PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
To listen to a Recording of the meeting please click here: https://bit.ly/49cRBnk
DATE: November 6, 2025
PRESENT: Ann Kuendig, Joyce Stevens, AJ Ruben
AGENDA MODIFICATIONS: NB#3 Issue with Elevator
MINUTES APPROVAL: October 16, 2025 Regular Meeting
CORRESPONDENCE:
1. Grants – Governor’s Council Grant
2. Rental – Town Hall – Wintergreen
OLD BUSINESS:
1. Grants – PACIF Grant for Gazebo
2. Fire Department – Fence Update
3. Charge VT – update vehicle charger itemized estimate
4. Mt Wilcox Water System – Final Decommission
5. Recreation – Playground Proposal Update
6. Recreation – Pickleball Court/Skating Rink
7. Grants – MERP Grant Reimbursement – Town Office Exterior Invoice
8. Budget – Department Schedule
9. Building Maintenance – Court Signs
NEW BUSINESS:
1. Financials – CD Renewals
2. Contractors – Lowell Landscape independent contractor paperwork
3. Town Hall – issue with elevator.
ADJOURNMENT:
NEXT MEETING DATES:
1. Tuesday, November 11, 2025 Budget Meeting Town Office
· 5:00pm Listers – Budget/CIP
· 5:45pm Library – Budget/CIP
2. Thursday, November 20, 2025 Regular Meeting 5:30pm Town Hall
Ann called the meeting to order at 5:32pm. Seconded by AJ. Ann presented an Agenda Modification (see above). AJ moved to approve October 16, 2025 Minutes. Seconded by Ann.
Pittsfield Select Board Regular Meeting Minutes page 2
November 6, 2025
CORRESPONDENCE:
1. Grants – Governor’s Council Grant on Physical Fitness and Sports. This pertains to winter outdoor sports that foster access to sports and fitness activities, focusing on communities that have young people who have not participated in an activity due to a lack of access or feeling unwelcome or unsafe. The deadline for submitting a proposal is November 7, 2025. Not enough time to put an application together, but AJ will give form to Recreation Commission to draft a project for future grant applications.
2. Rental – Town Hall – Wintergreen. The Wintergreen Owners Association’s Annual Meeting is scheduled for April 25, 2026. They would like to rent the Town Hall for the meeting. Ann said that this does not need Select Board approval. The Board discussed other organizations possibly using the building.
OLD BUSINESS:
1. Grants – PACIF Grant for Gazebo. Ann said that she received the letter of acceptance. The grant was partially and/or conditionally approved. The dumping ($100) and staining fees ($250) were not approved. The letter says there is a 6-month time frame to do the job. There was some discussion about getting an extension. Ann said she included the two ergonomic desks that were recently purchased for the town clerk and assistant. They were approved at the 50% rate. We’re eligible for a grant of up to $1,000 for both projects. The Board approved having Trish submit paperwork to be reimbursed for the desks at 50%.
2. Fire Department – Fence Update. Ann said that the fencing has been installed and there are 2 sections left over. Brief discussion as to locations for them. The Board felt that the fencing should be insured. Ann said she figured $10,000 (cost to manufacture and installation) So, at next Tuesday’s budget meeting, we can ask Trish to include $10,000 for the fencing when she submits evaluation renewals for town property. Ann moved to have Trish obtain insurance for the fence. Seconded by AJ. All in favor. Color was briefly discussed. A decision will be made in the Spring.
3. Charge VT – update vehicle charger itemized estimate. Ann said she received an itemized estimate from Killington Electric, but she was not able to open it. Trish has requested a printed copy. When received, Ann said she can compare it with the itemized invoice that Charge VT is asking for.
4. Mt Wilcox Water System – Final Decommission. Ann said that the pump house has been dismantled and pipes capped. She brought up the possible legal document to add to the deed. AJ said he would draft a document to say that the water is not potable and the overflow is directed at Greg Martin’s property. Ann moved that the Board draw up a legal document for Greg to sign absolving the Town of liability. Seconded by AJ. All in favor.
Pittsfield Select Board Regular Meeting Minutes page 3
November 6, 2025
5. Recreation – Playground Proposal Update. AJ said he still has not heard from Jake Hunt. AJ said that he put away the pickleball court equipment, moved the plastic container back into the shed, put the skates back in the cabinet and cleaned out the storage rooms. He said he left the basketballs that were good outside. Keys to the shed were discussed. AJ said that Trish had made copies and Jake and Caleb can request a key for access to the room for the skating season.
6. Recreation – Pickleball Court/Skating Rink. AJ said that the tarp was in the stairwell. It needs to be removed. He and Ann said they need a place to store it . Ann suggested putting it down to protect the paint on the court before the court is flooded for the skating rink. The lights were discussed. They need to be re-timed to 4pm – 9pm. One is aimed at the court. AJ moved to have A+ Electric come and do it plus show the Board members how to do it themselves. Seconded by Ann. All in favor. Ann said she would call them.
7. MERP Grant Reimbursement. Joyce has said she still does not have a confirmed invoice which Ann needs to include in the quote. This item will be tabled.
8. Budget – Department Schedule. Ann said that all the departments have been scheduled except for the Fire Department. They indicated that the times offered were not good for them. Ann said there these are out options: 1) that we get them to come 2) that we level fund them or if a written budget is received, it could be reviewed and funded based on what their expenses were. The budget needs to be completed by December 10th. The Board asked the Secretary to send emails to Caleb, Dave, Greg, and the Fire Department explaining that the Board received their October 19th correspondence. They need to have someone to attend as requested. If a copy of their budget is not received, the Board will consider level funding them. The Board’s deadline for the total budget is December 10th.
9. Building Maintenance – Court Signs. The signs are in for George to pick up.
NEW BUSINESS:
1. Financials – CD Renewals. Ann said that Trish is setting up six CD’s, three of which are renewals. Trish recommends taking $3,000 from the Reappraisal Fund and adding it to the rollover, so the deposit would $51,098.63 for 13wks at $3.60%. All of the following would be at $3.60% for 13 weeks. The Records Fund’s $19,016.48 will be rolled over with no additional deposit. The amount of $1,000 from Budget Disbursement was added to the Contingency Fund for a total deposit of $89,434.30. The three new CDs are: 1) the Fire Department Truck Fund deposit of $47,000, 2) the Highway Equipment Fund deposit of $40,000, and 3) the Recreation Fund deposit of $45,000. The Board said Trish will make early budget disbursements for Contingency, Fire Truck, Highway equipment to add to the deposits.
2. Contractors – Lowell Landscape independent contractor paperwork. Ann said that they have been paid from the General Fund. Ann said the Board should talk about how they
Pittsfield Select Board Regular Meeting Minutes page 4
November 6. 2025
can follow up on any project to ensure the work was completed according to the estimate. It was decided to do this when Joyce is in attendance. Ann moved to approved the contract for services for Lowell Landscape. Seconded by AJ. All in favor.
3. Town Hall – issue with elevator. Ann said that the annual inspection failed due to a failure of a backup panel. The elevator was taken out of service. Ann said that this will be paid when he comes back, but she thought that going forward the Board might want to look at and see if there are other businesses that do this kind of work. She said she found three and maybe one can be compared to the current. Ann said the cost was almost $2,500. It was suggested that the funds come from the Town Office Maintenance Fund or Building Fund which is the Reserve. Ann moved to have the inspection cost come from the Town Office Maintenance line item and failed parts and service be paid from the Town Office Building Reserve Fund. Seconded by AJ. All in favor.
ADJOURNMENT:
Ann mentioned the next two meetings, then moved to adjourn the meeting at 6:21pm. Seconded by AJ. All in favor.
NEXT MEETING DATES:
Tuesday, November 11, 2025 Budget Meeting Town Office
· 5:00pm Listers – Budget/CIP
· 5:45pm Library – Budget/CIP
Thursday, November 20, 2025 Regular Meeting 5:30pm Town Hall
Respectfully submitted,
Approved: ___November 20, 2025_____________ Martha L. Beyersdorf
Select Board Secretary
Ann Kuendig Joyce Stevens AJ Ruben
To listen to a Recording of the meeting please click here: https://bit.ly/49cRBnk
DATE: November 6, 2025
PRESENT: Ann Kuendig, Joyce Stevens, AJ Ruben
AGENDA MODIFICATIONS: NB#3 Issue with Elevator
MINUTES APPROVAL: October 16, 2025 Regular Meeting
CORRESPONDENCE:
1. Grants – Governor’s Council Grant
2. Rental – Town Hall – Wintergreen
OLD BUSINESS:
1. Grants – PACIF Grant for Gazebo
2. Fire Department – Fence Update
3. Charge VT – update vehicle charger itemized estimate
4. Mt Wilcox Water System – Final Decommission
5. Recreation – Playground Proposal Update
6. Recreation – Pickleball Court/Skating Rink
7. Grants – MERP Grant Reimbursement – Town Office Exterior Invoice
8. Budget – Department Schedule
9. Building Maintenance – Court Signs
NEW BUSINESS:
1. Financials – CD Renewals
2. Contractors – Lowell Landscape independent contractor paperwork
3. Town Hall – issue with elevator.
ADJOURNMENT:
NEXT MEETING DATES:
1. Tuesday, November 11, 2025 Budget Meeting Town Office
· 5:00pm Listers – Budget/CIP
· 5:45pm Library – Budget/CIP
2. Thursday, November 20, 2025 Regular Meeting 5:30pm Town Hall
Ann called the meeting to order at 5:32pm. Seconded by AJ. Ann presented an Agenda Modification (see above). AJ moved to approve October 16, 2025 Minutes. Seconded by Ann.
Pittsfield Select Board Regular Meeting Minutes page 2
November 6, 2025
CORRESPONDENCE:
1. Grants – Governor’s Council Grant on Physical Fitness and Sports. This pertains to winter outdoor sports that foster access to sports and fitness activities, focusing on communities that have young people who have not participated in an activity due to a lack of access or feeling unwelcome or unsafe. The deadline for submitting a proposal is November 7, 2025. Not enough time to put an application together, but AJ will give form to Recreation Commission to draft a project for future grant applications.
2. Rental – Town Hall – Wintergreen. The Wintergreen Owners Association’s Annual Meeting is scheduled for April 25, 2026. They would like to rent the Town Hall for the meeting. Ann said that this does not need Select Board approval. The Board discussed other organizations possibly using the building.
OLD BUSINESS:
1. Grants – PACIF Grant for Gazebo. Ann said that she received the letter of acceptance. The grant was partially and/or conditionally approved. The dumping ($100) and staining fees ($250) were not approved. The letter says there is a 6-month time frame to do the job. There was some discussion about getting an extension. Ann said she included the two ergonomic desks that were recently purchased for the town clerk and assistant. They were approved at the 50% rate. We’re eligible for a grant of up to $1,000 for both projects. The Board approved having Trish submit paperwork to be reimbursed for the desks at 50%.
2. Fire Department – Fence Update. Ann said that the fencing has been installed and there are 2 sections left over. Brief discussion as to locations for them. The Board felt that the fencing should be insured. Ann said she figured $10,000 (cost to manufacture and installation) So, at next Tuesday’s budget meeting, we can ask Trish to include $10,000 for the fencing when she submits evaluation renewals for town property. Ann moved to have Trish obtain insurance for the fence. Seconded by AJ. All in favor. Color was briefly discussed. A decision will be made in the Spring.
3. Charge VT – update vehicle charger itemized estimate. Ann said she received an itemized estimate from Killington Electric, but she was not able to open it. Trish has requested a printed copy. When received, Ann said she can compare it with the itemized invoice that Charge VT is asking for.
4. Mt Wilcox Water System – Final Decommission. Ann said that the pump house has been dismantled and pipes capped. She brought up the possible legal document to add to the deed. AJ said he would draft a document to say that the water is not potable and the overflow is directed at Greg Martin’s property. Ann moved that the Board draw up a legal document for Greg to sign absolving the Town of liability. Seconded by AJ. All in favor.
Pittsfield Select Board Regular Meeting Minutes page 3
November 6, 2025
5. Recreation – Playground Proposal Update. AJ said he still has not heard from Jake Hunt. AJ said that he put away the pickleball court equipment, moved the plastic container back into the shed, put the skates back in the cabinet and cleaned out the storage rooms. He said he left the basketballs that were good outside. Keys to the shed were discussed. AJ said that Trish had made copies and Jake and Caleb can request a key for access to the room for the skating season.
6. Recreation – Pickleball Court/Skating Rink. AJ said that the tarp was in the stairwell. It needs to be removed. He and Ann said they need a place to store it . Ann suggested putting it down to protect the paint on the court before the court is flooded for the skating rink. The lights were discussed. They need to be re-timed to 4pm – 9pm. One is aimed at the court. AJ moved to have A+ Electric come and do it plus show the Board members how to do it themselves. Seconded by Ann. All in favor. Ann said she would call them.
7. MERP Grant Reimbursement. Joyce has said she still does not have a confirmed invoice which Ann needs to include in the quote. This item will be tabled.
8. Budget – Department Schedule. Ann said that all the departments have been scheduled except for the Fire Department. They indicated that the times offered were not good for them. Ann said there these are out options: 1) that we get them to come 2) that we level fund them or if a written budget is received, it could be reviewed and funded based on what their expenses were. The budget needs to be completed by December 10th. The Board asked the Secretary to send emails to Caleb, Dave, Greg, and the Fire Department explaining that the Board received their October 19th correspondence. They need to have someone to attend as requested. If a copy of their budget is not received, the Board will consider level funding them. The Board’s deadline for the total budget is December 10th.
9. Building Maintenance – Court Signs. The signs are in for George to pick up.
NEW BUSINESS:
1. Financials – CD Renewals. Ann said that Trish is setting up six CD’s, three of which are renewals. Trish recommends taking $3,000 from the Reappraisal Fund and adding it to the rollover, so the deposit would $51,098.63 for 13wks at $3.60%. All of the following would be at $3.60% for 13 weeks. The Records Fund’s $19,016.48 will be rolled over with no additional deposit. The amount of $1,000 from Budget Disbursement was added to the Contingency Fund for a total deposit of $89,434.30. The three new CDs are: 1) the Fire Department Truck Fund deposit of $47,000, 2) the Highway Equipment Fund deposit of $40,000, and 3) the Recreation Fund deposit of $45,000. The Board said Trish will make early budget disbursements for Contingency, Fire Truck, Highway equipment to add to the deposits.
2. Contractors – Lowell Landscape independent contractor paperwork. Ann said that they have been paid from the General Fund. Ann said the Board should talk about how they
Pittsfield Select Board Regular Meeting Minutes page 4
November 6. 2025
can follow up on any project to ensure the work was completed according to the estimate. It was decided to do this when Joyce is in attendance. Ann moved to approved the contract for services for Lowell Landscape. Seconded by AJ. All in favor.
3. Town Hall – issue with elevator. Ann said that the annual inspection failed due to a failure of a backup panel. The elevator was taken out of service. Ann said that this will be paid when he comes back, but she thought that going forward the Board might want to look at and see if there are other businesses that do this kind of work. She said she found three and maybe one can be compared to the current. Ann said the cost was almost $2,500. It was suggested that the funds come from the Town Office Maintenance Fund or Building Fund which is the Reserve. Ann moved to have the inspection cost come from the Town Office Maintenance line item and failed parts and service be paid from the Town Office Building Reserve Fund. Seconded by AJ. All in favor.
ADJOURNMENT:
Ann mentioned the next two meetings, then moved to adjourn the meeting at 6:21pm. Seconded by AJ. All in favor.
NEXT MEETING DATES:
Tuesday, November 11, 2025 Budget Meeting Town Office
· 5:00pm Listers – Budget/CIP
· 5:45pm Library – Budget/CIP
Thursday, November 20, 2025 Regular Meeting 5:30pm Town Hall
Respectfully submitted,
Approved: ___November 20, 2025_____________ Martha L. Beyersdorf
Select Board Secretary
Ann Kuendig Joyce Stevens AJ Ruben
RSS Feed