​PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
DRAFT
 
To listen to a recording of the meeting, click here:  https://bit.ly/3VPjuNl
 
DATE: October 1, 2026
 
PRESENT: Ann Kuendig, Joyce Stevens, AJ Ruben
 
PUBLIC PRESENT: Emma Patterson; Kerri Menard and Michael Miller via TEAMS
 
AGENDA MODIFICATIONS: NB#4 – Booth ICP paperwork; C#1 – VOREC Grants; NB#5 – Taylor event on the Village Green
 
MINUTES APPROVAL: September 17, 2026 Regular Meeting
 
CORRESPONDENCE:

1. Grants – VOREC Grant

 
OLD BUSINESS:

1. Citizen Concerns/Complaint – Eric Gammon complaint follow-up
2. Charge VT – project update
3. TRORC – Meeting on Regional Land Use Plan
4. Building Maintenance

• Boiler Replacement
• Firehouse Survey
• Stump Removal

 
NEW BUSINESS:

1. Town – Emma Patterson flag presentation
2. Budget – Schedule/Budget Notice/Calendar
3. Town Outdoor Storage – Discussion on Solid Waste/Junk
4. Contractors – Booth independent contractor paperwork
5. Events – Taylor event on the Village Green

 
ADJOURNMENT:
 
NEXT MEETING DATES: Regular Meeting October 15, 2026  Town Hall  5:30pm
 
Ann called the meeting to order at 5:41pm. Seconded by Joyce. All in favor. AJ moved to approve the Minutes of the September 17, 2026 Regular Meeting. Seconded by Ann. All in favor. Ann introduced Emma Patterson who was here to make a presentation. This is NB#1 and  will be taken out of order. NB#3 will also be taken out of order.
 
 
 
 
 
 
Pittsfield Select Board Regular Meeting Minutes                                         page 2
October 1, 2026
 
CORRESPONDENCE:

1. Grants – VOREC Grant. Ann said that there will be a webinar on October 8th. Ann said that the VOREC Community Grant program will begin accepting pre-application materials on December 13th. There is a project planning webinar being offered October 8th, a pre application materials on October 29th. You can register for these. This is the planning grant that the Rec. Commission could use. AJ said that Becky would like to be on the agenda for the next meeting just to check in. 

 
OLD BUSINESS:

1. Citizen Concerns/Complaint – Erin Gammon complaint follow-up. Erin and AJ have been in touch regarding Chris Johnson and his work in the river behind their houses. AJ said that he understood that Chris Johnson used the machine to move river-bottom sediments around and construct some sort of dam. After Chris did that, the DEM looked at it and told Erin it was determined that it doesn’t meet the threshold for action by ANR. The Department on Environmental Conservation said that substantial fill is illegal without a permit and even though it is technically illegal to drive through a river to move or fill sediment, unless you do it up to something above 10 cubic yards, they don’t even want to take a tree out of it. And you can only do this is August. AJ said he has seen emails between Erin and the DEC staff and said it wasn’t significant enough to take any action. Even though the Town’s zoning ordinance and flood insurance ordinances says it’s unlawful to put basically a substantial amount of fill in the river without permit;  AJ explained the steps he would have to take as Zoning Administrator. Erin asked to be put on the next meeting’s agenda.
2. Charge VT – project update.  The unit is still not working. Joyce said she did call Stubbins  to find out what was going on. She said she forwarded Ann’s email stating what we need to find out. Joyce said she would get back to Ann. The Board needs to find out if Stubbins did what he was supposed to do because there are minimum requirements for the signal. Discussion.
3. TRORC – Meeting on Regional Land Use Plan. Ann said she attended the meeting online that was open for public comment. There will be another meeting to go through changes. Overall, more meetings will be needed.
4. Building Maintenance
   • Boiler Replacement. $9,000 has been sent, as well as the quarterly report. Joyce will reach out to see when Levi might start.
   • Firehouse Survey. Joyce said the surveyor, Rob Townsend, will look at the property next Thursday at 9am to see where he can put a septic system for something that’s going to have a shower and a washer/dryer.
   • Stump Removal. Ann said she reached out to two other businesses and stated what each would do:

*Scott Cassin. YardMachinesVermont: There are 5 stumps. He proposes grinding them down to 8” below grade with the material being removed from the grinding site for us to add topsoil, grass seed, and mulch. For $2,900 the quote covers just grinding the stumps and hauling away the chips.
 
 
Pittsfield Select Board Regular Meeting Minutes                                         page 3
October 1, 2026
 
 
 
*Nick Demers, Mountain View Tree, Vermont: He’s a new business out of Rutland , and doesn’t want to pull the stumps, but grind 5 stumps 8” below grade with the material removed from the grinding site so we can add topsoil, grass seed, and mulch. He proposes $2,400.
A full cleanup of the work area will be done after all the work is done. 
So, there are 3 bids that can be voted on now or put off to the spring. The $1,200 bid includes the grinding of 5 stumps, and guessing it’s between 3” and 8”, raked , clean, and prep soil. 
The $1,200 would come from the Tree Reserve Fund, of which we put in $2,000. Ann moved to approve Vermont Expert Tree and Landscaping, Inc, and hire him. Seconded by AJ. All in favor. Joyce was asked to reach out and hire him and schedule that. 

• Other:

*The signs are downstairs and the backboard painted with two coats of “Gazebo White.”  The Board thought they were beautiful, but holes still need to be drilled. 
*Ann said she planted one of the trees. Discussion. There will also be a flower bed between the trees. 
*Ann said that there is still some MERP money left. Ann said she figured they have spent $145,000 which means there is $12,390 unspent. There is one more project, heat pump water heater, that’s in the scope of work. They are much more efficient than other types plus dehumidify and cool surrounding areas. We recommend purchasing a heat pump water heater that exceeds the minimum Energy Star requirements. Joyce will solicit bids from Merrill and Booth Plumbing.
 
NEW BUSINESS:

1. Town – Emma Patterson flag presentation. Ann asked Emma if she had a flag to present. She replied that she and her cousin did. She said that her cousin has done a lot in providing flags for his family and others. She said it’s like a banner that you find attached to a pole on the side of the road. Emma invited AJ to assist in holding it up. It was quite large and Joyce marveled at it and said that this is the type of flag our town is looking for to hang on the poles. It had a picture of Roger Clark in uniform with his name and information under it. There was talk about where to put it noting that it wouldn’t be hanging year ‘round. The Board members really liked it and expressed excitement at displaying it. It was noted that the brackets and other hardware were included. Joyce said that every vet in town, still living and those that aren’t, should have a banner, too. It was decided it would be appropriate to mount it on a pole by the Library. The Board asked for the information on what company did this one. Emma was thanked for coming to the meeting and presenting this flag. The Board then discussed that poles to use and if there was a list of veterans in Pittsfield. Poles between the Clear and Swiss Farm could be used. It was decided to store it in a cabinet in the Town Hall. The height needs to be determined and George will be consulted. Eric has offered his lift.
2. Budget – Schedule/Budget Notice/Calendar. Joyce said Tuesdays are not good unless it’s after 6:30pm or after. Ann spoke with Trish, and she said she could do Wednesdays. She’s not available Thursdays but could make Wednesdays work at 

Pittsfield Select Board Regular Meeting Minutes                                         page 4
October 1, 2026
 
5:30.  Ann recalled that they started meeting October 7thlast year.  It was suggested that the meetings only last one hour and have at least one meetings after the State puts out the education letter. Town Report preparation was discussed. The Warning can’t be drawn up until January 14th then posting the Warning as soon as January 22nd. Dates for budgeting departments was scheduled as follows: November 4th: HW Budget/CIP; November 11th:
Library Budget/CIP; November 18th: PVF&R Budget/CIP; December 2nd: Parks & Cemetery, Recreation Commission. The Secretary was asked to send out a letter this week to various departments that says you’re on our budgeting schedule. Ann reviewed some of the other dates for things in January thru Town Meeting.

1. Town Outdoor Storage – Discussion on Solid Waste/Junk. Ann said that the Town has had discussions about some of the investigations that are going on and previous complaints that the Board has had about trash burning. The fact is that the Town has no enforcement capabilities in addressing wastewater. We also don’t have any capabilities in addressing junk vehicles or abandoned property that could create a health hazard. VLCT has a template ordinance regulating the disposal of solid waste and outdoor storage of junk and junk vehicles. Both Joyce and AJ voiced opposition to this idea. The Town has never had an ordinance like this, and it was felt it wasn’t a suitable time to do one. There are too many other things. No action was taken on this.
2. Contractors – Booth independent contractor paperwork. The paperwork for Booth Plumbing & Heating, LLC, was moved for approval by Ann and seconded by AJ. All in favor.
3. Events – Taylor event on the Village Green. Val Taylor, Rutland 11’s District representative to the Vermont House of Representatives, is planning to hold a speaking event on Saturday, October 10th at noon. She’s looking to address topics and answer questions that attendees have concerning Vermont. Ann said this is just an FYI for the record.

 
As there was no further business to address, Ann moved to adjourn the meeting at 7:14pm. Seconded by AJ. All in favor.
 
                                                                                    Respectfully submitted,
 
Approved:                                                                    Martha L. Beyersdorf
                                                                                    Select Board Secretary
 
 
________________________________________________________________________
Ann Kuendig                                        Joyce Stevens                                      AJ Ruben

​Pittsfield Select Board Regular Meeting Minutes
DRAFT
 
To listen to a recording of the meeting, click here:  https://bit.ly/4yMknEx
 
DATE: September 17, 2026
 
PRESENT: Ann Kuendig,  AJ Ruben (remotely), Joyce Stevens (absent)
 
PUBLIC PRESENT: Erin Gammon
 
MINUTES APPROVAL:  September 3, 2026 Regular Meeting
 
OLD BUSINESS:

1. Charge VT – project update
2. Land Use – DRAFT of the Regional Land Use Plan
3. Resolution – Voter Integrity Resolution
4. Building Maintenance

• Boiler Replacement
• Firehouse Survey
• Stump Removal

 
NEW BUSINESS:

1. Citizen Concern/Complaint – Erin Gammon
2. Employees – new hires for cleaning and shoveler/cleaning steps
3. Permits and Licenses – request a Permit to Cater
4. Finances – August Treasurer’s Report
5. Budget – Schedule/Notice

 
ADJOURN:
 
NEXT MEETING: October 1, 2026 Regular Meeting   5:30  Town Hall
 
Ann called the meeting to order at 5:32pm. AJ seconds. Ann asked if AJ had reviewed the Minutes of the September 3,2026 Regular Meeting. He said he had and moved to approve. Ann seconds. Ann said that Erin was here to talk to us and seek our help. 
 
OLD BUSINESS:

1. Charge VT – project update. Ann said that the only update is that the unit is still not working. Stubbins met with Trish and Joyce, checked the charger and was unable to get it to work. He has called ChargePoint and the company they purchased equipment from to finish setting up. We are still unsure if it’s finished or not. She didn’t know what was causing the delay. So, we aren’t getting information from Stubbins as well as the final invoice, which we need to finish getting reimbursements from our two grants. We’ve done 

Pittsfield Select Board Regular Meeting Minutes                                                     page 2
September 17, 2026
 
all that we needed to do. When Joyce gets back, I’ll have her handle Stubbins. Aj asked Ann to contact Chargepoint. Ann said she would in Joyce’s absence, to see if we can get some answers. 

1. Land Use – DRAFT of the Regional Land Use Plan. Ann said that there is nothing for the Board to do except keep abreast of any opportunity to make sure that Pittsfield is heard. Ann said she was impressed with the report from Michelle Massa, chair of the Vershire Planning Commission. She took a 249-page document and made sense of it for small communities like Pittsfield. Ann said that the Land Use Review Board is pointing out some deficiencies in the plan which we also agree with. They haven’t been able to show the compatibility between regional and town plans, and which takes precedent. She suggests looking at some of what other small towns have sent in to see what they are saying, that we might agree or disagree with that we could add to our report. Ann said that the schedule is that on September 30th, the Board of Directors vote to pass it or not and then it goes to the LURB for its approval. Right now, what we’d like Herb to do is vote no.
2. Resolution – Voter Integrity Resolution. Ann read the resolution so that AJ could comment. AJ moved to approve the resolution. Ann seconds. All in favor. Ann said she would leave it for Joyce to sign. She said she would also like to post it on the Front Page Forum as well as Pittsfield’s Facebook page and ask Trish to post on the website. She said she would leave it in the vestibule where AJ and Joyce can sign it.
3. Building Maintenance
   • Boiler Replacement. Ann said that the Board is still waiting for Levi to tell us whether it’s the same estimate or a revised one. Joyce has been in touch, and he said he would send it to us. Ann said that assuming she gets it, then she can send it to MERP to show that we have authorized it and are committed to spending the additional $13,131.26. We’d like to see the money put under contract. The town will go with the cast iron boiler versus the aluminum, as the cast iron will last longer and be more efficient.
   • Firehouse Survey. Joyce told Ann that she wasn’t sure if the surveyor had actually met with Dave yet. She had no information on that.
   • Stump Removal. Ann also said that Joyce submitted an estimate for removing 5 stumps on the Village Green. Ann clarified that the reason for doing this is that we would have space to put in replacement trees. The tree roots are a bit of a problem. Vermont Expert Tree and Landscaping did the estimate, which was for $1,200 to grind 5 stumps, rake clean, prep soil, put down grass seed, and haul off any excess grindings. We should get a couple more estimates. Ann said she spoke with Scott Cassin, who runs Yard Machines Vermont, and he will look at the project this weekend and produce an estimate as well as his availability. We should also speak with our Tree Warden Kris Sperber, as a courtesy.

 
 
 
 
Pittsfield Select Board Regular Meeting Minutes                                                     page 3
September 17, 2026
 
 
NEW BUSINESS:

1. Erin said that she would explain what is happening and afterwards see if the Town can give her any advice or help with the situation. She said that about nine months ago, her neighbor Chris Johnson put his excavator in the river and dammed the river. Now the river 

is changing and making its own course of travel   She contacted Chris and asked him if he had a permit. He said he made some calls. She asked again if he had a permit. He repeated himself. Erin said that she spoke with Joyce and someone in town gave her a name, Josh Carnaval from the Agency of Natural Resources. He came and said it was highly illegal, but we don’t have jurisdiction to fine him or fix this. Erin told him that this was unacceptable. So, until this is solved, Erin said, at least help me get a path over to this New River. Erin said she went to Josh’s boss, James Patrick. She said she had all these emails and couldn’t believe the Town had no jurisdiction. The State told her that Chris is now asking for a permit to help protect his land because his shed is right on the river. That has nothing to do with him damming the river. She said she took him to Small Claims Court. Erin said the only reason she lost 2 separate issues is that in Small Claims Court, you have to show if someone breached a contract or paid money. The judge suggested she talk with the Town and also take some pictures. AJ was asked if he had any questions. AJ said that as he is also the Town’s Zoning Officer if he became aware that someone built a  structure in the flood plain, he would call ANR. Erin said she could send the emails to AJ. Erin said that in Small Claims Court, the judge asked Chris if he really put an excavator in the river and dammed it up. He replied that he did because the State was never going to help him. Erin said that she has the whole transcript. AJ said that he understands Josh’s position  but that they should have referred Erin to the Enforcement Department. Erin wanted to know if she could hire an excavator and pull the logs out of the river. They said that she could and that a storm damage permit is kind of like what Erin is talking about. Josh told her he would email her a permit. She also wanted to know why she should have to pay a penny to an attorney when this is illegal in the town. AJ said that the Zoning Administrator is the one that has the authority to investigate. It not only includes building a permanent structure, but it also means earth work and anything by the river. Ann inserted that there is an update to the Zoning Administrator Handbook AJ can get from VLCT. There might be something there that could help. Erin said she would send the emails and thanked the Board for their attention. She asked about the next meeting and was told it would be October 1st.

1. Employees – new hires for cleaning and shoveler/cleaning steps. Ann said that Joyce and Trish spoke with Johanna, and she accepted the job paying $50/hour. Joyce recommends Brock Haggart be hired. He lives on the Green and that job pays $20 per shovel per building. So, Ann moved to approve the new hires. Seconded by AJ. All in favor. 
2. Permits and Licenses – request a Permit to Cater. Haystack Catering from Pawlet, VT would like a permit to cater an event this weekend at Riverside Farm. The permit is from 9:00pm  

 
Pittsfield Select Board Regular Meeting Minutes                                                     page 4
September 17, 2026
 
 
 
Friday, September 18th to 3:30pm Sunday, September 20th. Ann moved to approve. AJ seconded. All in favor. 

1. Finances – August Treasurer’s Report. Ann moved to approve the report. Seconded by AJ. All in favor.
2. Budget – Schedule/Notice. Ann suggested that AJ and Joyce start thinking about availability. The Board previously met with Trish and held our budget meetings on Tuesdays at 5pm in the Town Office. Joyce won’t be available on Tuesdays, so we need to decide on whether we’re going to do Wednesday as the alternate and what your availability with be or whether we just have a long meeting on Thursday or do every Thursday? She tabled this to the next meeting.

 
ADJOURN:  As there was no further business to discuss Ann moved to adjourn at 6:20pm. AJ seconds. All in favor.
 
NEXT MEETING: October 1, 2026 Regular Meeting   5:30  Town Hall
 
                                                                                                Respectfully submitted,
 
Approved:                                                                                Martha L. Beyersdorf
                                                                                                Select Board Secretary
 
__________________________________________________________________________
Ann Kuendig                                        Joyce Stevens                                      AJ Ruben
 
 
 

PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES

 
To listen to a recording of the meeting, click here:  https://bit.ly/4xQATne
 
DATE: September 3, 2026
 
PRESENT: Ann Kuendig, Joyce Stevens, AJ Ruben
 
PUBLIC PRESENT: Michael and Kerri Menard; Rolf-Dieter Krenz and Susan Fox via TEAMS
 
AGENDA MODIFICATIONS: Livesey complaint
 
MINUTES APPROVAL: August 20, 2026 Regular Meeting
 
CORRESPONDENCE:

1. Resignation – Librarian
2. Grants – ANR Recreation Grant
3. Citizen Concern/Complaint – Livesey complaint

 
OLD BUSINESS: 

1. Citizen Concern/Complaint – Krenz follow-up
2. Charge VT – project update
3. Regional Land Use Plan – update
4. VHB – Route 100 Project Follow-up
5. Building Maintenance –

• Boiler replacement
• Firehouse survey
• Sign
• Key code door locks

 
NEW BUSINESS:

1. Appointment – Library Trustee
2. Contractor – CX Associates paperwork
3. Permits and Licenses – Catering Permit VT Mobile Spirits
4. Elections – Election Integrity Resolution
5. Finances – CD Renewals
6. Appointment – Health Officer

 
OTHER BUSINESS:
 
ADJOURN:
 
NEXT MEETING DATE: September 17, 2026  Town Hall  5:30pm
 
Pittsfield Select Board Regular Meeting Minutes                                                     page 2
September 3, 2026
 
Ann called the meeting to order at 5:32pm.  Seconded by Joyce.  All in favor.  Ann presented one Agenda Modification (see above). This will be C3. Joyce seconds.  All in favor.  Public Present included Michael and Kerri Menard and Rolf-Dieter Krenz and Susan Fox via TEAMS.  AJ moved to approve the Regular Meeting Minutes of August 20, 2026.  Joyce seconds.  All in favor.  Ann moved to take OB#1 out of order as there were people present as well as online via TEAMS here to discuss this.  This is a follow-up to a decision made by the Health Officer who acted upon a complaint and investigated.  Joyce seconds.  All in favor.  
 
CORRESPONDENCE:

1. Resignation – Librarian.  Ann said that Lisa Brady resigned due to some family issues effective immediately.  The Trustees have asked Odette Lipari to fill in temporarily.  She has done this before and lives here in Pittsfield part-time.   The Trustees are going to wait until spring to begin actively seeking a full-time librarian with a start date of April 1.  Ann presented a card for the Board members to sign that will be sent to Lisa.  
2. Grants – ANR Recreation Grant.  Ann said that this is a notice that can probably be sent to the Recreation Commission, that a  VOREC Community Grant Program will open on October 26th.  They can start to think about that.  AJ said he would give it to Becca.  
3. Citizen Concern/Complaint – Livesey complaint.  She is making a formal complaint.  She does not want farm animals in her yard.  They are unrestrained and belong to a neighbor.  Discussion.  Joyce said that Vermont is a closed range state.  Livestock owners must keep their animals confined.  Vermont has a detailed partition fence status.  He should have a fence.   She added that in the past, each town had Fence Viewers who would handle things like this, however the State no longer mandates that position.  Discussion. This is something that she should speak with the owner about and if not, the owner can write a letter as she did, but both parties should attend a Select Board meeting so the Board can talk to them and ask questions.  Just sending a letter doesn’t make this the Board’s responsibility.  Any further action taken by the complainant would become a private legal matter.  AJ said he would try and speak with the neighbor in question and report back at the next meeting.  In the meantime, the Secretary will send a letter to Ms. Livesey stating that the Board received her complaint about the goats.  The Secretary was asked to send a letter to Ms. Livesey acknowledging the complaint.  AJ moved to accept this letter. Joyce seconded.  All in favor.  

 
OLD BUSINESS: 

1. Citizen Concern/Complaint – Krenz follow-up.  AJ said that he accompanied Beth Stanton, the Health Officer, to the property location at 231 Cahill Road, formally owned by Wendy Lothrop, now deceased. They met with Mike and Keri Menard, the current occupants of 230 Cahill Road, for the purpose of investigating whether or not there was an approved wastewater disposal septic system and inquire about the burning  that neighbors have filed complaints about. A.J. reported he and Beth met with Mike last week at the property. Mike was very cooperative and provided a tour of the front of the property, and assured the team that Mike knew he was not to burn garbage and was not doing so. A.J. reported evidence of brush burning (wood, etc) that was accompanied by a water hose for fire control and no evidence of garbage being burned. Mike reported that the wastewater system on the property, an outhouse, was grandfathered in. AJ said that Beth filed a report with the Department of Environmental Conservation or the Department of Health, reporting that there are people living at 231 Cahill Road year-round who do not appear to have a septic system other than an outhouse. A.J. suggested that now the issue was at the State level and the Select Board and Health Officer would wait to learn how DEC or DOH wanted to proceed. If new complaints are made, the Health Officer will follow up accordingly. Susan Fox  asked what their observations were with regards to what was being burned. The Menards responded that they are now burning both in the front and rear of the property and only burning brush. Susan asserted that unless the fire is covered with snow, they need a permit. A.J. noted he didn’t see any evidence that what was burning was not brush and deferred to the town Fire Warden and State regulations on burning restrictions. Susan asked if the occupants had evidence of the so-called grandfathering of the house? AJ replied they didn’t. Michael said he spoke with the State and confirmed Wendy had applied for a well and septic grant through the State. Sadly, she passed away a week before the person showed up and said they were approved. It was a grant through a program that she applied for. There was some discussion regarding statutes, grandfathering, and change of use. Susan asked if the Health Officer found a “public health hazard” at the property because of the outhouse and A.J. reported that there was no evidence any other property was impacted by the outhouse. The neighbors were advised to obtain well water tests to determine if there was evidence that the outhouse was impacting their water.  Sue asked for a copy of the Health Officer report to DEC and was directed to the Town Clerk for a copy. 
2. Charge VT – project update.  Joyce updated the Board.  There is a green light showing but the Board needed to know if the unit was all set or if there was more to be done. Joyce called Stubbins Electric and stated the Board still needs all the paperwork and the bill so this can be finalized.  Joyce said she hasn’t heard back.  Ann  said she had documents from ChargePoint on the next steps in getting the charger up and running that were the responsibility of the electrician.

 
 
 
 
 
 
 
 Pittsfield Select Board Regular Meeting Minutes                                                    page 4
September 3, 2026
 
know if that has been done or not.  Ann said the Board needs proof the charger is running and the final invoice in order to apply for reimbursement from Charge VT and the MERP Grant.  There was more discussion. joyce will follow up with Charge point and Stubbins.

1. Regional Land Use Plan – draft update.  The Board of Directors at TRORC have agreed to cancel the full board meeting on September 9th to give commissioners and the public more time to review the many comments and staff responses to them.  It’s quite an extensive document.  Ann said she would like to forward this to Mark (Planning Commission) and have him discuss it with his group.  Ann said that this will be put on the September 17th agenda.  She said she would send Joyce and AJ a copy to look over.  Many changes have been made since the last draft.  We have until September 30th to direct our representatives.  
2. VHB – Route 100 Project Follow-up.  Joyce said that she did contact them.  She said that 

she forwarded to Ann and AJ the complete road plan.  They are widening the road so each lane will be 11’ drivable and 4’ extra, which most of that is already there.  Only two properties need to be addressed as they have culverts at the beginning of their driveways. Joyce said that they talked about things related to this project, but no date was given

1. Building Maintenance –
   • Boiler replacement.  Levi Booth is coming tomorrow, the 4th, and look at it to make sure the estimates are correct.
   • Firehouse survey.  Joyce reached out to Rob Townsend, but he hasn’t responded yet.  Ann wanted to know if he required a deposit.  Joyce will reach out.
   • Sign.  Joyce said that the Town signs are in the Town Office.
   • Key code door locks.  Eric felt that the locks should remain keyed, not coded.  Everybody already has a key.  This will be easier, as Trish has them signed out.  The dead bolts will also be reinstalled. 
   • Windows.  Joyce said that the windows were less expensive than was estimated but he never re-quoted us with the painting, etc.  Ann said she added $10,000.  Discussion. 

 
NEW BUSINESS:

1. Appointment – Library Trustee.  Micheline would like Laura Haefner to be appointed Trustee.  Amanda is currently listed as a Trustee but has not been involved for several years.  Laura’s appointment would only be until Town Meeting, then she could be reappointed.  Ann moved to approve.  AJ seconded.  All in favor.
2. Contractor – CX Associates paperwork.  Ann moved to accept the paperwork.  AJ seconded.  All in favor.

 
 
 
 
 
Pittsfield Select Board Regular Meeting Minutes                                                     page 5
September 3, 2026
 

1. Permits and Licenses – Catering Permit VT Mobile Spirits.  The event is scheduled for Saturday, September 12th – Sunday the 13th at the Amee Farm.  AJ moved to approve.  Joyce seconded.  All in favor.
2. Elections – Election Integrity Resolution.  Ann said that AJ sent an email to see if the Board would consider adopting a resolution that would basically support the Town Clerk and Voting Officials to refuse to produce voting ballets to anyone who was not authorized under existing law including federal authorities.  Ann asked AJ how he came up with this, are other towns doing this, something the Town should go on the record for, that we are part of a campaign.  AJ said he is deeply concerned that the federal government will seize ballots in November.  He didn’t think necessarily that they would come to Pittsfield, but he wants Pittsfield to maybe be the first in the state to pass a resolution that says that we support our voting officials in not producing voted ballots to anyone who’s not authorized by Federal/State law.  This would include a court order.  AJ said a preamble could say that because of concerns about, especially federal voting interference in the November election, we hereby pass the resolution so you can do both witnesses.  He said that after the first one, he’s pretty confident other towns will do it.  AJ went on to tell the Board  what the resolution could say.  The Secretary will type up and circulate a draft for the Board to review.  Ann said she would put this on the next agenda to adopt. Joyce moved to accept.  Ann seconded.  All in favor.   
3. Finances – CD Renewals.  The Board approved:
   • PVFR Building CD – approved deducting $5,00 from the CD and renewing the remainder ($35,773.89) @ 26 wks for 3.45%.
   • Contingency Fund CD – we would like to add $25,000 and renew $70,489.84 @ 26 wk for 3.45%. 
   • The Board figures we have outstanding bills of $10,000 for the window project, $14,000 for the boiler, $500 for the charger that will come from the Contingency reserve, but we will be submitting $35,000 for MERP reimbursement as soon as cancelled check come back.  
4. Appointment – Health Officer.  Ann moved to reappoint Beth Stanton following the new regulations, which have the Chair submitting this online reappointment status.  They will send her the information to renew her term.  Her new term will start October 1st and be good for three years. Joyce seconded.  All in favor.

 
OTHER BUSINESS:  Joyce said she reached out to BrookField Services regarding the Town Office building.  She didn’t know if we would be charged or not.  She asked Eric Lantiegne, who works for BrookField and is also a Pittsfield resident, if he would come and do an audit to make sure that the new system for the heat pumps has the right amount of energy for the generator and that nothing has changed.  
 
ADJOURN:  As there was no further business to discuss, Ann moved to adjourn the meeting at 7:04pm.  Joyce seconded.  All in favor.
Pittsfield Select Board Regular Meeting Minutes                                                     page 6
September 3, 2026
 
NEXT MEETING DATE: September 17, 2026  Town Hall  5:30pm
 
                                                                                    Respectfully submitted,
Approved:  September 17, 2026
                                                                                    Martha L. Beyersdorf
                                                                                    Select Board Secretary
 
 
____________________________________________________________________________
Ann Kuendig                                        Joyce Stevens                          AJ Ruben
​

​PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES

 
To listen to a recording of the meeting, click here:  https://bit.ly/3Uiq3HF
 
DATE:  August 20, 2026
 
PRESENT: Ann Kuendig, Joyce Stevens, AJ Ruben
 
PUBLIC PRESENT: Beth Stanton, Caleb Hawley; Rolf-Dieter Krenz and Susan Fox  (via TEAMS)
 
AGENDA MODIFICATIONS:

1. Micciche Correspondence – C#6
2. VHB Project Notification – C#7

 
MINUTES APPROVAL:

1. Regular Meeting, June 18, 2026
2. Regular Meeting, July 16, 2026

 
CORRESPONDENCE:

1. Shelter – Planning Meeting
2. Grants – MERP Contract Deadline
3. Town Fair – Register
4. Appointment – Fire Warden
5. Citizen Concern/Complaint – Krevetski Complaint
6. Citizen Concern/Complaint- Vaughn Micciche
7. VHB Vermont – Project Notification

 
OLD BUSINESS:

1. Charge VT = Project update
2. Recreation – Fundraiser Event Post Op
3. DRAFT Regional Land Use Plan
4. Finance – CD Renewal Update
5. Building Maintenance

 
NEW BUSINESS:

1. Citizen Concern/Complaint – Rolf-Dieter Krenz Complaint. 
2. GIA Agreement/TRORC Assistance
3. Town Truck – Mack Truck Replacement
4. Permit/License – Catering Permit
5. Finance – Treasurer’s Reports June and July
6. Select Board – Reorganization

 
OTHER BUSINESS:
Pittsfield Select Board Regular Meeting Minutes                                                     page 2
August 20, 2026
 
ADJOURN:
 
NEXT MEETING DATE: Regular Meeting, September 3, 2026   5:30pm   Town Hall
 
Ann called the meeting to order at 5:29pm. AJ seconds. All in favor. Ann presented two Agenda Modifications (see above). AJ seconds. All in favor. AJ moved to accept the Regular Minutes of the June 18th  and July 16thmeetings. Joyce seconds. All in favor. Ann moved to take NB#1 out of order followed by Caleb Hawley. AJ seconds. All in favor. Beth Stanton, Pittsfield’s Health Officer, is also joining us to address NB#1.
 
CORRESPONDENCE:

1. Shelter – Planning Meeting. TRORC is announcing that there’s a meeting on Tuesday, September 22ndfrom 9:00am to 11:00am that’s going to bring together Town Health Officers, Emergency Management Directors, EMS Representatives, Town Administrators, and others involved in keeping residents safe and responding to community needs. Basically, this will review emergency shelter planning. Ann will forward to all members of the LEMP Committee.
2. Grants – MERP Contract Deadline. Ann said that this is to be put on record that we need to have our remaining MERP funds under contract by September 30th.
3. Town Fair – Register. Ann said that this is just to alert people that it’s October 7th in South Burlington. There is early bird pricing of $99 until August 31st, then the standard fee of $128. She cited some of the workshops being held and the goodies they hand out, too. You can go online to register.
4. Appointment – Fire Warden. Dave Colton has appointed Greg Martin as the Deputy Fire Warden to manage all of the permitting. Dave also wishes that the State would go back to the way it was because this was implemented with very little input from any of the volunteer firefighters.
5. Citizen Concern/Complaint – Krevetski Complaint. Ann said that this complaint is between two residents, and she doesn’t think there is really anything that the Board or Town Officials can do. She asked for suggestions. AJ and Joyce offered mediation, talk to your neighbor. Joyce offered to speak with the writer. 
6. Citizen Concern/Complaint- Vaughn Micciche. Ann said that Vaughn has been sending a lot of correspondence to Mark Stugart, a Planning Board member. There is also a letter to the Select Board asking the Board to consider changing from TRORC to the Rutland Regional Plan. (Side note: C#6 is combined with OB#3). The Board felt that Vaughn had difficulty looking up and understanding where the designations were for both the river corridor and the floodplain/wetlands. Mark said he would look into this and that it was really something that TRORC had to respond to in terms of what this map is showing. So there seems to be some confusion in the maps used by both groups. TRORC will be issuing 

 
 
Pittsfield Select Board Regular Meeting Minutes                                                     page 3
August 20, 2026
 
some questions and comments at the end of the month regarding possible changes to the maps and Land Use definitions. Both the Board and Planning commission is monitoring progress on finalizing the maps. Any change in Regional Planning membership would be a lengthy process, but the Board will investigate.
7.  VHB Vermont – Project Notification. Ann said this is just a notification. This is for the RT 100 improvements from Killington to Stockbridge.  The Board has never gotten notification from VHB. It was felt that the road may need to be resurveyed. Ann suggested sending this to George and seeing if there is anything the Board needs to think about that is included in these construction documents. Discussion. Joyce was given the names and numbers of several people involved and she said she would contact them.  
OLD BUSINESS:

1. Charge VT = Project update. Joyce said she has reached out to Stubbins to say that we are all hooked up but have still not received anything from them. She said she will stop into his business and will call ChargePoint to find out the schedule for starting the charger. Ann said we need the final invoice to get a reimbursement for the grants. Discussion.
2. Recreation – Fundraiser Event Post Op. Ann said it was a great event with wonderful participation. A lot of people came out. She said that the gross revenue was $2,545 which meant a net profit of $2,309. Fun was had by all the music was terrific.
3. DRAFT Regional Land Use Plan (combined with C#6)
4. Finance – CD Renewal Update. Ann wanted to put on record a change to the renewal CD the Board agreed to.Contingency: 4wks 3.25%HW Equipment: [email protected]%PPVR Truck: [email protected]%Reappraisal: 26wksRecord Preservation + $1,000: 26wks the sameRecreation: 26wksPVR building kept at 4wks 3.25% because we need to use some of that.
5. Building Maintenance.
   1. Firehouse building: Dave Colton was meeting with the guy who does the surveying, so he’s going to look for the septic space and see what has to be done and where we can go from there. It was felt that hiring the septic planner should wait for now and when that’s done put it on the agenda and have him come with an invoice/estimate.
   2.  Joyce said that all the food for the Rec fundraiser was donated and there is a lot left. So, the freezer is full in town Hall and can be used for the fire department for the bazar. Water and soda are down at the Firehouse, plates and napkins are down at the Firehouse.
   3. Town Building Signs:  Joyce explained where the signs would go and how they would be placed. Joyce wanted to know if the Board will approve the new dollar amount 

Pittsfield Select Board Regular Meeting Minutes                                                     page 4
August 20, 2026
 
 
 
presented to have these signs made. She said she would make sure they are all the same font but needs approval for this price, $70 per sign ( original estimate was $59). Ann moved to approve. Seconded by AJ for the higher cost. Painting was reviewed and the Board decided to meet on Saturday around 9, weather dependent.

• Boiler estimates. Ann said there are two estimates. One from Booth Plumbing for $13,131.26 and one from Merrill for $21,500. Boiler particulars were discussed.  Joyce said she hadn’t heard from either party after texting at the meetings for more details. AJ moved to accept the lower bid unless we find out he can’t do it before December 31st. Joyce seconds. All in favor. Joyce will reach out to Booth.

 
NEW BUSINESS:

1. Citizen Concern/Complaint – Rolf-Dieter Krenz Complaint.   Ann introduced Beth Stanton, Pittsfield’s Health Officer, so she could present the initial complaint. She said the property being discussed is 231 Cahill Drive and it concerns both issues regarding wastewater management and burning trash. She said she received a letter of complaint from Rolf regarding waste management. Their property is 230 and they border 231. Their property has a private drilled well and they are downhill. Beth describes 231 as a primitive camp but is listed as a camp. She said she found pictures of the property from an old real estate listing, and it appears to have an outhouse. The primitive camp is being occupied, and it appears to be full-time. Primitive camps are supposed to be no more than three consecutive weeks or 60 days per calendar year. There is no indoor plumbing beyond a single sink. Beth went on to say that regarding issue #1, it appears that the property isn’t being used appropriately per what it’s approved for. The second issue concerns their wastewater and where it is going. The problem is how to address it. The easiest way to address it is to speak with them and explain, too, that outdoor burning of trash and possible garbage is not OK. If they are going to burn, then they need to obtain a burn permit. Burning garbage in Vermont is illegal. The larger issue is the wastewater. Rolf joined in the conversation and said that they essential had two issues. Ann pointed out that in reviewing older minutes, it appeared that Rolf had a similar complaint. They discussed the follow-up recommendations and what was actually done. Rolf presented some historical data on the property and what transpired then. Ann felt that it needs to be determined who the owner is, who is residing there now, etc.  It was discussed how the Health Officer should proceed and in what order. Rolf asked if something about this could be put on the next agenda. The Board agreed and thanked them for attending.
2. GIA Agreement/TRORC Assistance. Ann said that this is the Grants in Aids that the Town uses to bring the hydrologically connected segments up to VTRAN standards. The Letter of Intent was sent in May and it’s $8,000 that we want to participate in the program. This is the grant agreement that is sent out to make it official. We have the Chair sign the agreement and return it for $8,000.  George won’t start the work until TRORC comes and 

Pittsfield Select Board Regular Meeting Minutes                                                     page 5
August 20, 2026
 
 
identifies the segments. We get the grant in the fall, and he does the work next summer. Ann moved to have the Chair sign the agreement and send it back. 
AJ seconds. All in favor. TRORC’s fee to assist the Town in this effort is around $1,500 or 10% of the grant, whichever is less. AJ moved to approve hiring TRORC . Ann said she would send the notice that we want to engage them for this. Joyce seconded. All in favor.

1. Town Truck – Mack Truck Replacement. Ann said that the truck is working, for now. The Town has had it for four years and a lot of money has been pumped into it, maybe $150,000 or more. So, a point has been reached where it’s not going to last 10 years and George wants to get rid of it. George was asked if he had an idea of what he wanted and which manufacturers to go to. He talked about the various manufacturers and their strong/weak points. Ann told him that we would discuss it and then decide to have him start looking and come back to the Board with a proposal that can be voted on. Discussion. Ann moved that the Board authorize George to begin looking for a brand-new Mack truck. Joyce seconds. All in favor.
2. Permit/License – Catering Permit. Ann said she wanted to put this on the record that it’s a public meeting and then we approve the License to Cater acting as the Liquor Control Board. AJ seconds. All in favor. Ann said that is a Request to Cater Permit from WI Foster, LLC. They will be providing liquor at a party at 4105 Vermont Route 100 on August, 29th, and 30th.
3. Finance – Treasurer’s Reports June and July. AJ said that the only thing noticed was in the Cemetery Budget. AJ asked if they were really over budget by $6,000. Discussion about this plus some other items. AJ moved to approve both reports. Joyce seconds. All in favor.
4. Select Board – Reorganization. Ann felt that the Board should start thinking about who could take Ann’s place after March Town Meeting. Joyce suggested that if she and Ann worked together from now until December and then in January, Joyce said she would step in as Chair, but she’d still have Ann here until Town Meeting. Ann said she wants to make sure that Joyce and AJ are all set so that agendas could be reviewed and everything else gone over. Ann said she has also been talking to a couple of people that might have an interest. She wondered if the Board should set up and ask them to come to a meeting. Do we have them come together or separately and have them sit as interns? There’s the Open Meeting Law and things that just pertain to the Board, posting, and various rules and regulations. Ann said she just wanted a way forward for right now to make sure it would work.

OTHER BUSINESS:
Caleb said that years ago, his grandmother, Kathryn Bonin, set up a fund that would essentially grow on its own. The intent of the fund was that when she passed, the fund would then allow a percentage to be disbursed to the Pittsfield community each year in her memory. Caleb provided some family history. He said that from the early 1900’s or even the late 1800’s, his family had been involved in the Town and up until today. Ann said that the letter the Board received basically 
 
Pittsfield Select Board Regular Meeting Minutes                                                     page 6
August 20, 2026
 
said that it was Kathryn Bonin’s wish that this money be used for the good of the town. The Board has thought about ways this could be interpreted and used but no decision has been made.
Caleb commented on the Rec Committee’s fundraiser held the previous day and thought about what better way to use the money than to donate it to the Recreation Commission. AJ felt that even though the money is coming to the town with basically no restrictions, he didn’t see why the Board couldn’t create its own policy for the money. Discussion. Caleb said he would encourage the Board to look at the actual verbiage she used to provide the education and welfare of the residents. He suggested having the Rec Committee apply for it and that it would be a great addition to their fundraising. 
AJ requested that Trish set up a reserve account for the annual payment entitled the Kathryn Bonin Fund. 
Utility Pole Flags:  Joyce said that she reached out to Caleb about the flags and was told there is paperwork that needs to be filled out, and it has to be an American flag 3’x5’. The flags are like $39 with the poles. A decision needs to be made as to what poles we want to put them on to help determine the total cost. Joyce said it doesn’t say the flag has to be an American flag, just a 3’x5’ cloth flag. Other types of “flags” could be used, too, like something for the Vets, living or dead, etc. Caleb said that GMP will consider other options suggested by towns.
 
ADJOURN: As there was no further business to conduct, Ann moved to close the meeting at 7:25pm. Joyce seconds. All in favor.
 
NEXT MEETING DATE: Regular Meeting, September 3, 2026   5:30pm   Town Hall
 
 
                                                                                    Respectfully submitted,
 
Approved: September 3, 2026
                                                                                    Martha L. Beyersdorf
                                                                                    Select Board Secretary
 
 
______________________________________________________________________________
Ann Kuendig                                        Joyce Stevens                                      AJ Ruben

​PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES

 
To listen to a recording of the meeting, click here:  https://bit.ly/45gafHv
 
DATE: July 16, 2026
 
PRESENT: Ann Kuendig, Joyce Stevens, AJ Ruben
 
AGENDA MODIFICATIONS:
1.     NY Times press inquiry – NB11
2.     A+ Electric - Independent Contractor paperwork – NB12
 
MINUTES APPROVAL: June 18, 2026 Regular Meeting; Special Meeting- July 3, 2026
 
CORRESPONDENCE:
1.     VT Dept of Taxes – Reappraisal Order
2.     Grants – VT Grants Administrator Resources
3.     TRORC – Stakeholder Meeting
4.     TRORC – Select Board Meet-up
5.     VTrans – Bridge Inspections Link
6.     Vermont Council on Rural Development – Community Leadership Summit
7.     Payroll & Benefits Fund – transfer of taxes, salaries, and benefits
 
OLD BUSINESS:
1.     Charge VT – Project update
2.     Grants – MERP Project – Heat Pumps
3.     Grants – MERP Mini Grant
4.     Recreation – Fundraiser Event – Liquor Liability
5.     Grants – AED grants
6.     Building Maintenance –
 
NEW BUSINESS:
1.     Listers – Vacancy Appointment
2.     Town Concern – Abandoned vehicle/trailer
3.     TRORC – Draft: Regional Land Use Plan
4.     VT State Statutes – Forest Fire Statute Change
5.     Elections – General Election Ballot Addition
6.     Contractors – Merrill Independent Contractor Paperwork
7.     Contractors – Vision Builders Independent Contractor Paperwork
8.     CV Oil – Prebuy
9.     Finances – CD Renewals
10. Finance – Treasurer’s Report for June
 
 
Pittsfield Select Board Regular Meeting                                                             page 2
July 16, 2026
 
ADJOURN:
 
NEXT MEETING DATE:  Regular Meeting – TBD  Town Hall  5:30pm
 
Ann called the meeting to order at 5:36pm. Seconded by AJ. All in favor. Ann presented two Agenda Modifications (see above). Ann moved to approve the Special Meeting Minutes of July 3, 2026. Seconded by AJ. All in favor. The Minutes of the June 18, 2026 meeting will be tabled to the next meeting. 
 
CORRESPONDENCE:
1.     VT Dept of Taxes – Reappraisal Order. Ann said that this was received in November. This correspondence makes it official that our Coefficient Of Dispersion (COD) is at/below 20%. This triggers a requirement to reappraise. She noted that the Listers have already put this out to bid and they have already accepted a contract. With NEMRC.  Joyce felt that the Town already has enough money budgeted for this. Ann said she put this on the agenda to acknowledge the receipt of this correspondence. 
2.     Grants – VT Grants Administrator Resources. Ann said that this is information about their website which includes all the different grants. There will be a free Vermont Grantee Training class on July 22nd from 12:30-1:30pm. They are hoping that everyone that’s on this list will advertise this online seminar to get as many grantees as possible or potential grantees present. This information will be forwarded to the Library, Recreation Commission, and Planning Commission. 
3.     TRORC – Stakeholder Meeting. Ann said that this is from the Statewide Grants Administrator. They are putting together a meeting for stakeholders, and this has been put out as a reminder. The next stakeholder meeting will be held on July 28th at 2:00pm. There will be discussion on grantee training. There will also be time to talk about what’s next in Vermont granting. The next meeting will be on October 7th.
4.     TRORC – Select Board Meet-up. A meet-up is scheduled for Thursday, July 30th at 5:30pm and will be held at the Vermont Law and Graduate School in South Royalton. There will be discussion on shared services and regional collaboration.
5.     VTrans – Bridge Inspections Link. Ann said that Pittsfield has 7 bridges. Nothing is due for inspection at this time. The link for this report is: https://vtransparency.vermont.gov/pages/bridgs2.
6.     Vermont Council on Rural Development – Community Leadership Summit. Ann said that they have sent a request for nominations for a local leader. This notification says that the Board should identify a local leader who they think should attend and this would also be someone who’s providing leadership on a community project, someone who stepped forward during a disaster, someone looking to learn new leadership organization skills and is interested in networking with community leaders in other parts of Vermont. The Board will need to nominate someone by July 31st so that they can attend a leadership summit on October 6th at the Vermont State University in Castleton. Discussion. Several name were suggested and Ann said she would send information to them. 
Pittsfield Select Board Regular Meeting                                                             page 3
July 16, 2026
 
7.     Payroll & Benefits Fund – transfer of taxes, salaries, and benefits. Ann said that this is just to put on the record for future Select Boards, that the Town Clerk is going to transfer taxes, salaries, and benefits to the Payroll and Benefits Fund twice a year, once in August and once in November after tax proceeds are in. This will make everything easier for her and for the Orders.
 
OLD BUSINESS:
1.     Charge VT – Project update. The Board felt that there was some confusion about what is happening now. There seems to be a lack of communication between parties. Joyce and AJ expressed interest in stopping by Stubbins’ office. Ann said that they have not returned any phone calls and the Board needs to know what the next steps are to get this project up and running. There are trees that need to be planted, and the Board is waiting for an invoice. Ann added that MERP isn’t processing reimbursements until July 21st but should get them in soon. Joyce was asked about the signs. The Town Office, Library, and Rec Area will need them. Discussion. AJ asked what fund will pay for these. Ann said that there is a Sign and Memorial Fund. There was discussion as to what color the signs and lettering should be. Ann said that there was a motion from AJ to use the Sign and Bench Fund to approve the purchase of four signs at $59 each. Seconded by Ann. All in favor. Joyce said she would like to have Green Mountain Power come out and see about putting flags on all the telephone poles. She said she would need permission from the Select Board. She cited other towns that have flags or veteran’s pictures, etc. She said this would extend the feeling of community to anyone driving through town and invite them to stop at one of the stores, etc. Seasonal flags could also be considered. The money could come from the 1% tax as economic development or  pay down taxes. Ann said it could be from the Civic Sign and Bench Fund. The library could host events like flag making. Joyce said she would look into the flags for the poles and who installs them. 
2.     Grants – MERP Project – Heat Pumps. Ann said that everything is done, and discussed paying final invoices from the Contingency Fund to be reimbursed through the MERP grant. 
3.     Grants – MERP Mini Grant. This is the $4000 the Town needs to spend. Ann said she never saw anything about a deadline. She said that she sent CK Associates, who did the Level 2 energy assessment on the Town Office and drawings for the Town Hall. She said she let them know that heat pumps were put in as well as a generator. The electrical box was redone, French drains were installed around the building, and a waterproof membrane was installed before it was filled in, and all the walls were sprayed with foam. They said they would have a proposal to the Board, and it was received today. She said that what they are offering us for the $4000 is a modified Level 2 assessment to stay within the budget. That means they are not going to do the whole building or the basement. There needs to be 20-degree difference in order to do an assessment, so they are talking an October/November time range. Joyce made a motion that Ann sign this agreement. AJ seconded. All in favor.
 
 
Pittsfield Select Board Regular Meeting                                                             page 4
July 16, 2026
 
4.     Recreation – Fundraiser Event – Liquor Liability. Ann said she was asked to contact VLCT. She did this and proceeded to read their response as it was lengthy. Discussion. Differences were pointed out between what they are saying and what is requested for the Town’s event, as to BYOB and the selling of liquor. VLCT discourages BYOB as it increases the Town’s liability. PACIF does include host/liquor liability in its general coverage for the town.
5.     Grants – AED grants. Discussion. It was determined that the Town should obtain at least two or three AEDs. AJ said he would continue looking for funding. 
6.     Building Maintenance – AJ brought up the painting of the Fire Department fence. There was some discussion as to when they could do it. It seemed that this coming weekend worked for everyone, and possibly the following if needed. 
 
NEW BUSINESS:
1.     Listers – Vacancy Appointment. Ann said that the Listers would like to appoint Geoffrey  Fryer to the newly vacant position. He would serve until Town Meeting. He is computer savvy, eager, and interested in the position. Ann moved to appoint Geoffrey to the vacant Lister position. Joyce seconds. All in favor. The Secretary will send him his Letter of Appointment.
2.     Town Concern – Abandoned vehicle/trailer. Ann said that she received some correspondence in late June that there was an abandoned vehicle and trailer at the end of Upper Michigan Road. She responded to the writer that she would put it on the agenda. Ann said that she went up to see it and took the VIN number of the vehicle but could not get one for the trailer. She said she ran it by Bob Giolitto wondering if he could run it through Motor Vehicles. He’s no longer there but suggested that she consider before moving it whether it was stolen. He said that Ann should call the Vermont State Police and the Green Mountain National Forest because they have U.S. law enforcement officers. It has been ticketed. Ann sent them the pictures and numbers. The following day, Ann said, she got a message from the GMNF that they were unable to come up with any owner identities. They indicated that our Road Commissioner could remove them if he were willing. Joyce said that she hadn’t spoken with George. AJ said George may want to hire someone to remove it and the Town could cover the cost. AJ made a motion to ask George to remove the trailer by any means possible and the Town will pay for it out of the General Fund. Discussion.
3.     TRORC – Draft: Regional Land Use Plan. Ann said that these are the last two segments of the regional land use plan and this is what they have come up with, following the rate of changes to Act 181. The original Act 181, regional planning commissions were charged with getting the Act 181, Tier 1, Tier3 into their regional plans. This current information/maps encompass the recent changes, Ann said there has been a lot of pushback with TRORC’s regional plan because of the wording. Ann felt that the Board and Planning Commission should be looking at this draft regional plan on behalf of our residents. The 1st hearing notice is at the Bethel Town Hall on July 28th at 6:00pm. Then there is another coming up in Bradford, plus another in White River Jct. at the 
Pittsfield Select Board Regular Meeting                                                             page 5
July 16, 2026
Senior Center. Hearing comments must be submitted by August 1st. Ann said she would post this on the Town’s FB page. Discussion. AJ and Joyce are going to try and make one of the meetings and encourage the Planning Commission to also attend.
 
4.     VT State Statutes – Forest Fire Statute Change. This change is in response to Act 162 which updates Vermont’s forest fire and fire prevention statutes to better reflect how wildland fire prevention and responses are managed today. The changes are intended to improve statewide awareness during wildfire incidents, strengthen coordination, clarify fire prevention authority, and better position Vermont to respond to future wildfires. One of the most significant changes introduced in Act 162 is that the Fire Chief will have primary responsibility for fire response in the municipality that is currently served by a Forest Fire Warden. Fire Chiefs will have the authority to appoint one or more Deputy Fire Wardens to assist with responsibilities such as issuing burn permits and supporting wildfire responses. This is a 5-year term and will now be the responsibility of the Fire Chief Dave Colton. She said that Tunbridge is pushing back on this and it’s something that Dave might like to pursue as well. It gives all the responsibilities to the fire chiefs but does not give them the opportunity to appoint someone within the fire department. AJ said that VPR On Air has said that many fire chiefs are simply designating the Forest Warden to assume that work. We should get Dave’s input and if there is a problem, refer him to our representatives. Ann said she would send this to both Dave Colton and Greg Martin. She added that if there is a change, then a change to the postings for residents would need to be made. 
5.     Elections – General Election Ballot Addition. Ann said that Trish asked the Board to put on the agenda that the Select Board approves the addition of Justice of the Peace to the November ballot. Ann moved that the Board allow the Town Clerk to add the Justice of the Peace to the November ballot. AJ seconds. All in favor.
6.     Contractors – Merrill Mechanical, Inc Independent Contractor Paperwork. Ann moved to approve their Independent Contractor paperwork. AJ seconds. All in favor. They also sent an inclusion to the contract that they want the Board to sign on accepting the 12-year warranty that was included in the price. Ann moved to accept the extended warranty. AJ seconded. All in favor. Ann read the information of maintenance requirements.
7.     Contractors – Vision Builders Independent Contractor Paperwork. Ann moved that Vision Builders ICP be accepted. AJ seconded. All in favor. She asked Joyce if they ever sent the town a Copy of the window order.
CV Oil – Prebuy. Ann said that she did a little research and also looked at how much oil is downstairs and propane at the Fire Department. She passed out a worksheet for all the fuel users. Discussion. It was recommended for FY27 that the Town Hall #2 fuel spend $500 for 120 gallons. The Office/Library will spend $3,500 for 1351 gallons of LP Gas. The Town Garage will spend $1,400 for 540 gallons of LP Gas. The Pittsfield Fire Department will spend $2,000 for 772 gallons of LP Gas. Ann moved to accept the prices/gallons above. AJ seconded. All in favor.   
 
 
Pittsfield Select Board Regular Meeting                                                             page 6
July 16, 2026
 
 
8.     Finances – CD Renewals. Trish prepared a list of the CDs that come due on August 13th. The Board discussed each one and decided that the following Fund CDs will be rolled over for 4 weeks @ 3.25%:
-       Contingency  - $45,000
-       Highway Equipment - $41,007.97
-       PVFR Truck - $48,489.41
-       Reappraisal - $57,428.14
-       Record Preservation - $19,495.67 plus $1,000
-       Recreation - $49,969.99
-       PVFR Building - $40,672.46
Ann said that if the rates change significantly, then the Board will have a working meeting to approve or to make the change.
9.     Finance – Treasurer’s Report for June. This was tabled to the next meeting when all the figures will be available. 
There were a few questions: the question was asked if the Library purchased a new computer and where did the money come from, as it was noted as an item in their Capital Budget. Some other items mentioned were the Civic Sign and Bench Fund, new perennials, financial aid,  different reserve funds, the Kathryn Bonin Reserve Fund which receives funds every February and what it is for, the Scofield Fund, the Lister Education Fund, the Erica Hurd Fund.
10. NY Times – press inquiry. Ann said that a reporter has been contacting each of the Board members for a comment regarding the rooster issue plus the recording. Ann said that typically it’s the Chair that responds to things like this. They proceeded to discuss this and how to possibly proceed. 
11. Contractors – A+ Electric Independent Contractor paperwork. Ann moved to approve A+ Electric’s paperwork. AJ seconded. All in favor.
 
OTHER BUSINESS:
AJ said that there has been a truck parked at the end of the Town’s parking lot by the Town Hall. It’s been almost 2 weeks now in pieces. He also said that the people in the Town Office have told him that they are uncomfortable communicating with them because of the way they behave. They talk loudly, and play very disrespectful music, like very disrespectful lyrics and drinking liquor out of a bottle while these people are doing the mechanics. AJ said they don’t know who they are or if they live in the apartment building. AJ said that he suggested to Trish and Randy that they contact our constables and ask them to speak with these folks and remind them that there is a sign right where they are parked that says in pretty clear English that they can’t park there and they need to move over onto the apartment’s property. He wasn’t sure if that had taken place. The Town has notices that say the Town will tow your vehicle. AJ proposed asking Trish to see if one of the constables had found out who they are and tell them to move it or issue a notice that the vehicle will be towed in 24 hours. It was decided to speak directly to the vehicle owners as they were still outside when the meeting ended. Ann pointed out that there is a liability factor to consider if someone gets hurt.
Pittsfield Select Board Regular Meeting                                                             page 7
July 16, 2026
 
 
 
The Board set the next meeting for August 20, 2026
 
ADJOURN:  
As there was no further business before the Board, she moved to adjourn at 7:22pm. Joyce seconded. All in favor.
 
 
NEXT MEETING DATE:  Regular Meeting – August 20, 2026  Town Hall  5:30pm
 
                                                                                                Respectfully submitted,
 
                                                                                                Martha L. Beyersdorf
Approved:     August 20, 2026                                                                         Select Board Secretary
 
 
 
____________________________________________________________________________________________________
Ann Kuendig                                      Joyce Stevens                                     AJ Ruben
 
 

​PITTSFIELD SELECT BOARD SPECIAL MEETING MINUTES

 
 
To listen to a recording of the meeting click here:  https://bit.ly/4paEn0c
 
DATE: July 3, 2026
 
PRESENT: Ann Kuendig, Joyce Stevens, AJ Ruben
 
AGENDA MODIFICATIONS: NB#3 – Heat Pump Electric Bid
 
NEW BUSINESS:

1. Taxes – FY27 Tax Rate
2. Recreation Commission – Proposals
3. Town Office Building – Heat Pump Electric Bid

 
ADJOURN:
 
NEXT MEETING: Regular Meeting July 16, 2026  Town Hall  5:30pm
 
Ann called the meeting of the Pittsfield Select Board to order at 8:07am.  Seconded by Joyce.  All in favor. Ann presented an Agenda Modification (see above). This will be NB#3.  Seconded by Joyce.  All in favor.     
 
NEW BUSINESS:
1.     Taxes – FY27 Tax Rate.  Ann said that Trish got all the information that is needed to set the tax rate.  The Board chose to review all the figures before voting.  The Anticipated Expenses for the General Fund are $431,964.52.  The Grand List increased to $1,284.072.55, by a little over $5,100 from last FY26.  The Resultant Tax Rate for the Municipal is $.4451 ($.45).  The Homestead Education rate is now $1.5667 ($1.57) and Non-Residential becomes $1.9513 ($1.95).  The tax rate the Board voted on becomes: Homestead $2.01118 ($2.01) and Non-Residential is $2.3964 ($2.40).  Ann moved to accept the Anticipated Tax Rate.  AJ seconded.  All in favor. 
2.     Recreation Commission:  Event Proposal –  Joyce explained that when the group put the flyer together, they opted to send it to the Recreation Commission to discuss before sending it to Trish.  The Commission came back with an increase to $10 instead of $5 for the admission fee.  Ann asked if the fee of $5 for food was going to be additional.  Joyce replied that it was, but people can bring their own food if they want to.  The $10 is a cover that pays for the band, music, and games.  The Commission will be in charge of everything that will happen including the money collection, food, cooking, cleaning, etc.  Joyce said they didn’t know if they were going to need  any of the $500 that the Select Board had previously approved . The proceeds will
Pittsfield Select Board Special Meeting Minutes                                                      page 2
July 3, 2026
 
Be deposited in the Erica Hurd fund. The commission will also obtain insurance for BYOB although information is needed regarding liquor liability, and this will be on the agenda of the next meeting.  
·      Sponsorship – The sale of banners is for fundraising and will be handled by the Commission.  Joyce said they anticipate hanging them on the baseball backboard and other areas around town to advertise the business.  She said that Erin would be handling that.  Ann asked if it was correct that the Commission would be selling these at $100/banner? The cost to the commission is about $35. The difference will be considered a donation.  Joyce said the selling fee might be lower to encourage businesses to purchase.  Ann moved to approve the fundraising proposal from the Recreation Commission.  Seconded by Joyce.  All in favor. 
·      Recreation Improvement Project – Ann said that this would be the Walking Path Trail.  It’s been designed to wind around the recreational field.  Discussion.  Materials include trucking, $7,500, equipment, labor, and installation.  An estimated donation of $10,500 was made by Dave Colton and Ray Harvey.  AJ said they anticipate completing the project in August, 2026.  The Board was reminded that Dig Safe will need to be involved and the invoice can be paid from the Erica Hurd Fund, if necessary.  Ann asked if a survey was needed and it was felt that it was which the rec commission will pursue. Discussion.  Ann moved to accept the Recreation Improvement Project.  Seconded by AJ.  All in favor. 
The mystery of the missing sign has been solved.  Joyce said that it had fallen down and Jake had taken it home until he could determine the best way to permanently install it.
3.     Town Office Building – Heat Pump Electric Bid.   Ann explained that this is a necessary component of the installation that will start on Monday.  Joyce said that she put a window unit in the Library for them to use until the heat pump installation is completed.  Ann moved to accept the bid to be paid by the Contingency Fund and then submitted for reimbursement from MERP funds.  Seconded by Joyce.  All in favor.
 
ADJOURN:  As there was no further business to discuss, Ann moved to adjourn the meeting at 8:56pm. Seconded by Joyce.  All in favor.
 
                                                                                    Respectfully submitted,
Approved: _________
                                                                                    Martha L. Beyersdorf
                                                                                    Select Board Secretary
 
 
_____________________________________________________________________________
Ann Kuendig                                        Joyce Stevens                                      AJ Ruben
   

​PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES

 
To listen to a recording of the meeting, click here:  https://bit.ly/4xKRRDC      (partial recording due to loss of internet)
 
DATE: June 18, 2026
 
PRESENT: AJ Ruben; Joyce Stevens (via Teams);  Ann Kuendig absent
 
PUBLIC PRESENT: Rep Valerie Taylor, Becky Ruben, Geoffrey Frye
 
AGENDA MODIFICATION: NB#5 – laptop discussion 
 
MINUTES APPROVAL: June 4, 2026 Regular Meeting
 
CORRESPONDENCE:

1. Agency of Natural Resources (ANR) – Protected Land Database
2. Grants – LHMP update progress
3. Grants – MERP report deadlines

 
OLD BUSINESS:

1. Charge VT – update: grant/project update (landscape & sign)
2. MERP – project: windows
3. MERP – project: heat pumps
4. MERP – Mini Grant
5. Building Maintenance

 
NEW BUSINESS:

1. Legislature – session recap: Rep. Valerie Taylor
2. Recreation Commission – general plan/equipment storage
3. Fire Department – request E911 signs
4. Finances – Treasurer’s Report May
5. Computer – laptop discussion

 
OTHER: (edited from “Other” in June 4th Minutes)
 
ADJOURN:
 
NEXT MEETING DATE: Regular Meeting, Thursday, July 16, 2026   Town Hall  5:30pm
 
AJ called the meeting to order at 5:30pm. Seconded by Joyce. All in favor. Joyce presented an Agenda Modification (see above). AJ moved to accept it. Seconded by Joyce. All in favor. The Minutes of June 4thwere discussed. AJ moved to amend the Minutes to delete the “Other” 
Pittsfield Select Board Regular Meeting Minutes                                                     page 2
June 18, 2026
 
section regarding the South Royalton meeting until the edited version is received. The Secretary will edit and add to these Minutes. Seconded by Joyce. All in favor. AJ moved to take NB#1 and NB#2 out of order as there are guests present. Seconded by Joyce. All in favor. AJ presented Representative Valerie Taylor who will discuss the legislative session. 
 
CORRESPONDENCE:

1. Agency of Natural Resources (ANR) – Protected Land Database. Joyce said that ANR is  requesting the Town’s assistance in filling the gaps in the Protected Land Database. They would like the Board to look at the map and note any errors or additions to improve accuracy of the maps. She felt this could be passed on to the Listers. AJ asked her to forward the email on this to the Listers. 
2. Grants – LHMP update progress. Joyce said that Vermont Emergency Management is backlogged. They currently have 15 Plans submitted prior to Pittsfield’s and are still in review. Pittsfield’s LHMP won’t be reviewed in the next few weeks but are part of the  Pilot Preview Process. Since the Plan is with the DEM for review, Pittsfield meets the requirements of the ERAP and qualifies for the higher State match because we have everything in and even though it’s not been reviewed, we are good to go and protected if there is a disaster prior to full approval. 
3. Grants – MERP report deadlines. Joyce said that anything pertaining to the grant (payments, reimbursements) has to be in by June 26th. 

OLD BUSINESS:

1. Charge VT – update: Grant/Project Update (Landscape & Sign). 
   • Grant: Ann said that Chris from Vermont Power CHARGE VT said that the bill from Stubbins shows a 5-year warranty, but they can only cover a 3-year warranty. They will cover $2,826 and the Town will pay $1,884, with money taken from additional money. There is still a bill coming from Stubbins. This will be put on the next agenda. 
   • Project Update (Landscaping & Sign):  Ann has 2 estimates. Joyce said we should go local at Dandelion Acres with a $95 hydrangea. Joyce said she will talk with Connie  about taking down a lot of the lilac tree as it is so high. They will bloom better and be healthier and some flowers could be planted around them. AJ moved to approve the purchase of one hydrangea at $95 assuming that Connie agrees. Seconded by Joyce. All in favor. Trish will be asked what fund the money can come from.
2. MERP – project: windows. Joyce said Eric has ordered the windows, but they will not be here until early September. He said he had no problem getting them in by the end of September. He will work when the Library and Town Office are closed and on weekends if necessary. AJ approved their commitment and timeline. 

 
 
 
Pittsfield Select Board Regular Meeting Minutes                                                     page 3
June 18, 2026

1. MERP – project: heat pumps. Joyce said there are 2 estimates: one from Merrill Mechanical $27,850 including 1st year maintenance and 12-year parts and labor warranty if we continue to use them for annual maintenance. Levi at Walker Plumbing & Heating 

$22,756 but he can’t install them by December 31st. Other efforts to obtain estimates have been unsuccessful. Merrill can complete the project before the end of this year. Discussion. Joyce made a motion to approve Merrill Mechanical’s quote of $27,850 and sign off on their contract. Seconded by AJ. All in favor.

1. MERP – Mini Grant. Joyce said the mini grant is for $4,000 and needs to be used by the end of 2026. Ann reached out to CX Associates to see if they would do an energy audit of the Town Hall for energy efficiency. The Board could think about this, or it could be used to purchase something else, e.g. an infrared camera that can be signed out by residents to find their own heat loss areas. Discussion. Joyce felt the best option was the Board reaching out to CX Associates to do a Town Hall audit for no more than $4,000. The Board asked Ann to contact them about that and make sure it’s not more than $4,000.
2. Building Maintenance – No additional news.

 
NEW BUSINESS:

1. Legislature – session recap: Rep. Valerie Taylor. She first thanked the Board for having her. At the last town meeting, she said she touched on the affordability crisis. She was going to present this wrap up meeting around healthcare, taxes, school, and then afterwards if anyone had questions regarding anything else, she would try to answer them. 
   • Schools: She said that one of the biggest items was school reform (H.955). It ended with no forced merging. Instead, regional committees will study consolidation, and funding decisions will shift to Montpelier through a new funding formula. It’s gone to study committees, and they will look at the consolidation of schools  and whether or not within single districts it’s necessary for a school to be added to a larger school district. She felt it would come down to the Towns’ voting by 2028. If there is no reason for a school to merge, that committee will be dissolved. If they do see a reason to merge, that’s what the Town will move on. This year $100 million in surplus funds will be used to reduce the educational property tax from 3.5% from the projected 12%. The yield bill  sets the property dollar equivalent to $9,401, the income yield at $12,960. The non-homestead rate at $1,643 per $100 of equalized value. 

Transportation is low on funding by $33 million, which means that only a fraction of our roads have the opportunity to be paved this year. Different areas are being looked at for funding. Joyce pointed out that Route 100 has been on the State’s agenda for at least 8 years and it’s not going to be paved again this year. Valerie said she didn’t know how they prioritize towns but there has to be a systemic way of who gets what. AJ asked for anything Valerie could do to help. He said people definitely comment on how the truck traffic is pretty significant through town.
 
 
Pittsfield Select Board Regular Meeting Minutes                                                     page 4
June 18, 2026
Joyce pointed out that they can’t go through Woodstock, so they have to use Route 100 to get onto I-89. Route 100 is a Scenic Byway, and they keep pushing us off. AJ
asked if the Board could be updated as to when paving might be done. Valerie said that they did get $9.9 million from other sources including the Education Fund and taxing EV cars, but they are still looking at different funding opportunities. Joyce pointed out that money is being taken from education and put into the roads, where we are having to force schools to come together because of the money situation and then move it to the roads. And where is all the money from our lottery tickets, etc. Valerie pointed out that at least 66 positions from transportation were cut back as well as companies, so we’re in a crisis. 

• Healthcare: She pointed out that she was on the healthcare committee. She said that they were given $195 million through federal funding for Rural Health Vermont. It’s a five-year program. A lot of it is reaching out to rural communities with telehealth, assisting older Vermonters with transportation issues like transporting them to doctors, and modernizing rural facilities with mobile health vans. The committee is really concentrating on making primary care more affordable, accessible, and cutting down on administrative burdens. Healthcare services and hospitals are being cut back. Joyce asked about the meeting that was sent out by VLCT concerning health insurance. She said she would forward that information to Valerie. Valerie also said that part of the study program in S.197 was to look at neighboring states to see how things could be changed for the better. Immigration was touched on and a few bills were passed through. H.849 gives Vermont the ability to sue a federal official that shows excessive force or breaches the Constitution and S.209 keeps federal agents from civil immigration arrests in sensitive places, churches, and schools. Valerie was thanked for coming and she said that her email was the best way to contact her. The Board reminded her to look at the Route 100 paving issue to see where Pittsfield stands on the list. She was thanked for coming and appreciated her help.
• Recreation Commission – general plan/equipment storage. Becky thanked the Board for having them. She named the individuals that were on the committee and said that they have had 2 meetings, energy, and are moving forward. She said that they had two issues they wanted to bring to the Board’s attention. The first is the new court restriction sign. Jake installed it two weeks ago and the sign is missing. She said that they thought about investigating and purchasing a game camera and what it would cost to replace the sign. She wanted the Board to be aware about it and if the Board had any thoughts or concerns about what they should do. The Board purchased the last sign and AJ asked Joyce about the cost. Joyce said it was $45. The company could be called and asked to do the same sign again. AJ suggested waiting a couple of weeks and see if  the committee could figure out where it went. Becky said they would want to post it somewhere else with more permanence. Joyce said there was talk about putting a camera outside the town office door. It would probably be wide enough to hit that area. AJ said he could put that on as a 

 
Pittsfield Select Board Regular Meeting Minutes                                                    page 5
June 18, 2026
 
special agenda item. Becky also wanted to bring to the Board’s attention the equipment storage closet. A resident had requested to have access to the pickleball equipment. After 
discussion the committee suggested leaving the closet unlocked. The Board agreed but Joyce felt there still needed to be a sign on the outside of the door. Becky has put a temporary sign on the door and will work with Joyce to put a new, laminated sign in place and have an inventory taken. Joyce suggested a sign for inside the door with name, date, time, and equipment taken, and time returned. Joyce mentioned some ideas for the playground that she saw recently in NY. This included things that adults could use with their children. The committee has determined that they need to raise additional capital that would put them in a stronger position for grants that require a 50/50 match. Becky noted 3 proposals for the immediate future and that they would seek approval from the Board for: First: a summer concert and barbecue in August that could be a fundraiser. The second is a sponsor sign or a banner. The third is to implement the walking path proposal. AJ suggested emailing the proposals for signage and for the walking trail to the Board as those proposals do not have to happen right away. The party fundraiser could be approved tonight. Becky said that everything is donated for the walking trail by Dave Colton and Ray Harvey, a value of more than $10,000 which will be detailed in the proposal she will submit. AJ felt there should be something on the agenda regarding the walking trail as it is a significant impact to Town property and should be  warned. Becky asked what needs to be done prior to the party. She and Geoff broke down the fees for the Board. They explained the times for the party, who has offered to entertain, entrance fees, and fee for food. They felt a $5 entrance fee with children under 12 admitted free was good and the food would be $5 per plate. She also outlined what the committee will provide, what their proposed budget is, and whether or not alcohol will be available. They will need insurance for alcohol. They are hoping the Select Board can help them with up to $500 for items needed for the fundraiser. AJ made a motion that the Select Board approve the plans for the fundraising concert event sometime in August and use up to $500. Seconded by Joyce. All in favor. Becky added that Trish has made a website page for the Recreation Department. Joyce suggested including a flyer with the tax bill regarding the party and if unable to attend make a donation. Becky suggested she and other recreation committee members would help stuff the envelopes to make this happen. Joyce moved to include the fundraiser celebration flyer with the tax bills, seconded by AJ. All in favor. AJ said they would hold a special meeting before the end of June as needed to approve any additional action on the walking path or banners so as to possibly have the new path installed prior to the fundraising celebration. The Rec Committee said they would provide updates as needed. Becky and Geof were thanked for coming tonight. 

1. Fire Department – request E911 signs. Joyce said that Jonathan reached out and said that there are a lot of homes without E911 addresses either on their driveway or house. When First Responders are called out, they are not able to find the home. Jonathan suggested that the Town purchase signs and include prices. Joyce said she was not in favor with the Town purchasing signs for everyone. She suggested a letter notifying residents of the need 

Pittsfield Select Board Regular Meeting Minutes                                                     page 6
June 18, 2026
 
to place 911 signs visibly on their property and an option that the Town will purchase them upon request and for a fee. AJ suggested no action taken on this at this point and that   we seek ways to encourage people to get signage. Joyce said something could be included with the tax bills asking them to put signage on their property or send the Town a check and the town will buy them. She suggested putting this and the Rec’s notice on the same sheet of paper. Randy Strong is the Town’s E911 Commissioner. AJ said he should be notified. AJ made a motion that we add this to the tax bill and request people put up E911 signs or ask the Board about it. Seconded by Joyce. All in favor.

1. Finances – Treasurer’s Report May. Joyce said Ann highlighted the Rec Commission and they had $150 in their budget that they didn’t spend. It was in a bad area, so Joyce spoke

with Trish and it was moved to the proper area where there was also $150. AJ said he would let Becky know there is money that they should use by the end of June. Ann had a question about the money in Miscellaneous. Trish broke down the amount of $3,152.70. The Board was satisfied. AJ made a motion to accept the May financials. Seconded by Joyce. All in favor.

1. Computer – laptop discussion. Joyce said Trish sent out an email that the laptop being used for meetings keeps crashing and it’s time to update it. George’s also needs updating but not as urgently. The Computer Fund has funds for the new laptop. Joyce made a motion to purchase a new updated laptop with payment from the Computer Fund and speak with George about his. Seconded by AJ. All in favor. The Board could address George’s at the next meeting.

 
OTHER: (newly edited section from the June 4, 2026 Regular Meeting Minutes)
AJ said that he attended the South Royalton Select Board meeting regarding the Local Option Tax at their invitation. He reported the town was engaged in a robust discussion about how to raise several hundred thousand dollars to defray the cost of an unanticipated bridge replacement bill. Some at the meeting felt they could bridge the gap with a local sales tax. Some business owners present were not in favor of it. They felt it would drive people to other towns or even New Hampshire, especially for expensive items, which don’t have the tax. AJ said he felt that most of the surrounding towns have adopted the local option tax and that at least a temporary sales tax would solve their problem. AJ thanked the Royalton community for their warm welcome and kind attention to his talk.
 
 
 
 
 
 
 
 
 
Pittsfield Select Board Regular Meeting Minutes                                                     page 7
June 18, 2026
 
ADJOURN:  As there is no further business to discuss AJ adjourned the meeting at 6:47pm  Seconded by Joyce. All in favor.
 
NEXT MEETING DATE: Regular Meeting, Thursday, July 16, 2026   Town Hall  5:30pm
 
                                                                                    Respectfully submitted,
Approved: _______August 20, 2026
                                                                                    Martha L. Beyersdorf
                                                                                    Select Board Secretary
 
 
 
______________________________________________________________________
Ann Kuendig                                Joyce Stevens                                  AJ Ruben
 

​PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
DRAFT
 
To listen to a recording of the meeting, click here:  https://bit.ly/4usEiWu
 
DATE: June 4, 2026
 
PRESENT: Ann Kuendig, Joyce Stevens, AJ Ruben
 
PUBLIC PRESENT:
 
AGENDA MODIFICATIONS:  Resignation of Lister Jonathan Colton – C4
 
MINUTES APPROVAL: May 21, 2026 Regular Meeting
 
CORRESPONDENCE:

1. Legislature – Meeting Update
2. Vermont League of Cities & Towns (VLCT) – Special Meeting
3. Transportation Advisory Committee (TAC) – Meeting Minutes
4. Resignation – Lister Jonathan Colton

 
OLD BUSINESS:

1. Funding Opportunities – Automated External Defibrillator (AED)
2. Charge VT – Update
3. Information Technology – Garage Router
4. Municipal Energy Resilience Program (MERP) – Window Project
5. Building Maintenance – Firehouse Fence

 
NEW BUSINESS:

1. Finances – Financial Control Checklist

 
ADJOURN:
 
NEXT MEETING DATE: Thursday, June 18, 2026  5:30pm  Town Hall
 
Ann called the meeting of the Pittsfield Select Board to order at 5:32pm. Seconded by Joyce. All in favor. There was one Agenda Modification (see above). Ann moved to accept, seconded by AJ. All in favor. Joyce moved to accept the Minutes of the May 21, 2026 meeting. Seconded by AJ. All in favor. 
 
 
 
 
 
Pittsfield Select Board Regular Meeting Minutes                                                     page 2
June 4, 2026
 
CORRESPONDENCE:
1.     Legislature – Meeting Update. Ann said that she received a message from Valerie Taylor, State Representative for the Rutland-11 District. Rep. Taylor said she was waiting until the Legislative session ended, so that she could set up a Town Hall for the Board and  residents. She also reached out to Trish. Ann felt that the Board was up to date on Legislative happenings. Discussion. She suggested inviting her to the next Select Board meeting and put it on the sandwich board on the Green. 
2.     Vermont League of Cities & Towns (VLCT) – Special Meeting. The Board of Directors have called a special meeting of all Town representatives on Monday, June 22nd at 3:00pm to consider incorporating and amending the bylaws to allow VLCT to offer an association health plan and make other miscellaneous changes. The meeting will be held via Zoom. Ann made a motion to appoint Joyce as their voting delegate and herself as a backup. Seconded by AJ. All in favor. Ann said she would register Pittsfield’s attendance. 
3.     Transportation Advisory Committee (TAC) – Meeting Minutes. Ann said that Rita has been sending the TAC’s meeting minutes. She said she would like to put them on the record and felt it was good to review them. She said that there were some interesting conversations. Some of the topics discussed included things the Select Board should look at when filling out the mileage chart annually. The also discussed what is involved when decommissioning a road or changing its Class. They will be kept on file.
4.     Resignation – Lister Jonathan Colton.  The Board accepted his resignation and appreciated his service.  Since this is an elected position, the Select Board has to fill the vacancy only until the next Town Meeting. Discussion. Ann moved to have Trish post the position of Interim Lister on the website and sandwich board. It will be included in the next meeting’s agenda. 
 
OLD BUSINESS:
1.     Funding Opportunities – Automated External Defibrillator (AED). Ann noted that AJ had sent in an application. AJ said he would follow up with WRVA.
2.     Charge VT – Update. Ann said she received what she thought was the final invoice for the work done and had a question about some of the charges, especially the cost of 2 vs 3 technicians. Only 2 had been budgeted for at $180/hour. Ann said she would submit the invoice to be paid. She went over what had been done and what was left to do. Joyce said she is looking for plantings and will check a nursery near Bennington when she goes to New York next week. The Board members talked about what they would like and the cost.
3.     Information Technology – Garage Router. The Board continued the conversation they had at the last meeting. It was felt that since George wasn’t connected to the Town’s network, there were no major concerns. AJ moved that they pass on the purchase of a new router unless there’s a reason that the money has to be spent. Seconded by Joyce. All in favor.
 
 
Pittsfield Select Board Regular Meeting Minutes                                                     page 3
June 4, 2026
 
4.     Municipal Energy Resilience Program (MERP) – Window Project. Ann said that Eric had sent over regarding the windows. He was comparing Marvin windows with what Home Depot sells and had spoken with Herb. He had Herb compare the two company windows to make sure they were compatible. It was felt that there was some miscommunication in that Joyce was not consulted about this. In the future, Joyce will be the “go-to” person regarding this project. It wasn’t clear as to whether Eric had ordered the windows or not. It was left that Joyce will follow up with Eric and the Board will talk about it at the next meeting.
5.     Building Maintenance – Firehouse Fence. Ann said that she bought the last gallon of Safety Red from Home Depot but didn’t know if they were ordering more. Home Depot in West Leb will be checked. The new heating/AC was discussed in length. They also talked about landscaping along the fence line. They looked at dates for painting. 
 
NEW BUSINESS:
1.     Finances – Financial Control Checklist. Ann said that annually the Secretary of State’s office requires municipalities to acknowledge a checklist of financial policies. Ann moved to approve the Financial Control Checklist and completed items. Seconded by AJ. All in favor.
 
OTHER: AJ said that he attended the South Royalton Select Board meeting regarding the Local Option Tax at their invitation. He reported the town was engaged in a robust discussion about how to raise several hundred thousand dollars to defray the cost of an unanticipated bridge replacement bill. Some at the meeting felt they could bridge the gap with a local sales tax. Some business owners present were not in favor of it. They felt it would drive people to other towns or even New Hampshire, especially for expensive items, which don’t have the tax. AJ said he felt that most of the surrounding towns have adopted the local option tax and that at least a temporary sales tax would solve their problem. AJ thanked the Royalton community for their warm welcome and kind attention to his talk.
 ​
​
ADJOURN:  As there was no further business to discuss, Ann moved to close the meeting at 6:29pm. Seconded by Joyce. All in favor.
 
NEXT MEETING DATE: Thursday, June 18, 2026  5:30pm  Town Hall
 
 
Approved: ____________  June 18, 2026                                        Respectfully submitted,
 
 
                                                                                    Martha L. Beyersdorf
                                                                                    Select Board Secretary
 
 
_________________________________________________________________________
Ann Kuendig                                        Joyce Stevens                                      AJ Ruben

​PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
DRAFT
 
To listen to a recording of the meeting, click here:  https://bit.ly/4nPtWyt
 
DATE:  May 21, 2026
 
PRESENT:  Ann Kuendig, Joyce Stevens;  AJ Ruben
 
PUBLIC PRESENT: None
 
AGENDA MODIFICATIONS:  None
 
MINUTES APPROVAL:  May 7, 2026 Regular Meeting
 
CORRESPONDENCE:

1. Health Officer – Report
2. Grants –  Municipal Mitigation Grants-In-Aid
3. Funding Opportunities – Automated External Defibrillator (AED) 

 
OLD BUSINESS:

1. Charge VT – Update and Landscaping
2. Local Emergency Management Plan (LEMP) – Adoption
3. Municipal Energy Resilience Program (MERP) – Window Project
4. Building Maintenance – Firehouse Fence

 
NEW BUSINESS:

1. Information Technology – Proposed Garage Router
2. Contractors – Cleaning By Kay independent contractor paperwork
3. Finances – April Treasurer’s Report

 
ADJOURN:
 
NEXT MEETING DATE:  Thursday, June 4, 2026  5:30pm  Town Hall
 
Ann called the meeting of the Pittsfield Select Board to order at 5:33pm. Seconded by Joyce. All in favor. Ann made a motion to approve the Minutes of May 7, 2026. Seconded by Joyce. All in favor. 
 
CORRESPONDENCE:
1.     Health Officer – Report. Ann said that she received a report regarding a dog bite from Beth. Beth investigated and determined no follow up needed at this time. This report was accepted and will go on record.
2.     Grants – Municipal Mitigation  Grants-In-Aid. Ann said $8000 in funding will be available in grant funding for the MRGP program 
3.     Funding Opportunities – Automated External Defibrillator (AED). AJ said that he would pursue this. Departments that could benefit from a unit were discussed. This could include the Library, Town Clerk’s Office, etc. AJ said he would look into 
 
Pittsfield Select Board Regular Meeting                                                        page 2
May 21, 2026
 
what was involved. Ann suggested contacting WRVA to see if there might be discounts available.
 
OLD BUSINESS:
1.     Charge VT – Update and Landscaping. Ann said that she spoke with Monica from Rob Stubbins about the next steps in finalizing the Charger installation project. She passed the message to Iven who has been managing the project.   The Board talked about landscaping options. Signage was also discussed and Joyce said she would look into the cost. 
2.     Local Emergency Management Plan (LEMP) – Adoption. Ann said that Trish was the only member of the committee who noted proposed changes in the draft LEMP.  Ann went through the material explaining to the Board what was included. She explained what parts were new and ones the committee agreed should be added to complete the information. A list of those at high risk will go into the LEMP files . Ann will have the Adoption sheet signed by one of the EMD’s and send to the Regional Emergency Coordinator by the June 1st deadline. Ann moved to have the Board adopt the updated LEMP. Seconded by Joyce. All in favor.
3.     Municipal Energy Resilience Program (MERP) – Window Project. Ann said that she had questions about the contract. She is pleased with the lead time. Joyce will check on the skylight on the door. Windows will all be double hung. Joyce will see whether they are vinyl or wood. Ann said she wanted to check on details with Home Depot. Home Depot is $26,432 which is $11,200 less than Marvin windows. Prices will be confirmed with Home Depot. 
4.     Building Maintenance – Firehouse Fence. The Fire Department has said they would like Rust oleum in red. Ann said she would check the price at Home Depot and a painting date can be scheduled in June.
 
NEW BUSINESS:
1.     Information Technology – Proposed Garage Router. The Board talked about this proposal and AJ requested additional information as to why this purchase is necessary. The cost is $864.77. Ann said she would speak with Saguaro.
2.     Contractors – Cleaning By Kay independent contractor paperwork. Ann moved to approve the contract paperwork for Cleaning By Kay. Seconded by Joyce. All in favor.
3.     Finances – April Treasurer’s Report. Ann said that she found several items in the report that she wanted the board to begin taking note of as the end of the fiscal year gets closer.  Included were the Income/Expense Comparison, the cost of repairs to the Loader, and noted we were over budget in repairs for the Loader. The plow and pressure washer repairs are over budget. Also brought up were the Profit & Loss Report and its mention of the lease of an acetylene torch. She said she would check with George on this. 
 
ADJOURN:  As there was no further business to discuss, Ann moved to adjourn the meeting at 6:28pm. Seconded by Joyce. All in favor.
 
NEXT MEETING DATE:  Thursday, June 4, 2026  5:30pm  Town Hall
Pittsfield Select Board Regular Meeting                                                                    page 3
May 21, 2026
 
 
Approved: ______                                                      Respectfully submitted,
 
                                                                                    Martha L. Beyersdorf
 
 
________________________________________________________________________Ann Kuendig                                        Joyce Stevens                                      AJ Ruben
 

​PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES

 
 
To listen to a recording of the meeting, click here:  https://bit.ly/4nj0WyI
 
DATE: May 7, 2026
 
PRESENT: Ann Kuendig, Joyce Stevens, AJ Ruben
 
PUBLIC PRESENT: Mort Pierpont, Eric Schambach
 
AGENDA MODIFICATION: 
 
APPROVE MINUTES: April 16, 2026 Regular Meeting.
 
CORRESPONDENCE:

1. Citizen Concern/Complaint – Brad Deitch Correspondence Update. 
2. Citizen Concern/Complaint – Hawk Mountain Owners Correspondence
3. Grant – Fire Gear

 
OLD BUSINESS:

1. Charge VT – Update
2. LEMP – Update
3. Town Roads – Road Inventory TRORC Agreement
4. Dogs – Licensing Update
5. MERP – Window Project
6. Building Maintenance

 
NEW BUSINESS:

1. Financials – CD Renewals
2. Insurance – Gather Guard Insurance Link
3. Ethics Training – Update

 
ADJOURN: 
 
NEXT MEETING DATE: May 21, 2026  5:30pm  Town Hall
 
Ann called the meeting of the Pittsfield Select Board to order at 5:37pm. Seconded by Joyce. All in favor. Ann moved to approve the Minutes of the April 16th meeting. Seconded by AJ. All in 
favor.  Ann introduced Mort Pierpont from Canterbury Building Solutions. He was here to discuss the project to replace the Town Office windows and also talk about the heat pumps we might want to pursue as well. She moved to take OB5 out of order. AJ seconded. All in favor. 
 
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May 7, 2026
 
 
CORRESPONDENCE:

1. Citizen Concern/Complaint – Brad Deitch Correspondence Update. Ann wanted to put on record that the correspondence has been handled, and Erica Semester has been notified.
2. Citizen Concern/Complaint – Hawk Mountain Owners Correspondence. This concerns dog complaints. Ann wanted it on the record that AJ had the constable notified. Doug went and spoke with the people to see who owned the dogs. A warning saying that dogs are not allowed to run loose in the neighborhood was issued. There is a Town ordinance. They have been informed and understand the penalty. 
3. Grant – Fire Gear. Trish forwarded information to say that the grant will open Friday, May 15th at 4:30pm and close June 1st. This was sent to Pittsfield Volunteer Fire and Rescue. Ann said that $40,000 has been allocated for the program and enables rural communities under the population of 10,000 to purchase fire gear. It’s for dealing with woodland fires. 

 
OLD BUSINESS:

1. Charge VT – Update. There has been some progress. They have dug the connection to the box. They will need good weather to pour concrete for the cement pad and should be completed in a week unless issues develop. There was some discussion as to how to inform people. This item will be on the next agenda.
2. LEMP – Update. Ann sent electronically some information on changes but did not go over it tonight. Ann had completed some of the required elements and made changes that had been agreed upon. She said she also came up with the weather emergency response. She asked the Board to look it over noting the process for opening up the cooling and heating center. This is what is going to the regional coordinator who will post it on the site. Ann went over the different sections and included a policy job description for the two Emergency Management Coordinators. There is still information needed before it can be approved, which the Board will do at the next meeting. 
3. Town Roads – Road Inventory TRORC Agreement. Ann said that the Board signed the VTRANS Better Roads Road Inventory agreement for the grant and she sent it over to Rita at TRORC and received the TRORC agreement to meet with George to do the road inventory that is required to be done before October 2027 which the Board looked over. This is for the $3,008 grant. There was some discussion of items in the agreement. Ann moved to have the Chair sign. Seconded by AJ. All in favor.
4. Dogs – Licensing Update. AJ said that Doug issued a violation ticket about two Unlicensed dogs. If the dog owner doesn’t pick up the ticket at Town Office the Clerk will mail it.

             


Pittsfield Select Board Meeting Minutes                                                                               pg 3
May 7, 2026
 
 
5.  MERP – Window Project. Ann reminded everyone that a decision needs to be made and the contract awarded so the grant funding is not jeopardized if the project isn’t completed by November 1, 2026. Ann said that Mort Pierpont had come in previously and gave the Board some advice. This is a follow up to see what he came up with. Mort said that he recommended Marvin single hung triple pane replacement windows and submitted a bid for $126,934.38 for materials and labor to replace 15 windows and the two front doors.Mort also discussed  the potential for replacing the York air conditioners with ducted heat pumps. He will have engineers look at the system and make recommendations. Mort was thanked for coming. The Board continued with some discussion and still needs to consider two other bids. Joyce called Eric of Vision Builders and said the Board had some questions.
Eric Schumbach came over and was asked what he thought about replacement windows. He was not in favor. Discussion. Eric said he would present a contract with updated figures. The Board continued discussion on the windows. It was decided to take a vote tonight. AJ made a motion to accept Vision Builders’ bid for the Town Office windows at $77,482. Seconded by Ann. All in favor. The board will get together with him next week in a working meeting to finalize the contract with the payment schedule.
6.  Building Maintenance -  A question was asked about looking at painting the Fire House fence. What color should it be and who will do the painting? Joyce will ask the fire department what color they would like. It was also thought it could be sprayed on. Ann  thought a load of dirt should be used to fill in the little ditch along the fence line and do something with it. Perhaps grass or a ground cover. This will be put on the next meeting’s agenda for action. 
NEW BUSINESS:

1. Financials – CD Renewals. The following CDs were addressed:
   • Contingency Fund: roll over about half ($45,000) for 4 weeks @3.4%. 
   • Highway Fund: roll over all $40,667.55 for 4 weeks @3.4%.

• PVFR building: roll all $49,334.83 for 4 weeks @3.4%.
• PVFR truck: roll over all $48,086.89 for 13 weeks @3.4%.
• Reappraisal Fund: roll over all $51,951.41 and add $5,000 for 13 weeks @3.4%.
• Recreation Fund: rollover al $46,255.18 and add $3,300 for 13 weeks @3.4%.

            Ann moved to accept the above rollover schedule. AJ seconded. All in favor.
Pittsfield Select board Meeting Minutes                                                                   PG 4
May 7, 2026
 
 
 
 
2.  Insurance – Gather Guard Insurance Link. Ann said she received a note from Gather Guard after Ridgeline Collective bought their liquor liability policy for the Ridgefest event on the Village Green. He said that from now on the Town will receive a special link that’s just for the Town of Pittsfield. They will give us a QR code too if we want. Ann will change the link on the Town Hall Rental policy and ask Trish to post it on the website.
3.  Ethics Training – Update. Trish sent out an email with the state mandated requirements for acknowledging and taking Municipal Ethics Training and sent it out three times. The only one who hasn’t acknowledged receipt is George and Roger Stevens. Ann said she would speak with George and ask Trish to resend Roger’s to Joyce. Ann also said she took the VLCT webinar on how municipalities investigate Ethics complaints and said it was really interesting. Discussion of these details. The following will be posted on the Town website: The Code of Ethics and Enforcement and a Complaint Form. 

OTHER:  AJ asked if we were moving the tarp. Could it be put on the next agenda? Joyce said that she would see about getting it to the town garage.
 
ADJOURN: As there was no further business, Ann moved to adjourn the meeting at 7:48pm  Seconded by AJ. All in favor.
 
NEXT MEETING DATE: May 21, 2026  5:30pm  Town Hall
 
                                                                                    Respectfully submitted,
 
Approved:   May 21, 2026                                          Martha L. Beyersdorf
 
 
______________________________________________________________________________
Ann Kuendig                                        Joyce Stevens                                      AJ Ruben