PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
DATE: September 12, 2017
PRESENT: Peter Borden, Charles Piso, Patty Haskins, George Deblon, Marylou Scofield, Kris Hammer
AGENDA
Agenda Modifications: New Business #7 Custodial Cleaning and Rugs; New Business #8 Basketball Court Update
Minutes Approval: Regular Meeting August 10, 2017
Public Present: George Deblon re: Town Loader; Marylou Scofield and Kris Hammer re: VHCB Easement
Correspondence:
1.VT Dept. of Health Warning
2.VTrans Local Roads
3.VT Dept. of Health Marijuana policies opinion input request
4.VLCT 2017 Conference
5.VLCT Annual Business meeting delegates and procedures notice and Delegate designation
6.VLCT Newsletter
7.Municipal Budget Workshop
8.VT Emergency Preparedness Conference
9.Waste Water Permit Charles Colton
10.Riverside Horse Farm Environmental Commission response
11.VT Arts Council
Old Business:
1.Tweed River Open Space easement
2.George Deblon Loader
3.Independent Contractor Documentation
4.WIFI office and Library
5.Building maintenance and repairs Town Hall
6.Park place Follow-up Casella
New Business:
1.Loss Control VLCT
2.Budget Seminar Select Board attendance Sept. 26th
3.Clerk Treasurer Report
4.Parking Ordinance, Park and Ride, and Village Green Resident’s Signage
5.VLCT Conference Oct. 4-5 Attendees
6.Storm Damage follow-up George Deblon
7.Custodial Cleaning and Rugs
8.Basketball Court Update
Next Meeting Date: September 26, 2017
Charlie motioned to open the meeting at 6:02 p.m., Peter seconded, meeting opened. Agenda modifications approved: New Business #7 Custodial Cleaning and Rugs; New Business #8 Basketball Court Update. Peter motioned to approve the minutes of the Regular Meeting held August 10, 2017; Charlie seconded; minutes approved.
Public Present #1: George Deblon re: Town Loader for Old Business #2 Loader
Reviewed and discussed updated purchasing information. Nortrax lowered the interest rate on the lease option from 3.5% to 2.0%. Peter made a motion for George to order the loader from Nortrax with $80,000 down from the Highway Equipment fund on a 3-year lease at 2.0% interest on the balance of the purchase. Charlie seconded the motion. Motion carried. It will take approximately 60-90 days to build the loader. The lease payments are once a year in October/November during the term.
Public Present #2: Marylou Scofield, town attorney and Kris Hammer, VHCB for Old Business #1Tweed River Open Space Easement
There was a miscommunication on the timing therefore Marylou waited until 6:40 pm and Kris arrived at 7:00 p.m. Kris is the Stewardship contact for the FEMA buyout properties with a VHCB easement. He visits each property once a year and writes a report on compliance with the easement. He will provide the town with a copy of the report. This report may help with the FEMA reporting requirements. Tweed River Open Space consists of multiple adjoining properties. VHCB waited until all properties were closed out with FEMA in order to combine into one easement. VHCB has prepared an easement for Pittsfield. In order for the town to convey an interest in the property to VHCB (the conservation easement), Vermont statues (24 VSA 1061) requires the Town to provide a 30-day public notice of such conveyance. Once the notice period has passed VHCB is prepared to close on the easement. Patty will prepare and post the 30-day public notice.
Kris will provide the Town with a management plan template for the Board to use. Kris confirmed that VTrans will need to meet FEMA requirements for the bridge replacement that affects the property. If FEMA approves then VHCB will accept the requirements.
Correspondence:
1.VT Dept. of Health Warning – The Town received warning as Casella did not follow proper procedures for pre-demolition asbestos inspection requirement. Charlie will speak to Casella’s.
2.VTrans Local Roads – Various workshops available. George is aware. No action.
3.VT Dept. of Health Marijuana policies opinion input request – Requesting input from town officials on impending policies. No action.
4.VLCT 2017 Conference – Annual Town Fair will be held in Killington October 4 and 5. Registration deadline is Sept. 15. Patty and Charlie will review workshop topics to decide on participation.
5.VLCT Annual Business meeting delegates and procedures notice and Delegate designation – This will October 4 at Town Fair. Peter made a motion for Charlie to be Pittsfield’s delegate; Charlie seconded; motion carried.
6.VLCT Newsletter – September issue. No action.
7.Municipal Budget Workshop – VLCT hosting September 26 in Montpelier. Registration deadline is September 19. Charlie plans to attend. Peter is deciding and will let Patty know.
8.VT Emergency Preparedness Conference – Scheduled for September 15 and 16. No action.
9.Waste Water Permit Charles Colton – WW-3-2709 Permit for Span #99-2903 on Route 100 for proposed replacement of well and leach field. Informational only, no action.
10.Riverside Horse Farm Environmental Commission response – Copy of Riverside’s response to Environmental Commission’s Hearing Recess Order. Informational only, no action.
11.VT Arts Council – Informational materials, no action.
Old Business:
1.Tweed River Open Space Easement – See Public Present #2
2.George Deblon Loader – See Public Present #1
3.Independent Contractor Documentation – Charlie Bowen submitted paper work for town approval to do work on basketball court. Board signed.
4.WIFI office and Library – The Board would like the Town to be on a closed network thus disabling the guest sign-on. This will require the Library to have a separate internet account through ECFiber. Secretary to send request to the Library Trustees via e-mail to complete this process by December 1, 2017.
5.Building Maintenance and Repairs Town Hall – Move to next meeting as Matt was unable to attend tonight’s meeting.
6.Park Place follow-up Casella – Rocks were not placed in the proper location. Charlie will contact Casella’s regarding this and the Health Department warning.
New Business:
1.Loss Control VLCT – Inspected playground and has provided a list of recommendations to reduce hazards. Peter and Charlie will go through the list on-site September 13 and address the items.
2.Budget Seminar Select Board attendance Sept. 26th – See Correspondence #7
3.Clerk/Treasurer Report – Patty will combine Emergency Fund and Contingency Fund into one account and move for higher interest rate. Patty is moving other accounts to the higher interest product as well.
4.Parking Ordinance, Park and Ride, and Village Green Resident’s Signage – Parking Ordinance has passed. Peter and Charlie will determine where signs are needed on September 13 and how many are needed. Patty will send a copy of the ordinance to all landowners on the Green.
5.VLCT Conference Oct. 4-5 Attendees – See Correspondence #4
6.Storm Damage follow-up George Deblon – George cleaned up trees and debris from the storm with the assistance of Dave Colton. A pine tree on the former Andrews Route 100 property is leaning on the maple tree. George will contact Trees Inc. for an estimate on removing the pine and salvaging the maple tree.
7.Custodial Cleaning and Rugs – Kerry has a time conflict with cleaning schedule and will no longer be able to do the job. Peter has a recommendation for the position and will ask him. Patty would like to replace the two scatter rugs in the Town Office for the heavily trafficked areas; purchase a large chair mat for Assistant’s work area; and purchase a battery operated vacuum to clean office area. Charlie motioned to allow Patty to use the Town Business Card to order the all four items on-line for less than $500; Peter seconded; motioned carried.
8.Basketball Court Update – Secretary will send invite to Erica Hurd to next meeting to discuss future plans for Basketball Court and grant opportunities.
Next Meeting Dates: September 26, 2017; October 10 and 24, 2017
Adjournment: Charlie motioned to adjourn the meeting at 7:57 p.m.; Peter seconded; meeting adjourned.
Approved: September 26, 2017 Recorded by: Tyna Gallagher
Charles Piso
Peter Borden
DATE: September 12, 2017
PRESENT: Peter Borden, Charles Piso, Patty Haskins, George Deblon, Marylou Scofield, Kris Hammer
AGENDA
Agenda Modifications: New Business #7 Custodial Cleaning and Rugs; New Business #8 Basketball Court Update
Minutes Approval: Regular Meeting August 10, 2017
Public Present: George Deblon re: Town Loader; Marylou Scofield and Kris Hammer re: VHCB Easement
Correspondence:
1.VT Dept. of Health Warning
2.VTrans Local Roads
3.VT Dept. of Health Marijuana policies opinion input request
4.VLCT 2017 Conference
5.VLCT Annual Business meeting delegates and procedures notice and Delegate designation
6.VLCT Newsletter
7.Municipal Budget Workshop
8.VT Emergency Preparedness Conference
9.Waste Water Permit Charles Colton
10.Riverside Horse Farm Environmental Commission response
11.VT Arts Council
Old Business:
1.Tweed River Open Space easement
2.George Deblon Loader
3.Independent Contractor Documentation
4.WIFI office and Library
5.Building maintenance and repairs Town Hall
6.Park place Follow-up Casella
New Business:
1.Loss Control VLCT
2.Budget Seminar Select Board attendance Sept. 26th
3.Clerk Treasurer Report
4.Parking Ordinance, Park and Ride, and Village Green Resident’s Signage
5.VLCT Conference Oct. 4-5 Attendees
6.Storm Damage follow-up George Deblon
7.Custodial Cleaning and Rugs
8.Basketball Court Update
Next Meeting Date: September 26, 2017
Charlie motioned to open the meeting at 6:02 p.m., Peter seconded, meeting opened. Agenda modifications approved: New Business #7 Custodial Cleaning and Rugs; New Business #8 Basketball Court Update. Peter motioned to approve the minutes of the Regular Meeting held August 10, 2017; Charlie seconded; minutes approved.
Public Present #1: George Deblon re: Town Loader for Old Business #2 Loader
Reviewed and discussed updated purchasing information. Nortrax lowered the interest rate on the lease option from 3.5% to 2.0%. Peter made a motion for George to order the loader from Nortrax with $80,000 down from the Highway Equipment fund on a 3-year lease at 2.0% interest on the balance of the purchase. Charlie seconded the motion. Motion carried. It will take approximately 60-90 days to build the loader. The lease payments are once a year in October/November during the term.
Public Present #2: Marylou Scofield, town attorney and Kris Hammer, VHCB for Old Business #1Tweed River Open Space Easement
There was a miscommunication on the timing therefore Marylou waited until 6:40 pm and Kris arrived at 7:00 p.m. Kris is the Stewardship contact for the FEMA buyout properties with a VHCB easement. He visits each property once a year and writes a report on compliance with the easement. He will provide the town with a copy of the report. This report may help with the FEMA reporting requirements. Tweed River Open Space consists of multiple adjoining properties. VHCB waited until all properties were closed out with FEMA in order to combine into one easement. VHCB has prepared an easement for Pittsfield. In order for the town to convey an interest in the property to VHCB (the conservation easement), Vermont statues (24 VSA 1061) requires the Town to provide a 30-day public notice of such conveyance. Once the notice period has passed VHCB is prepared to close on the easement. Patty will prepare and post the 30-day public notice.
Kris will provide the Town with a management plan template for the Board to use. Kris confirmed that VTrans will need to meet FEMA requirements for the bridge replacement that affects the property. If FEMA approves then VHCB will accept the requirements.
Correspondence:
1.VT Dept. of Health Warning – The Town received warning as Casella did not follow proper procedures for pre-demolition asbestos inspection requirement. Charlie will speak to Casella’s.
2.VTrans Local Roads – Various workshops available. George is aware. No action.
3.VT Dept. of Health Marijuana policies opinion input request – Requesting input from town officials on impending policies. No action.
4.VLCT 2017 Conference – Annual Town Fair will be held in Killington October 4 and 5. Registration deadline is Sept. 15. Patty and Charlie will review workshop topics to decide on participation.
5.VLCT Annual Business meeting delegates and procedures notice and Delegate designation – This will October 4 at Town Fair. Peter made a motion for Charlie to be Pittsfield’s delegate; Charlie seconded; motion carried.
6.VLCT Newsletter – September issue. No action.
7.Municipal Budget Workshop – VLCT hosting September 26 in Montpelier. Registration deadline is September 19. Charlie plans to attend. Peter is deciding and will let Patty know.
8.VT Emergency Preparedness Conference – Scheduled for September 15 and 16. No action.
9.Waste Water Permit Charles Colton – WW-3-2709 Permit for Span #99-2903 on Route 100 for proposed replacement of well and leach field. Informational only, no action.
10.Riverside Horse Farm Environmental Commission response – Copy of Riverside’s response to Environmental Commission’s Hearing Recess Order. Informational only, no action.
11.VT Arts Council – Informational materials, no action.
Old Business:
1.Tweed River Open Space Easement – See Public Present #2
2.George Deblon Loader – See Public Present #1
3.Independent Contractor Documentation – Charlie Bowen submitted paper work for town approval to do work on basketball court. Board signed.
4.WIFI office and Library – The Board would like the Town to be on a closed network thus disabling the guest sign-on. This will require the Library to have a separate internet account through ECFiber. Secretary to send request to the Library Trustees via e-mail to complete this process by December 1, 2017.
5.Building Maintenance and Repairs Town Hall – Move to next meeting as Matt was unable to attend tonight’s meeting.
6.Park Place follow-up Casella – Rocks were not placed in the proper location. Charlie will contact Casella’s regarding this and the Health Department warning.
New Business:
1.Loss Control VLCT – Inspected playground and has provided a list of recommendations to reduce hazards. Peter and Charlie will go through the list on-site September 13 and address the items.
2.Budget Seminar Select Board attendance Sept. 26th – See Correspondence #7
3.Clerk/Treasurer Report – Patty will combine Emergency Fund and Contingency Fund into one account and move for higher interest rate. Patty is moving other accounts to the higher interest product as well.
4.Parking Ordinance, Park and Ride, and Village Green Resident’s Signage – Parking Ordinance has passed. Peter and Charlie will determine where signs are needed on September 13 and how many are needed. Patty will send a copy of the ordinance to all landowners on the Green.
5.VLCT Conference Oct. 4-5 Attendees – See Correspondence #4
6.Storm Damage follow-up George Deblon – George cleaned up trees and debris from the storm with the assistance of Dave Colton. A pine tree on the former Andrews Route 100 property is leaning on the maple tree. George will contact Trees Inc. for an estimate on removing the pine and salvaging the maple tree.
7.Custodial Cleaning and Rugs – Kerry has a time conflict with cleaning schedule and will no longer be able to do the job. Peter has a recommendation for the position and will ask him. Patty would like to replace the two scatter rugs in the Town Office for the heavily trafficked areas; purchase a large chair mat for Assistant’s work area; and purchase a battery operated vacuum to clean office area. Charlie motioned to allow Patty to use the Town Business Card to order the all four items on-line for less than $500; Peter seconded; motioned carried.
8.Basketball Court Update – Secretary will send invite to Erica Hurd to next meeting to discuss future plans for Basketball Court and grant opportunities.
Next Meeting Dates: September 26, 2017; October 10 and 24, 2017
Adjournment: Charlie motioned to adjourn the meeting at 7:57 p.m.; Peter seconded; meeting adjourned.
Approved: September 26, 2017 Recorded by: Tyna Gallagher
Charles Piso
Peter Borden
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