  Ann suggested rescheduling this decision to the next regular Board meeting on Tuesday, December 3, 2020.  In the meantime, Trish will be consulted regarding the election process.
5.   October Financials.  This was tabled to the next regular meeting.
6.   Liquor License Renewal.  This renewal is for The Original General Store and is late.  It is also      
       for their tobacco license renewal.  Ann made a motion to sign the application.  Seconded by
       Joyce. All were in favor. 
 
The next special budget meetings of the Select Board will be held on Tuesday, November 24, 2020 and Thursday, December 3, 2020 at 5pm.  The next regular meeting of the Select Board will be held at 6pm on Thursday, December 3, 2020 following the budget meeting.
 
As there was no further business before the Board, Ann made a motion to adjourn the meeting at 7:19pm.  Joyce seconded.  All in favor.      
 
                                                                                    Respectfully submitted,
 
                                                                                    Martha L. Beyersdorf, Secretary
 
Approved: December 3, 2020
 
 
                                                      /                                                                 /
           Ann Kuendig                                        Joyce Stevens                                      Mona Colton

 
   

PITTSFIELD SELECT BOARD SPECIAL BUDGET MEETING
 
 
Date:    November 19, 2020
 
To listen to a recording of the meeting please click https://fccdl.in/uRqARjIuOk
Present: (virtually) Ann Kuendig, Joyce Stevens, Mona Colton
 
Public Present: (virtually) Trish Fryer, Betty Warner, Herb Kuendig                    
 
Ann called the meeting to order at 5:01pm.  Seconded by Mona.  Ann also made a motion, seconded by Joyce, to accept the Minutes of the November 10, 2020 Special Budget Meeting with edits.  A motion was made by Ann under Agenda Modifications, seconded by Mona, to take New Business: Listers out of order and be presented first.  All motions passed.
 
New Business – Listers:
·      Postagewill remain at $200.00
·      Supplies$500.00(there may be a greater need for these this coming year) 
·      Miscellaneousat $100.00
·      NEMRC Supportis estimated $1,500.00(Actual bill has not yet been received.)
·      License Feesestimated at $300.00(was $285.00 last year)
·      Computerwas upgraded last year, and a new monitor was purchased this year. Betty explained that tablets are available for data collection in the field and this would be nice to have next year when the reappraisal starts as they are the same device the appraisal company uses and it would be a good opportunity for training in their use. The starting price for the Surface Pro 8 is around $849.00 and that may not include the software.  Capital Expenses were discussed briefly as was the old computer possibly being made available to the public for research in the future.  
·      Salaries– leave at $5,500.00.  Betty said she is not putting in for pay but will put in her hours so that the total salary figure will be maintained.  She explained to the Board her reasons.  Ann suggested that she add a short explanation to the Lister’s report in Town Report.
·      Training– Reappraisal training was anticipated this year but didn’t happen. Leave at $1,660.00.
·      Mapping Annual Supportexpenses will be paid from the Reappraisal Fund over the next two years.
 
Betty requested that if there are any changes made to their budget that she be notified prior to the Town Report being mailed out.  She and the Board also discussed that other towns are hiring private assessors who may not necessarily reside in the town they serve.  She felt the Town would be well served to look into this.  The Lister positions would not be eliminated but would manage the assessor and do the daily work.  Something to consider in the future.
 
Ann suggested starting where they left off the General Fund at the last meeting. 
Old Business – General Fund:
Income:
·      Town Clerk Fees– According to State law, Town Clerk fees are capped at $5.00/hour. Trish was asked about Development and Driveway Permits and should there be a fee to even complete an application. Currently Driveway Permits are $10 and $15 to have them recorded.  Trish explained how the Driveway Permit Application process worked.  She was also asked how people know if they are in the Flood Plain or not.  She said that there are maps in the office as well as information online.  
Expenses:
·      Solid Waste Management Fee/Program Fee– Joyce said that she spoke to Mark Shea and there is no fee to join the Solid Waste program in Rutland.  She said that people pay for a permit and/or $3/bag. The Town, however, would need to vote to join via a Special Town Meeting or at the annual Town Meeting.  Joyce said that she wants to get this in writing. Ann said that she also spoke with Mark and he confirmed that the Town would not have to pay the fee that Bethel is requesting.  Ann said that she also looked at the Minutes from 2014 through all of 2015 regarding the ordinance and new laws in effect.  Homeowners were responsible for obtaining a collector for their trash as the Town could no longer contract with a hauler like they did in the past effective July 1, 2015.  This will be discussed further in the budget meetings.
·      Maintenance - 
Town Hall– Expenses for the Town Hall may increase in anticipation of re-opening, but use may be restricted to part of the year due to COVID.  Joyce felt that$2,500.00was more than enough for the coming year ( because previous line item included one time expenses- structural assessment, use of the church for Town Meeting plus materials for the floor, lift inspections).
Town Office Building– A price was discussed that would be reasonable and would include repainting the front of the building, cupola, and a few other spots.  Ann suggested a separate line item for painting as well as a walk-around to take in inventory of what needs to be repaired/replaced.  Perhaps obtain some estimates.  It was decided to give this further thought.
Garage– Ann said she has not spoken with George regarding the garage and sand shed.
Fire Alarm– will be addressed when the bill comes in.
·      Utilities – All are pretty much the same as last year.
Town Office Building – leave at $2,200.00 electricityand $2,800.00 fuel.
Town Garage – leave at $1,100.00 electricityand $1,200.00 fuel.
Town Hall -$1,150.00 electricityand $1,500.00 fuel.
The Town Hall’s fuel and electricity consumption, however, would increase if the building is       being used.
Streetlights- $2,100.00.
·      Parks & Grounds – These figures come from Connie.
Portable Toilet– removed from budget.
Labor– reduced as Connie and Johanna did not use as much as usual.
Trees & Bedding Plants – keep at$150.00
Signage- removed from budget
Fuel -$200.00
Equipment Maintenance- $300.00
Supplies– $100.00
Hired Equipment– $150.00
New Equipment– $250.00
     
 
The next meeting will be held on Tuesday, November 24, 2020 at 5pm at the Town Office Building.
 
Ann made a motion to adjourn the meeting at 6:01pm.  Joyce seconded.  All in favor.
 
 
                                                                                    Respectfully submitted,
 
                                                                                    Martha L. Beyersdorf, Secretary
 
Approved: November 24, 2020
 
 
                                                     /                                                                 /
           Ann Kuendig                                        Joyce Stevens                                      Mona Colton

 
 
 

​Pittsfield Select Board Budget Meeting
 
Date:    November 10, 2020
To listen to a recording of this meeting please click https://fccdl.in/e6ZMCkGxbh
Present:  Trish Fryer, Ann Kuendig (via online), Joyce Stevens
 
Ann called the meeting to order at 6:00pm.  
 
Minutes Approval:  Ann made a motion, seconded by Joyce, to accept the Minutes of October 15, 2020.  Joyce said she hadn’t had the opportunity to review them.  The approval of the Minutes was tabled to the next regular meeting scheduled for November 19th.
 
Ann opened the discussion of budgeting with the General Fund.  Trish went over how she color coded the items to be addressed.  Ann asked if Trish could start with the Income Items first, then move to the Expense items. 
 
General Fund:
Income:
·      Dogs – Trish felt that the income from licenses and the State rabies fee/neutering surcharge would    be about the same, $400.00anticipated.
·      Liquor Licenses – would decrease due to the closing of the Casa Bella.  Reduced to $350.00anticipated.
·      Town Clerk Fees – increases dramatically this year due to property transfers and researchers. Ann felt that the office might be closed again in January due to the increase in COVID cases.  However, Trish felt that the anticipated budget amount should remain at $6000.00.  There was some discussion regarding the Town Clerk’s $5/hour fees.  The Board felt that her time was worth more than $5/hour. Trish explained how she felt that the current fee was acceptable.  Ann said she would get some guidance from VLCT.
·      Interest: Checking/CD’s – Trish said that the interest rates are funky right now.  She reduced the anticipated amount by $500.00 to $5,000.00.
·      Interest: Restricted Funds - Trish said the Restricted Funds CD renews in 9 months, so the Town might get more interest.  The past two times renewed for 9 months have been the best.  Interest rate has dropped from 2.23% to .75%. Anticipated is $344.00.
·      Photocopies – Same as last year $30.00.
·      Victim’s Compensation Fund – consists of a portion of the marriage and dog licenses that go to the State and a portion comes back to the Town.  It’s like a Town Clerk fee.
·      Record Preservation – This is not budgeted for.  $1.00 of each recording fee goes into this fund.
·      Current Use Payment – Trish received a document with the figure of $12,457.00.
·      Undesignated Funds – These are end-of-year monies that can be rolled over into the new year.  The anticipated amount won’t be known until later this year.
·      Overpayments – These are not budgeted but are usually a wash as the overpayment is the sent to the property owner, etc.
·      Delinquent Tax Penalty – This becomes a payment to the Delinquent Tax Collector and is also usually a wash.
·      HUD-DR2 and FEMA Buy-out Program – Pertains to 236 Lower Michigan’s buy-out and demolition.
·      Road Fines – These are unknown and not budgeted for.  They are a small amount which is dependent on what type to ticket is issued by the Sheriff.
·      Bank Loan Note – The $400.00 was a donation and it went out to pay on the loan for the fire truck. 
 
·      Late April ’19 Flood – Monies taken from the loan for the repairs on Parmenter Place and Tweed River Drive.
 
Expenses:
·      Late April ’19 Flood – Anticipated budget amount is $7,045.70, which is interest only to date.  This should change with the lump amount the Town is putting on it.  The loan is currently due in May 2021.  It was felt that the outstanding balance wasn’t too bad. The loan, however, will have to be rewritten due to the anticipated work on Upper Michigan Road.  It was noted that the Cemetery project was reimbursed by FEMA before work is completed and was going to be included in the payment to the Loan.    Trish said that the payment check to Mascoma would have to be rewritten less the $11,660.91.  The $11,660.91 will be kept in the General Fund for the Cemetery project.
·      Payroll Expenses – This will be adjusted when salaries are discussed.
·      Rutland County Tax – No figure available yet.
·      Federal Excise Tax – Remains at$5.00.
·      VLCT Unemployment Trust – The anticipated budget amount of $764.00is an increase from last year by $3.00.  Joyce said that Workers Comp and the Unemployment Trust are two different items. Trish said she would look into this for clarification.  She said that Scott (who cleans the Town Office) was out of work due to COVID as well as the Librarian.  She noted that the Unemployment Trust fee may go up.
·      VLCT Insurance Package – This isn’t available yet.
·      Due & Contributions – These are typically groups that request money.  Stagecoach is expanding its services to possible include Pittsfield.  Trish suggested waiting a few more meetings until more requests are received.  Ann said that the Board usually only considers those groups that submit written requests and outline how many Pittsfield residents benefited from their services. 
·      Solid Waste Management Fee/Program Fee – Bethel’s fees have risen by $650.00 to$6,700.00.  There is no mention of an increase in hours.  Trish said the Alliance fees are based on a per capital 549 from the 2018 Census.  Joyce questioned perhaps changing to the Rutland District as most people seem to go there and not to Bethel.  This matter was discussed several years ago.  Pittsfield residents would have to buy a pass which would also allow them to use the Rutland facility.  Trish felt this was worth looking into.  A.B.L.E. recently sold their route to Casella who picks up at the Town Office Building and Town Garage every two weeks.  Joyce said she would contact Killington and Rutland to obtain their fees and hours as well as the procedure to join.  
·      Refuse Removal – Increased to $725.00.
·      Legal – This has usually been budgeted at $5000.00. Board agreed to this line item
·      Ambulance – This has increased by $546 from last year to $33,306.00.
·      Printing – Includes Town Report, envelopes, receipt books, etc. for the office.  Keep at $1900.00.
·      Advertising – Board agreed to reduce the anticipated amount by half to $500.00. No major advertising is anticipated.
·      Rutland County Sheriff – Trish felt that the Town didn’t need to budget for this year.
·      Drop Box – There is no need to budget for this as the Town is being reimbursed by the State. The State has given no date yet. Trish noted that property tax payment can be put in there and the box is able to be closed so that nothing can be put in after a particular date, which the Board felt was good.
 
·      Maintenance – Fire Alarm – This hasn’t been performed yet and has always been a separate line item.
 
·      Town Office Building – This includes cleaning supplies, repairs done within the building, etc.  Painting would be included unless the Board would want it as a separate line item as part of the Capital Improvement Plan.  Ann said that the wood in the roof cupola needs to be repaired.  It was felt that we needed to stay on top of maintenance of the Town Office Building as it is 10 years old.  
 
·      Town Hall – would include similar items as the Town Office Building.  Ann said she would like to look at the 2018 expenses as that was when the building was closed, and budgeted amounts cut.  
 
·      Ann also said she would like to look at maintenance items versus Capital investments in each building: Fire Department, Town Hall, and Town Office Building and Garage. Trish thought that painting would be included here.  Joyce said that she didn’t want to include painting this year on Town Hall until it is planned.  She suggested putting some in the Reserve Fund.  She said that the Board should plan on painting the Town Office Building next year but not the Town Hall.  As for the Fire Department and Town Garage, Ann and Joyce will speak to them regarding a Capital Improvement Plan and what their future needs might be.  Ann wants to be sure that Mona is included in these discussions.  In the meantime, she will speak with George regarding the Garage. 
 
Ann made a motion to adjourn the meeting at 6:15pm.  Joyce seconded.  
 
The next meeting will be held on Thursday, November 19, 2020 at 5pm at the Town Office Building.
 
                                                                                    Respectfully submitted,
 
                                                                                    Martha L. Beyersdorf, Secretary
 
Approved: November 19, 2020
 
 
                                                     /                                                                 /
           Ann Kuendig                                        Joyce Stevens                                      Mona Colton