PITTSFIELD SCHOOL BOARD
OF DIRECTORS MEETING
Tuesday, January 12, 2016, at 7:00 p.m.
Pittsfield Town Office Building
AGENDA
1. Call to order. Kris calls to order at 7:05 with Ray and A.J. present.
2. Consider amendments to the agenda. Kris moves to consider the recently received FY15 audit. A.J. moves Ray seconds to add to new business, approved unanimously.
3. Approve minutes: December 8, 2015 Ray moves to approve and Kris seconds, approved unanimously.
4. Public comment/Visitors: None.
5. Action/Discussion:
• New Business:
Payment orders: No. 6 for Killington Elementary second of three payments, $118,686.18 for 28 students; Woodstock second of three payments, $88,883 for 16 students; and Hartford VoTech $999.21: Total $207,668.39. Ray moves to approve and A.J. seconds and approved unanimously. There will be a special meeting to approve the budget next week at which time we will consider new bills for payment.
Kris is in contact with Woodstock regarding questions on recent bills before we pay them. We agree to follow up on that next month. Two new students were identified and Kris and Ray will work on confirming residency and follow up on our new residency policy to get parents to document residence.
Consider FY 15 audit: Kris reported on the audit, it confirmed our understanding of having a deficit of approximately $120k at the end of June last year based on unanticipated additional students. Kris will discuss with Richard the WCSU business manager and report back on additional comments from him at next meeting.
• Old business:
o Review and approve checkbook reconciliation: Kris moves to accept, Ray seconds, approved unanimously.
o IRS bond letter report (tabled from last meeting)- Dir. of Finance: table this until meeting when Richard is here (not here tonight due to weather and we are not prepared to vote a budget).
o Update on Act 46: A.J. reports on meeting with Peter Clark ie a “tuitioning only” RED of enough students to be free from Act 46 penalties and to afford the limited staff needed, and a side by side where we join with another district and attach to a larger non-tuitioning ED/SU. One such possibility would be side by side with Hancock/Granville and returning to the new OSCU or asking to join with Plymouth and join what will be the new WCSU ED.
o Approve FY17 budget: We review the proposed student list for next year and agree with a budget of 73 students at $1,093,189. Last year’s budget was based on 80 children, so we have about $90k less in student tuition costs. The other aspects of the budget, including a new line for mandated pre-K, are still being established and will require a special meeting to consider and approve a final budget. Kris reports on the State’s announcement of our Common Level of Appraisal (CLA) this year being 118% up from last year’s of 117%.
6. Reports:
• Superintendent: None.
• Director of Finance: None.
7. Adjournment: prior to adjournment Kris moves to have a Special Meeting on Monday January 18 at 7pm at the Town Office, Ray seconds, approved unanimously. On the agenda will include reviewing and approving the budget and a new payment order #7.
Upcoming Regular meetings:
Pittsfield- February 9, 2016 at 7:00 p.m., Pittsfield Town Office Building
WCSU- February 8, 2016 at 6:00 p.m., WCSU Conference Room
OF DIRECTORS MEETING
Tuesday, January 12, 2016, at 7:00 p.m.
Pittsfield Town Office Building
AGENDA
1. Call to order. Kris calls to order at 7:05 with Ray and A.J. present.
2. Consider amendments to the agenda. Kris moves to consider the recently received FY15 audit. A.J. moves Ray seconds to add to new business, approved unanimously.
3. Approve minutes: December 8, 2015 Ray moves to approve and Kris seconds, approved unanimously.
4. Public comment/Visitors: None.
5. Action/Discussion:
• New Business:
Payment orders: No. 6 for Killington Elementary second of three payments, $118,686.18 for 28 students; Woodstock second of three payments, $88,883 for 16 students; and Hartford VoTech $999.21: Total $207,668.39. Ray moves to approve and A.J. seconds and approved unanimously. There will be a special meeting to approve the budget next week at which time we will consider new bills for payment.
Kris is in contact with Woodstock regarding questions on recent bills before we pay them. We agree to follow up on that next month. Two new students were identified and Kris and Ray will work on confirming residency and follow up on our new residency policy to get parents to document residence.
Consider FY 15 audit: Kris reported on the audit, it confirmed our understanding of having a deficit of approximately $120k at the end of June last year based on unanticipated additional students. Kris will discuss with Richard the WCSU business manager and report back on additional comments from him at next meeting.
• Old business:
o Review and approve checkbook reconciliation: Kris moves to accept, Ray seconds, approved unanimously.
o IRS bond letter report (tabled from last meeting)- Dir. of Finance: table this until meeting when Richard is here (not here tonight due to weather and we are not prepared to vote a budget).
o Update on Act 46: A.J. reports on meeting with Peter Clark ie a “tuitioning only” RED of enough students to be free from Act 46 penalties and to afford the limited staff needed, and a side by side where we join with another district and attach to a larger non-tuitioning ED/SU. One such possibility would be side by side with Hancock/Granville and returning to the new OSCU or asking to join with Plymouth and join what will be the new WCSU ED.
o Approve FY17 budget: We review the proposed student list for next year and agree with a budget of 73 students at $1,093,189. Last year’s budget was based on 80 children, so we have about $90k less in student tuition costs. The other aspects of the budget, including a new line for mandated pre-K, are still being established and will require a special meeting to consider and approve a final budget. Kris reports on the State’s announcement of our Common Level of Appraisal (CLA) this year being 118% up from last year’s of 117%.
6. Reports:
• Superintendent: None.
• Director of Finance: None.
7. Adjournment: prior to adjournment Kris moves to have a Special Meeting on Monday January 18 at 7pm at the Town Office, Ray seconds, approved unanimously. On the agenda will include reviewing and approving the budget and a new payment order #7.
Upcoming Regular meetings:
Pittsfield- February 9, 2016 at 7:00 p.m., Pittsfield Town Office Building
WCSU- February 8, 2016 at 6:00 p.m., WCSU Conference Room
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