Pittsfield Rescue Plan Committee
Thursday, March 31, 2022
To listen to a recording of the meeting please click this link: https://bit.ly/3NUwEAk
Agenda
Present: A.J. Ruben (Select Board), Lynda Colton (Business owner), Phil Lipari (Resident), Richard Gaston (Resident), Katie Stiles (PCC) with members of the public Ann Kuendig (Select board) and Mike Moran (via zoom)
Open Meeting: AJ motioned to open the meeting at 6:05pm. Seconded by Lynda.
Agenda Modification: NA
Minutes Approval: Lynda approved the minutes at 6:07pm, Phil seconded.
Public Present: Ann Kuendig and Mike Moran (via zoom)
Correspondence: Amy Alton email
Old Business
1. Organize committee
2. Discuss responsibilities
3. Review spending proposals
4. Discuss criteria
5. Next steps & meeting dates
New Business
1. Community outreach to gather more ideas and instruct town on timeline
2. Determine criteria for judgement
3. Continue researching proposed ideas
4. Determine how we will score ideas
Next Meeting: April 14th at 6pm at the Town Hall
Correspondence: Amy Alton sent an email to the committee urging all to consider taking a pause on rushing allocation of the funds. The committee read the letter out loud and a concern about inflation was voiced in support of spending funding sooner rather than later. The committee determined a June 1st, 2022 deadline for suggestions from the town.
New Business:
1. Community Outreach: The committee agreed it is critical to gather all ideas from residents for consideration. In addition to discussing at the Town Hall Meeting May 3rd, AJ also drafted a flyer to be posted in all public buildings asking for ideas to be submitted for consideration by 6/1/22.
2. Determine Criteria for Judgement: The committee evaluated the proposed criteria for allocation judgement and determined the following were critical in the decision-making process:
1. Timeline/Timeframe
2. Estimated Cost/Percentage of the full award that the project would use
3. Biggest bang for the buck to the overall community
4. Impact on disproportionately impacted households
5. Staff capacity to manage project
6. Future financial or administrative burdens created by the project
7. If additional state or federal funds can be leveraged to complete the proposed project
8. If alternative funding is available for the project
3. Continue researching proposed ideas: the committee discussed all current proposed ideas and relevant considerations gathered in initial investigation. It was agreed that everyone would continue to do their due diligence to gather more information about each idea so they could be run through the proposed criteria.
4. Determine how we will score ideas: The committee decided it would score projects against each other within in each criteria category on a 1-X basis and calculate a final score to present to the select board.
Adjournment:
Lynda Colton motioned to end the meeting at 7:41pm. Seconded by Richard Gaston. All in favor.
Recorded by:
Katie Stiles
Approved: Lynda Colton
Pittsfield Rescue Plan Committee
Thursday, March 31, 2022
To listen to a recording of the meeting please click this link: https://bit.ly/3NUwEAk
Agenda
Present: A.J. Ruben (Select Board), Lynda Colton (Business owner), Phil Lipari (Resident), Richard Gaston (Resident), Katie Stiles (PCC) with members of the public Ann Kuendig (Select board) and Mike Moran (via zoom)
Open Meeting: AJ motioned to open the meeting at 6:05pm. Seconded by Lynda.
Agenda Modification: NA
Minutes Approval: Lynda approved the minutes at 6:07pm, Phil seconded.
Public Present: Ann Kuendig and Mike Moran (via zoom)
Correspondence: Amy Alton email
Old Business
1. Organize committee
2. Discuss responsibilities
3. Review spending proposals
4. Discuss criteria
5. Next steps & meeting dates
New Business
1. Community outreach to gather more ideas and instruct town on timeline
2. Determine criteria for judgement
3. Continue researching proposed ideas
4. Determine how we will score ideas
Next Meeting: April 14th at 6pm at the Town Hall
Correspondence: Amy Alton sent an email to the committee urging all to consider taking a pause on rushing allocation of the funds. The committee read the letter out loud and a concern about inflation was voiced in support of spending funding sooner rather than later. The committee determined a June 1st, 2022 deadline for suggestions from the town.
New Business:
1. Community Outreach: The committee agreed it is critical to gather all ideas from residents for consideration. In addition to discussing at the Town Hall Meeting May 3rd, AJ also drafted a flyer to be posted in all public buildings asking for ideas to be submitted for consideration by 6/1/22.
2. Determine Criteria for Judgement: The committee evaluated the proposed criteria for allocation judgement and determined the following were critical in the decision-making process:
1. Timeline/Timeframe
2. Estimated Cost/Percentage of the full award that the project would use
3. Biggest bang for the buck to the overall community
4. Impact on disproportionately impacted households
5. Staff capacity to manage project
6. Future financial or administrative burdens created by the project
7. If additional state or federal funds can be leveraged to complete the proposed project
8. If alternative funding is available for the project
3. Continue researching proposed ideas: the committee discussed all current proposed ideas and relevant considerations gathered in initial investigation. It was agreed that everyone would continue to do their due diligence to gather more information about each idea so they could be run through the proposed criteria.
4. Determine how we will score ideas: The committee decided it would score projects against each other within in each criteria category on a 1-X basis and calculate a final score to present to the select board.
Adjournment:
Lynda Colton motioned to end the meeting at 7:41pm. Seconded by Richard Gaston. All in favor.
Recorded by:
Katie Stiles
Approved: Lynda Colton
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