Pittsfield Town Hall Building Committee Meeting Minutes 
Monday, May 10, 2021
 
 Agenda
 
Minutes Approval: April 26, 2021
 
Old Business:

1.  Update on water mitigation project
2. Occupancy permit-upper floor

 
New Business

1. Next Steps

 
 
Next Meeting Date:   May 24, 2021
 
Adjournment:
 
Herb called the meeting to order at 5:08pm. Carl seconded.  Ray Colton, Mike Moran, Carl Oertel, Glenn Reinauer and Tim Carter in attendance.  
 
Minutes Approval:  April 26, 2021- Tim moved that the meeting minutes be accepted. Mike seconded. All in favor. 
 
Old Business

1. Update on Water mitigation project-committee finalized scope of project; Charlie Bowen will cut stair cement pad and asphalt along south wall ($750); Dave Colton Excavating will dig trench along west and south walls (and remove bush and lawn from front) out to backyard (to daylight)(not to exceed $3,000); George Deblon will remove fill and dispose; John LaRosa from Nicom will apply waterproofing membrane on exposed foundation walls and cover with protection board ($930); Dave Colton will determine drainage pipe specs, layout etc. and install with George and Committee members; George will purchase and transport grade A stone (50 tons @$9.00 ton) to fill trench; Charlie will re-asphalt trench in south parking lot area ($1350) and asphalt entire front of building (no estimate as of yet) Ray moved to have Herb reach out to contractors to coordinate tasks. Carl seconded. All in favor.
2. Occupancy Permit Upper Floor-Herb met with the fire Marshall who pointed out four things to do to get occupancy permit for the main floor.  Point the lights on the fire exit down; replace bulb in exit sign; tape entrance of basement stairs and fix fire door so it opens more easily. Herb will coordinate with committee to address list and contact Patrick Banks when they are completed.

 
 
New Business

1. Next Steps-The committee discussed the condition of the front steps. Carl suggested that three additional boards be added to the platform and a lower hand rail be attached to the existing hand rail to bring it into code.Mike and Carl will pull the stairs out away from the building in the next two weeks to prepare for the cement pad cutting. They will also mark the pad and asphalt for Charlie Bowen. The suggestion was made to have cement contractor inspect the foundation wall once it is exposed. Carl moved to have Herb contact Dave Mackensie to set this up. Mike seconded. All in favor.  Mike also questioned whether to reuse studs along walls in basement for walls and the committee discussed what kind of insulation to use or whether there was need for insulation at all along the foundation walls.

 
There being no further business of the committee, Mike moved to adjourn the meeting at 5:56pm. Ray seconded. All in favor.
 
Recorded by:
 
s/Ann Kuendig
Approved: June 7, 2021
 
By:  s/Herb Kuendig
 

​Pittsfield Town Hall Building Committee Meeting Minutes
Monday, April 26, 2021
 
Agenda
 
Agenda Modifications: 
 
Minutes Approval:  April 12, 2021
 
Old Business:

1. Electrical bid award
2. Water mitigation & foundation project

 
New Business

1. VT Cultural Facilities grant requirements
2. Phase two project scope of work

 
Next Meeting Date:   May 10, 2021
 
Agenda
 
Adjournment:
Herb called the meeting to order at 5:00pm. Tim seconded.  Ray Colton, Mike Moran, Carl Oertel, Jeremy Rayner, Glenn Reinauer and Tim Carter in attendance.  Public present: Joyce Stevens
 
Minutes Approval:April 12, 2021- Tim moved that the meeting minutes be accepted. Mike seconded. All in favor. 
 
Old Business

1. Electrical bids-Committee discussed two bids received for electrical project. Rob Stubbins submitted a bid of $7,500 to install electrical wiring for receptacles, lighting and switching per drawing; install owner furnished task lighting and general lighting, demo and relocate existing wiring as needed and state electrical permitting and inspection.  Vt Electrical Services submitted a bid of $4,913 to remove all wiring, remove or relocate fire alarm devices, refeed circuits on first floor, provide temporary lights and power for future construction which includes permits and materials. Carl moved to award bid to VT Electrical Services. Jeremy seconded. All in favor. Herb will contact Craig Peterson to get an availability schedule and send him town insurance paperwork to be completed.
2. Water mitigation & foundation project-committee discussed scope of project- Removal of front steps by committee members; cutting stair cement pad and asphalt along south wall; digging trench along west and south walls out to backyard (to daylight) Dave Colton Excavating; Removal of fill and trucking of stone-George Deblon; waterproofing membrane application on exposed foundation walls-Nicom; laying drainage pipes and grade A stone in trench-Dave and committee members; re-asphalting south parking lot area. Glenn suggested that all grass be removed from front and asphalted over. Committee agreed. Joyce offered to get an estimate from Charlie Bowen for the cutting and asphalt work. Committee also agreed to contact Dave Mackensie to get an estimate on repairing hole in foundation and other areas that might need repair. Mike moved to have committee finalize scope of project and set up construction schedule. Tim seconded. All in favor.

 
New Business

1. VT Cultural Facilities grant requirements-Ann has submitted a grant application to AARP Community Challenge Grants for $20,000 ( no matching funds) to support costs of electrical and water mitigation projects. Notification of awards out in June which could impact schedules of both projects. Grant project work has to be completed by November 10. 2021. Ann is also working on an application for a Cultural Facilities grant from the VT Arts Council to be submitted June 7, 2021 for $30,000 (one to one matching funds required). Since Town Meeting allocated funds for Phase Two of the Town Hall Renovation, Ann will submit the Phase Two project (re-siding and insulation of the exterior walls) for the grant. Notification in August, work cannot begin until after September 1 and be completed by August 31, 2022.
2. Phase Two Scope of Work- committee discussed scope of work for phase two since bid estimates will have to be submitted with the grant application. Jeremy moved that the committee begin getting bids for the work. Herb seconded, all in favor.

 
 
There being no further business of the committee, Herb moved to adjourn the meeting at 5:53pm. Mike seconded. All in favor.
 
Recorded by:
 
s/Ann Kuendig
Approved: May 10, 2021
 
By:  s/Herb Kuendig