​Pittsfield Town Hall Building Committee Meeting Minutes-October 26, 2020
 
 
To listen to a recording of the meeting please click https://fccdl.in/2u0aGQBoE4
 
Agenda
 
Agenda Modifications: 
 
Minutes Approval:October 6, 2020 Meeting
 
Old Business:

1. Review & Finalize draft design plans

 
New Business:

1.  Report on Floor depth
2. Update on beam movers
3. Permit from the Division of Fire Safety

 
Next Meeting Date:   November 9, 2020
 
Adjournment:
 
Herb called the meeting to order at 5:13pm with Glenn, Jeremy and new member Mike Moran calling in by phone.
 
Minutes Approval:  Herb asked if there were any questions or comments on the October 6, 2020 meeting minutes. Jeremy moved to accept the minutes. Glenn seconded. All in favor.
 
Old Business
#1 Review & Finalize draft design plans-Committee members discussed the draft design plans and had several questions about the length of the steel beams and the weight of the lateral beams. Herb will work with structural Engineer Kevin Smith to verify the dimensions and weight. Jeremy moved to authorize Kevin Smith to produce the final and stamped design plans. Glenn seconded.  All in favor.
 
New Business
#1 Report on Floor Depth- Herb reported that he, Carl Oertel and Mike Moran (who brought along a large hammer drill) drilled into the basement cement floor in the proposed locations for the columns and determined that the floor was 4 ½ to 6 inches thick. Committee members acknowledged that will mean the cement floor will have to be dug out 18 inches deep in a 5.6 foot square for each of the four column footings.
 
#2Update on Beam Movers-Ann reported that she followed up on Ray Colton’s initial contact with Jason Messier with Messier House Movers in Rutland and sent him pictures of where the beams will go, where they might be brought in through the wall or windows and the potential staging area around town hall. Jason will send the committee an estimated cost and scope of work proposal.
 
#3 Permit for the Division of Fire Safety- Herb reported that the permit application had been filled out and Ann had gotten approval from the Select Board to authorize payment of the $160 permit fee and submitted orders for the check. Herb spoke with Pittsfield’s Fire Marshall Patrick Banks who said the permit will only take a week or so to process once the application is submitted with the final stamped structural plans. Herb moved for permission from the committee to send in the application once he receives the stamped drawings. Glenn seconded. All in favor.
 
Other Business- Herb prepared a Town Hall Project List and members discussed each aspect of the listed tasks and who might perform each task. Herb asked members to begin identifying local contractors, fabricators, welders, steel suppliers so the committee can begin to request estimates and proposals and email either Herb or Ann with this information.
 
Adjournment-there being no further business, Jeremy moved to adjourn the meeting at 5:54pm. Glenn seconded. All in favor.
 
 Recorded by;  Ann Kuendig

Approved: November 9, 2020

​Herb Kuendig 
 
 
 
 
 
 
 

Pittsfield Town Hall Building Committee Meeting Minutes
Tuesday, October 6, 2020-5PM
 
 Agenda
 
Agenda Modifications: 
 
Minutes Approval:  September 28, 2020 Meeting
 
Old Business:

1. Q & A with Kevin Smith-Marble Engineering

 
New Business:

1.  Next Steps

 
Next Meeting Date:   October 12, 2020
 
Adjournment:
 
 
Herb Kuendig (by phone) called the meeting to order at 5:08pm with members Ray Colton, Carl Oertel, Tim Carter, Keith Hopkins, Jeremy Rayner and Glenn Reinauer in attendance. Jeremy seconded. All in favor.
 
Public Present:  Joyce Stevens
 
Minutes Approval-Herb asked for discussion  or comments on minutes for the September 28, 2020 meeting. Carl Oertel moved meeting minutes be approved,  Tim Carter seconded. All in Favor.
 
Old Business:
 
#1  Q & A with Kevin Smith-Marble Engineering- Herb asked Kevin to give the committee a brief introduction into his firm. Kevin said he has been a civil and structural engineer for 30 years and has a fascination with historic buildings. He started his own company about ten years ago. Herb then moved to recess the meeting at 5:20pm so the committee could move to town hall to listen to Kevin’s preliminary’s ideas on adding supports to the first floor. Glenn seconded. All in favor.
Glenn took over as Chair in Herb’s absence to reopen the meeting at 6:15pm. Tim seconded. All in favor. The committee agreed that Kevin would design two frames (steel beam and two steel columns) to run parallel to the wooden joists and cast-iron hangers. Three smaller steel beams would be tied in to the center of the frames to reach a load level of 100 pounds per square foot. If the cement floor is found to be less than 8 to 12 feet thick, then the columns will be placed on 5 x 5 foot poured support footings to be cut into the floor.
 
New Business:
#1-Next Steps- The Committee agreed that it was important to get the design work as soon as possible to determine the next steps. Carl moved to hire Marble Engineering at a price not to exceed $1,100 and have Ann execute the contract as soon as possible. Jeremy seconded. All in favor. The committee also discussed contacting the Rutland Regional Office of the Board of Fire Safety to find out who serves as Pittsfield ‘s Fire Marshall to determine the steps required to secure a permit. Ray also suggested that the committee reach out to Messier House and Construction Movers to determine if they could move the beams in.
 
Glenn moved to adjourn the meeting at 6:35pm. Tim seconded. All in favor.
 
Recorded by:  Ann Kuendig
 
 
Approved: October 26, 2020
 
 
 
Herb Kuendig
Glenn Reinauer

​ Pittsfield Town Hall Building Committee Meeting Minutes
Monday September 28, 2020-5PM
 
 
TO LISTEN TO A RECORDING AF THE MEETING PLEASE CLICK
https://fccdl.in/pOrKsi1A9e
 
 
Agenda
 
Agenda Modifications: 
 
Minutes Approval: August 24, 2020 Meeting; September 14, 2020 Meeting
 
Old Business:

1. Review Design Proposals

 
New Business:

1.  Next Steps

 
Next Meeting Date:   October 12, 2020
 
Adjournment:
 
 
Herb Kuendig called the meeting to order at 5:05pm with members Ray Colton, Carl Oertel, Tim Carter and Glenn Reinauer (by phone) in attendance. Ray seconded. All in favor.
 
Public Present:  Joyce Stevens
 
Minutes Approval-Herb asked for discussion or comments on minutes for the August 24, 2020 and September 14, 2020 meetings. Carl Oertel moved meeting minutes be approve.  Tim Carter seconded. All in Favor.
 
Old Business:
 
#1 Review Design Proposals-Herb said the committee received proposals from four engineering firms who were sent the December 2019 Criterium Inspection report and the existing conditions drawings of Town Hall done by Kuendig Design. Herb and Glenn met with engineers from Waite Design & Engineering and Marble Valley Engineering for pre-proposal site visits of Town Hall. 
 
Criterium:        Retainer $1295            10 to 15 hours for Stamped drawings @ $185 an hour for travel, site evaluation, design  $135 an hour for CAD drawings
 
Waite Design: $4,500 lump sum plus reimbursable expenses not to exceed $500
 
Marble Valley Engineering: Not to exceed $1,100
​
Engineering Ventures: $4,500
 
Joyce and Ray suggested that when it came time to price materials for the project that used steel beams be considered as a cost saving measure. Herb recommended that the committee contract with Kevin Smith of Marble Valley as the low bidder and because the town has used his services before. Glenn said he felt comfortable going with Kevin. Ray, Tim and Carl would like to meet with Kevin to discuss his design ideas before voting on the contract. Herb moved to arrange such a meeting for Tuesday, October 6, 2020 at 5pm. Ray seconded. All in favor.
 
New Business:
 
#1 Next Steps-the committee discussed the need to drill into the basement concrete floor to determine the depth and aid the structural engineer in designing support columns for the beams. 
 
 
Herb moved to adjourned the meeting at 5:35pm. Tim seconded. All in favor.
 
Recorded by:  Ann Kuendig
 
 
Approved: October 6, 2020
 
 
 
Herb Kuendig