DRAFT-Pittsfield Town Hall Building Committee Meeting Minutes-July 26, 2023

​Pittsfield Town Hall Building Committee Emergency Meeting Minutes-  July 26,  2023-5PM
Town Hall
To listen to a recording of the meeting click:  https://bit.ly/3O9h1G1
 
 
AGENDA
 
Agenda Modifications:
 
Minutes Approval:  Regular Meeting-May 16, 2023
 
Public Present:
 
Old Business:
1.review  & award exterior and interior bids
New Business:
2.Next Steps
 
Next Meeting Date: TBD
 
Adjournment:
 
Ray moved to call the meeting to order at 5:00pm. Mike seconded. All in favor. Herb Kuendig, Mike Moran, Ray Colton, Jeremy Rayner in attendance. Glenn Reinauer joined by phone. Richard Gaston unable to attend.
 
Minutes Approval: Mike moved to approve the minutes from the May 16, 2023 Meeting. Herb seconded. All in favor.
 
Public Present:
 
Old Business:

1. Review & Award exterior & interior bids:

Herb recapped progress on the front exterior project. Vt Home Improvement Specialists have completed almost all of the work. $2,500 was withheld on final payment until they return to scrape and paint the four windows and door trim and reside the front two sides of the basement bump-out.
VIS has submitted a bid to remove and reside the south exterior clapboards and trim and replace with left over hardy boards from front project and replace trim, soffits with plastic trim, paint four windows, install ceiling and corbels of lift roof-labor & materials $9,500. VIS also submitted a bid to complete residing the north side of the basement bump-out, install the town supplied new door & replace trim with plastic trim. labor & materials $1,500. Ray voiced concern about not addressing the east wall temporary repairs to the roof and clapboards when the chimney fell away from the building.  Jeremy also said the new front door will also need to be installed. Jeremy moved to add the east wall and front door work to the VIS two bids and offer $12,000 for all the work.  Ray seconded. All in favor. 
Richard Waterman, a finish carpenter from Pittsfield submitted a bid to install basement baseboard, door casings, three doors, barn door hardware, ceiling hatch, sheetrock cover for wall gas line and box for floor propane line. labor & materials=$4,310.  Mike expressed concern that the estimate did not include sheetrocking the walls and ceiling of the back staircase and covering the foamed wall opposite the oil tank as required by the fire marshall as a condition of securing an occupancy permit.  Ann said Richard doesn’t do that kind of work and didn’t want to provide an estimate. The committee will reach out to other contractors for estimates on this work once Herb discusses with the Fire Marshall any other alternatives to creating a firewall in that area.  Mike moved to accept the estimate and hire Waterman. Ray Seconded. All in Favor.
New Business:

1. Next Steps:  Herb will contact Tommy and run the proposal by him. Ann will put a contract together for signature and circulate to committee upon acceptance.  Ann will contact Waterman and send him town independent contractor paperwork and get a start date.

 
 
Next Meeting Date:  TBD
 
There being no further business of the committee, Mike moved to adjourn the meeting at 5:42 pm. Jeremy seconded. All in favor.
 
Recorded by:
s/Ann Kuendig
Approved:
 
 
Herb Kuendig