PITTSFIELD SELECT BOARD BUDGET MEETING MINUTES
To listen to a recording of the meetings click: bit.ly/47KDdBy
DATE: November 11, 2025
PRESENT: Ann Kuendig, Joyce Stevens, AJ Ruben
PUBLIC PRESENT: Cynthia Bryant, Dorien Morin-VanDam; Jeremy Rayner via Teams
AGENDA MODIFICATIONS: C2 – Quarterly Report
MINUTES APPROVAL: Budget Meeting October 21, 2025
CORRESPONDENCE:
1. Dues and Contributions – Tri Valley Transit request
2. Finances – WRVA Quarterly Report
OLD BUSINESS:
NEW BUSINESS:
1. Budget – Lister Budget and Capital Improvement Plan.
2. Budget – Library Budget and Capital Improvement Plan
ADJOURNMENT:
NEXT MEETINGS:
1. Regular Meeting November 20, 2025 5:30pm Town Hall
2. Budget Meeting November 25, 2025 5:00pm Town Office
Ann called the meeting to order at 5:05pm. Ann had one Agenda Modification (see above). Seconded by AJ. All in favor. AJ moved to approve the Minutes of the October 21, 2025 Budget Meeting.
CORRESPONDENCE:
1. Dues and Contributions – Tri Valley Transit request. They are requesting $230.00.
2. Finances – WRVA Quarterly Report. Discussion. It was felt that these weren’t the numbers for Town Report although the first part might be. Ann moved to accept. Seconded by AJ. All in favor.
OLD BUSINESS: none
Pittsfield Select Board Budget Meeting Minutes page 2
November 11, 2025
NEW BUSINESS:
1. Budget – Lister Budget and Capital Improvement Plan.
Jeremy said that he basically used the same figures as last year. Discussion.
Postage – $150
Supplies-decreased from $200 to $50
Computer IT Support – increased from $2,100 to $2,798.40
Miscellaneous – $100
NEMRC Support – increased from $1,400 to $1,500 * adjust as needed when actual invoice comes in in December
License Fees and Dues – increased from $500 to $550
Mapping Annual Support - decreased from $1,000 to $500
Assessor/Admin Independent Contractor – $2,500
User Fees for Cloud Apps - decreased from $300 to $150
Salaries-Increase from $10,500 to $11,500 as Listers will have to work more hours to attend state-mandated certification education.
6-yr Reappraisal Fund –deposit $3,000 into Reappraisal Reserve Fund. Jeremy said that bids were sent out for the future reappraisal project slated for 2030, but NEMRC was the only one to respond.
Jeremy said that they would sign the contract and then officially be in the queue.
Jeremy noted that both Jen and Jonathan are coming up to speed
2. Budget – Library Budget and Capital Improvement Plan
Library Board members Cynthia Bryant and Dorien Morin-VanDam reviewed their budget items with the Select Board. Everyone had good things to say about the new Librarian.
Hoopla on-line services – increased from $400 to $1,000 due to increased patronage
Museum Passes – increased from $475 to $500
Supplies – decreased from $1,200 to $800
Social media/Advertising – increased from $100 to $250 as they plan to boost events in social media for increased attendance
Interlibrary loan courier - increased from $700 to $1,400 a grant has been applied for but not received yet
Professional Development – a new category starting with $200. This includes workshops/intown local conferences.
Zoom/Google Workspace – also a new category starting with $160 re: meeting recording rules. There was some discussion re: Zoom vs Google Workspace, the advantages and disadvantages.
CIP – Future plans that they would like to see included:
· Sectional/modular tables/chairs for programs/meetings - $5,000
· Replace/cover blackboard with book shelving for additional space - $2,000
Pittsfield Select board Budget Meeting Minutes Pg 3
November 11, 2025
· Replace 2 computer/printers, laptop, and installation - $3,500
· Movie projector for community events – $1,500
· Update of children’s area/hanging draperies/cozy reading nook - $1,000
· Replace hardwood flooring (hardwood or floating floor - $15,000
They were told that they currently have $3,062. The Board encouraged the library to use this money to purchase something now and if there is a more expensive item/s, then let the Board know and money can be put towards that. The Library agreed to rework the CIP plan and re submit They were encouraged to restart the newsletter and work towards bringing more volunteers. Cynthia said that they have a meeting on the 17th and would rework and update their budget/CIP and bring it to the Select Board at the next Budget meeting.
OTHER BUSINESS: Ann asked how the Board should respond to the Fire Department’s latest email. If they submit their written budget, Trish said theirs could be done without their presence. Ann will invite them to the next regular or budget meetings to discuss CIP as the department requested.
Ann said that there are only 3 more Budget meetings and the following still need to be reviewed:
· Dues and Contributions
· WRVA
· Tech Support/Software
· Salaries
· Budget Disbursements
She passed out a sample form to invite volunteers that she suggested be included in Town Report. Discussion.
ADJOURNMENT: As there was no further business to discuss, Ann moved to adjourn the meeting at 6:43pm. Seconded by AJ. All in favor.
NEXT MEETINGS:
1. Regular Meeting November 20, 2025 5:30pm Town Hall
2. Budget Meeting November 25, 2025 5:00pm Town Office
Approved: ___November 25, 2025____________ Respectfully submitted,
Martha L. Beyersdorf
Select Board Secretary
Ann Kuendig Joyce Stevens AJ Ruben
To listen to a recording of the meetings click: bit.ly/47KDdBy
DATE: November 11, 2025
PRESENT: Ann Kuendig, Joyce Stevens, AJ Ruben
PUBLIC PRESENT: Cynthia Bryant, Dorien Morin-VanDam; Jeremy Rayner via Teams
AGENDA MODIFICATIONS: C2 – Quarterly Report
MINUTES APPROVAL: Budget Meeting October 21, 2025
CORRESPONDENCE:
1. Dues and Contributions – Tri Valley Transit request
2. Finances – WRVA Quarterly Report
OLD BUSINESS:
NEW BUSINESS:
1. Budget – Lister Budget and Capital Improvement Plan.
2. Budget – Library Budget and Capital Improvement Plan
ADJOURNMENT:
NEXT MEETINGS:
1. Regular Meeting November 20, 2025 5:30pm Town Hall
2. Budget Meeting November 25, 2025 5:00pm Town Office
Ann called the meeting to order at 5:05pm. Ann had one Agenda Modification (see above). Seconded by AJ. All in favor. AJ moved to approve the Minutes of the October 21, 2025 Budget Meeting.
CORRESPONDENCE:
1. Dues and Contributions – Tri Valley Transit request. They are requesting $230.00.
2. Finances – WRVA Quarterly Report. Discussion. It was felt that these weren’t the numbers for Town Report although the first part might be. Ann moved to accept. Seconded by AJ. All in favor.
OLD BUSINESS: none
Pittsfield Select Board Budget Meeting Minutes page 2
November 11, 2025
NEW BUSINESS:
1. Budget – Lister Budget and Capital Improvement Plan.
Jeremy said that he basically used the same figures as last year. Discussion.
Postage – $150
Supplies-decreased from $200 to $50
Computer IT Support – increased from $2,100 to $2,798.40
Miscellaneous – $100
NEMRC Support – increased from $1,400 to $1,500 * adjust as needed when actual invoice comes in in December
License Fees and Dues – increased from $500 to $550
Mapping Annual Support - decreased from $1,000 to $500
Assessor/Admin Independent Contractor – $2,500
User Fees for Cloud Apps - decreased from $300 to $150
Salaries-Increase from $10,500 to $11,500 as Listers will have to work more hours to attend state-mandated certification education.
6-yr Reappraisal Fund –deposit $3,000 into Reappraisal Reserve Fund. Jeremy said that bids were sent out for the future reappraisal project slated for 2030, but NEMRC was the only one to respond.
Jeremy said that they would sign the contract and then officially be in the queue.
Jeremy noted that both Jen and Jonathan are coming up to speed
2. Budget – Library Budget and Capital Improvement Plan
Library Board members Cynthia Bryant and Dorien Morin-VanDam reviewed their budget items with the Select Board. Everyone had good things to say about the new Librarian.
Hoopla on-line services – increased from $400 to $1,000 due to increased patronage
Museum Passes – increased from $475 to $500
Supplies – decreased from $1,200 to $800
Social media/Advertising – increased from $100 to $250 as they plan to boost events in social media for increased attendance
Interlibrary loan courier - increased from $700 to $1,400 a grant has been applied for but not received yet
Professional Development – a new category starting with $200. This includes workshops/intown local conferences.
Zoom/Google Workspace – also a new category starting with $160 re: meeting recording rules. There was some discussion re: Zoom vs Google Workspace, the advantages and disadvantages.
CIP – Future plans that they would like to see included:
· Sectional/modular tables/chairs for programs/meetings - $5,000
· Replace/cover blackboard with book shelving for additional space - $2,000
Pittsfield Select board Budget Meeting Minutes Pg 3
November 11, 2025
· Replace 2 computer/printers, laptop, and installation - $3,500
· Movie projector for community events – $1,500
· Update of children’s area/hanging draperies/cozy reading nook - $1,000
· Replace hardwood flooring (hardwood or floating floor - $15,000
They were told that they currently have $3,062. The Board encouraged the library to use this money to purchase something now and if there is a more expensive item/s, then let the Board know and money can be put towards that. The Library agreed to rework the CIP plan and re submit They were encouraged to restart the newsletter and work towards bringing more volunteers. Cynthia said that they have a meeting on the 17th and would rework and update their budget/CIP and bring it to the Select Board at the next Budget meeting.
OTHER BUSINESS: Ann asked how the Board should respond to the Fire Department’s latest email. If they submit their written budget, Trish said theirs could be done without their presence. Ann will invite them to the next regular or budget meetings to discuss CIP as the department requested.
Ann said that there are only 3 more Budget meetings and the following still need to be reviewed:
· Dues and Contributions
· WRVA
· Tech Support/Software
· Salaries
· Budget Disbursements
She passed out a sample form to invite volunteers that she suggested be included in Town Report. Discussion.
ADJOURNMENT: As there was no further business to discuss, Ann moved to adjourn the meeting at 6:43pm. Seconded by AJ. All in favor.
NEXT MEETINGS:
1. Regular Meeting November 20, 2025 5:30pm Town Hall
2. Budget Meeting November 25, 2025 5:00pm Town Office
Approved: ___November 25, 2025____________ Respectfully submitted,
Martha L. Beyersdorf
Select Board Secretary
Ann Kuendig Joyce Stevens AJ Ruben
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