Pittsfield Town Hall Building Committee Meeting Minutes-April 10, 2023

Pittsfield Town Hall Building Committee Meeting Minutes
Monday, April 10, 2023. 
 
AGENDA
 
Agenda Modifications:
 
Minutes Approval:  Regular Meeting-February 28, 2022
 
Public Present:
 
Old Business:
1.Exterior Project Bids
New Business:
2.Next Steps
 
Next Meeting Date: TBD
 
Adjournment:
 
AGENDA
 
Agenda modifications:
 
Ray moved to call the meeting to order at 5:01pm. Mike seconded. All in favor. Herb Kuendig, Mike Moran, Ray Colton, Richard Gaston in attendance. Glenn Reinauer joined through TEAMS. Jeremy Rayner unable to attend.
 
Minutes Approval: Mike moved to approve the minutes from the February 28, 2023. Ray seconded. All in favor.
 
Public Present:
 
Old Business:

1. Exterior Project Bids:  The committee received two bids on the two exterior projects to remove exterior siding and trim in front/west side of building and replace with a cement board and plastic wood, build new steps according to architectural drawing, install water table around front and side and replace any damaged siding or trim on south side with wood and prepare and paint south side.  Herb met with both contractors to review their bids so the committee could compare the bids apples to apples. Herb said before a decision could be made, available funding needed to be reviewed because Select Board members Joyce Stevens and AJ Ruben have asked Ann to notify the committee not to expect any more one-time federal funding. To date, the committee requested and received $57,178 of those funds plus spent $11,652 out of the Town Hall Reserve Fund to complete basement renovations so Town Hall can be used as an overnight shelter. There is approximately $2,646 in outstanding invoices (most for the new front door) and another estimated $7,500 needed to complete electric installation, install new wastewater pump and plumbing, trim windows, doors, baseboards, paint the floor and purchase barn doors for the storage area. The Reserve fund has a balance of  $49,931 and the Begin Fund $10,661.  The Committee discussed going with the lowest bid of $57,979 on the exterior project from Tom Van Epps dba Vt Home Improvement Specialists but downscaling the project by eliminating all work on the south side of the building to save funds for the basement work. Glenn moved that the exterior project be limited to just the front. Herb seconded. All in favor. Herb will get a new bid number from Tom.

 
New Business:
Next Steps:  The committee determined there are enough experienced members to install the new cabinets over the next few weeks.  Herb said he would like Gary Christen who framed the walls to return and install the basement window over the cabinets before installation. Herb will coordinate a work party.  Ann said LaValley’s has already tentatively scheduled templating the countertops sometime over the next three weeks. The committee will continue to solicit bids from plumbers for installing and properly venting the wastewater pump and connect the sink and dishwasher.
 
Next Meeting Date:  TBD
 
There being no further business of the committee, Mike moved to adjourn the meeting at 5:39 pm. Richard seconded. All in favor.
 
Recorded by:
s/Ann Kuendig
Approved:  May 16, 2023
 
 
Herb Kuendig