Pittsfield Town Hall Building Committee Meeting Minutes-DRAFT
Monday, February 21, 2022
 
To listen to a recording of the meeting please click this link:  https://bit.ly/3tdgXuB
 
 
Agenda
 
Minutes Approval: February 7, 2022
 
Public Present:  Henry Haefner
 
Old Business:

1. Rescue Plan Modifications & Estimates

 
New Business

1. Next Steps

 
Next Meeting Date:   
 
Adjournment:
 
Carl called the meeting to order at 5:06pm. Ray seconded.  All in Favor.
Herb Kuendig, Mike Moran, Carl Oertel, Ray Colton in attendance.
 
Agenda Modification: New Committee member as NB#2 (see below) and  taken out of order as the first order of business.
 
Minutes Approval:  February 7, 2022- Mike moved that the meeting minutes be accepted.  Herb seconded. All in favor. 
 
Public Present: 
 
Old Business:

1. Rescue Plan Proposal Modifications & Estimates:  Members had a long discussion on the proposal to create an emergency shelter at Town Hall focusing on the priority item on the list—installation of a whole building generator. Ann met with electrician Mike Juris who estimated the generator would need to be at least 24Kw to run lights, heat, water heater, well pump and kitchen in an emergency. He received quotes from Generac and estimated total cost with labor to be around $15,000 not including cement pad for generator and costs to hook up to a propane tank. Mike had an appointment with Brookfield Generators to review Town Hall needs and get an estimate from them. (They use Kohler generators). Mike noted that contractors need to know that plans call for replacing the hot water heater with an insta hot wall unit for accurate estimates. There was some discussion of options for the ceiling, but it was agreed the committee would wait to get cost estimates of each option and make a decision when all members are present.

 
New Business:

1. Next Steps: Members agreed to begin getting prices for materials and labor. New member Henry Haefner volunteered to put together a scope of work including the progression of each item. Herb suggested the committee meet again in three weeks to review scope of work and estimates. Carl moved to hold the next meeting on Monday, March 14, 2022 at 5pm. Ray seconded. All in favor.
2. New Committee Member: The committee extended an invitation to Henry Haefner who has experience as a construction manager and has volunteered for other Town construction projects to join the committee. Henry accepted. Herb moved for the committee to approve Henry as a new member. Carl seconded. All in favor.

 
 
There being no further business of the committee, Carl moved to adjourn the meeting at 5:41pm. Mike seconded. All in favor.
 
Recorded by:
s/Ann Kuendig
Approved: March 21. 2022
 
 
Herb Kuendig
 
 
 
 

​Pittsfield Town Hall Building Committee Meeting Minutes-
Monday, February 7, 2022
 
To listen to a recording of the meeting please click this link: https://bit.ly/36cwGlJ
 
 
Agenda
 
Minutes Approval: December 13, 2021
 
Public Present:  
 
Old Business:
 
New Business

1. Pittsfield Rescue Plan Proposal

 
Next Meeting Date:   
 
Adjournment:
 
Carl called the meeting to order at 5:08pm. Glenn seconded.  All in Favor.
Herb Kuendig, Mike Moran, Carl Oertel, Glenn Reinauer in attendance all by Remote
 
Minutes Approval:  December 13, 2021- Mike moved that the meeting minutes be accepted.  Seconded by Carl. All in favor. 
 
Public Present: 
 
Old Business
 
New Business:

1. Pittsfield Rescue Plan Proposal:  Herb suggested the committee back a suggestion by Dave Colton to spend federal funding through the American Rescue Plan to create an emergency shelter at Town Hall. Committee members backed the plan and discussed what may be needed for the proposal. Committee members put together a draft spending proposal:

 
Create a functional shelter for emergencies within Town Hall through the purchase and/or installation of the following:

• Whole building generator to run lights, heat, kitchen, well-water pump;
• Kitchen including cabinets & countertops, sink, stove exhaust fan; install stove & dishwasher;
• Insta-hot water heater-gas-fired;
• Basement Ceiling-either dropped ceiling or open concept that would require cleaning & sealing rafters and steel beams, reworking heating vents;
• Basement Walls- sheetrock & installation;
• Re-wire electrical outlets and fixtures to code in basement;
• New basement doors-four;
• New basement windows-five;
• Paint cement floor
• Storage bay sliding doors;
• Military style cots
• Shower in upstairs handicapped bathroom

 
Mike suggested calling Brookfield Generator to get the proper size generator needed. Carl suggested calling Cal Poulin to get an estimate on installing sheetrock. Carl said he would get an estimate on the cost of a dropped ceiling. Herb asked members to try to get cost estimates on other items on the list and report back to the committee. 
 
Carl moved to hold the next meeting to present estimates on Monday, February 21, 2022 at 5pm. Mike seconded. All in favor.
 
 
There being no further business of the committee, Glenn moved to adjourn the meeting at 5:41pm. Carl seconded. All in favor.
 
Recorded by:
s/Ann Kuendig
Approved:
 
 
Herb Kuendig
 
 

​Pittsfield Town Hall Building Committee Meeting Minutes
Monday, October 18, 2021
 
Agenda
 
Minutes Approval: August 23, 2021
 
Public Present:  Betty Warner, Joyce Stevens
 
Old Business:

1.  Punch list-Phase One

 
New Business

1. Scope of Work-Phase Two
2. Interior Design of Basement
3. Proposal for main floor interior
4. Post PCC: Maker Place Discussion

 
Next Meeting Date:   TBD
 
Adjournment:
 
Herb called the meeting to order at 5:08pm. Jeremy seconded.  
Mike Moran, Carl Oertel, Ray Colton, Glenn Reinauer and Jeremy Rayner in attendance. 
 
Minutes Approval:  August 23, 2021- Ray moved that the meeting minutes be accepted. Jeremy seconded. All in favor. 
 
Public Present: Betty Warner, Joyce Stevens
 
Out of Order: Herb moved to take New Business # 4 out of order. Ray seconded. All in Favor
 
Old Business

1. Punch List-The committee discussed items to be worked on to complete Phase one and/or prepare for Town Meetings in January and March. Instant water heater- Herb offered to get prices for an electric and  gas heaters which the group will request that the Select Board appropriate funds for in the Town Hall Maintenance fund. Utility Room Ceiling and Wall Board-members will install. New insulated Basement Door. Jeremy moved and Mike seconded to purchase the door. All in favor.

New Business

1. Scope of Work-Phase Two- discussion tabled until work plan developed for restoring basement.
2. Interior design of basement.- Herb asked committee members to give some thought to layout for basement and bring suggestions to the next meeting. Committee agreed that first item that should  be settled is what to do with the ceiling-reinstall a dropped ceiling or keep it open with exposed beams and wood. Glenn suggested that a 4 X 4 area of the wood be cleaned and sealed to see what an open ceiling would look like and whether it would prevent dust from falling into basement. Herb moved to do a test on the ceiling. Jeremy seconded. All in favor.
3. Proposal for Main Floor interior-Joyce proposed putting a work party together to paint the wainscoting in the first floor a green color and re-paint walls and ceiling white in preparation for Town Meeting. Ray so moved. Herb seconded. All in favor.
4. Post PCC:Betty Warner requested that the committee nominate someone to sit on a steering committee that she is putting together to plan next year’s PCC: Maker Place. Betty is reaching out to groups-PVF&R, Historical Society, Library who can utilize the annual event to fundraise and help with marketing. no action taken.

 
There being no further business of the committee, Jeremy moved to adjourn the meeting at 6:17pm. Ray seconded. All in favor.
 
Recorded by:
s/Ann Kuendig
Approved: December 13, 2021
 
 
Herb Kuendig
 

​Pittsfield Town Hall Building Committee Meeting Minutes
Monday, December 13, 2021
 
To listen to a recording of the meeting please click this link:  https://bit.ly/3gpqcBJ
 
 
Agenda
 
Minutes Approval: October 18, 2021
 
Public Present:  
 
Old Business:

1. Occupancy Permit
2. Basement Ceiling

 
New Business

1. Town Meeting Article
2. Town Meeting PTHBC Report

 
Next Meeting Date:   TBD
 
Adjournment:
 
Herb called the meeting to order at 5:06pm. Carl seconded.  All in Favor.
Mike Moran, Carl Oertel, Glenn Reinauer in attendance. 
 
Agenda Modification:  Herb proposed that Town Meeting PTHBC Report be added to agenda as NB# 2. Mike moved to accept modification. Carl seconded. All in favor.
 
Minutes Approval:  October 18, 2021- Mike moved that the meeting minutes be accepted.  Seconded by Carl. All in favor. 
 
Public Present: 
 
Old Business

1. Occupancy Permit-Herb reported that Fire Marshall Steve Rorison inspected the building and granted a temporary occupancy permit to utilize the first floor of Town Hall. One condition to occupancy is to install an immovable barricade to block stair access to basement. Herb will install. Rorison also pointed out that when work resumes in the basement, two open breaker spaces in the electrical panel need to be plugged.
2. Basement Ceiling- Committee had a lengthy discussion on the advantages and disadvantages of two proposed options--leaving the ceiling open or installing a dropped ceiling. Glenn reported on his efforts to clean a small section of the wood and beams then seal the area with deck seal. Glenn said dust and bark was easily removed with a wire brush, but would be labor intensive to use on the entire ceiling. Glenn suggested using a power washer to do the work. Carl and Mike were concerned about introducing water in the basement that could promote mold on the walls and rust on the beams. It was suggested that alternate cleaning methods be investigated, i.e. air compressor or dustless cleaning companies. Mike and Carl suggested the easiest and perhaps cheapest alternative would be to install a dropped ceiling which could be done in house. Action on determining the ceiling was  tabled to a future meeting so Carl can talk with Architect Ellen Kurshner about dropped ceiling ideas and cost estimates can be put together on both dropped ceilings and labor and materials involved in leaving the ceiling open. 

 
New Business

1. Town Meeting Article- Committee discussed what it would take to get the basement open to the public in a phase three type of scope of work. It was agreed that the remaining funds in the Town Hall reserve fund along with the newly created charitable fund be utilized to reside the front of the building, cover trim work with plastic wood, move the electrical box to the side and replace the front steps. the Committee requested the Select Board place an Article on the Town Meeting Warrant for $38,000 for future renovations.
2. Town Meeting Report-Ann circulated a draft of the Town Meeting report from the Building Committee. Members had a few edits. Mike moved to approve the draft with the edits. Carl seconded. All in favor.

 
There being no further business of the committee, Carl moved to adjourn the meeting at 5:58pm. Mike seconded. All in favor.
 
Recorded by:
s/Ann Kuendig
Approved: February 7, 2022
 
 
Herb Kuendig