PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
Click Link to hear recording of March 24, 2020 meeting
DATE: March 24, 2020
PRESENT: Matt Corron, Ann Kuendig, Joyce Stevens via freeconferencecall.com
PUBLIC PRESENT: none
AGENDA
AGENDA MODIFICATIONS: Correspondence #11, Drop Box recommendation from Sandy Begin; Old Business #7, Sand Shed approval of reimbursement; New Business #2, Adjustment to SB Secretary pay $25; #3, Town Office COVID-19 Procedures/Responses
MINUTES APPROVAL: March 10, 2020 meeting – Tabled to next meeting
Correspondence:
Old Business:
New Business:
Adjournment:
Matt called the meeting to order at 6:08pm. Agenda Modifications were reviewed and approved by all. It was decided to table the approval of the Minutes from the March 10th meeting to the next meeting.
Correspondence: Matt made a motion that Correspondence be tabled to the next meeting. Seconded by Ann. All in favor.
Old Business:
Other Business:
Adjournment: The meeting adjourned at 7:46pm.
Respectfully submitted,
Martha L. Beyersdorf, Secretary
Approved:
Matt Corron, Chair Ann Kuendig Joyce Stevens
Click Link to hear recording of March 24, 2020 meeting
DATE: March 24, 2020
PRESENT: Matt Corron, Ann Kuendig, Joyce Stevens via freeconferencecall.com
PUBLIC PRESENT: none
AGENDA
AGENDA MODIFICATIONS: Correspondence #11, Drop Box recommendation from Sandy Begin; Old Business #7, Sand Shed approval of reimbursement; New Business #2, Adjustment to SB Secretary pay $25; #3, Town Office COVID-19 Procedures/Responses
MINUTES APPROVAL: March 10, 2020 meeting – Tabled to next meeting
Correspondence:
- VT Rural Fire Protective Task Force Grant Program
- Vermont Local Road Training
- Emergency and Hazardous Chemical Inventory - Consolidated Communications
- Pittsfield Board of Listers COVID-19 Update
- RCML COVID-19 Update
- PACIF Increased Cyber Limits
- VTRANS COVID-19 Update
- Rutland County Mutual Aid
- Vermont Critical Infrastructure Project
- Charles Piso FYI on Minutes Deletion
- Drop Box recommendation from Sandy Begin
Old Business:
- EWP Grant
- Iron Horse Roofing
- Appointed Official
- Rules of Procedure and Conflict of Interest Policy
- Update 236 lower Michigan Road
- Procurement Policy
- Sand Shed approval of reimbursement
New Business:
- Municipal Roads General Permit Planning Report
- Adjustment to SB Secretary pay $25
Adjournment:
Matt called the meeting to order at 6:08pm. Agenda Modifications were reviewed and approved by all. It was decided to table the approval of the Minutes from the March 10th meeting to the next meeting.
Correspondence: Matt made a motion that Correspondence be tabled to the next meeting. Seconded by Ann. All in favor.
- VT Rural Fire Protective Task Force Grant Program
- Vermont Local Road Training
- Emergency and Hazardous Chemical Inventory - Consolidated Communications
- Pittsfield Board of Listers COVID-19 Update
- RCML COVID-19 Update
- PACIF Increased Cyber Limits
- VTRANS COVID-19 Update
- Rutland County Mutual Aid
- Vermont Critical Infrastructure Project
- Charles Piso FYI on Minutes Deletion
- Drop Box recommendation from Sandy Begin
Old Business:
- EWP Grant. The application is due by April 24th and the projects much be completed by July 3rd. Ann said she didn’t feel comfortable signing it at this time. Matt made a motion to table this to the next meeting and he would speak with Charles Piso and invite him to the next meeting to provide more information. Seconded by Ann. All in favor.
- Iron Horse Roofing. This company has submitted the requested letter stating that the project was considered an emergency and that no one was injured during the repair. Motion made by Matt and seconded by Ann to pay them. All in favor. All members need to sign and will make arrangements with Trish for each to sign separately.
- Appointed Official. Joyce said that Doug Mianulli accepted the second position as Emergency Management Coordinator. Discussion. Ann said all state agencies and Statute use the title of Director instead of Coordinator. From now on the position will be referred to as Emergency Management Director/s. Ann said that she has prepared a job description and will forward copies to the Board members for review. The Secretary was asked to send a Letter of Appointment to Doug. There was also some discussion regarding a state-wide conference call involving other towns’ officials including Pittsfield’s, which Matt will speak with Charles Piso about. Ann motioned that the job description be tabled until others have a chance to review and comment on. Seconded by Matt. All in favor.
- Rules of Procedure and Conflict of Interest Policy. Matt motioned to table this to the next meeting. Seconded by Joyce. All in favor.
- Update 236 lower Michigan Road. Harper Environmental sent an asbestos report, which Board members have a copy of. It cites five areas in the house containing asbestos. Three companies have provided bids for removal and demolition of the house: Harper Environmental, Catamount Environmental, Inc., and Environmental Hazards Management, Inc. Ann made a motion to accept the Harper Environmental bid. Seconded by Matt. All in favor. Ann stated that she and Herb using spray foam, filled the cracks and holes in the chimney thereby prohibiting bat entry. As a result, removal of the chimney does not to be done before April 1st. Ann said she would forward paperwork to the office. The Board will make arrangements to sign the required paperwork.
- Procurement Policy. Motion made by Matt to table this for now. Seconded by Joyce. All in favor.
- Sand Shed approval of reimbursement. TRORC/Dubois & King are the project managers. Matt needs to sign the documentation to have funds disbursed for the project and its reimbursement. Motion made by Matt. Seconded by Ann. All in favor.
- Municipal Roads General Permit Planning Report. This report requires the Town to be up the MRGP standards. Matt signed as Chair.
- Adjustment to SB Secretary pay $25. Motion by Matt to approve this extra pay for the Appointment Letters prepared and mailed by the Secretary. Seconded by Joyce. All in favor.
- Town Office COVID-19 Procedures/Responses. Ann said that she has reviewed FAQ provided by VLCT and other departments regarding this crisis. She felt there were two that were pertinent to Pittsfield. One was annual dog licensing and the other the closure of the Town Office. After discussion and considering the current COVID-19 crisis, the Town decided to waive the Late Fees for licensing dogs after April 1st until May 1st with a possible extension if needed. The April 1st date cannot be changed as it is mandated by State Statute. Ann made a motion to approve the waiving of the Late Fee until May 1st or later if needed. Seconded by Joyce. All in favor. The closure of the Town Office was discussed. It was decided to have an ad placed in The Mountain Times for one week stating that considering the COVID-19 crisis, the Town Office building will remain closed to the public. However, the office staff can be reached by telephone/email and appointments can be made, if needed. This includes the Town Clerk, Town Garage, and Town Listers. Trish will be asked to compose and place the ad.
Other Business:
- Need for Special Meeting. Ann felt that the Board should consider having a Special Meeting to discuss the Town’s financial situation. This would include reviewing revenue loss, possible postponement of property tax payments, etc. The Board was asked to think about this, and it will be addressed at the next meeting.
Adjournment: The meeting adjourned at 7:46pm.
Respectfully submitted,
Martha L. Beyersdorf, Secretary
Approved:
Matt Corron, Chair Ann Kuendig Joyce Stevens
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