DATE: April 2, 2019
PRESENT: Charles Piso, Matt Corron, Ann Kuendig, Trish Fryer, George Deblon, Peter Borden, Katie Stiles, Kevin Lasko, Craig Bridge from Able Waste, Michael Clark from Winterset
Agenda Modifications: Delete NB #1 from original agenda “Town Constituent Departments Policy/Procedures”. Old Business #6 Zoning Permit – Colton Enterprises; #7 Bridge 126 Pittsfield;
#8 Accounting Question; New Business #5 Cemetery Fence; #6 Driveway Permit, #7 Constable-Tim Hunt.
Minutes Approval: Regular Meeting Minutes March 19, 2019; Special Meeting Minutes March 20, 2019
Public Present: Craig from ABLE Waste; Michael Clark from Winterset (bridge project)
1.EV Charging Stations Grant Application
2.AOT Grant Monitoring
1.Upper Michigan Road
2.Sand Shed-Update and Vote
3.Zoning Administrator Appointment Update
4.Appointment Letters Follow-up
6.Zoning Permit – Colton Enterprises
7.Bridge 126 Pittsfield
1.Town Constituent Departments Policy/Procedure
3.Ditching Update and Timeline
4.Town Hall Committee Letter Update
- Cemetery Fence
- Driveway Permit
- Constable-Tim Hunt
Next Meeting Date: April 16, 2019
Meeting Opened, Minutes Approval & Agenda Modifications
Charlie motioned to open the meeting at 6:00 p.m., Ann seconded, meeting opened. All in favor of the agenda modifications: Delete NB #1 from original agenda “Town Constituent Departments Policy/Procedures”. Old Business #6 Zoning Permit – Colton Enterprises; #7 Bridge 126 Pittsfield;
#8 Accounting Question; New Business #5 Cemetery Fence; #6 Driveway Permit, #7 Constable-Tim Hunt. Charlie motioned to approve the minutes of the Regular Meeting held March 19, 2019; Ann seconded; minutes approved. Charlie motioned to approve the minutes of the Special Meeting held March 20, 2019; Ann seconded; minutes approved.
1.EV Charging Stations Grant Application - Grants are available for EV pods. The cost to install and provide electricity is responsibility of the town. No action at this time.
2.AOT Grant Monitoring – The report for the audited grants was received and all is in order.
1.Upper Michigan Road – George has some concerns with the recommendation from Kristin (Kricket) McCusker of T.R. Fellows Engineering. Trish will contact Kricket to do elevations and a plan for George and the board to review to determine the next step.
2.Sand Shed-Update and Vote – Engineering bids for the project were received and reviewed by Ann, George and TRORC personnel. Holden Engineering & Surveying bid $15,671; DeWolfe Engineering Associates bid $43,400; Dubois & King bid $43,858; and Otter Creek Engineering bid $49,907. The number of hours to complete a task and what type of personnel varied greatly between the bidders. Ann and George evaluated all the bids and presented the information to the board. Charlie motioned to accept Ann and George’s recommendation to go with Holden Engineering & Surveying; Matt seconded; motion carried. Ann will contact TRORC.
3.Zoning Administrator Appointment Update – Sarah Gray recommends finding someone who is a lawyer to fulfill the position. Matt will check with a possible candidate.
4.Appointment Letters Follow-up – There are two vacancies: EC Fiber Delegate and Zoning Board of Adjustment. Ann will check with a possible candidate.
5.Minutes Index – Charlie finds the document helpful and appreciates it.
6.Zoning Permit – Colton Enterprises: Dept. of Environmental Conservation/Regional Floodplain Manager stated the insulation project is okay as it is being installed in upper area of the building. Trish will inform the Regional Manager the permit has been approved by the Interim Zoning Administrator and will ask if there are any other steps to complete.
7.Bridge 126 Pittsfield - Michael Clark from Winterset said work on the project will start the end of April or early May. They need a staging area for their construction trailers and request permission to place them at the Tweed River Open Space. This will require some of the trees to be temporarily re-located. Winterset will move the trees to the permanent location when the project is done and will guarantee them for a year. There is a new engineer for VTrans on the project and he is working on ensuring the project meets FEMA regulations. Charlie motioned to sign the permission request; Ann seconded; motion carried.
8.Accounting Question – New appropriations to town departments will happen in August like they normally do.
1.Town Constituent Departments Policy/Procedure
2.Able Waste – Craig Bridge proposes the town share the Fast Trash service that Stockbridge uses. They set-up for two hours, twice a month and this could be split with one Saturday at the Stockbridge town office parking lot and one Saturday at the CV Oil plant. Residents from either town could use the service at both locations. The town would pay $260 per month; customers pay $3 per tall kitchen bag, $6 for contractor-size bag, and recycling is free. Able Waste also offers curb service if anyone is interested and it is available weekly or twice a month. The board will discuss this option further.
3.Ditching Update and Timeline – George reported there are two more locations to be done before the June deadline: Tweed River Road and a section in Hawk Mountain. The projects involve ditching and adding stone to improve run-off water quality into nearby waterways.
4.Town Hall Committee Letter Update – Ann shared a draft of the letter. The meeting is scheduled for April 23 at 6 pm. She will do some preliminary research to help get the committee up to speed and assist with organizing the group.
5. Cemetery Fence – The board approved using funds from the Dumas Cemetery Fund for a fence to be installed along the roadway between the two levels. Trish will ask Connie to work on pricing out the project.
6. Driveway Permit – Ron Thompson submitted a driveway permit request for Moose Run Road. It is a new driveway with a culvert and George has approved the plan. Charlie motioned to approve the permit; Ann seconded; motion carried.
7. Constable-Tim Hunt: Trish needs Tim to stop by the office to take the oath. The board secretary will get a message to him.
Executive Session: Charlie motioned the Board enter Executive Session to discuss media request under Title 1 Section 313(a) of the VT Statutes; Ann seconded; the Board entered Executive Session at 8:03p.m. Charlie motioned the Board exit Executive Session at 8:10 p.m.; Matt seconded; Executive Session ended. Charlie motioned to re-open the regular meeting session at 8:10 p.m.; Matt seconded; the regular meeting session resumed. Trish will respond to the media inquiry.
Next Meeting Dates: April 16, 2019 Regular Meeting
Adjournment: Charlie motioned to adjourn the meeting at 8:11 p.m.; Matt seconded; meeting adjourned.
Approved Date: April 15, 2019 Recorded by: Tyna Gallagher