​ 
 
Pittsfield Town Hall Building Committee Meeting Minutes
Monday, 
April 18, 2022
 
To listen to a recording of the meeting please click this link:  https://bit.ly/3Oy8ewR
 
 
Agenda
 
Minutes Approval: April 4, 2022
 
Public Present: 
 
Old Business:

1. Generator Estimates Update
2. Duct work Estimate
3. Framing Estimates
4. Other Estimates

 
New Business

1. Next Steps-Phase Two Scope of Work

 
Next Meeting Date:  TBD 
 
Adjournment:
 
Mike moved to call the meeting to order at 5:04pm. Henry seconded.  All in Favor.
Herb Kuendig, Mike Moran, Ray Colton, Jeremy Rayner, Henry Haefner in attendance.
 
Agenda Modification: 
 
Minutes Approval:  April 4, 2022- Mike moved that the meeting minutes be accepted.   Jeremy seconded. All in favor. 
 
Public Present: 
 
Old Business:

1. Generator Estimates-Herb presented CV Oil estimate of $6,892 for propane tank & fittings and hook-up labor to Town Hall Generator and an alternative that Steve Martin proposed. Instead of buying two generators-one for Town Hall and one for Town Offices (each with their own propane tank,) Steve said just one generator (20 to 22kw) at Town Hall could be run off the 1,000 ug tank that is buried outside Town Offices. A trench would have to be dug 18 inches underground from the generator to that tank and electrical connection from the TO panel would also have to be made. Mike will call Brook Field to get an updated estimate for this new alternative and Ann will reach out to Mike Juris for the same.
2. Duct Work Estimate-Herb met with Charlie from CV Oil to discuss replacing/reconfiguring duct work. CV Oil does not do spiral duct work, but Charlie said they could shorten the length of the small branches and re-use the diffusers from the present ductwork. An online search of spiral duct prices show a range of $2.35 to $13.50 per foot for 3” to 24” wide ducts. Waiting on estimate from CV Oil for reconfiguring present ductwork.
3. Framing Estimates-No contractor bids as yet, but Herb priced the cost of studs to reframe all the basement walls and build storage space walls 100 2X4X12 @$17.32 each. Jeremy said he would try to get estimates from contractors he knows.
4. Other Estimates- Henry presented a lighting plan for the basement which the committee reviewed. It calls for 16 hanging fixtures which would produce 13.5 lumen/FC per sf with 60 watt bulbs; 18.5 lumen/FC per sf with 75 watt bulbs and 27 lumen/FC per sf with 100 watt bulbs: undercabinet lighting for the kitchen and 20 amp outlets on all walls with wall sconces for stairwell up to first floor. Ann agreed to look for rustic style hanging chain fixtures and find a lighting expert to see if this is enough light for the basement kitchen and dining areas. Henry will update the lighting plan (adding fire alarms & emergency lights in both stairwells) before next meeting then Ann will send to Juris and Peterson for estimates.

Herb brought up another issue in the basement that will need to be addressed to satisfy municipal building codes. The current oil tank interferes with the 36” wide area necessary for proper egress of the back door. The interior door is also just 32” wide and will need to be replaced with a 36” door. Charlie Martin from CV Oil says the current oil tank is a single walled unit that does not have a safety valve to release moisture build-up that could hasten corrosion. CV Oil could install a Granny-double wall rectangular tank that would fit under the stairwell and open up the space. $800 for the tank & $2,000 to remove old tank and install new tank.  Members agreed to get estimates for insta-hot water heaters for Town Hall and discussed installing heat pumps and mini-splits so Town Hall could be an emergency cooling center and reduce oil consumption in the winter. Herb will contact Harvey’s and Paquette Plumbing for estimates.
 
New Business:

1. Next Steps: Phase Two Scope of Work:  Herb said members need to start thinking of lining up contractors to get estimates for residing the front bump-out of Town Hall with a composite product and replace trim with plastic wood to reduce future maintenance. Phase two also includes rebuilding the front steps and moving the power box from the front to the side of the building.

 
Next Meeting Date:  Jeremy moved to hold next meeting  May 2, 2022  Mike seconded. All in favor.
 
There being no further business of the committee, Jeremy moved to adjourn the meeting at 6:12pm. Ray seconded. All in favor.
 
Recorded by:
s/Ann Kuendig
Approved:  May 23, 2022
 
 
Herb Kuendig
 
 
 
 
 
 

​Pittsfield Town Hall Building Committee Meeting Minutes
Monday, April 4, 2022
 
To listen to a recording of the meeting please click this link:  https://bit.ly/3jcZzBs
 
 
Agenda
 
Minutes Approval: March 21, 2022
 
Public Present: 
 
Old Business:

1. Scope of Work (update)
2. Project Estimates Review

 
New Business

1. Next Steps

 
Next Meeting Date:  TBD 
 
Adjournment:
 
Mike moved to call the meeting to order at 5:04pm. Ray seconded.  All in Favor.
Herb Kuendig, Mike Moran, Ray Colton, Glenn Reinauer, Henry Haefner in attendance.
 
Agenda Modification: 
 
Minutes Approval:  March 21, 2022- Ray moved that the meeting minutes be accepted.  Mike seconded. All in favor. 
 
Public Present: 
 
Old Business:

1. Scope of Work-Committee continued its review of the Scope of Work for lower-level modifications to support an emergency shelter that Henry drafted. Herb said he had contacted five media blasting companies but none were either responsive or did not have the proper media to blast the beams and steel. Mike suggested encasing the steel beams in rough wood. Herb agreed to get prices on wood to determine if this is a feasible option to blasting and painting the beams. Henry suggested that old ductwork be replaced with new spiral ducts to reduce painting costs since the old ducts need to be reconfigured anyway. Members agreed that in order to properly compare electrical contractor bids, the committee needs to come up with a comprehensive lighting plan that designates location of ceiling lights and all outlets for kitchen and walls. Henry said he would take a stab at this and report back the next meeting.
2. Project Estimates Review- Members reviewed estimates received for the Town Hall generator. Members had questions for one bidder to include maintenance proposals. Glenn said that $2,500 should be added to the generator bid to support the cost of a propane tank and supporting equipment and connecting to the generator. Ann said they had received a bid for sealing the wood beams and painting the steel and duct work from one contractor. Herb said the cost of five operable awning windows at Home Depot is $300 each.

 
 
New Business:

1. Next Steps: Action Items to be presented at next meeting:

New ductwork & generator propane tank installation: Ann to get estimates from CV Oil.
Ann to get maintenance prices for generator from electrician.
Members agreed to contact local contractors and get estimates for framing the walls.
Henry will draft electrical lighting plan.
 
Next Meeting Date:  April 18, 2022
 
There being no further business of the committee, Mike moved to adjourn the meeting at 6:06pm. Henry seconded. All in favor.
 
Recorded by:
s/Ann Kuendig
Approved: April 18, 2022
 
 
Herb Kuendig