​Draft-Pittsfield Town Hall Building Committee Meeting Minutes
 November 23, 2020-5PM
 
 Agenda
 
Agenda Modifications: 
 
Minutes Approval:  November 9, 2020 Meeting Minutes
 
Old Business:

1. Update on design plans
2. Review project bids

 
New Business:

1. Next Steps

 
Next Meeting Date:   December 7, 2020
 
Adjournment:
 
 
Call to order: Herb Kuendig called the meeting to order at 5:13pm with Carl Oertel, Glenn Reinauer and Mike Moran in attendance. Mike seconded. All in favor
 
Minutes Approval:  Carl moved that the minutes from the November 9, 2020 meeting be approved.  Mike seconded. All in favor.
 
Old Business:
1.  Update on design plans:  Herb explained that because the initial concrete cutting and footing installation bids came in high, the     committee hired David McKenzie ($150) to cut test holes in the slab to determine whether the soil below would support smaller sized footings. Herb and Glenn dug down 18 inches and found sandy, bony gravel. Herb relayed information to structural engineer Kevin Smith of Marble Engineering and asked if the footings could be reduced. Kevin said a deeper geotechnical study using a drill rig would have to be conducted for him to determine the bearing capacity of the soil and potentially change the footings. The committee agreed the cost of such a study would be too prohibitive.
2.  Review project bids: Herb distributed a spread sheet of bids received from at least four contractors on the five sub-projects of phase one. Herb said he was waiting on two other bids on the footing rebar and installation. Committee members reviewed and agreed that hiring different contractors for different jobs would be cheaper than hiring one contractor for the entire job, but would require much more coordination. Committee members had some questions about individual charges which Herb said he would get clarification on from the contractors.  
New Business:

1. Next Steps-Herb said once he received the new bids, the bid spreadsheet would be sent out to all committee members and a special meeting called if necessary to award bids. 

 
Adjournment:  there being no further business, Herb adjourned the meeting at 5:45pm, Carl seconded. All in favor
 
 
Recorded by:  Ann Kuendig
 
Approved: December 7, 2020
 
By:
 
Herb Kuendig
 
 
 
 
 

​Pittsfield Town Hall Building Committee Meeting Minutes-November 9, 2020
 To listen to a recording of this meeting please click https://fccdl.in/C1WsSaEXWt   
Agenda
Agenda Modifications: 
Minutes Approval:October 26, 2020 Meeting
 
Old Business:

1. Final design plans
2. Update Steel bids
3.  Update project list

 
New Business:

1. Next Steps

 
Next Meeting Date:   November 23, 2020
 
Adjournment:
 
Herb called the meeting to order at 5:03pm with Glenn Reinauer, Jeremy Rayner, Mike Moran, Tim Carter and Ray Colton in attendance. Mike moved to open meeting. Jeremy seconded.
 
Minutes Approval:  Herb asked if there were any questions or comments on the October 26, 2020 meeting minutes. Ray moved to accept the minutes. Tim seconded. All in favor.
 
Old Business

1. Final  design plans-Herb said he has arranged to pick up three copies of the final design plans that will be stamped for submission with the permit. 
2. Update Steel bids-members reviewed the bid received from Reed and Sons with a total estimate of $57,639 which included cutting the concrete slab and excavation for the footings, pouring the concrete for the footing and installation of rebar and pouring the concrete to bring it level with the floor, cutting an access hole in the building installing all steel beams and columns, repair hole in building and purchase of steel. 
3. Update Project list-Members suggested ways to reduce costs and agreed to contact other concrete cutters and other steel installers for estimates. Glenn suggested finding out what the subsoil is under the slab to see if the footings could be made smaller.

 
New Business

1. Next Steps-members discussed contacting Hal Peters, Ray Havey and Keith Hopkins to see if they would be interested in bidding on all or certain projects. Herb moved to call a special meeting on November 16 to discuss any movement on bids. Jeremy seconded. All in favor

 
Adjournment-there being no further business, Jeremy moved to adjourn the meeting at 5:35pm. Tim seconded. All in favor.
 
Recorded by:  Ann Kuendig
 
Approved:  November 23, 2020
 
By:  Herb Kuendig