DRAFT-Pittsfield Town Hall Building Committee Meeting Minutes-February 8, 2021

​DRAFT-Pittsfield Town Hall Building Committee Meeting Minutes
Monday, February 8, 2021
 
Agenda
 
Agenda Modifications: 
 
Minutes Approval: January 4, 2021
 
Old Business:

1. Update on Phase One

 
New Business

1. Next Steps
2. Building Committee Expansion-discussion

 
Next Meeting Date:   February 22, 2021
 
Adjournment:
 
 
Herb called the meeting to order at 5:04pm with Glenn Reinauer, Ray Colton, Mike Moran, Carl Oertel, Tim Carter and Joyce Stevens in attendance.
 
Minutes Approval: January 4, 2021-Mike moved that the meeting minutes be accepted. Tim seconded. All in favor.
 
Old Business

1. Update on Phase One-Herb brought the committee up to date on the various work projects associated with Phase one. The basement slab was cut for the footings, holes dug and dirt and concrete debris removed and dumped offsite by George Deblon, steel for the footing columns laid and first pour of concrete completed, two 35 -foot beams brought in and bolted and welded to the four steel columns. The only outstanding contract is for the final steel installation and concrete pour for the footings slated to be completed next week. Carl and Mike buttoned up hole in foundation where beams were slid in, inserted steel shims in areas where the floor did not rest on the beams. Tim motioned that Carl be reimbursed for the steel shims he bought from Mac Steel. Mike seconded. All in favor. Receipt for $120.50 submitted to Joyce for Select Board orders.

 
New Business

1. Next Steps-the committee discussed proposed work to put the basement room back together. Walls for the furnace room and stairwell will need to be built so the stairs and heating vents can be reinstalled. This will include sheetrock. The committee agreed that Carl will purchase the materials needed to complete these projects from Bethel Mills and the bill sent to the Town. Tim moved to approve the purchase of the materials. Glenn seconded. All in favor. There was  discussion about options for finishing the ceiling, whether to reinstall a dropped paneled ceiling  with florescent lights or leaving it open and painting beams and heating vents. The committee agreed to continue discussions and put off making a decision  on the ceiling until after inspecting the room and considering other options. The committee discussed electrical needs to clean up dead wires and rewire smoke and fire alarms. Committee members will contact three commercial electricians for advice and possible bids. There was discussion on the kitchen-restoring current design with upper cabinets and serving counter or new more compact design to accommodate reheating food from caterers and potluck contributions and offer more flexibility in serving. Herb said he will sketch a potential design for committee members to consider at the next meeting.
2. Building Committee Expansion Discussion-Ann pointed out that the building committee has been so successful in managing Phase One of the Town Hall reconstruction, that she would like members to consider expanding the charge and focus of the committee to include all town buildings. Currently, one member of the Select Board oversees short and long term-maintenance of Town building assets. Ann said if the SB could draw on the expertise that members bring to the table, it would be easier to implement  regular maintenance plans to avoid future major repairs.  Glenn said utilizing the committee in what might be quarterly meetings would result in more diverse and potentially cheaper options in maintaining town buildings. Ann asked members to consider making the PTHBC a standing committee and if they would be willing to serve on the permanent committee.

 
 
There being no further business of the committee, Mike moved to adjourn the meeting at 5:40pm. Carl seconded. All in favor.
 
 
Recorded by:
 
s/Ann Kuendig
 
 
Approved:
 
 
By:
 
s/Herb Kuendig