​Pittsfield Recreation Committee
DRAFT Meeting Minutes
Tuesday, September 8, 2026, at 6:00pm; Town Hall basement

1. Administration

1. Call to order meeting began 6:05pm.

b.   Approve previous minutes 08/04/2026 Becky motioned to approve; Jake seconded; all in favor
c.   Attendance- Jake, Geoffery, Anna and Becky.
d.   New committee members inquiry: Katie, Tucker and C Corron. 

• All agreed to invite them to next meeting.  Becky will reach out.

d.   Amendments to agenda: Thank you cards from committee-All agreed. Becky will take care of this. Fire dept, The General Store, Singh’s Market, The Clear, The long Trail, Hibbert, Boars Head and Baker Distributor.
      II.    Finance and Grant Information

1. Updates to current money in account

• The Erica Hurd Fund $4,521.87; The recreation Fund is in a CD until February $50,141.52 A total of $54,663.39!

1. 10K held into Rec Account for future short-term fund needs

This money was not moved into the Rec Account. Becky was assured by
A. J. that when funds were needed it would work out.

• Select Board request of plan for use.  Joyce spoke with Becky requesting this information.
• Committee discussed in addition to a plan for future short term fund needs, the committee will devote time developing a 3/6/12/18-month plan. Plan to provide a road map with goals, objectives, logistics behind the scenes and steps. Plan should include overall cost percentages in comparison to whole.
• Committee agreed that the planning process would become a priority at the next meeting when more committee members are in attendance.

1. Any new grant information and/or pending grant applications 

• The Select Board provided the committee with information announcing preliminary details for the 2027 VOREC Community Grant Program (VCGP).
• They are offering a free webinar Tuesday 9/15/2026, 11am-12pm, “Gearing up for fall grant rounds: Which grant should I apply for?

 
 
Pittsfield Recreation Committee
DRAFT Meeting Minutes
Tuesday, September 8, 2026, at 6:00pm; Town Hall basement
 
Becky has registered to attend. She provided information about this webinar if others wish to attend.

• Geoffery mentioned that his wife, Steph, has experience with grant writing and can assist.

 
Old Business

1. Concert/BBQ (overlooked with future discussion. Will add to next agenda.)
2. Current Projects

1. Court Fence

All agreed to hold until Dave present.

1. Walking Path

Would like to keep momentum. Last spoke about details before summer event. We reviewed where discussion landed.
Future committee discussion will pick up with

• connecting with Dave Colton, Jake will reach out to Dave,
• property lines concerning Kris Sperber and the Haskins,
• scheduling a time to meet with Connie to share the walking path plan and provide opportunities to ask questions and express concerns,
• determine what we as a committee need to do, contact Dig Safe,
• Report to the Select Board providing a timeline and proposed details.

1. Sponsor Signs

All agreed to hold until Erin present

1. Playground

• Anna expressed her concern to prioritize the playground. All agreed the playground is the committee’s ultimate priority while creating a recreation park/area.
• Requires 3-4 updated quotes
• Grant search and writing
• Inquiry about how far out booking for installation
• Getting all the ducks in a row-likely earliest start time would be next summer
• Develop a plan from start to finish. Showing process and progress. Develop a report for town meeting.

 
Pittsfield Recreation Committee
DRAFT Meeting Minutes
Tuesday, September 8, 2026, at 6:00pm; Town Hall basement
 

1. Future Projects

1. Steppingstones/Bricks

All agreed to table till next meeting

1. Benches

All agreed to table till next meeting

1. Pavillion

• Possibly to squeeze in this fall, 18X24? Jake offered to draw up design and spec out. Will get quote for materials-concrete and lumber from Bethel Mills.
• We purchase materials-Volunteers to construct.

 
      IV.         Fundraising

1. September Bazaar-9/26

• Yes, have a table
• Display map of proposed recreation area
• Offer a donation box
• The focus: Surveys, adult and kids.
• Kids survey ready to go.
• A new adult 10 question survey to be compiled.
• Thoughts-some questions on playground, some about one’s vision of space, an open-ended question an area for thoughts and comments. This will aid us in decisions and direction.
• Committee members are to submit a few ideas to Google Docs (where we can edit, WHO initiating?? Becky has no idea how to) or via current modes of communication. Becky offered to compile.
• Becky will put pens and crayons on table in Town Hall basement before Saturday.
• Becky will ask Trish if a survey return box can be left at the town office.

 
 
 
 
 
Pittsfield Recreation Committee
DRAFT Meeting Minutes
Tuesday, September 8, 2026, at 6:00pm; Town Hall basement
 
V.          Other      

• Discussed concern about dipping into playground funds for small projects-walking path (100% donation), court fence and pavilion.
• Need to nail down figures. Spend minimal funds to save on playground.

 
 

• All agreed that these small projects would provide a low cost/high impact multi-use opportunity for more people to use the recreation area.

                   
 VI.           Closing
 

1. Date and time of next meeting 09/06/26

• Decided to hold this meeting on the 1st Tuesday of the month due to the following holiday weekend, many committee members are unavailable.
• The following Rec meetings will be held on the 2nd Tuesday of the month.

1. Meeting adjourned 6:57; Becky motioned to adjourn; Anna seconded; all in favor

 

​Pittsfield Rec Committee Proposed Minutes DRAFT
Meeting date: Tuesday 08/04/26
Time: 6:00 pm
Location: Town Hall Basement

1.  Administration

1. Meeting began @ 6:10pm
2. Meeting minutes 07/07/26.  Becky motioned to approve; Anna seconded; All agreed.
3. In attendance: Jake Hunt, Erin Gammon, Anna Rayner and Becky Ruben
4. Any changes to agenda? Yes.
5. Correspondence: Trish info to add 4. Sponsor sign info 5. Financial info

 

1. Correspondence

1. Trish information

1. Rec access code: we now have an access code for rec department.
2. August event logistics:

-garbage pails (2) in the front entrance to town office. Need a key to get in. See Trish on day of event or if needed before event ask SB.
-We can put garbage in pail in the front hall of the Town Office.  Trash day is every other Wednesday.  It is this week so it will be the 19th, which is the day of the event.  They will not come again until 9/2. Maybe we should see how much there is because it will sit there for 2 weeks.
-Discussed alternatives. Dump run. Distribute between local business dumpsters. We will see how much we generate.
-Town has a 2nd sandwich board that we are welcome to use. The letters are in town office. I can come at any time and set up board. All agreed to install this week. Jake offered the use of the Fire Dept.’s sandwich board. Let him know what to list and he will take care of it.

1. Purchase process:

-If board approves a proposal, what is the purchasing process if no one able to pay upfront?  Trish would need an invoice and then could payout. Letting her know if it is for just a deposit or the entire job/ detail description.

1. Sponsor sign info:

-Trish inquired about logistics and wants to communicate correctly to people who may inquire with town office. Becky gave her a copy of the flyer that Erin created. Trish will email Becky with any info, and Becky will pass it on to Erin.
-Trish is wondering if we want her to post this flyer in the office.  Town website? Yes
-If anyone wishes to send a check into town office the address is P. O. Box 556, Pittsfield Vt 05762. 

1. Financial info: Rec Fund - There is $49,773.55 in a CD that is renewing next week. (Trish needs to know by 8/5 if we should not renew this, Select Board is saying renew for 26 weeks/6 months).

-Committee discussed future project financial needs. 
-All agreed to have Becky communicate to select board and Trish. Requesting $20,000 to keep in Rec Fund account because we are planning on proposals to use funds for projects in the next few months. (If too high negotiate down in increments of $5,000 till agreement reached).
                    -Checking account $171.45. Erica Hurd Fund - $2,209.93
           
 
Pittsfield Rec Committee Proposed Minutes DRAFT
Meeting date: Tuesday 08/04/26
Time: 6:00 pm
Location: Town Hall Basement
               Correspondence (continued)
          b.  Joyce re: event insurance: We do not need to purchase insurance. In the future Do Not    advertise byob.
 

1.  Summer Concert/ BBQ Event

 

1. Review organization and task sheets:

-Entry table -Becky to tally entrance fee and as many committee members as possible to welcome, sell raffle tickets and encourage sign in sheet;
-Rec info table -Becky will organize surveys and map. Erin donation box. walk around selling --50/50 raffle-Anna to walk around selling tickets.
-Pictures-Anna. Will inquire with Gabby at Winding Roads photography. If unavailable Anna will take care of this.
-Complete review of designated assigned tasks. All present agreed.
-Additions discussed: Jake to talk with fire Dept. to use tent to cover grill area (sun/rain).
 and Anna to talk with Matt confirming Long Trail tent for stage/band.
-Discussed and determined layout.
-Erin to have signage, etc. and Becky to have non-perishables to town hall basement prior to    8/18. 
-Confirmed perishable food pick-ups. Reviewed BJ’s needs.
 

1. Speaking at the event: Erin to speak. Discussed those to Thank for making possible. Becky provided some written thoughts.
2. Tally sheets: Becky to do for admission and food. Change needed-singles, 5’s and 10’s- Becky to provide.

          d.  Reviewed items needed.
          e.  Meet Tuesday 08/18/26: Set-up begins at 6pm. Becky may be late. Erin will be absent.
              -Goal is to have stage delivered and installed, tables and tents positioned, garbage cans.
          f.   Time to arrive event day (Wed) 2pm.  
 

1.  Old Business

 

1. Court Fence:

-Discussed 8’ and 10’ versus original 5’ high fence. Thinking 5’ may be short.
-Ask Dave to get additional quote; hopefully just a matter of adjusting numbers as needs have been determined.
-Jake mentioned the electric lines around court area for lights. Get dig safe to mark these lines when walking path marking happens.
-Tentative time frame: Ask Geoffery about his business and the likeliness of having folks dig holes? Materials delivered. Zack Stevens-concrete work. Generate volunteers for labor and installation.
         
Pittsfield Rec Committee Proposed Minutes DRAFT
Meeting date: Tuesday 08/04/26
Time: 6:00 pm
Location: Town Hall Basement
           
              Old Business (continued)
          b.  Walking Path: Tabled             
          c.  Sponsorship Signs: Tabled
          d.  Benches/ Stones: Tabled
          e.  Playground:
              -Jake expecting two new quotes.
              -As of today, Jake discovered a new third possibility, Laury Hill, LLC: locally owned.
              -Jake to keep us posted.
          f.  Pavillion: Tabled
 

1.  Closing

 
          a.  Becky motion to adjourn at 6:57pm. Anna seconded. All in favor.
          b. We forgot to schedule next meeting. To be determined
 
 

Pittsfield Rec Committee Meeting Minutes-DRAFT
Meeting Date: 07/07/26
Location: Pittsfield Town Hall
 

1. Administration

 
Meeting begins at 6:03pm
Meeting minutes 06/09/26; Becky Ruben motion to approve; Geoffrey Fryer seconded.  All in  favor.
In attendance: Erin Gammon, Dave Fenity, Geoffery Fryer, Becky Ruben and guest, Joyce Stevens.
 
 

1. New Business

 

1. Key points from Joyce’s update regarding our budgets, CD information, and the importance of our project timelines.
   
   a. Budget and Fiscal Year
   Funds allocated to the recreation department account following the fiscal year of July 1 to June 30. Any unused funds will return to the general fund for town to reallocate, at which point the new fiscal year’s budget will be deposited.
   
   b. CD Investments
   Funds approved at the town meeting will be placed into CDs with terms of 3, 6, or 12 months, selected based on the highest interest rates. While funds can be accessed before maturity, if necessary, a penalty will apply. When we need to request funds, we must submit a proposal to Trish for communication to the Selectboard.
   
   c. Action Items and Deadlines
   
     - July 16th Selectboard Meeting: We must request any funds needed within the next      three months by this date to ensure they are set aside.
     - Planning: Joyce recommends that the committee develops a long-term plan. Becky will coordinate with Trish regarding future maturity dates to assist with this planning.
     - Budgeting Cycle: The Selectboard’s budgeting process runs from September through December. We should create a yearly plan for projects and items to present during this window. Depending on the scale of the funding requested, some items may require discussion at the town meeting.

 

1. The proposals for the walking path and the fundraising sign/banner have been approved. Please note that the Select Board requires DigSafe to be contacted before any work begins on the walking path.
   
   
2. Becky informed the committee that the Recreation Department closet now has new equipment available for residents to use while at the park.

 
 
. 
Pittsfield Rec Committee Meeting Minutes-DRAFT
Meeting Date: 07/07/26
 

1. Old Business

 

1. Current projects 

a.  Court Fence (Basketball/Pickleball)
          We discussed installing a 6-foot-high chain-link fence at the ends of the court. We are       now looking into completing the installation ourselves to save on costs.

   - Dave: Developing a quote based on materials from Home Depot.
   - Joyce: Offered Zack’s assistance with the concrete work.
   - Volunteers: We plan to use the town’s sandwich board on the green to generate        interest. Becky will check with Trish.
   - The committee to develop wording and timing for sandwich board message.
   - Select Board: Joyce will inform them of this new approach.

   b.  Walking Path
   We discussed town and surrounding property lines to ensure a 4-foot easement.
   The committee can verify these details using the Vt Parcel Viewer app or the map in the
   town office.

   - Materials: Ray Harvey requested a spec material list directly from Dave Colton.
   - Labor: Joyce contacted Dave regarding Ray’s request and his availability for the labor.
   - DigSafe: Once the timeline is set, we will spray paint the project lines and schedule an
     appointment with DigSafe.

   c.  Park benches- Tabled for a future meeting.

                   d.  Playground
                   Erin has reached out to a new playground company and is currently awaiting a
                   response.

                   e.  Pavilion
                   Joyce suggested installing solar panels on the roof and noted that grants may be  
                   available. This topic has been tabled for a future meeting.
 

1. Summer Concert and BBQ 
   
   1. Music
   Rick Reddington will provide the PA system. The lineup is set with Hezzie & the Flashbacks opening for Rick Reddington & Tuff Luv. To stay within the time allowance and accommodate the PA setup, no other musicians will be invited. We are still determining the power requirements and stage location to support the equipment.
   
   
   

2. Stage and Tents
Anna confirmed that Matt will provide the Long Trails stage. Anna is arranging a truck to transport the pallets and plywood panels. The stage will need to be installed.
Pittsfield Rec Committee Meeting Minutes-DRAFT
Meeting Date: 07/07/26
 
 
Additionally, Matt has tents available for us to borrow.

3.  BBQ and Food
Erin is contacting Dave Colton regarding the use of the Fire Department's grill and volunteer cooks. Becky and Joyce are working on securing food donations from local businesses and distributors to provide a full meal and increase fundraising. While there are concerns about this expanding beyond the original "simple" plan, further discussion is needed.

4.  BYOB
Joyce confirmed that the recreation department must pay a $75 insurance fee for BYOB. Ann is looking into additional requirements, and more information will follow.

5.  Event Logistics
   - Entry: There will be a single-entry point with a table. We are considering wristbands for
    attendees.
   - Budget: The Selectboard approved a $500 budget ($425 for food, supplies, etc., $75 for insurance).
   - Best practice to purchase items: We purchase, keep all receipts, then submit to Trish
    for reimbursement, which typically takes one week.

6. Lawn Games: This item has been tabled until next meeting.

7.  Marketing and Outreach
   - Inserts were included in the tax bills mailed to all residents.
   - Erin is managing Facebook updates and Mountain Times
   - Becky is coordinating with Trish for the town website, Lisa for the library newsletter.
   - Flyers have been distributed to committee members for posting.
 

1. Closing
   1.  We will hold a focused Summer concert/BBQ event work meeting in two weeks.

1. Next regular recreation meeting is scheduled for Tuesday, August 4th, at 6:00 PM at the Pittsfield Town Hall.
2. Meeting adjourned 7:10 pm. Geoffrey Fryer seconded. All in favor.

 
 
Respectfully submitted, Becky Ruben
 
Signed __________________________________ Date __________________________
 

Pittsfield Rec Committee Meeting Minutes -DRAFT
Meeting Date: 06/09/26
I. Administration
Meeting begins at 6:00pm
Meeting minutes approved on ____ by ______, seconded by ____.
In attendance: Erin Gammon, Dave Fenity, Geoffrey Fryer, Anna Rayner and Becky Ruben.
II. New Business
1. Equipment Storage Closet- Addressing request from a community member to have access to pickleball equipment.
a. Initial response made by A.J. Ruben to unlock closet door. Action communicated to full Select Board.
b. A.J. asked the rec committee to think about options.
c. Rec committee suggests leaving closet unlocked. Recall last year the closet was left unlocked with no problems.
d. Becky will inform the Select Board. Will adjust if needed.
e. Becky drafted and committee approved a sign to return pickleball equipment to closet. Becky will hang on outside closet door.
2. Secretary position-Becky asked if anyone would be secretary. Discussed. Becky agreed to continue as secretary. Currently it is helpful with organization of meeting structure. Becky will bring up for discussion if this gets to be too much.

3. NEW Court Restrictions sign recently installed is GONE.
a. Committee decided to do further investigation.
b. Purchase a game camera?
c. Becky will inform Select Board.
4. Becky brought attention to drainage issues of BB/PB court.
a. Vern Haskins noticed puddles formed in the corners of court. Drains were blocked. Vern unplugged the debris and installed piping to extend flow area for better drainage.
b. Rec Committee agreed to send Vern a Thank You card.
III. Finance and Grant Information
1. Becky reviewed information Trish, Town Clerk, provided.
a. Update on current accounts.
1. Erica Hurd memorial Account $2,207.38
2. Recreation Fund Main Account $171.39
3. CD $49,636.96 (the CD comes due 8/13/26, If the rec committee needs this money Trish needs to know by 8/4/26).
4. Trish will be depositing $28,050 into the reserve account on 8/25/26.
5. Questions to be answered.
a. What information does the committee need to provide to the select Board when seeking money, approval for events, building projects and non-building projects.
b. What is the process after approvals?
c. Withdrawals and deposits.
d. When raising money, checks to be made out to whom?
e. Becky will seek answers to these questions.
IV. Old Business
A. Current Projects
1. Fence around Basketball/ Pickleball Court
a. Committee at large questioned the priority of spending 10K to install a fence around court.
b. To be tabled for a future date. More info may be available when Jake is present.
c. Sponsorship Fundraising opportunity.
1. At meeting 05/12/26 committee discussed selling signs to local area businesses to attach to the fence. Pittsfield, Stockbridge, Rochester, Killington.
2. Erin Gammon was tasked to research.
a. Received a quote from Tuttle Printing, Rutland, VT. (see attached)
b. Committee agreed upon, sign size 18x24, cost $135, sell for $250
c. Would provide $115 funds raised per sign.
d. Installation. Who and what is needed?
e. In place of hanging on court fence, perhaps an alternative option would be to hang on existing baseball backstop structure?
f. Create a proposal.
g. Seek Select Board approval.
h. Sell and install before Summer Event?
i. Where should supporters who purchase a sign make checks payable too?
j. Process for depositing funds raised?
k. If approval is granted Erin will spearhead this opportunity.


2. Walking path around park
a. Dave Fenity spearheads this project. And received communication indicating this project could be completed by August.
1. Dave Colton has offered to donate his time and machinery.
2. Ray Harvey has offered to donate materials and trucking.
3. Create a proposal. Create a solid timeline.
4. Seek Select Board approval.
5. Coordinate with Dave Colton and Ray Harvey. Get on schedule.
6. Contact Connie Martin. Review plans and impacts for mowing. (This was not discussed at this meeting, however brought to Becky’s attention and she felt it was important to include).


3. Park benches
a. Erin Gammon is in dialogue with a supplier. Will revisit in near future.
b. Anna Rayner suggested Walkway Stones as additional fundraising source that would allow a less expensive option. Killington Elementary School reference.
4. Playground
a. The supplier that Erin is in dialogue for park benches also provides playground equipment.
1.Erin will set a date to meet at site from this supplier.
2.Erin will let committee members date and time of this meeting.
3.After this meeting we will get a quote.
5.Pavillion
a. Tabled
B. Fundraising
1. Summer Concert with BBQ
-Need to set a date __________________ Time 5pm-8pm
-Music: Headliner, Rick Reddington & The LUV band has agreed to perform.
Dave Fenity has reached out to Rick for a few dates in August that will work (likely to be a Wed. or Thurs.)
After date is determined the committee will seek other musicians to perform.
-Music set-up area: Anna will contact Matt Kopeki regarding borrowing a stage from Long Trail Brewery.
-BBQ:
Project 200 people.
Keep simple. Offer Hamburgers, hotdogs and chips.
Committee to supply chips, condiments, plates, napkins, utensils.
Suggest side dish potluck
Sell cans of soda, bottles of water
Becky to contact Singh at market for donation to feed a total of 200 people hamburgers, hotdogs and buns.
Geoffery to contact The General Store for Ice donation (soda/ water coolers)
Erin to contact Calieb Hawley about using the fire department grill.
-Bonfire:
Committee decided against this idea at this time.
Will provide Field Games in place.
Anna will spearhead assuring games will be available.
-Fee:
Entry fee $5 per person: adult/children
Plate $5 (hamburger or 2 hotdogs)
Soda cans $_____ water bottles $ ________
-Expense Budget:
Estimate $500
Plan to do a one stop shop at BJ’s
Withdrawal from Erica Hurd Fund?
Best practice to purchase? Becky will ask Trish about transactions.
-Getting the word out:
Use the sandwich board on the green- Who to ask? -Becky
Flyers around town (Post office, Singh’s Market entry, General Store, The Clear),
and word of mouth -the rec committee
Facebook/ social media-Anna and Erin
Town website/ Library newsletter- Becky
- Create a proposal. Seek Select Board approval.


2. Other fundraising at the event.
Provide a JAR for additional donations
V. Closing
a. Discussed attending the next Select Board meeting. Getting on the agenda.
1. To provide a rec committee update. Stolen sign, equipment storage supply closet.
2. Seek approval for Summer Concert Event and Insurance, Walking Path & Sponsor Signs.
3. Finances: How to access -withdrawal/ deposit process.
4. Currently Anna, Geoffery and Becky plan to attend Select Board Meeting.
5. Becky will ask A.J. about process of getting on the agenda and doing it.
6. Becky will inform the committee date and time.
b. Next meeting scheduled Tuesday July 7, 2026, at 6pm Pittsfield Town Hall.


c. Meeting adjourned at 7pm
Respectfully Submitted,
Becky Ruben

Minutes approved 7/7/26 Becky Ruben, 2nd Geoffrey Fryer

Pittsfield Rec Committee Meeting Minutes -DRAFT
Meeting Date: 06/09/26
I. Administration
Meeting begins at 6:00pm
Meeting minutes approved on ____ by ______, seconded by _____.
In attendance: Erin Gammon, Dave Fenity, Geoffry Fryer, Anna Rayner and Becky Ruben.
II. New Business

1. Equipment Storage Closet- Addressing request from a community member to have access to pickleball equipment.

1. Initial response made by A.J. Ruben to unlock closet door.  Action communicated to full Select Board.
2. A.J. asked the rec committee to think about options.
3. Rec committee suggests leaving closet unlocked.  Recall last year the closet was left unlocked with no problems.
4. Becky will inform the Select Board. Will adjust if needed.
5. Becky drafted and committee approved a sign to return pickleball equipment to closet. Becky will hang on outside closet door.

 

1. Secretary position-Becky asked if anyone would be secretary.  Discussed. Becky agreed to continue as secretary. Currently it is helpful with organization of meeting structure.  Becky will bring up for discussion if this gets to be too much.

 

1. NEW Court Restrictions sign recently installed is GONE.

1. Committee decided to do further investigation.
2. Purchase a game camera?
3. Becky will inform Select Board.

 

1. Becky brought attention to drainage issues of BB/PB court.

1. Vern Haskins noticed puddles formed in the corners of court. Drains were blocked.  Vern unplugged the debris and installed piping to extend flow area for better drainage.
2. Rec Committee agreed to send Vern a Thank You card.

III. Finance and Grant Information

1. Becky reviewed information Trish, Town Clerk, provided.

1. Update on current accounts.

1. Erica Hurd memorial Account $2,207.38
2. Recreation Fund Main Account $171.39
3. CD $49,636.96 (the CD comes due 8/13/26, If the rec committee needs this money Trish needs to know by 8/4/26).
4. Trish will be depositing $28,050 into the reserve account on 8/25/26.
5. Questions to be answered.

1. What information does the committee need to provide to the select Board when seeking money, approval for events, building projects and non-building projects.
2. What is the process after approvals?
3. Withdrawals and deposits.
4. When raising money, checks to be made out to whom?
5. Becky will seek answers to these questions.

IV. Old Business

1. Current Projects

1. Fence around Basketball/ Pickleball Court
a. Committee at large questioned the priority of spending 10K to install a fence around court.
b. To be tabled for a future date.  More info may be available when Jake is present.
c. Sponsorship Fundraising opportunity.

1. At meeting 05/12/26 committee discussed selling signs to local area businesses to attach to the fence.  Pittsfield, Stockbridge, Rochester, Killington.
2. Erin Gammon was tasked to research.
3. Received a quote from Tuttle Printing, Rutland, VT. (see attached)   
4. Committee agreed upon, sign size 18x24, cost $135, sell for $250
5. Would provide $115 funds raised per sign.
6. Installation. Who and what is needed?
7. In place of hanging on court fence, perhaps an alternative option would be to hang on existing baseball backstop structure?
8. Create a proposal.
9. Seek Select Board approval.
10. Sell and install before Summer Event?
11. Where should supporters who purchase a sign make checks payable too?
12. Process for depositing funds raised?
13. If approval is granted Erin will spearhead this opportunity.

 
2. Walking path around park
a. Dave Fenity spearheads this project. And received communication indicating this project could be completed by August.
     1. Dave Colton has offered to donate his time and machinery.
     2. Ray Harvey has offered to donate materials and trucking.
     3. Create a proposal. Create a solid timeline.
     4. Seek Select Board approval.
     5. Coordinate with Dave Colton and Ray Harvey. Get on schedule.
6. Contact Connie Martin.  Review plans and impacts for mowing. (This was not discussed at this meeting, however brought to Becky’s attention and she felt it was important to include).
 
3. Park benches
  a. Erin Gammon is in dialogue with a supplier.  Will revisit in near future.

1. Anna Rayner suggested Walkway Stones as additional fundraising source that would allow a less expensive option.  Killington Elementary School reference.

     4. Playground
       a. The supplier that Erin is in dialogue for park benches also provides playground              equipment.
1.Erin will set a date to meet at site from this supplier.
2.Erin will let committee members date and time of this meeting.
3.After this meeting we will get a quote.
      5.Pavillion
a. Tabled
B. Fundraising
      1. Summer Concert with BBQ
-Need to set a date __________________ Time 5pm-8pm
-Music: Headliner, Rick Reddington & The LUV band has agreed to perform. 
Dave Fenity has reached out to Rick for a few dates in August that will work (likely to be a Wed. or Thurs.)  
After date is determined the committee will seek other musicians to perform.
-Music set-up area: Anna will contact Matt Kopicki regarding borrowing a stage from Long Trail Brewery.
-BBQ:
Project 200 people.
          Keep simple. Offer Hamburgers, hotdogs and chips.
          Committee to supply chips, condiments, plates, napkins, utensils.
          Suggest side dish potluck
          Sell cans of soda, bottles of water
Becky to contact Singh at market for donation to feed a total of 200 people hamburgers, hotdogs and buns.
Geoffrey to contact The General Store for Ice donation (soda/ water coolers)
Erin to contact Caleb Hawley about using the fire department grill.
                    -Bonfire:
Committee decided against this idea at this time.
                              Will provide Field Games in place.
                              Anna will spearhead assuring games will be available.
                    -Fee:
Entry fee $5 per person: adult/children
                              Plate $5 (hamburger or 2 hotdogs)
                              Soda cans $_____ water bottles $ ________
                    -Expense Budget:
Estimate $500
                              Plan to do a one stop shop at BJ’s
                              Withdrawal from Erica Hurd Fund?
                              Best practice to purchase? Becky will ask Trish about transactions.
-Getting the word out:
          Use the sandwich board on the green- Who to ask? -Becky
          Flyers around town (Post office, Singh’s Market entry, General Store, The Clear),
          and word of mouth -the rec committee
          Facebook/ social media-Anna and Erin
          Town website/ Library newsletter- Becky
  - Create a proposal. Seek Select Board approval.

1. Other fundraising at the event.

Provide a JAR for additional donations
V.  Closing
                    a. Discussed attending the next Select Board meeting.  Getting on the agenda.
1. To provide a rec committee update. Stolen sign, equipment storage supply closet.
2. Seek approval for Summer Concert Event and Insurance, Walking Path & Sponsor Signs.
                              3. Finances: How to access -withdrawal/ deposit process.
                              4. Currently Anna, Geoffrey and Becky plan to attend Select Board Meeting.
                              5. Becky will ask A.J. about process of getting on the agenda and doing it.
                              6. Becky will inform the committee date and time.
                    b. Next meeting scheduled Tuesday July 7, 2026, at 6pm Pittsfield Town Hall.
                    c. Meeting adjourned at 7pm
Respectfully Submitted,
Becky Ruben
.
              
 

Pittsfield Rec Committee Meeting Minutes
Meeting Date: 05/12/26

I. Administration
1. Meeting begins at 6:05pm
Meeting Minutes approved by ____ seconded by _____
In attendance: Erin Gammon, Dave Fenity, Jake Hunt, Becky Ruben
II. New Business
1. Introduction of new committee members; Erin Gammons and Becky Ruben.


2. Becky relayed a message to committee, from board member A.J. Ruben, that a new sign stating restrictions for Basketball/Pickleball Court has arrived. A.J. asked rec committee to install.
a. New sign located in Town Office, ask Trish.
b. All agreed to install on basketball hoop.
c. Jake offered to install.

3. Review of Rec Committee progress
a. Jake and Dave graciously brought Erin and Becky up to speed on Active Projects and Improvement Ideas. Using the proposed Rec Area Map they reviewed each project/idea in detail including stages of development, challenges and continued work to be done.
b. Many grants for Rec Center/Playground require a 50% match in funds.
c. Rec Committee Budget Balance to date $_________.
d. All agreed a need to increase the balance for funds available.
e. Determining fundraising is a priority.
III. Active Projects
1. Fence around Basketball/ Pickleball Court
a. Suggestion made for fence to be 10ft tall and black chain-link.
b. One firm quote received from ___________ approximately $10K.
c. Jake seeking 2 other quotes.
d. Fundraising local businesses offering signage to be hung on fence as supporting advertisement.
1. Need to determine size and cost of sign. Receive a few quotes.
2. ___________ will investigate options to review.
3. Discussed offering one size to provide uniformity.
4. Once quotes are received a fundraising price will be determined.

2. Walking path around park
a. AARP grant application possibly available in July 2026.
b. Jake mentioned that Dave Colton (town resident) has offered his services and machinery to do the work.
1. (may require some additional grading while machinery is available on site). Some forward thoughts are needed here.
2. Need to contact Dave to revisit/and confirm his offer and inquire about his schedule.
c. Dave Fenity offered to contact Ray Harvey about hardpack and trucking costs.
d. After this information has been received a timeline will be developed.
e. With some further discussion, the committee thought it was reasonable that the walking path could begin this summer and be completed by the fall season.
3. Park Benches
a. Agreed that park benches would be a great addition to recreation area.
b. Funds have been donated for 2 memorial park benches in honor of Erica Hurd and Betty Warner.
c. Discussed opening to public as a fundraiser opportunity for park benches to become memorials or park supporters, both with a plaque.
d. Erin will research options in materials and costs of bark benches.
e. Once quotes are received a fundraising price will be determined.
4. Playground
a. Discussed placement, dismantling existing structure, resurfacing, and costs of new structure.
b. One firm quote received from _________ approximately $ ___________.
c. Jake is in contact with 2 other playground companies. He will follow up seeking quotes for new equipment and installation.
d. Resurfacing-previous decision to use wood chips.
1. Need to determine the quantity of wood chips needed.
2. Need to get a quote from Colton Enterprises.
3. Need to determine other costs related to resurfacing.
e. Jake suggested grant applications would become available in July 2026.
1. Jake will inquire with Bethel Town Office regarding rec area/playground grants they applied to for recent improvements completed.

f. The committee recognized that the playground is a priority.
1. The committee discussed the likeliness that the playground project will take a year to plan and complete.
2. Determine a timeline.
5. Pavilion
a. Foundation- concrete slab
1. Erin will speak with Eric Schambach.
2. Seek Board approval
3. Goal to complete before July-August 2026
6. Discussion around what can be done to move Rec Area forward while the Playground process takes place.
a. Basketball/ Pickleball Fence
b. Walking Path
c. Benches
d. Pavilion foundation
IV. Fundraising
1. Summer Concert with BBQ and bonfire event July or August 2026
a. A community fundraiser for increasing awareness.
b. A community fundraiser to increase the balance for Rec Committee Budget.
c. Various music entertainment donated.
1. Headliner- Rick Reddington and the LUV.
2. Dave Fenity will speak with Rick Reddington.
3. Erin and Becky will contact other musicians.
d. BBQ
1. Inquire with fire department to borrow BBQ set-up.
2. Becky will speak to Singh at The Swiss Farm Market about food donation of hamburger, hotdogs and buns.
e. Music Set-up area
1. Pavillion concrete slab?
2. Utilize the basketball/pickleball court?
3. Ease of electricity?
f. Suggested donation of $20 (and pass a hat)
g. Seek Board Approval
2. Summary of fundraising opportunities
a. Fundraising local businesses offering signage to be hung on fence as supporting advertisement.
b. Fundraiser opportunity for park benches to become memorials or park supporters, both with a plaque.
c. Summer Concert with BBQ and bonfire event July or August 2026
V. Other
1. Jake asked Becky to be chair of Rec Committee. Becky agreed.
a. Jake reviewed responsibilities of chair position.
1. Becky will write up minutes for this meeting.
2. Becky will submit an agenda for next meeting and give it to Trish at Town Office no later than 1 week prior to scheduled meeting.


Next meeting scheduled Tuesday June 9, 2026, at 6:00 pm
Jake adjourned at 7:10pm
​Respectfully Submitted, Becky Ruben

Meeting started at 6 p.m. with Jake Hunt, Dave Fenity and A.J. Ruben present.

Brief discussion of follow up on survey findings and agreement that playground renewal will be the first priority of new investment.
Jake agreed to follow up with Anna and also contact the PACIF insurance agent who will eventually have to determine coverage for new playground. Committee decided that wood mulch would be goal for surface based on survey results and further discussion.

Committee discussed Selectboard request that the Committee take on responsibility for the equipment closet at the back of the Town Hall, currently holding skates, balls, and pickleball equipment and locked.  Selectboard hoped the Committee would develop and implement a plan to maximize access to equipment without exposing Town to undue risk of loss through theft. Committee agreed to consider for next meeting.

Committee discussed concern raised by neighbors across Rt. 100 from Town Green due to court light shining into their window. Committee reviewed the light and determined no easy fix to concern. A.J. agreed to bring up concern with Select Board.

Committee discussed possible submissions to the Town Report to be reviewed at Town Meeting next March.  Report submissions are due around December 2024 per A.J.'s recollection. The Committee discussed submitting a Recreation Committee Report summarizing the work the Committee has done in 2024 and naming the members of the committee, and requesting input on priorities and ideas for future efforts.  The Committee also discussed developing a specific proposal with dollar figures, contractors and timeframes and a total budget amount for one or two projects (playground, walking trail)  and requesting special Town funding to support those projects through a Warning to be included in the Town Report and voted on during Town Meeting.  The Committee agreed to consider both options and work to provide both types of documents to the Select Board and Town in time for inclusion in the Town Report. 


Agenda for next meeting :

Playground plan update

Equipment closet plan update

Town Report submission update

10 22 24 meeting ended at approximately 6:50 p.m.

Pittsfield Rec Committee Meeting Minutes
Meeting Date:
10/8/2024
Link for Recording of the Meeting:
https://pittsfieldvt-my.sharepoint.com/:v:/p/meeting/EZ0Qijfy13RMmoZEomGoSdUBZ6oznlfFZrZJUkO6km8pVQ?nav=eyJyZWZlcnJhbEluZm8iOnsicmVmZXJyYWxBcHAiOiJTdHJlYW1XZWJBcHAiLCJyZWZlcnJhbFZpZXciOiJTaGFyZURpYWxvZy1MaW5rIiwicmVmZXJyYWxBcHBQbGF0Zm9ybSI6IldlYiIsInJlZmVycmFsTW9kZSI6InZpZXcifX0%3D&e=R6XktB

I. Administration

1. Meeting begins 6:12
   Meeting minutes approved by Katrina Hotchkiss seconded by Dave Fenity

II. New Business

1. Spring painting by St. Johnsbury Vermont Tennis Court Surfacing $9,780 out of paving budget
   
2. Bazaar feedback
   1. Review of every survey and tallying responses
      1. Do you live in Pittsfield
         Yes                21
         No                10
         
         Are you aware of the town's multi-use field, playground, basketball court, horseshoe pits, pump track, and winter skating rink?
         Yes                34
         No                  1
         
         
         
      2. Four favorite features of a municipal park
         Walking Trail                         23
         Picnic Areas & Benches      16
         Community Garden            15
         Winter XC Trail                     12
         Fenced Dog Park                 12
         Pavilion                                 11
         Fire Pit                                     7
         Sports Field & Goals             6
         Exercise Stations                   5
         ​Disc Golf                                 4
         Soccer Kick Wall                    3
         
         
      3. Write insSkate park, BBQ pit, roller blading, mobile baseball bases, shuffleboard, movie night, climbing structure, varied structures by age group, native plant area
         
         
      4. Playground Surface
         Cushioned Turf                      3
         Wood Mulch                         10
         Recycled Tire Rubber          14
         Sand                                         2
         
         
         
      5. Suggestions on signage aesthetics
         Subtle, to exist, lighting
         
         
      6. Additional comments
         Use local artists, tweed access for MTB, swings, social media presenc 

Jacob Hunt motioned to adjourn at 6:47 pm, Dave Fenity seconded.

Recording:
​https://pittsfieldvt-my.sharepoint.com/:v:/p/meeting/EV1mCsLMQSZCrfr9w5z2N4gBOWxsOEHaFkE9C7I_X9p0tA?nav=eyJyZWZlcnJhbEluZm8iOnsicmVmZXJyYWxBcHAiOiJTdHJlYW1XZWJBcHAiLCJyZWZlcnJhbFZpZXciOiJTaGFyZURpYWxvZy1MaW5rIiwicmVmZXJyYWxBcHBQbGF0Zm9ybSI6IldlYiIsInJlZmVycmFsTW9kZSI6InZpZXcifX0%3D&e=7fzG8f

Pittsfield Recreation Committee Meeting Minutes September 24, 2024

Meeting at Town Hall – present Jake Hunt, Ann Kuendig, Dave Fenity, Trina Hotchkiss, and A.J.
Ruben.

Jake called the meeting order at 6:18 p.m.

Ann reiterated the Open Meeting Law requirement that Recreation Committee meeting agendas
be posted prior to the meetings and that minutes be posted on the Town website within 5 days of
the meetings. Ann offered to help posting recordings of the Committee meetings online as well.
Jake moved to accept meeting minutes from September 17 th , Trina seconded all in favor.
Ann reported on Selectboard purchase of recreation equipment prior to October 1 st to obtain a
grant funded match. Ann reported the Selectboard will purchase a pickle ball net, balls and
paddles (net reviewed by Committee previously), two basket balls. A heavy duty tarp to cover
the court and line the hockey rink was discussed and the Committee agreed on that purchase by
the Select Board too.

Dave reported on efforts to find a different option to top coat and paint the basketball court. Dave
spoke with Killington Recreation Department who reported using the St. Johnsbury company
that gave Pittsfield the initial quote. Killington reported being very satisfied with the St.
Johnsbury company and noted a twenty-year positive relationship with that company. Dave sent
the RFP to another potential bidder, but that bidder declined to bid due to not having the requisite
expertise or materials. Jake moved to recommend to the Select Board that the Board use the St.
Johnsbury company and accept the initial approximately $9k bid, Dave seconded, all in favor.
Jake reported speaking with Dave Colton about the walking track. Dave Colton agreed to work
with Harvey’s to obtain material and estimated that $3500 in hard pack material would be
needed. Dave Colton offered to volunteer much of his time to the project. The Committee
extended its gratitude to Dave Colton for his generous offer.

The group discussed offering commemorative benches for donations in the new recreation area
and suggested buying and installing such benches to honor volunteers once the park is further
along.

Jake showed the group photos of Manchester, Vermont’s recreational field and attributes,
including commemorative benches, playground with wood chip surface, and curved swing set
structure.

The group reviewed an historic graphic of a proposed Pittsfield recreational field complex and
agreed to display at the Bazaar both it and the newly created graphic of proposals for the new
recreational field complex that Jake is working on.
Jake discussed potential funding including obtaining a copy of Bethel’s successful VOREC grant
and contacting Mascoma Bank that may have grant money available for part of our recreational
project.

The group discussed logistics for our presentation at the Bazaar this Saturday. Jake, Dave and
A.J. will set up in the morning, including tables, chairs (from the town hall), and easels for the
two displays. People will bring baked goods to entice interest in our presentation. Trina will be
available in the mid-day at the table. Jake will send texts to the full Committee for additional
scheduling for a presence all day at the Bazaar table. Jake will also finalize the graphic with
possible projects and descriptions.

Dave agreed to finalize a survey form after reviewing a draft by Trina and additional discussion.
Dave will send a draft to the Committee and request that Trish at the Town Office print out 100
copies for use on Saturday at the Bazaar. Questions will likely include what equipment and what
ground surface should be in the playground, interest in a walking path, pavilion, dog park,
community garden, kickboard, frisbee golf holes, a firepit/bbq, commemorative benches,
educational/fitness stations along the walking path, and signage for the pump track and other
recreational offerings. There will be a space for general comments as well.

Trina moved to end the meeting at 7:02 p.m. and Dave seconded, all in favor.

Meeting Date:
8/13/2034
Link for Recording of the Meeting:
https://pittsfieldvt-my.sharepoint.com/:v:/p/meeting/EURpw6z_wspGgWlEwI-20cUBDn8Se5hqO-2gD8ptphM_Mg?nav=eyJyZWZlcnJhbEluZm8iOnsicmVmZXJyYWxBcHAiOiJTdHJlYW1XZWJBcHAiLCJyZWZlcnJhbFZpZXciOiJTaGFyZURpYWxvZy1MaW5rIiwicmVmZXJyYWxBcHBQbGF0Zm9ybSI6IldlYiIsInJlZmVycmFsTW9kZSI6InZpZXcifX0%3D&e=LNwpAg

I. Administration
II. Active Projects
III. Improvement Ideas
Resources
Copy/Paste Email Addresses:
Table of Action Items



I. Administration

1. Meeting begins 6:08
2. 7/23 Meeting Minutes motioned to approve by Jacob Hunt, Dave Fenity seconded
3. Jacob spoke with members of the town and has been receiving positive feedback
4. Rec Committee Fund  $28,004.87, $548.00 to be deposited from Erica Hurd  fund
5. Weekly work meetings scheduled until Bazaar on Tuesday evenings at 6pm until Bazaar at the end of September

II. Active Projects

1. Court
   1. Jacob Hunt to follow up on drainage
   2. Jacob Hunt & Dave Fenity to follow up on painting: suggestion for blue color as not to attract heat
   3. Money for paint can come from existing funds, select board to approve budget once presented by Rec Committee
2. Pump Track Clean-Up
   1. Jacob Hunt began cleaning out low vegetation, work to continue with help of sub-committee members: Eric Huss & Mariah Katz

III. Improvement Ideas

1. Katrina Hotchkiss suggested a Pittsfield Recreation logo
2. Signage
   1. Select board likely in favor pending more information of where it will go, size, and what it will look like
   2. Mariah to email sketch of draft design to Rec Committee
      1. Sign will include the ability for versatile advertisement of pump track, Playground, Court, Skate Rink etc..
3. Outreach
   1. Katrina Hotchkiss suggested creating a take-home questionnaire distributed and collected at Swiss Farm Market.
      1. Can include questions about what playground features are most desirable by families, it’s important to gather prioritization on this since it’s one of the most costly upgrades.
   2. Sub-committees will finalize their proposals for feedback to be collected by community at annual Bazaar in September, this is the purpose of instituting weekly meetings until then
4. Field
   1. New idea submission for frisbee golf mini-course, pitch & putt
5. Sports Field
   1. Dave Fenity suggests 125ft x 125ft to optimize variety of activities
6. Garden
   1. Dave Fenity recommends placing the garden at north side of field because of access to water and to avoid flooding, he will reach out for FEMA specific regulations
7. Access to drinking water
   1. Consideration of adding access to drinking water (such as fountain) to building plan
8. Pathway
   1. Suggested size: 8ft x 1000ft
   2. Suggested construction: compacted pressure concrete
      1. Materials  ~$7,500
      2. Machine  ~$2,500
9. Playground
   1. High cost, but funding could be allocated from surplus in budget, taxes, lines of credit, or grants

Jacob Hunt motioned to adjourn at 6:45 pm, David Fenity seconded.

​