​Pittsfield Town Hall Building Committee Emergency Meeting Minutes-  July 26,  2023-5PM
Town Hall
To listen to a recording of the meeting click:  https://bit.ly/3O9h1G1
 
 
AGENDA
 
Agenda Modifications:
 
Minutes Approval:  Regular Meeting-May 16, 2023
 
Public Present:
 
Old Business:
1.review  & award exterior and interior bids
New Business:
2.Next Steps
 
Next Meeting Date: TBD
 
Adjournment:
 
Ray moved to call the meeting to order at 5:00pm. Mike seconded. All in favor. Herb Kuendig, Mike Moran, Ray Colton, Jeremy Rayner in attendance. Glenn Reinauer joined by phone. Richard Gaston unable to attend.
 
Minutes Approval: Mike moved to approve the minutes from the May 16, 2023 Meeting. Herb seconded. All in favor.
 
Public Present:
 
Old Business:

1. Review & Award exterior & interior bids:

Herb recapped progress on the front exterior project. Vt Home Improvement Specialists have completed almost all of the work. $2,500 was withheld on final payment until they return to scrape and paint the four windows and door trim and reside the front two sides of the basement bump-out.
VIS has submitted a bid to remove and reside the south exterior clapboards and trim and replace with left over hardy boards from front project and replace trim, soffits with plastic trim, paint four windows, install ceiling and corbels of lift roof-labor & materials $9,500. VIS also submitted a bid to complete residing the north side of the basement bump-out, install the town supplied new door & replace trim with plastic trim. labor & materials $1,500. Ray voiced concern about not addressing the east wall temporary repairs to the roof and clapboards when the chimney fell away from the building.  Jeremy also said the new front door will also need to be installed. Jeremy moved to add the east wall and front door work to the VIS two bids and offer $12,000 for all the work.  Ray seconded. All in favor. 
Richard Waterman, a finish carpenter from Pittsfield submitted a bid to install basement baseboard, door casings, three doors, barn door hardware, ceiling hatch, sheetrock cover for wall gas line and box for floor propane line. labor & materials=$4,310.  Mike expressed concern that the estimate did not include sheetrocking the walls and ceiling of the back staircase and covering the foamed wall opposite the oil tank as required by the fire marshall as a condition of securing an occupancy permit.  Ann said Richard doesn’t do that kind of work and didn’t want to provide an estimate. The committee will reach out to other contractors for estimates on this work once Herb discusses with the Fire Marshall any other alternatives to creating a firewall in that area.  Mike moved to accept the estimate and hire Waterman. Ray Seconded. All in Favor.
New Business:

1. Next Steps:  Herb will contact Tommy and run the proposal by him. Ann will put a contract together for signature and circulate to committee upon acceptance.  Ann will contact Waterman and send him town independent contractor paperwork and get a start date.

 
 
Next Meeting Date:  TBD
 
There being no further business of the committee, Mike moved to adjourn the meeting at 5:42 pm. Jeremy seconded. All in favor.
 
Recorded by:
s/Ann Kuendig
Approved:
 
 
Herb Kuendig
 
 
 
 
 
 

​Pittsfield Town Hall Building Committee Special Meeting Minutes-  May 16,  2023-5PM
Town Hall
 
AGENDA
 
Agenda Modifications:
 
Minutes Approval:  Regular Meeting-April 10,  2023
 
Public Present:
 
Old Business:
1.Plumbing Bids
New Business:
2.Next Steps-Basement Punch List
 
Next Meeting Date: TBD
 
Adjournment:
 
Herb moved to call the meeting to order at 5:04pm. Richard seconded. All in favor. Herb Kuendig, Mike Moran, Richard Gaston in attendance. Glenn Reinauer joined by phone. Ray Colton and Jeremy Rayner unable to attend.
 
Minutes Approval: Mike moved to approve the minutes from the April 10, 2023 Meeting. Herb seconded. All in favor.
 
Public Present:
 
Old Business:

1. Plumbing Bids:  The committee received three bids for installing a new wastewater pump and plumbing the sink and dishwasher. Paquette Plumbing for $4,844.26;Mike Andris-Plumber Mike for $2,500 and Nicholas Hooker-hooker Plumbing & Heat for up to $2,500. Mike moved to award the contract to Hooker plumbing. Richard seconded. All in favor.  Ann will contact Hooker and schedule work once the countertops have been installed.

New Business:
Next Steps:  Punch list-the committee discussed how to treat the new front door which was delivered sanded and ready for finish. Members talked about marine varnish vs. paint and concluded that a good primer and paint would hold up longer to weather than varnish. Mike moved to paint the door white which will be done by the committee. Richard seconded. All in favor.  Herb will talk with the contractor doing the front exterior about what’s needed to hang the door. Ann will research the best primer and white paint. The panic hardware on the current front door will try to be transferred to the new door. Members discussed buying an electronic programable deadbolt for the two front doors which can be programmed with three different codes and can be easily changed. Herb will price locks and a kickplate for the door. Members also discussed the potential need for a new exterior and interior door for the basement front step bump-out. Herb will request final building inspection to determine if interior doors are adequate. Herb will price and order new exterior bump-out door.
Next Meeting Date:  TBD
 
There being no further business of the committee, Richard moved to adjourn the meeting at 5:42 pm. Herb seconded. All in favor.
 
Recorded by:
s/Ann Kuendig
Approved:  July 26, 2023
 
 
Herb Kuendig
 
 
 
 
 

Pittsfield Town Hall Building Committee Meeting Minutes
Monday, April 10, 2023. 
 
AGENDA
 
Agenda Modifications:
 
Minutes Approval:  Regular Meeting-February 28, 2022
 
Public Present:
 
Old Business:
1.Exterior Project Bids
New Business:
2.Next Steps
 
Next Meeting Date: TBD
 
Adjournment:
 
AGENDA
 
Agenda modifications:
 
Ray moved to call the meeting to order at 5:01pm. Mike seconded. All in favor. Herb Kuendig, Mike Moran, Ray Colton, Richard Gaston in attendance. Glenn Reinauer joined through TEAMS. Jeremy Rayner unable to attend.
 
Minutes Approval: Mike moved to approve the minutes from the February 28, 2023. Ray seconded. All in favor.
 
Public Present:
 
Old Business:

1. Exterior Project Bids:  The committee received two bids on the two exterior projects to remove exterior siding and trim in front/west side of building and replace with a cement board and plastic wood, build new steps according to architectural drawing, install water table around front and side and replace any damaged siding or trim on south side with wood and prepare and paint south side.  Herb met with both contractors to review their bids so the committee could compare the bids apples to apples. Herb said before a decision could be made, available funding needed to be reviewed because Select Board members Joyce Stevens and AJ Ruben have asked Ann to notify the committee not to expect any more one-time federal funding. To date, the committee requested and received $57,178 of those funds plus spent $11,652 out of the Town Hall Reserve Fund to complete basement renovations so Town Hall can be used as an overnight shelter. There is approximately $2,646 in outstanding invoices (most for the new front door) and another estimated $7,500 needed to complete electric installation, install new wastewater pump and plumbing, trim windows, doors, baseboards, paint the floor and purchase barn doors for the storage area. The Reserve fund has a balance of  $49,931 and the Begin Fund $10,661.  The Committee discussed going with the lowest bid of $57,979 on the exterior project from Tom Van Epps dba Vt Home Improvement Specialists but downscaling the project by eliminating all work on the south side of the building to save funds for the basement work. Glenn moved that the exterior project be limited to just the front. Herb seconded. All in favor. Herb will get a new bid number from Tom.

 
New Business:
Next Steps:  The committee determined there are enough experienced members to install the new cabinets over the next few weeks.  Herb said he would like Gary Christen who framed the walls to return and install the basement window over the cabinets before installation. Herb will coordinate a work party.  Ann said LaValley’s has already tentatively scheduled templating the countertops sometime over the next three weeks. The committee will continue to solicit bids from plumbers for installing and properly venting the wastewater pump and connect the sink and dishwasher.
 
Next Meeting Date:  TBD
 
There being no further business of the committee, Mike moved to adjourn the meeting at 5:39 pm. Richard seconded. All in favor.
 
Recorded by:
s/Ann Kuendig
Approved:  May 16, 2023
 
 
Herb Kuendig
 
 
 

​ Pittsfield Town Hall Building Committee Meeting Minutes
Monday, February 28, 2023. 

AGENDA
Agenda Modifications:
Minutes Approval:  Regular Meeting: February 13, 2023
Public Present:
Old Business:

1. Finalize kitchen cabinet/countertop order
2. Wastewater Pump Bids
3.  Exterior project bids
4. Contractor Invitation to Bid-Windows, Trim, Baseboards, door

New Business:

1. Next Steps-Scope of work for first floor

Next Meeting Date: TBD
Adjournment:
 
AGENDA
 
Agenda modifications:
 
Ray moved to call the meeting to order at 5:04pm. Mike seconded. All in favor. Herb Kuendig, Mike Moran, Glenn Reinauer, Ray Colton in attendance. Jeremy Rayner and Richard Gaston were unable to attend.
 
Minutes Approval: Glenn moved to approve the minutes from the February 13, 2023. Mike seconded. All in favor.
 
Public Present:
 
Old Business:

1. Finalize kitchen cabinet/countertop order: Herb presented the revised cabinet order from LaValley which eliminated all upper cabinets on the eastern wall. These are 802 Cabinet painted cabinets in light gray with plywood base and soft close drawers.$4,050,00.  Price includes delivery to street pavement but for an additional $100 can be carried into basement.  Countertop is a laminate stock rolled edge slate like with light chocolate swirls color that includes template and sink cutout. $1058.00.00. Order includes double bowl stainless steel 6” deep sink. Total $5348.00.  Glenn moved to approve purchase of cabinets, countertop, sink and refer to Select Board for payment of ½ total for deposit $2,674.00. Ray seconded. All in favor. Members noted that a new sink faucet and 30” microwave/vent will need to be purchased.
2. Wastewater Pump: Members are waiting on Harvey’s to submit a bid to replace the pump. Joe Fuster and Paquette Plumbing still need to be contacted to see if they are interested in doing the work.
3. Exterior Bids:  The committee has received two bids so far on the two exterior projects to remove exterior siding and trim in front/west side of building and replace with a cement board and plastic wood, build new steps according to architectural drawing, install water table around front and side and replace any damaged siding or trim on south side with wood and prepare and paint south side.  members tabled acting on bids so Herb and other members can meet with contractors to compare bid details.
4. Contractor Invitation to bid Windows Trim, Baseboards Door:  Ann drafted a new construction Project invitation to bid which will be posted on town billboards.

New Business:

1. Next Steps-Scope of work for first floor:  Members determined that no major renovation projects were needed on the first floor, but noted that meeting hall ceiling, walls and wainscoting need to be painted, stage curtains replaced and floor re-sealed.

 
Next Meeting Date:  TBD
 
There being no further business of the committee, Mike moved to adjourn the meeting at 5:48 pm. Glenn seconded. All in favor.
 
Recorded by:
s/Ann Kuendig
Approved:  April 10, 2023
 
 
Herb Kuendig
 
 

​Pittsfield Town Hall Building Committee Meeting Minutes
Monday, February 13, 2023. 


 
AGENDA
Agenda Modifications:
Minutes Approval:  Emergency Meeting-December 6, 2022
Public Present:
Old Business:

1. Project & Budget update

New Business:

1. Review kitchen cabinet/countertop proposals
2. Wall Paint color
3. Light fixtures
4. Wastewater Pump
5. Review exterior project bid
6. Next Steps

Next Meeting Date: TBD
Adjournment:
 
Agenda
Agenda modifications;
Jeremy moved to call the meeting to order at 5:03pm. Mike seconded. All in favor. Herb Kuendig, Mike Moran, Jeremy Rayner and Richard Gaston in attendance. Ray Colton and Glenn Reinauer were unable to attend.
 
Minutes Approval: Jeremy moved to approve the minutes from the December 6, 2022 Emergency Meeting. Richard seconded. All in favor.
Public Present:
 
Old Business:

1. Project & Budget Update: Herb brought the committee up-to-date on the progress of the project. New drywall in the basement has been primed and waiting for final paint. Basement Windows and new fire door for emergency exit to the back of the building by the basketball court have been delivered to LaValley. Herb will pick up invoice check once it is issued, submit to LaValley and arrange delivery.  Ann is reviewing all invoices to date and source of funds to calculate current balance of Town Hall Reserve. Begin Charitable Fund stands at $10,613.16.

New Business:

1. Review kitchen cabinet/countertop proposal: Herb outlined three proposals from Home Depot, LaValley and Kitchen Encounters. All feature 21 cabinets of uppers and bases and toe kicks along north and south interior walls of basement, order to take two to four weeks of delivery. Prices do not include installation that can run from $3,000 to $5,000.
   1. Home Depot is a stock Hampton Bay cabinet in natural hickory with particle board base that can be delivered for additional charges.  $5,352.16. Countertop is a laminate double round edge that includes template, delivery and basic installation. $1,534.50.   Total
   2. LaValley is an 802 Cabinet painted cabinet in light gray with plywood base and soft close drawers. Price includes delivery to street pavement but for an additional $100 can be carried into basement. $5,025.00.  Countertop is a laminate stock rolled edge that includes template and sink cutout. $1,295.00.
   3. Kitchen encounters is Mantra Omni painted cabinet in either light or dark grey with plywood base and soft close drawers. Delivery is included. &9,840.00. Countertop is a stock laminate with a double round edge that includes, template, delivery and installation.$1,935.00.

Members discussed whether there was a need for so many cabinets and were concerned that the kitchen would be the dominate main feature of the function room. they were also undecided on whether wood or painted cabinets would be the best match for the rustic feel of the room. Members decided to eliminate all of the upper cabinets on the eastern wall, eliminate the 36” base cabinet and change the 18” drawer cabinet beside it to a 24’ inch drawer cabinet to preserve countertop space next to the dishwasher. Also, the upper corner cabinet on the adjoining wall would be changed to a regular cabinet. Members preferred a black slate look finish for the laminate. Herb will bring revised layout back to the two cheaper bidders-Home Depot and LaValley for pricing and submit proposals at the next meeting. Herb will also get pricing for a comparable wood finish cabinet from LaValley.

1. Wall Paint Color: After reviewing the Behr Whites collection, members could not reach consensus on favored color. Members decided to let Ann choose the wall color paint.
2. Light Fixtures:  Ann presented four additional choices for fixtures in addition to the six choices previously circulated to the committee. Members agreed on one fixture, but wanted to get other committee members opinions on the four choices. Jeremy moved to approve the purchase of the 3 pack industrial pendant hanging fixture in black at a cost of #38.99 pending approval from either Ray or Glenn. Herb seconded. All in favor. Ann will send the options to both for comment. Members also discussed a question from the electrician on who would purchase the outlets, switches, dimmers and wall plates to complete installation. Herb moved that the committee would request a list of needed materials from the electrician and the town would purchase them. Jeremy seconded
3. Wastewater Pump: Mike said he was told the wastewater pump in the utility room leaked and had to be constantly cleaned out from sink debris. He priced a new pump (55gal per minute) at FW Webb for $700. Members debated bringing in plumber to fix old pump or buy new.  Herb moved to purchase new. Jeremy seconded. All in favor. Mike will contact Fuster. Herb to contact Harvey’s and Paquette for pricing and installation and also plumb new sink.
4. Exterior Bid:  The committee received one bid so far on the two exterior projects posted to remove exterior siding and trim in front/west side of building and replace with a cement board and plastic wood, build new steps according to architectural drawing, install water table around front and side and replace any damaged siding or trim on south side with wood and prepare and paint south side.  Eric with Vision Builders is also preparing a bid to submit to the committee.
5. Next Steps:  Members discussed the need to get contractor bids to install the windows and new fire door in the basement, trim out basement walls and doors. Mike will talk with Mike Mahoney. Jeremy will check on progress on new custom front door.

 
Next Meeting Date:  Tuesday, February 28, 2023
 
There being no further business of the committee, Jeremy moved to adjourn the meeting at 6:03 pm. Herb seconded. All in favor.
 
Recorded by:
s/Ann Kuendig
Approved: February 28, 2023
 
 
s/Herb Kuendig
 
 

​Pittsfield Town Hall Building Committee Emergency Meeting Minutes
Tuesday, December 6, 2022


 
 
 
Herb moved to call the emergency meeting to order without a warned agenda at 5:05pm in order to hire an electrician to finish installing the electrical and lighting project. Ray seconded.  All in Favor.
 
Herb Kuendig, Mike Moran, Ray Colton, Glenn Reinauer, Richard Gaston in attendance.
 
 
Old Business:

1. Electrical Installation: Herb brought members up to date on the electrical installation project. Louis Lubek pulled a permit to hook up the furnace which entailed installing a sub-panel in the utility room with associated breakers etc. Herb moved to approve payment of Lubek’s final invoice of $2,171.51.  Glenn seconded. All in favor.  Wall outlets and overhead lighting still have to be completed quickly in order not to lose a place in the schedules of installers for spray insulation and drywall.  The committee had previously received a bid from Mike Juris (J-5 Electric). Mike moved to hire Juris to complete the electrical installation. Glenn seconded. All in favor. Herb will contact Mike to see if and when he can start.  Ann and Herb will investigate fixtures and bring recommendations to the committee for approval.

 
New Business;

1. Poulin media blasting:  Herb said Cal Poulin finished blasting and priming the old pitchfork tines that will be reinstalled in the ceiling as historical artifacts at a cost of $92.50.  Herb said Poulin can paint the tines black for additional fee. Mike moved to have Poulin complete the project for an estimated total $150.00 to be taken out of the Town Hall Reserve Fund. Ray seconded. All in favor.
2.   Town Hall Article request: members estimated that building the new front steps and re-siding the front of   Town Hall  could exceed the current available reserve and Begin Funds balance of approximately $60,000. that would leave no funding to complete repairing and painting the two other exterior walls and is requesting the Select Board submit an Article at Town Meeting seeking approval from taxpayers for $10,000 in additional funding for Town Hall renovations and repair.

 
 
 
Next Meeting Date:  TBD
 
There being no further business of the committee, Mike moved to adjourn the meeting at 5:29 pm. Glenn seconded. All in favor.
 
Recorded by:
s/Ann Kuendig
Approved: February 13, 2023
 
 
Herb Kuendig
 
 
 
 
 
 
 
 
 
 

​Pittsfield Town Hall Building Committee Meeting Minutes
Monday, November 7, 2022


Agenda
 
Minutes Approval: October 24, 2022
 
Public Present:
 
Old Business:
1. electrical Installation update
2. heat & duct decisions
 
New Business

1. Next Steps

 
Next Meeting Date:  TBD
 
Adjournment:
 
Herb moved to call the meeting to order at 5:02pm. Glenn seconded.  All in Favor.
Herb Kuendig, Mike Moran, Ray Colton, Glenn Reinauer, Jeremy Rayner, Richard Gaston in attendance.
 
Agenda Modification:
 
Minutes Approval:  October 24 , 2022- Mike moved that the meeting minutes be accepted.   Richard seconded. All in favor.
 
Public Present:
 
Old Business:

1. Electrical Installation: Dave McKinnon with 4 Security in Rutland who was hired by our contracted electrician to re-install the fire alarm system has started work.  The electrician, Craig Petersen has not returned to the project and indicated he probably won’t. J-5 Electric-Mike Juris submitted an estimate for installing the subpanel and electrical in the walls which he could start in about a week and a half. He can work by the hour at $100 an hour and the job would take approximately two days. Estimated labor $1,600 and about the same for materials. Ceiling lighting is estimated to take two weeks. Members discussed reaching out to other master electricians for more estimates and availability. Herb will check with Fire Safety Inspector to see if Craig pulled a permit and if so, how to close it out.
2. Heat & Duct Decisions:  Member reviewed costs for two heat options:  adding two propane heaters & eliminating furnace and need for duct work and new oil tank VS maintaining current furnace, installing limited duct work and new smaller fiberglass oil tank. Glenn moved to approve the second option. Jeremy seconded. All in favor.

 
Next Steps:

1. Jeremy received a quote from woodworker Steve Fuchs to build a new custom front door out of mahogany not to exceed $3,500. Discussion on staining vs painting. Jeremy moved to accept the bid, Glenn seconded. All in favor. Funds for this project would be deducted from Town Hall Reserve Fund. Mike to coordinate with CV Oil on installation of duct work and gas hookups for stove and insta-hot water heater. Herb will call Charlie at CV Oil with go ahead for new tank. Ray will check with his electrician, Jeremy to check with Frank Candido. Ann was asked to prepare bids for the Town to put out for the following projects:

a:  new front steps and re-siding & insulating West exterior wall.
b: installation of basement windows
c: re-siding & insulating southern and east exterior walls
 
 
Next Meeting Date:  TBD
 
There being no further business of the committee, Jeremy moved to adjourn the meeting at 5:51pm. Glenn seconded. All in favor.
 
Recorded by:
s/Ann Kuendig
Approved: December 6, 2022
 
 
Herb Kuendig
 
 
 
 
 
 
 
 
 

​Pittsfield Town Hall Building Committee Meeting Minutes
Monday, October 24, 2022


 
To listen to a recording of this meeting please click this link:  https://bit.ly/3DZ7oGg
 
Agenda
 
Minutes Approval: October 10, 2022
 
Public Present:
 
Old Business:
1. electrical Installation
2. heat & insulation Estimates
 
New Business

1. Next Steps

 
Next Meeting Date:  TBD
 
Adjournment:
 
Ray moved to call the meeting to order at 5:01pm. Mike seconded.  All in Favor.
Herb Kuendig, Mike Moran, Ray Colton, Glenn Reinauer  and Jeremy Rayner attending thru TEAMS.  Richard Gaston, Henry Haefner not in attendance.
 
Agenda Modification:
 
Minutes Approval:  October 10 , 2022- Ray moved that the meeting minutes be accepted.   Mike seconded. All in favor.
 
Public Present:
 
Old Business:

1. Electrical Installation: Members discussed how to proceed on getting new electrical system installed since the contracted electrician Craig Petersen only worked for approximately three hours and did not complete the project. Craig did contact Dave McKinnon with 4 Security in Rutland to reconnect the fire alarm system. Herb will contact him to schedule. It was agreed that only 9 hanging lights would be needed and that electrical needs for heat pumps should be added to the project.   A  number of electrical contractors were suggested and members will contact to see if they can finish the electrical installation. Louis Lubek- Ray; Mike Juris-Ann; Frank Candido-Jeremy.
2. Heat & Insulation Estimates:  Members reviewed costs for insulation: Spray foam materials & Labor-$5,000; rock Wool-material only-$1,650. Members agreed that rock wool might end up costing more because of potential for waste and hiring someone to install. Glenn moved to hire Chad Rogers who bid $5,000 for the project and may able to put project immediately on schedule by working nights. Mike seconded. All in favor.

Mike received two quotes for propane Modine heaters and installation from CV Oil: Modine 75-$2,439.48 and Rinnai-$2,710.58. Members discussed putting two of these heaters in the building, one upstairs and one downstairs. Upstairs would provide backup heat for the new heat pumps and provide main heat for basement. Use of these heaters would eliminate the need for the oil furnace, heating oil and a new oil tank. However, there is a concern that these heaters are noisy and suited more for outdoor garages and barns.  total cost of installing heaters $4,878.96 and $5,421.16.  If members decide to stick with furnace to supply back up heat and main basement heat minimal ductwork will have to be put in place at an estimated cost of $1,000.
 

1. Next Steps: Ray and Mike will drop by CV Oil to determine noise level of their Modine and report back.

 
Next Meeting Date:  TBD
 
There being no further business of the committee, Ray moved to adjourn the meeting at 6:14pm. Herb seconded. All in favor.
 
Recorded by:
s/Ann Kuendig
Approved: November 7, 2022
 
 
Herb Kuendig
 
 
 
 
 
 
 
 
 
 

​Pittsfield Town Hall Building Committee Meeting Minutes
Monday, October 10, 2022 
 
 
Agenda
 
Minutes Approval: August 11, 2022
 
Public Present:
 
Old Business:
1. Review and update lighting plan
2. Finalize additional projects for shelter
 
New Business

1. Next Steps

 
Next Meeting Date:  TBD
 
Adjournment:
 
Herb called the meeting to order at 5:02pm. Jeremy seconded.  All in Favor.
Herb Kuendig, Mike Moran, Ray Colton, Richard Gaston, Jeremy Rayner in attendance. Glenn Reinauer and Henry Haefner unable to attend.
 
Agenda Modification:
 
Minutes Approval:  August 11 , 2022- Ray moved that the meeting minutes be accepted.   Mike seconded. All in favor.
 
Public Present:
 
Old Business:

1. Review and update lighting plan:  Members inspected basement work and discussed placement of hanging fixtures from the ceiling. It was suggested that conduit would be placed on cross beams and above steel beams and fixture boxes be placed on floor boards. Current lighting plan calls for 16 hanging fixtures. Members discussed whether that would be adequate to light all spaces. It was agreed that Herb will meet with Craig Petersen to review number and placement of fixtures. Craig is scheduled to begin electrical installation the week of October 17.
2. Finalize additional projects for shelter: Members discussed proposal from Mike who met with Charlie at CV Oil to install black circular ducts in place of the old ductwork that was removed. Suggested layout will be the same with two shafts extended to vents for upstairs and four drops each with manual dampers to heat basement. Mike will continue meeting with Charlie and FW Webb to finalize a written proposal and cost estimates to be presented to Select Board for payment from undesignated surplus funds. Other projects include: insulating basement walls with rock wool as regular insulation may attract mice and foam boards are expensive. Jeremey will get estimates. Ray will contact Cal Poulin to see if he can recommend insulation installers. Members discussed scheduling drywall installation beginning November 7 through 18. Ann will contact Cal for scheduling drywall. Members discussed kitchen layout and agreed that counters will be placed to the left and right of refrigerator, the donated gas stove moved closer to the area which will be vented and the donated dishwasher near the sink. Members agreed to put in a double sink with a cabinet so that current water drain pump can be utilized instead of replacing it. Herb will do proposed layout and give it to home Depot and LaValle’s for pricing. Members agreed countertops will be laminate and that a free standing serving island will consist of two 6 foot sections on rollers. members will contact CV oil for gas manifold and hookup for stoves and water heater; plumber for sink and dishwasher hookup and price lighting fixtures with VT Efficiency rebates.
3. Next Steps: Mike proposed putting together a bid for a carpenter to be posted on the Swiss Farm bulletin Board and on Pittsfield Community Social media page. Ann will draft bid notice and circulate to members for approval and posting.

 
Next Meeting Date:  Monday, October 24, 2022 at 5pm
 
There being no further business of the committee, Jeremy moved to adjourn the meeting at 6:26pm. Richard seconded. All in favor.
 
Recorded by:
s/Ann Kuendig
Approved:  October 24, 2022
 
 
Herb Kuendig
 
 
 
 
 
 
 

​Pittsfield Town Hall Building Committee Meeting Minutes
Thursday, August 11, 2022 
 
To listen to a recording of the meeting please click this link:  https://bit.ly/3c71XK7 (partial recording)
 
Agenda
 
Minutes Approval: May 23, 2022
 
Public Present:
 
Old Business:

1. Approve bids for emergency shelter
2. Execute contracts
3. Schedule Demo Party

 
New Business

1. Next Steps

 
Next Meeting Date:  TBD
 
Adjournment:
 
Herb called the meeting to order at 5:03pm. Ray seconded.  All in Favor.
Herb Kuendig, Ray Colton, Richard Gaston, Jeremy Rayner in attendance. Mike Moran thru TEAMS
 
Agenda Modification:
 
Minutes Approval:  May 23 , 2022- Ray moved that the meeting minutes be accepted.   Mike seconded. All in favor.
 
Public Present:
 
Old Business:

1. Approve Bids for Shelter:  Members compared bids from Harvey’s and Paquette Plumbing for installation of on demand water heater and heat pumps. Water Heater- Harvey’s-$4350; Paquette-$4,482. Heat Pumps-Harvey’s-$13,835; Paquette-$18,767.40. Members felt the heat pump units should be 18K, not the 12K called for in the Paquette bid. Members also agreed that it would be better to have one contractor for both projects. Ray moved to award the bid for heat bumps to Paquette provided the increase to upgrade the units to 18,000k does not exceed 20%. Jeremy seconded. All in favor.  Jeremy moved to accept the Paquette bid for installing the water heater. Herb seconded. All in favor.
2. Execute contracts: 
   1. Ray will call Cal Poulin at VT Blasting to see if the town can get on his schedule soon.
   2. Herb will call Paquette for installation of water heater and heat pumps.
   3. Mike will call Brookfield Generator to reconfirm May estimate for installing a generator at Town Hall to power both the Hall and Town Office and coordinate installation.
   4. Herb will call Steve at CV Oil to schedule propane hook-up for generator.
   5. Herb will call Charlie at CV Oil for installation of new oil tank.
3. Schedule Demo: Richard, Jeremy, Herb agreed to help Craig Petersen demo the electric wires in the basement. Herb will see what day is convenient for Craig at VT Electric and coordinate with members.

                 
New Business:

1. Next Steps: Herb told members that it would cost more than $8,000 for a new custom front door to Town Hall. Members agreed to try to reuse the old door by stripping it of paint, repairing cracks and holes and re-painting. Members will also continue to get bids from contractors for re-siding the front and building new front steps.

 
Next Meeting Date:  TBD
 
There being no further business of the committee, Ray moved to adjourn the meeting at 6:01pm. Jeremy seconded. All in favor.
 
Recorded by:
s/Ann Kuendig
Approved: October 10,2022
 
 
Herb Kuendig