​PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
DRAFT
 
To listen to a recording of the meeting, click here:  https://bit.ly/3KIb6Ki
 
DATE: December 4, 2025
 
PRESENT: Ann Kuendig, AJ Ruben; Joyce Stevens via Teams
 
AGENDA MODIFICATIONS: C3 – WRVA budget
 
MINUTES APPROVAL: November 20, 2025 Regular Meeting
 
CORRESPONDENCE:
1.     EC Fiber – Report
2.     Act 250 – New Rules
3.     Budget – WRVA budget and meeting request
 
OLD BUSINESS:
1.     Mt Wilcox Water – Liability Document
2.     Recreation – Playground Proposal Update
3.     LHMP – Update Process
4.     Building Maintenance
 
NEW BUSINESS:
1.     Warrant – potential Articles for Town Meeting Warrant
2.     Finance – Treasurer’s Report for October
3.     Executive Session – 1 V.S.A. § 313 (a) (1) (E) possible civil litigation/prosecution
 
ADJOURN:
 
NEXT MEETING DATES:
1.     Budget Meeting  December 9, 2025  5:00pm  Town Office
2.     Budget & Regular Meeting  December 16, 2025  5:00pm  Town Office
 
Ann called the meeting to order at 5:32pm. Ann moved to accept. AJ seconded. All in favor. Joyce attended via Teams. Ann presented one Agenda Modification (see above). Ann moved to accept. AJ seconded. All in favor. AJ moved to accept the Minutes of the November 20, 2025 Regular Meeting. Joyce seconded.
 
CORRESPONDENCE:
1.     EC Fiber – Report. Ann said that Diane sent over a copy of the court order that denies Great Works Internet (GWI) seeking a preliminary injunction to stop efforts by EC Fiber’s new operating company, VISPO, from poaching its employees. They also wanted to have
Pittsfield Select Board Regular Meeting Minutes                                                     page 2
December 4, 2025
 
the court enforce two employees that were just hired by the Vermont ISP Operative Company, aka VISPO who had non-compete agreements. Ann wanted this correspondence to go on record.
2.     Act 250 – New Rules. Ann said that there are some changes to the Act 250 statute that the Board should be aware of. These may impact us and cause us to take some action as a Board. The Legislature has charged the Rules Committee with setting up a three-tier system that will trigger the process for Act 250 reviews. The legislature has also imposed something called a Road Rule which will go into effect on July 1, 2026. What that does is establish a jurisdictional trigger meaning that construction of roads and roads associated with driveways may have conditions that could trigger Act 250 in their development. Tier 1 includes areas with the capacity for growth where limited or no Act 250 will apply (village centers, downtowns, etc.).  Tier 3 is currently being developed for criteria so as to constitute a Tier 3 area. Tier 2 relates to all areas that are not Tier 1 or Tier 3. Existing jurisdictional thresholds will remain based on acreage, units, or lots created. It also includes construction based on the length of roads and driveways. We may have George and someone from the State review board visit with us or hold a public meeting.
3.     Budget - WRVA budget and meeting request. This includes their 2026 budget and also a copy of their 2025 budget. They would like to meet with Select Boards, Treasurers of each Town that they serve to try to figure out a way that they can call their budget year. Ann thought they were on a calendar year. What that does is create an issue for them as to how to impose the budget for their towns, particularly those towns like Pittsfield that operate on a fiscal year budget. Discussion. That meeting is on December 11th at 10:00am. AJ made some suggestions.
 
OLD BUSINESS:
1.     Mt Wilcox Water – Liability Document. Ann said that she dropped the document off at CV Oil for Greg with directions to drop it off at the Town Office. He has to sign it in her presence and then there is the recording fee. AJ made a motion that the Town pay the recording fee. Seconded by Ann. All in favor.
2.     Recreation – Playground Proposal Update. Ann asked if there was any word from Jake regarding  this. Neither AJ nor Joyce had anything. AJ said he would try again.
3.     LHMP – Update Process. Ann reviewed this as to whether or not the Board would take this on. She said she spoke with TRORC as to who the Board could deal with, either TRORC or Vermont Emergency Management, as to what the process is. She said she received some links and the person’s name that we would be dealing with. She said she looked at all of the information, and they have a local mitigation planning handbook, which is 243 pages, which guides municipalities on all the things that have to be done to update the LHP. New standards in June, 2025. Ann felt this was a lot of paperwork and meetings. The Planning Commission worked on the previous one and they worked on it for six or seven
Pittsfield Select Board Regular Meeting Minutes                                                     page 3
December 4, 2025
 
months. Ann said that her concern was that the current Planning Commission members are new and she wasn’t sure it would be appropriate to take the lead on this. Discussion. AJ said he felt they should be involved and nothing should be done without their involvement. Joyce asked where the $3,500 would come from to cover the Town’s cost. AJ suggested that the Board invite the Planning Commission to the next meeting, and that we give them all the manuals, etc. and the cost involved. Ann reminded the Board that this has to happen this fiscal year as soon as possible. The LHMP expires on January 31, 2026. AJ moved that the Board table this until the information can be transmitted to the Planning Commission and invite them to see if they want to take this on or at least discuss it. There was some discussion regarding the source of the funds. Ann said there was the Contingency Fund and funds from the CD interests that have been received. Ann seconded AJ’s motion. All in favor. The date for the invitation was discussed. It was felt that an early January meeting would be best as the December 16th meetings have a lot that needs to be dealt with. Ann also said she may not be able to attend the 16th meeting.
4.     Building Maintenance. Joyce didn’t have anything to discuss. Ann asked Joyce if she was able to speak with Johanna about cleaning the Town Hall. Joyce said didn’t but would check in with her.
 
NEW BUSINESS:
1.     Warrant – potential Articles for Town Meeting Warrant. Ann said she was aware of two potential Articles. One is the 1% Local Options Tax. She said she did some research and found some statistical data. She highlighted some of the information. Discussion. AJ expressed concern about doing it without more information. He would like to hear from those who are affected. Joyce reminded the Board that they received notice a year ago. Joyce reminded the Board that budget meetings are being held and no one has shown interest in coming to a meeting. AJ suggested inviting Katie Stiles and Mark Stugart and Joyce to a meeting. The Secretary has been asked to invite Katie and Mark to the next meeting.
Ann’s second potential Article was regarding the playground. AJ said that we know it’s going to cost at least 100,000+ and there’s only $20,000 or $30,000 currently in the fund. We know we will need more even if we get grant money. He felt it was saft to ask the Town for $20-30,000 and say it’s for playground equipment and the Select Board will make sure it moves forward if there’s no committee to make it happen. Joyce agreed. Ann expressed her concern that the Board asks the Town for money but then not spend it. She said she would feel better about asking taxpayers to fund the playground if we could show them, for instance, that the playground is just a small, but expensive, section of the area. Estimates have been received from Dave Colton regarding the creation of the ring. She said she would like to show a project schedule for the entire area. AJ said that if we don’t get the money, then we won’t be able to make any progress again for next year. He then said that he will personally commit to trying to move the project forward without the committee if he can’t get them to help. He said there needs to be discussion at Town
Pittsfield Select Board Regular Meeting Minutes                                                     page 4
December 4, 2025
 
Meeting about the need  for people to do the work. The Board has heard repeatedly that this is a priority for the Town so it just can’t be 2 or 3 people. AJ said that we should tentatively request for $25,000 for the playground demolition and rebuilding and focus on the playground and nothing else. If the Town says “no” because the committee hasn’t shown enough progress, then so be it. Ann said that we also need to show that we looked at different ways to finance this type of project. AJ said that there also might be grant funds, but without a functional committee, we don’t have the ability to do that.
2.     Finance – Treasurer’s Report for October. Ann moved to accept the Treasurer’s Report for October. AJ seconded. All in favor.
 
Ann adjourned the Regular meeting to enter into Executive Session at 6:12pm for a very brief update on possible litigation. AJ seconded. All in favor.
 
3.     Executive Session – 1 V.S.A. § 313 (a) (1) (E) possible civil litigation/prosecution
 
ADJOURN:
Ann moved to adjourn from Executive Session and resume the Regular meeting at 6:22pm. Seconded by Joyce . All in favor. Ann moved to adjourn the meeting at 6:22pm. AJ seconded. All in Favor.
 
NEXT MEETING DATES:
1.     Budget Meeting  December 9, 2025  5:00pm  Town Office
2.     Budget & Regular Meeting  December 16, 2025  5:00pm  Town Office
 
Respectfully submitted,
 
Approved ____________                               Martha L. Beyersdorf
Select Board Secretary
 
 
 
_____________________________________________________________________________
Ann Kuendig                                        Joyce Stevens                                      AJ Ruben
 
 
 
 
 
 
 
 
 

​PITTSFIELD SELECT BOARD BUDGET MEETING MINUTES
DRAFT
 
To listen to a recording of the meeting, click here:  https://bit.ly/48vPclH
 
DATE: November 25, 2025
 
PRESENT: Ann Kuendig, Joyce Stevens, AJ Ruben
 
PUBLIC PRESENT: Tricia Abbondelo
 
AGENDA MODIFICATIONS:
 
MINUTES APPROVAL: November 11, 2025 Budget Meeting
 
CORRESPONADENCE:
 
OLD BUSINESS:
1.     Charge VT – Application
2.     Budget – General Fund – Insurance, IT Contract, Contributions, Salaries, Etc.
 
NEW BUSINESS:
1.     Financials – October Treasurer’s Report
2.     Warrant – possible Articles
 
ADJOURN:
 
NEXT MEETING DATES:
1.     Regular Meeting  Thursday, December 4, 2025  5:30pm  Town Hall
2.     Budget Meeting  Tuesday, December 9, 2025  5:00pm  Town Office
 
Ann called the meeting to order at 5:01pm. Joyce seconded. All in favor. Joyce moved to approve the Minutes of the November 11, 2025 budget meeting. Ann seconded. All in favor. Ann said there were no Agenda Modifications or Correspondence.
 
OLD BUSINESS:
1.     Charge VT – Application. Joyce had asked to table any action to this week so that she could speak with Green Mountain Power again. She said she spoke with Dan who told her to reach out to electrician Ron Stebbins as they do a lot of work on chargers. They will come on the 11th to give an estimate. Discussion about adding an extra meter. Joyce said that you get a really low rate if there are more chargers. If so, then another meter might be a good idea. Currently another isn’t needed, but if it is used more, then another meter be considered. Joyce said she’s going to ask Stebbins for an estimate with one and without.. GMP would like to decide by December 31st, so we should get the estimate in
Pittsfield Select Board Budget Meeting                                                                    page 2
November 25, 2025
 
before then. Charge VT goes through GMP. Ann questioned whether the grant would also pick up the cost of an extra meter. Joyce said she would check back for the information. The next budget meeting is the 9th. Ann moved to give tentative approval to Stebbins’ estimate to use as the estimate for the application. AJ seconded. All in favor.
2.     Budget – General Fund – Insurance, IT Contract, Contributions, Salaries, Etc. Trish presented the following budget items:
Insurance: Trish said there were no numbers for insurance yet.
Quick Books: She said that Quick Books is going to cancel the desktop program we have now. The only program they have available to the Town that covers all the programs we currently use is Quick Books Enterprise at a cost of $1,362/yr which she plans to start using January 1, 2026. She said that Quick Books will refund the current program from January to May.
Payroll: Trish also said that she will be changing payroll companies. Saguaro IT has suggested Gusto. It uses Direct Deposit and Payroll (Federal, State, and Payroll). She explained how the program works. This will also start January 1, 2026. Employees will also have access to their payroll information if they want to make changes to it. Trish said she will still have the final say on the taxes, etc. Payroll will have one account. The cost will be $588 + per/check fee/month. Gusto is $49/month = $588/yr. $6/person/month = $800/yr plus or minus. It is called Quick Books Enterprise Silver for $1,362. She said we were paying $1,059 w/o Payroll $742 and w/o $932 for checks last year.
Saguaro is increasing their fee to $699.60/month with the Town paying 2/3rds and the Listers paying 1/3rd of the monthly cost.  Saguaro is also recommending that the Teams laptop and George’s laptop be replaced. they also gave a quote to update the Wi-Fi in the gazebo. Adobe continues to have two users (the Town and Listers) and email charges haven’t changed. Discussion.
Salaries: Changes in salaries were to the Auditors which are reduced from $2,500 to $2,250. Election Officials increased from $100 to $800 (2 elections, 2 officials @ $15 each for 11.5 hours each plus 2 officials for Town Meeting). Custodial – Shovel increased from $1,200 to $1,800 as he’s also shoveling the Town Hall. Listers increased from $7,500 to $11,500 due to an increase in training required by the State.
Dues & Contributions:  The Visiting Nurse Alliance VT/NH was reduced from $1,000 to $250. They informed the Town that they were not able to provide services to Pittsfield for the last two years. We were not informed of this and have contributed $1,000 to them for the last two years.
Community Care Network/Rutland Mental Health was reduced from $600 to $588, as that was their request.
Tri Valley Transit was reduced from $350 to $230.
VT Rural Fire Protection Task Force increased from $100 to $200.
The Rutland County Humane Society was reduced from $150 to $50.
Prevent Child Abuse Vermont is an added item and budgeted $100.
Rutland County Restorative Justice Center increased to $500 from $250.
 
Pittsfield Select Board Budget Meeting                                                                    page 3
November 25, 2025
 
The following were budgeted for the same amount as last year:
Quin Town Seniors remained $4116.
Park House remained $600.
New Story Center remained $200.
Central Vermont Council on Aging remained $600.
VT Center for Independent Living remained $75.
Green Up Vermont remained $50.
NeighborWorks/Rutland County Housing Trust/Cornerstone Housing remained $200.
Child First Advocacy Center remained $400.
Vermont Family Network remained $250.
The Preservation Trust of Vermont remained $50.
American Red Cross remained $250.
White River Natural Resources Conservation District remained $200.
Bethel Area Food Shelf remained $500.
Rutland County Parent Child Center remained $200.
Printing – Discussion. The idea of printing the report in house as opposed to sending them out to be printed was discussed. Trish was going to do some figuring as to how much it would potentially cost to do them in the office. This is on the heels of the recent postcard that were mailed to the voters and residents. This will be addressed at another meeting.
Undesignated Fund Balance – Currently there is $122,208.24.  The Board would like to put $40,000 into the Fire Truck Fund, $35,000 from the sale of Rescue 1 Ford F-350 into the Fire Department Building Fund (CIP). $50,000 could be used to reduce taxes or put into another fund. This would leave $24,000 in Undesignated Funds. There was some discussion about putting some of this into the Recreation Fund. All this will be looked at again later.
 
ADJOURN:
Ann moved to end discussions and adjourn the meeting at 6:41pm. AJ seconded. All in favor.
 
NEXT MEETING DATES:
1.     Regular Meeting  Thursday, December 4, 2025  5:30pm 
2.     Town Hall Budget Meeting  Tuesday, December 9, 2025  5:00pm  Town Office
 
Approved: ________________                                  Respectfully submitted,
 
                                                                                    Martha L. Beyersdorf
                                                                                    Select Board Secretary
 
 
Ann Kuendig                                        Joyce Stevens                                      AJ Ruben

​PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
DRAFT
To listen to a recording of the meeting, click here:  https://bit.ly/43Rzi3w
 
DATE: November 20, 2025
 
PRESENT: Ann Kuendig, Joyce Stevens, AJ Ruben
 
PUBLIC PRESENT: Greg Martin, Dave Colton
 
AGENDA MODIFICATIONS:
1.     NB#3 Road Name Change
2.     NB#4 Local Hazard Mitigation Plan
3.     NB#5 Executive Session
 
MINUTES APPROVAL: November 6, 2025 Regular Meeting
 
CORRESPONDENCE:
1.     The Vermont Urban & Community Forestry Program (VT UCE).
2.     VT Dept of Health – Town Health Officer appointment updates
 
OLD BUSINESS:
1.     Grants – PACIF grant update
2.     Charge VT – update of vehicle charger itemized estimates
3.     Mt Wilcox Water – liability document
4.     Recreation – playground proposal
5.     Grants – MERP grant reimbursement of Town Office exterior invoice
6.     Building Maintenance
 
NEW BUSINESS:
1.     Events – Holiday
2.     Budget – FY27 matters
3.     Town Roads – 145 Johnson Brook Road
4.     Local Hazard Mitigation Plan
5.     Executive Session – 1 V.S.A. § 313 (a) (1) (E) possible civil litigation/prosecution
 
ADJOURNMENT:
 
NEXT MEETINGS:
1.     Budget Meeting – Tuesday, November 25, 2025  5:00pm  Town Office
2.     Regular Meeting – Thursday, December 4, 2025  5:30pm  Town Hall
 
Ann called the meeting to order at 5:32pm. Joyce seconded. All in favor. AJ made a motion to approve the Minutes of the November 6, 2025 meeting. Seconded by Ann. All in favor. Ann said
she had three agenda modifications. (see above). Greg Martin and Dave Colton from the Fire
Department attended to present their FY26/27 budget/CIP. Ann moved to take NB#2 out of
order. Joyce seconded. All in favor.
Pittsfield Select Board Regular Meeting                                                                    page 2
November 20, 2025
 
CORRESPONDENCE:
1.     The Vermont Urban & Community Forestry Program (VT UCE). Ann said that Communities Caring for Canopy grants are available with an application deadline of January 30, 2026. The Board felt that it should be applied for. Ann said she will review it. AJ asked about a grant writer. We currently do not have one. Joyce said that there is a woman in Killington who we could possibly use. We could potentially receive $1,000. Ann moved that we will pursue this later on. AJ seconded. All in favor.
2.     VT Dept of Health – Town Health Officer appointment updates. Ann said that the department is making improvements to the recommendation and appointment process for Town Health Officer. Reminders to appoint the Health Officer toward the end of their current 3-year term will be sent to the Town Clerk and Select Board Chair. Ann outlined  what the process is for appointments. Detailed information is available on the department’s website.
 
OLD BUSINESS:
1.     Grants – PACIF grant update. Ann said that $629.99 was submitted for reimbursement for the desks. She said she would reapply for the gazebo estimate to repair the planks and decking in February.
2.     Charge VT – update of vehicle charger itemized estimates. An estimate was received from Killington Electric for $22,015. A+ Electric’s estimate was for $9,277. They questioned how many chargers were being estimated, one or two? Discussion. Joyce said she would like to contact Green Mountain Power again. Action on submitting an invoice as part of the application process will be delayed until the next Budget Meeting.
3.     Mt Wilcox Water – liability document. AJ had drafted a document for Greg to sign. An additional comment was proposed regarding the existing overflow pipe. AJ said he would update the document and leave it with the Town Clerk for Greg and the town to sign and have notarized.
4.     Recreation – playground proposal. AJ said that there has been no word from Jake. Further attempts will be made to contact him. AJ pointed out that they have an estimate for  $180,000. The Board could consider asking to put $20,000 or $30,000 into the playground. The Town may consider not giving it to us. Ann reminded the Board that we need a detailed proposal. Ann said there needs to be more conversation on this.
5.     Grants – MERP grant reimbursement of Town Office exterior invoice. Joyce said that she’s not received anything from Denis. Ann said she would send what she had with his original invoice.
6.     Building Maintenance.
·      Windows – The Board needs specific information regarding the bids to replace town Office building windows. Eric Schambach said he will provide the information. This information could be sent out to other contactors. Ann said the heat pumps should be pursued as well.
·      Court timers -  Ann said that the court lights have photosensitive sensors on them. They have been set to turn on at 2:30pm and off at 9:00pm, however the lights will only come on when it gets dark due to the photosensitivity. The Town Office
 
Pittsfield Select Board Regular Meeting                                                                    page 3
November 20, 2025
 
 
entrance light has been set to go on at 4pm and off at 9pm. There will be no need in the future to reset the timers.
·      Custodial Cleaning – Ann pointed out that Trish said that the Town Hall has not been cleaned since July. The position is budgeted for once a month. Joyce will check with Johanna and report back.
 
NEW BUSINESS:
1.     Events – Holiday. Ann asked if the tree lighting event should be revived. It was suggested that it could be teamed up with the Library. Joyce said she will get a tree the Sunday after Thanksgiving. Ann said she could set up volunteers. No decision was made except for obtaining the tree.  Joyce is making wooden Christmas trees and explained how they are constructed. She said she would like to place them around town. Ann suggested getting more volunteers to help build and place around town.
2.     Budget – FY27 matters
Fire Department – Greg and Dave presented their budget and reviewed it with the Select Board.
·      Engine 4 (1990 International) was sold for $5,000 and Rescue 1 (Ford F-350) for $35,000. Ann said that it was thought last year that money from the sales would go to purchase a new smaller rescue vehicle and outfit it. Dave said that they are at the point where they don’t feel they need that vehicle. He said that Jonathan and Rachel are working for WRVA and have a run bag in their cars and don’t take the truck but  respond in their cars to the scene.
·      Tanker 2 2019 Kenworth Tanker Vehicle Maintenance was increased from $900 to $1,900. It’s expected to be less the following year.
·      Engine 1 (1994 International) Vehicle Maintenance was increased from $900 to $1,900 as it’s 30 years old and needs more work. It also would be expected to be less the following year.
·      Rescue 3 (Ski Doo Snowmobile Vehicle Maintenance remained at $200.
·      Mini Rescue (2024 F550) Vehicle Maintenance added $900 as it is new.
·      Rescue 2 (Can Am UTV) Vehicle Maintenance remained at $200.
·      The disposition of the money from the two sales was discussed. Dave said the department has some funds left over from the $5,000 to purchase equipment but they would like to put the $35,000 into a Fire House Building Reserve Plan for something in the future. Last year Town Meeting approved depositing $5,000 into the fund. The board also discussed making a $40,000 deposit into the Fire Truck Reserve Fund. Ann said that there is $7,200 in the Equipment Fund.
Utilities: The only change noted was the Telephone & Internet which increased from $1,750 to $2,200.
Ann said a request was received from Jennifer Burch requesting that the Select Board put on the Warrant, an Article that a person attempting to pay their property taxes in a timely manner should be given the consideration by the Town Office of having the postmark on the envelope containing payment be accepted as proof of intent and timely payment. 
Pittsfield Select Board Regular Meeting                                                        page 4
November 20, 2025
 
Discussion. Trish, Janice Stumpf, and the Board are all opposed to this. Ann said that it doesn’t impact a lot of people. Joyce said she could postdate a check, which Trish would keep in an envelope and record it when the 2nd payment is due. Jennifer could have a petition which would require 5% of the registered voters in Pittsfield sign and then it could be added to the Warrant as an Article. Ann said she would look up the date it would have to be in. AJ suggested adding this to the next Budget Meeting. AJ made a motion to
decline to put that as a  Warning but that we provide information to Jennifer if she wants to pursue it. Ann seconded. All in favor.
3.     Town Roads – 145 Johnson Brook Road. Randy Strong, the Town’s E911 Coordinator, is requesting that the Board approve a name change to Johnson Brook Lane. The Road Commissioner has confirmed that this is not a town road, but a private driveway that functions as a shared lane. Ann moved that the Board change the name of Johnson Brook
Road to Johnson Brook Lane. AJ seconded the motion. All in favor.
4.     Local Hazard Mitigation Plan – TRORC sent a letter indicating that it’s time to update the plan before January, 2026. Ann suggested that this be sent to the Planning Commission and that we work on this together, chapter by chapter. She mentioned several other towns that are also on the same schedule. TRORC feels it would cost $7,000 to provide guidance for updating the plan which Pittsfield would have to pay half the fee.  Ann thought that we could look at it to see if they could do it themselves. Ann said she will send copies of the plan to members of the Board and the Planning Commission and then plan on a Special Meeting in early January.
5.     Executive Session – 1 V.S.A. § 313 (a) (1) (E) possible civil litigation/prosecution.
 
Ann adjourned the meeting to enter into Executive Session at 7:02pm. Joyce seconded. All in favor.
 
ADJOURNMENT:
Ann adjourned Executive Session and re-entered the Regular meeting at 7:10pm. Seconded by  AJ. All in favor. Ann moved to adjourn the meeting at 7:11pm Joyce seconded. All in favor.
 
NEXT MEETINGS:
1.     Budget Meeting – Tuesday, November 25, 2025  5:00pm  Town Office
2.     Regular Meeting – Thursday, December 4, 2025  5:30pm  Town Hall
 
 
Approved: _______________                                    Respectfully submitted,
                                                           
 
                                                                                    Martha L. Beyersdorf
 
 
_____________________________________________________________________________
Ann Kuendig                                        Joyce Stevens                                      AJ Ruben
 

​PITTSFIELD SELECT BOARD BUDGET MEETING MINUTES

To listen to a recording of the meetings click:  bit.ly/47KDdBy
DATE: November 11, 2025
 
PRESENT: Ann Kuendig, Joyce Stevens, AJ Ruben
 
PUBLIC PRESENT: Cynthia Bryant, Dorien Morin-VanDam; Jeremy Rayner via Teams
 
AGENDA MODIFICATIONS: C2 – Quarterly Report
 
MINUTES APPROVAL:  Budget Meeting October 21, 2025
 
CORRESPONDENCE:
1.     Dues and Contributions – Tri Valley Transit request
2.     Finances – WRVA Quarterly Report
 
OLD BUSINESS:
 
NEW BUSINESS:
1.     Budget – Lister Budget and Capital Improvement Plan.
2.     Budget – Library Budget and Capital Improvement Plan
 
ADJOURNMENT:
 
NEXT MEETINGS:
1.     Regular Meeting   November 20, 2025  5:30pm  Town Hall
2.     Budget Meeting   November 25, 2025  5:00pm  Town Office
 
Ann called the meeting to order at 5:05pm. Ann had one Agenda Modification (see above). Seconded by AJ. All in favor. AJ moved to approve the Minutes of the October 21, 2025 Budget Meeting.
 
CORRESPONDENCE:
1.     Dues and Contributions – Tri Valley Transit request. They are requesting $230.00.
2.     Finances – WRVA Quarterly Report. Discussion. It was felt that these weren’t the numbers for Town Report although the first part might be. Ann moved to accept. Seconded by AJ. All in favor.
 
OLD BUSINESS:  none
 
 
 
Pittsfield Select Board Budget Meeting Minutes                                                      page 2
November 11, 2025
 
NEW BUSINESS:
1.     Budget – Lister Budget and Capital Improvement Plan.
Jeremy said that he basically used the same figures as last year. Discussion.
 
Postage –   $150 
Supplies-decreased from $200 to $50
Computer IT Support – increased from $2,100 to $2,798.40
Miscellaneous –  $100 
NEMRC Support – increased from $1,400 to $1,500 * adjust as needed when actual invoice comes in in December
License Fees and Dues – increased from $500 to $550
Mapping Annual Support - decreased from $1,000 to $500
Assessor/Admin Independent Contractor – $2,500 
User Fees for Cloud Apps - decreased from $300 to $150
Salaries-Increase from $10,500 to $11,500 as Listers will have to work more hours to attend state-mandated certification education.
6-yr Reappraisal Fund –deposit $3,000 into Reappraisal Reserve Fund. Jeremy said that bids were sent out for the future reappraisal project slated for 2030, but NEMRC was the only one to respond.
Jeremy said that they would sign the contract and then officially be in the queue.
Jeremy noted that both Jen and Jonathan are coming up to speed
2.     Budget – Library Budget and Capital Improvement Plan
Library Board members Cynthia Bryant and Dorien Morin-VanDam reviewed their budget items with the Select Board. Everyone had good things to say about the new Librarian.
Hoopla on-line services – increased from $400 to $1,000 due to increased patronage
Museum Passes – increased from $475 to $500
Supplies – decreased from $1,200 to $800
Social media/Advertising – increased from $100 to $250 as they plan to boost events in social media for increased attendance
Interlibrary loan courier - increased from $700 to $1,400 a grant has been applied for but not received yet
Professional Development – a new category starting with $200. This includes workshops/intown local conferences.
Zoom/Google Workspace – also a new category starting with $160 re: meeting recording rules. There was some discussion re: Zoom vs Google Workspace, the advantages and disadvantages.
CIP – Future plans that they would like to see included:
·      Sectional/modular tables/chairs for programs/meetings - $5,000
·      Replace/cover blackboard with book shelving for additional space - $2,000
Pittsfield Select board Budget Meeting Minutes                                                      Pg 3
November 11, 2025
 
·      Replace 2 computer/printers, laptop, and installation - $3,500
·      Movie projector for community events – $1,500
·      Update of children’s area/hanging draperies/cozy reading nook - $1,000
·      Replace hardwood flooring (hardwood or floating floor - $15,000
They were told that they currently have $3,062. The Board encouraged the library to use this money to purchase something now and if there is a more expensive item/s, then let the Board know and money can be put towards that. The Library agreed to rework the CIP plan and re submit  They were encouraged to restart the newsletter and work towards bringing more volunteers. Cynthia said that they have a meeting on the 17th and would rework and update their budget/CIP and bring it to the Select Board at the next Budget meeting.
 
OTHER BUSINESS:   Ann asked how the Board should respond to the Fire Department’s latest email. If they submit their written budget, Trish said theirs could be done without their presence. Ann will invite them to the next regular or budget meetings to discuss CIP as the department requested.
 
Ann said that there are only 3 more Budget meetings and the following still need to be reviewed:
·      Dues and Contributions
·      WRVA
·      Tech Support/Software
·      Salaries
·      Budget Disbursements
 
She passed out a sample form to invite volunteers that she suggested be included in Town Report. Discussion.
 
ADJOURNMENT:  As there was no further business to discuss, Ann moved to adjourn the meeting at 6:43pm. Seconded by AJ. All in favor.
 
NEXT MEETINGS:
1.     Regular Meeting   November 20, 2025  5:30pm  Town Hall
2.     Budget Meeting   November 25, 2025   5:00pm  Town Office
 
Approved: ___November 25, 2025____________                                    Respectfully submitted,
 
 
                                                                                    Martha L. Beyersdorf
                                                                                    Select Board Secretary
 
 

Ann Kuendig                                        Joyce Stevens                                      AJ Ruben
 
 

PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES

 
 
To listen to a Recording of the meeting please click here: https://bit.ly/49cRBnk
 
DATE: November 6, 2025
 
PRESENT: Ann Kuendig, Joyce Stevens, AJ Ruben
 
AGENDA MODIFICATIONS:  NB#3 Issue with Elevator
 
MINUTES APPROVAL: October 16, 2025 Regular Meeting
 
CORRESPONDENCE:
1.     Grants – Governor’s Council Grant
2.     Rental – Town Hall – Wintergreen
 
OLD BUSINESS:
1.     Grants – PACIF Grant for Gazebo
2.     Fire Department – Fence Update
3.     Charge VT – update vehicle charger itemized estimate
4.     Mt Wilcox Water System – Final Decommission
5.     Recreation – Playground Proposal Update
6.     Recreation – Pickleball Court/Skating Rink
7.     Grants – MERP Grant Reimbursement – Town Office Exterior Invoice
8.     Budget – Department Schedule
9.     Building Maintenance – Court Signs
 
NEW BUSINESS:
1.     Financials – CD Renewals
2.     Contractors – Lowell Landscape independent contractor paperwork
3.     Town Hall – issue with elevator.
 
ADJOURNMENT:
 
NEXT MEETING DATES:
1.     Tuesday, November 11, 2025 Budget Meeting  Town Office
·      5:00pm  Listers – Budget/CIP
·      5:45pm  Library – Budget/CIP
2.     Thursday, November 20, 2025 Regular Meeting  5:30pm Town Hall
 
Ann called the meeting to order at 5:32pm. Seconded by AJ. Ann presented an Agenda Modification (see above). AJ moved to approve October 16, 2025 Minutes. Seconded by Ann.
 
 
 
Pittsfield Select Board Regular Meeting Minutes                                         page 2
November 6, 2025
 
CORRESPONDENCE:
1.     Grants – Governor’s Council Grant on Physical Fitness and Sports. This pertains to winter outdoor sports that foster access to sports and fitness activities, focusing on communities that have young people who have not participated in an activity due to a lack of access or feeling unwelcome or unsafe. The deadline for submitting a proposal is November 7, 2025. Not enough time to put an application together, but AJ will give form to Recreation Commission to draft a project for future grant applications.
2.     Rental – Town Hall – Wintergreen. The Wintergreen Owners Association’s Annual Meeting is scheduled for April 25, 2026. They would like to rent the Town Hall for the meeting. Ann said that this does not need Select Board approval. The Board discussed other organizations possibly using the building.
 
OLD BUSINESS:
1.     Grants – PACIF Grant for Gazebo. Ann said that she received the letter of acceptance. The grant was partially and/or conditionally approved. The dumping ($100) and staining fees ($250) were not approved. The letter says there is a 6-month time frame to do the job. There was some discussion about getting an extension. Ann said she included the two ergonomic desks that were recently purchased for the town clerk and assistant. They were approved at the 50% rate. We’re eligible for a grant of up to $1,000 for both projects. The Board approved having Trish submit paperwork to be reimbursed for the desks at 50%.
2.     Fire Department – Fence Update. Ann said that the fencing has been installed and there are 2 sections left over. Brief discussion as to locations for them. The Board felt that the fencing should be insured. Ann said she figured $10,000 (cost to manufacture and installation) So, at next Tuesday’s budget meeting, we can ask Trish to include $10,000 for the fencing when she submits evaluation renewals for town property. Ann moved to have Trish obtain insurance for the fence. Seconded by AJ. All in favor. Color was briefly discussed. A decision will be made in the Spring.
3.     Charge VT – update vehicle charger itemized estimate. Ann said she received an itemized estimate from Killington Electric, but she was not able to open it. Trish has requested  a printed copy. When received, Ann said she can compare it with the itemized invoice that Charge VT is asking for.
4.     Mt Wilcox Water System – Final Decommission. Ann said that the pump house has been dismantled and pipes capped. She brought up the possible legal document to add to the deed. AJ said he would draft a document to say that the water is not potable and the overflow is directed at Greg Martin’s property. Ann moved that the Board draw up a legal document for Greg to sign absolving the Town of liability. Seconded by AJ. All in favor.
 
 
 
 
Pittsfield Select Board Regular Meeting Minutes                                         page 3
November 6, 2025
 
5.     Recreation – Playground Proposal Update. AJ said he still has not heard from Jake Hunt. AJ said that he put away the pickleball court equipment, moved the plastic container back into the shed, put the skates back in the cabinet and cleaned out the storage rooms. He said he left the basketballs that were good outside. Keys to the shed were discussed. AJ said that Trish had made copies and Jake and Caleb can request a key for access to the room for the skating season.
6.     Recreation – Pickleball Court/Skating Rink. AJ said that the tarp was in the stairwell. It needs to be removed. He and Ann  said they need a place to store it .  Ann suggested putting it down to protect the paint on the court before the court is flooded for the skating rink. The lights were discussed. They need to be re-timed to 4pm – 9pm. One is aimed at the court. AJ moved to have A+ Electric come and do it plus show the Board members how to do it themselves. Seconded by Ann. All in favor. Ann said she would call them.
7.     MERP Grant Reimbursement. Joyce has said she still does not have a confirmed invoice which Ann needs to include in the quote. This item will be tabled.
8.     Budget – Department Schedule. Ann said that all the departments have been scheduled except for the Fire Department. They indicated that the times offered were not good for them. Ann said there these are out options: 1) that we get them to come 2) that we level fund them or if a written budget is received, it could be reviewed and funded based on what their expenses were. The budget needs to be completed by December 10th. The Board asked the Secretary to send emails to Caleb, Dave, Greg, and the Fire Department explaining that the Board received their October 19th correspondence. They need to have someone to attend as requested. If a copy of their budget is not received, the Board will consider level funding them. The Board’s deadline for the total budget is December 10th.
9.     Building Maintenance – Court Signs. The signs are in for George to pick up.
 
NEW BUSINESS:
1.     Financials – CD Renewals. Ann said that Trish is setting up six CD’s, three of which are renewals. Trish recommends taking $3,000 from the Reappraisal Fund and adding it to the rollover, so the deposit would $51,098.63 for 13wks at $3.60%. All of the following would be at $3.60% for 13 weeks. The Records Fund’s $19,016.48 will be rolled over with no additional deposit. The amount of $1,000 from Budget Disbursement was added to the Contingency Fund for a total deposit of $89,434.30. The three new CDs are: 1) the Fire Department Truck Fund deposit of $47,000, 2) the Highway Equipment Fund deposit of $40,000, and 3) the Recreation Fund deposit of $45,000. The Board said Trish will make early budget disbursements for Contingency, Fire Truck, Highway equipment to add to the deposits.
2.     Contractors – Lowell Landscape independent contractor paperwork. Ann said that they have been paid from the General Fund. Ann said the Board should talk about how they
 
Pittsfield Select Board Regular Meeting Minutes                                         page 4
November 6. 2025
 
can follow up on any project to ensure the work was completed according to the estimate. It was decided to do this when Joyce is in attendance. Ann moved to approved the contract for services for Lowell Landscape.                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                     Seconded by AJ. All in favor.
3.     Town Hall – issue with elevator. Ann said that the annual inspection failed due to a failure of a backup panel. The elevator was taken out of service. Ann said that this will be paid when he comes back, but she thought that going forward the Board might want to look at and see if there are other businesses that do this kind of work. She said she found three and maybe one can be compared to the current. Ann said the cost was almost $2,500. It was suggested that the funds come from the Town Office Maintenance Fund or Building Fund which is the Reserve. Ann moved to have the inspection cost come from the Town Office Maintenance line item and failed parts and service  be paid from the Town Office Building Reserve Fund. Seconded by AJ. All in favor.
 
ADJOURNMENT:
Ann mentioned the next two meetings, then moved to adjourn the meeting at 6:21pm. Seconded by AJ. All in favor.
 
NEXT MEETING DATES:
Tuesday, November 11, 2025 Budget Meeting  Town Office
·      5:00pm  Listers – Budget/CIP
·      5:45pm  Library – Budget/CIP
Thursday, November 20, 2025 Regular Meeting  5:30pm Town Hall
 
Respectfully submitted,
 
Approved: ___November 20, 2025_____________                                  Martha L. Beyersdorf
Select Board Secretary
 
 
 

Ann Kuendig                                      Joyce Stevens                           AJ Ruben
 

​PITTSFIELD SELECT BOARD BUDGET MEETING MINUTES

 
To listen to a recording of this meeting, click here:  https://bit.ly/4qkKYoR
 
DATE: October 21, 2025
 
PRESENT: Ann Kuendig, Joyce Stevens, AJ Ruben
 
PUBLIC PRESENT: Tricia Abondello, George Deblon
 
AGENDA MODIFICATIONS: Ann noted a date change in the Minutes in the posted agenda. Should be the 7th, not the 2nd.
 
MINUTES APPROVAL: October 7, 2025 Budget Meeting
 
CORRESPONDENCE:
 
OLD BUSINESS:
1.     GF – Income and Expenses
 
NEW BUSINESS:
1.     Budget – Highway and Capital Plan (5:30pm)
2.     Executive Session – 1 V.S.A. § 313 (a) (1) (E) possible civil litigation/prosecution (6:30pm)
 
ADJOURNMENT:
 
NEXT MEETING DATES:
1.     Regular Meeting  November 6, 2025  5:30pm  Town Hall
2.     Budget Meeting  November 11, 2025  5:00pm  Town Office
Library Budget and Capital Plan  November 11, 2025  5:45pm  Town Office
 
Ann called the budget meeting of the Pittsfield Select Board to order at 5:01PM. Seconded by AJ. All in favor. She also noted an agenda modification (see above) and moved to accept. Seconded by AJ. All in favor. AJ moved to accept the Minutes of the budget meeting of October 7, 2025. Seconded by Ann. All in favor.
 
OLD BUSINESS:
1.     GF – Income and Expenses:
General Fund:
·      Rutland County Tax – increase to $9,200
Dues and Contributions:
·      VLCT – increase from $1856 to $1,911
 
Pittsfield Select Board Budget Meeting Minutes                                          page 2
October 21, 2025
 
 
Parks and Grounds:
·      Equipment Maintenance – increase from $300 to $500
·      Portable Toilet increase from $900 to $1,000
Cemetery:
·      Wages – increase from $5,000 to $7,000
·      Sand and Stone – increase to $500
·      Decision to remove “Tree Removal” from Cemetery and add it to Tree Reserve Fund $1,200
·      Capital Plan – add $1,000/yr for purchase of a new mower in approx. 10 yrs.
Wages: approve COLA increase of 2.7%
·      Town Clerk/Treasurer – increase salary from $46,244yr to $47,524
·      Asst. Town Clerk/Treasurer – increase from $20.06 to $20.59/hr
·      Road Forman – increase salary from $28.35 to $29.77/hr w/5% = $61,918/yr
·      Health Officer – increase to $15/hr ($300 total budget)
·      Listers – increase to $18/hr, $19/hr, and $20/hr based on years of experience (cut-did this last year)
·      Fire Chief – increase to $1,000/yr (cut did this last year)
·      Select Board Secretary - increase to $150/mtg (cut-did this last year)
·      Mileage – increase to $.70/mi
Employee Benefits:
·      Medical Insurance – decrease to $12,240 ($20.00 mth employee premium contribution)
·      Health Reimbursement Account – increase to $2,000
·      VT Municipal Employee Retirement Fund – 2.7% COLA increase  from $3,355 to $3,460
·      Administrative Fee for HRA - increased to $50 (may change)
Other:
·      Garage Maintenance (formerly in GF budget) – increase to $750
·      Tree Trimming - increase from $6,000 to $8,000
·      Highway Equipment Fund - decrease to $0 in line item
 
NEW BUSINESS:
1.     Budget – Highway and Capital Plan
·      “Wants to keep budget the same as last year”
·      Would like more lighting in the office garage area
·      Would like a new doorknob
·      Would like motion activated lighting outside
Ann suggested A1 Electric come and assess what is needed re: lighting
·      Capital Plan:
-       Would like to continue work on Upper Michigan Road between Hopkins’ driveway and Robinson’s garage. Engineering fee expected to be $3,000. Construction an estimated $50,000. This may be put on as an Article on Warning.
-       Forsha Road (Class 4) – needs culvert replacement. George obtained a price of $1,600 for a 20’ section
-       Would like more canopy trimming on several roads
-       $40,000 deposit in Highway Equipment Reserve Fund for new large Dump truck.
 
 
As there was no further business to discuss, Ann moved to adjourn the budget meeting and enter into Executive Session at 6:38pm. Seconded by AJ. All in favor
 
2.     Executive Session – 1 V.S.A. § 313 (a) (1) (E) possible civil litigation/prosecution (6:30pm)
 
Ann adjourned Executive Session and reentered the regular session at 7:48pm. Joyce seconded. All in favor. Ann moved to adjourn the meeting at 7:48pm AJ seconded. All in favor.
 
ADJOURNMENT
 
NEXT MEETING DATES:
3.     Regular Meeting  November 6, 2025  5:30pm  Town Hall
4.     Budget Meeting  November 11, 2025  5:00pm  Town Office:  Lister budget/ Capital plan 5:00pm. Library Budget and Capital Plan  5:45pm 
 
 
Approved: November 11, 2025______________                                      Respectfully submitted,
 
                                                                                    Martha L Beyersdorf
                                                                                    Select Board Secretary
 
 

Ann Kuendig                                        Joyce Stevens                                      AJ Ruben
 

​PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES

 
To listen to the meeting, click here:  https://bit.ly/4nrFDK0
 
DATE: October 16, 2025
 
PRESENT: Ann Kuendig, Joyce Stevens, AJ Ruben
 
PUBLIC PRESENT: Greg Martin, Ray Harvey
 
AGENDA MODIFICATIONS:
 
MINUTES APPROVAL: October 2, 2025 Regular Meeting
 
CORRESPONDENCE:
1.     Library – new librarian
2.     Grants – MRGP newsletter
3.     Grants – VT Wildfire Gear
4.     LHMP – Funding
 
OLD BUSINESS:
1.     Charge – update
2.     Mt Wilcox Water System – update
3.     Recreation – Playground proposal update
4.     Grants – MERP Reimbursement
5.     Town Report – additions
6.     Budget – department schedule presentations
7.     Building Maintenance
 
NEW BUSINESS:
1.     Grants – PACIF Grant
2.     Finance – September Treasurer’s Report
3.     Executive Session – 1 V.S.A. § 313 (a) (1) (E)
 
ADJOURNMENT:
 
NEXT MEETING DATES:
-       October 21, 2025 Budget Meeting w/Department Presentations  5:00pm  Town Office
-       November 6, 2025 Regular Meeting  5:30pm  Town Hall
 
Ann called the meeting to order at 5:35pm. Seconded by Joyce.  All in favor.  AJ moved to accept the Minutes of the October 2, 2025 Regular Meeting.  Seconded by Joyce.  All in favor.
Following Correspondence Ann moved to take OB2 out of order.  Seconded by AJ.  All in favor.
Pittsfield Select Board Regular Meeting Minutes                                         page 2
October 16, 2025
 
CORRESPONDENCE:
1.     Library – new librarian.  Ann said that the new librarian is Lisa Brady.  She lives in Killington and plans to start work next week.  The library’s hours will be: Wednesday 11-5, Thursday 10-5, Saturday 9-1.  Everyone is encouraged to come to the library and meet her.
2.     Grants – MRGP Newsletter – Ann said that the newsletter talks about the Road Segment Viewer that allows road inventory segments to be viewed.
3.     Grants – VT Wildfire Gear – Ann said that there are webinars available on how to apply for this.  A copy was also sent to the fire department.
4.     LHMP – funding.  VT Emergency Management has funding available for communities to apply for their Local Hazard Mitigation Plan.  The funding expires in January 2026.  Ann noted that TRORC is adding it to their funding application.
 
OLD BUSINESS:
1.     ChargeVT – Joyce said that she hasn’t heard from anyone regarding estimates.  It was decided she would also reach out to BrookField Services to see if they are interested.
2.     Mt Wilcox Water System – update.  Greg and Ray were invited to provide more detail on the estimate that Ray had submitted for capping off the water system.  Greg said that the late Mel Colton and Gene Martin knew everything about the system.   Everyone looked over a diagram of the pump house and adjacent area involved and made some observations and corrections.  They explained how it was going to be disconnected.  Currently the water is being diverted towards Greg’s property.  Ann explained that her main concern was possible overflow and wondered if an attorney should be consulted.  AJ felt this wasn’t necessary because Greg could sign a document relieving the Town of any responsibility.  Greg and Ray talked about backfilling the pump house and making it inaccessible.  Ray said that the project plans to be completed this fall.  Joyce moved to accept the project and Ray’s estimate of $3,585.  Seconded by AJ.  All in favor.
3.     Recreation – Playground proposal update. AJ said he had no updates from the Commission.  Jake will be encouraged to submit a proposal and attend one of the scheduled budget meetings.  This will be added to the next agenda.
4.     Grants – MERP Reimbursement.  Joyce stated that Denis Vellieux has not reviewed his invoice yet for the moisture mitigation project on the exterior of Town Office.  Ann stated that no MERP funds were expended during the first quarter and submitted the quarterly report to VT Buildings & General Services . She will submit a copy of the report to Trish.
5.     Town Report – additions. Ann said that George will be attending the October 21st meeting at 5:30pm with Executive Session following. She presented a brochure about CARE and would like it added to Town Report. It is an organization where citizens who need assistance can contact this organization for help. She said she would also like to add a form to encourage people to volunteer. The form would list all the positions, even those currently filled, that a person could express interest in. Ann said she would draft something.
 
Pittsfield Select Board Regular Meeting Minutes                                   page 3
October 16, 2025
 
6.     Budget – department schedule presentations. The Board discussed sending out reminders to have departments make appointments to appear before the Board with their budget
proposals. It was decided not to do that this year, but next year, assign a date and time when the initial budget request letter is sent out. Joyce said she will ask Connie to attend re: Parks & Grounds, and Cemetery.
7.     Building Maintenance. Joyce said that she has ordered metal signs for posting for about $48. They will address no skateboard, rollerblading, etc. on the Court to avoid potential damage. The outside lighting was discussed. It appears it was operating all summer. The Board will try to make changes to the lighting schedule for the winter,.
 
NEW BUSINESS:
1.     Grants – PACIF Grant. Ann said that she downloaded an app and regulations regarding this. She will get an estimate for the repair of some boards on the bandstand. An estimate is needed by PACIF. The grant would cover 50% of the project. She will also include for possible reimbursement the cost of the two new desks for the Town Clerk and assistant. The deadline for applying is October 31st.
2.     Finance – September Treasurer’s Report. Ann asked if members had reviewed the report. She said that she had a question about the HW Equipment Fund. Also noted was a difference in HRA funding for George and Trish. Ann moved to accept the report. Seconded by Joyce. All in favor.
 
Ann moved to adjourn the Regular meeting at 6:44pm and enter into Executive Session. Seconded by AJ.
 
3.     Executive Session – 1 V.S.A. § 313 (a) (1) (E) – possible civil litigation/prosecutions.
 
The Board exited the session and took no action at 7:04pm.
 
ADJOURNMENT: Ann moved to adjourn the meeting at 7:04pm. Seconded by AJ.
 
NEXT MEETING DATES:
-       October 21, 2025 Budget Meeting w/Department Presentations  5:00pm  Town Office
-       November 6, 2025 Regular Meeting  5:30pm  Town Hall
 
Respectfully submitted,
Approved: October 21, 2025___________________
                                                                                                Martha L. Beyersdorf
                                                                                                Select Board Secretary
 
 

Ann Kuendig                                        Joyce Stevens                                               AJ Ruben

​ 
 
PITTSFIELD SELECT BOARD BUDGET MEETING MINUTES

 
To listen to a recording of the meeting, click here:  https://bit.ly/48sFgLd
 
DATE: October 7, 2925
 
PRESENT: Ann Kuendig, Joyce Stevens, AJ Ruben
 
PUBLIC PRESENT: Trisha Abbondelo
 
NEW BUSINESS:
1.     Budget: General Fund Income and Expenses
 
ADJOURNMENT:
 
NEXT MEETING DATES:
1.     Regular Meeting: Thursday, October 16, 2025 @ 5:30pm  Town Hall
2.     Budget Meeting: Tuesday, October 21, 2025 @ 5:00pm  Town Office
 
Ann called the meeting of the Pittsfield Select Board to order at 5:04pm. Seconded by AJ.  All in favor.  Ann had a question regarding the Vermont Sales Tax.  Trish responded and said that she had it under the wrong coding.  She said it had to do with the childcare tax that was initiated in July.  There was also a question about $175 for a grave opening that was paid to the town.  It should have been paid to Connie Martin, so Trish said she deposited it and then paid Connie.  Ann explained the item under NB#3 of the October 2nd meeting and how the payments to the Town would work. On January 1, 2026 and for the following five years, the Town would receive $700.  Then on January 1, 2031, and the following five years, the Town would receive 50% of that.  That will be a new line item entitled Municipal Buyout Grant.  There is also the Katherine Bonin grant paid from the Vermont Community Foundation which will be approximately $1600,  to start the fund.  Distribution checks will be sent automatically each year around February.  Discussion as to where it should be kept, and what, if anything specific, it should be used for.
 
NEW BUSINESS:
1.     Budget: General Fund Income and Expenses
Interest: GF
·      Dog Licenses – remain at $250
·      Liquor Licenses – increase to $460
·      Town Clerk Fees – remain at $7,000
·      Interest: General Fund – increase to $10,000
·      Interest: Land Trust - increase to $4,000
·      Interest: Restricted Funds – address later
·      Current Use Payment – reduce to $8,000
 
 
 
Pittsfield Select Board Budget Meeting Minutes                                                      page 2
October 7, 2025
 
·      Federal Excise Tax – remain at $12.
·      Rutland County Tax – increase to $8,800.
·      Refuse Removal – remain at $420.
·      Services: Legal – remain at $5,000
·      Services: Advertising – reduce to $250
·      Maintenance & Repairs: Town Office Building – remain at $6,000
·      Maintenance & Repairs: Town Hall – remain at $3,000
·      Band Stand: $250 noted that it needs some repairs Ann will get estimate and submit application for PACIF Grant.
·      Maintenance & Repairs: Garage: transfer line item to Highway budget
·      Utilities: Town Hall – Electricity: reduce to $2,200
·      Utilities: Town Hall – Fuel: remain at $500
·      Utilities: Town Office Building – Electricity: increase to $3,500
·      Utilities: Town Office Building – Fuel: increase to $3,500
·      Utilities: Town Office Building – Phone/Internet: remain at $2,200
·      Utilities: Highway Garage: Electricity – increase to $1,200
·      Utilities: Highway Garage: Phone/Internet – increase to $1,400
·      Utilities: Highway Garage: LP Gas – increase to $1,400
·      Equipment Maintenance: Parks & Grounds portable toilet – increase to $1,000
·      Office Expense: Copier Lease & Copy fees – remain at $2,200
·      Office Expense: Office Supplies – reduce to $2,000
·      Office Expense: Postage – remain at $2,000
Discussion: mail the postcards in mid-November; post locally week after Thanksgiving
·      Planning Commission: Printing, Copies, etc – remain at $150
·      Recreation Commission: Printing, Copies, etc – remain at $150
 
ADJOURNMENT:  As there was no further business to discuss tonight, Ann adjourned the meeting at 6:34pm.  Seconded by AJ.  All in favor.
 
NEXT MEETING DATES:
1.     Regular Meeting: Thursday, October 16, 2025 @ 5:30pm  Town Hal l
2.     Budget Meeting: Tuesday, October 21, 2025 @ 5:00pm  Town Office
 
 
Approved: October 21, 2025                                    Respectfully submitted,
 
 
                                                                                                Martha L. Beyersdorf
 
                                     

Ann Kuendig                                        Joyce Stevns                            AJ Ruben
 

​PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES

 
To listen to a recording of the meeting, click here:  https://bit.ly/3Wp2mel
 
DATE: October 2, 2025
 
PRESENT: Ann Kuendig, Joyce Stevens, AJ Ruben
 
PUBLIC PRESENT:
 
AGENDA MODIFICATIONS:
1.     NB#3 – Municipal Buyout
2.     NB#4 – Northman Gutter paperwork
3.     NB#5 – Executive Session
 
MINUTES APPROVAL: September 18, 2025 Regular Meeting Minutes
 
CORRESPONDENCE:
1.     Grants – TRORC-FEMA grants
2.     GMNF – Fire Closure Order
 
OLD BUSINESS:
1.     Fire Department – Fence Installation Update
2.     Charge VT – vehicle charger estimates update
3.     Mt Wilcox Water System – update
4.     Recreation – Playground Proposal Update
5.     Budget – Budget Letters Update
6.     Grants – MERP Grant Reimbursement
7.     Building Maintenance – Court Signage
 
NEW BUSINESS:
1.     Finances – FY25 Year-End Report Review
2.     Finance – Treasurer’s Report: July and August financial reports
3.     Finances – Municipal Buyout Money
4.     Independent Contractor - Northman Gutter paperwork
5.     Executive Session – 1 V.S.A. § 313 (a) (1) (E)
 
ADJOURNMENT:
 
NEXT MEETING DATES:
1.     Budget: Tuesday, October 7, 2025  5:00pm  Town Office (with Treasurer) 
2.     Regular: Thursday, October 16, 2025  5:30pm  Town Hall
 
Pittsfield Select Board Regular Meeting Mintes                                                       page 2
October 2, 2025
 
Ann called the meeting to order at 5:33pm.  Seconded by AJ.  All in favor.  She presented two Agenda Modifications (see above).  Seconded by AJ.  All in favor.  Joyce moved to accept the Minutes of September 18, 2925.  Seconded by Ann.  All in favor. 
 
CORRESPONDENCE:
1.     Grants – TRORC-FEMA grants.  Ann said that she received notice from TRORC that the Federal Government was stopping funds being sent to TRORC.  There will be no reimbursement should we have losses, buyouts, or need trucks in the event of flooding.  Right now, Pittsfield doesn’t need any of these funds, but if we needed help, TRORC won’t be able to provide that.  Our only action would be to contact VT Emergency Management.  No action at this time.
2.     GMNF – Fire Closure Order.  The GMNF is issuing fire restrictions on the national forest effective September 22, 2025, in response to ongoing moderate to severe drought conditions in Vermont.  There are signs posted at the top of Michigan Rd.  The order basically says that there is no building, maintaining, attending, using a fire, campfire, charcoal or wood grill outside of the Forest Service provided metal fire ring or pole mounted grill and no smoking except within an enclosed vehicle or building.  Ann said that the order is accepted and will be publicized around town.
 
OLD BUSINESS:
1.     Fire Department – Fence Installation Update.  Lowell Landscaping will be doing the fence installation.  In the meantime, Joyce said she would check the records as to where their property line is next to the Post Office/Store is.  The Fire Department has indicated that they will move the jersey barriers and clear a ditch as a preventative measure. 
2.     Charge VT – vehicle charger estimates update. It was noted that there is an application for the actual chargers pending.  Ann said that we applied to show our interest, but they came back with some questions.  The questions were answered.  We didn’t hear anything until four months later they said there was money available and were we interested?  What is needed now is an estimate from a certified electrician.  Two estimates were obtained but they need to be itemized, and photos taken.  The prep work falls to the Town to do the technical work.  Joyce was thanked for navigating all this.
3.     Mt Wilcox Water System – update.  Ray Harvey has sent an estimate regarding capping off the water system however, the Board would like more details.  Joyce said she would contact him and invite him to the next Regular meeting on October 16th either in person or virtually.  The Board discussed concerns about how it will be shut off or relocated so that it won’t affect any of the properties in the area.  AJ said that he has posted a No Trespassing sign at the property.  The Board agreed this should be done before the ground freezes.
4.     Recreation – Playground Proposal Update.  AJ said that he spoke with Jake Hunt and Jake told him that O’Brien and Sons are busy.  He is requesting estimates from two other companies.  He noted that the swing-set cannot be moved due to rust and cement. 
Pittsfield Select Board Regular Meeting Minutes                                                     page 3
October 2, 2025
 
5.     Budget – Budget Letters Update.  The Secretary was asked if the emails had been sent to the various department re: budget proposals.  Some departments were also asked to make appointments to discuss their budgets and also their Capital Improvement Program (CIP).  Ann said that the Library plans to attend on November 11th at 5:45pm.  Ann read the list of Services that have received contributions from the Town in the past.  She also added/changed some contact  information to several businesses.  There was some discussion as to the status of the VNA.  The Secretary said she would be sending out those emails this weekend.  The Board was shown the letter that Ann drafted to these businesses. 
6.     Grants – MERP Grant Reimbursement.  An updated invoice has still not been received from Denis Veilleux.  Joyce will follow up.
7.     Building Maintenance – Court Signage.  Joyce said that she sent letters to Denis and Vision Builders for a re-estimate of the windows and doors for Town Offices building,  Tim at Wilks Paving has indicated they are unable to do the work at this time but have an outside contractor who will do the work.  The issue is to raise the BERM area that water collects so that it doesn’t.  Ann noted that there is an app with various subscription levels where we can post our pickleball court and people can sign up for time segments.  AJ presented a potential conflict with those who want to play basketball.  Discussion.  Ann asked about the burners being cleaned before winter.  Joyce said the Town Office building was just done but didn’t know about the Town Hall.  Joyce will check to see if there is a tag on the burner in Town Hall and if not, contact CV Oil.  There was also concern about the front door being left open after the Bazaar last Saturday. The Fire Department had requested access to the building prior to the Bazaar re: tables, etc.  Evidently it wasn’t checked after the Bazaar.  The Board decided that the building should be checked regularly and perhaps the Assistant Town Clerk can do a walk-around on Tuesdays and Thursdays when he closes.  It was also noted that the office usually walks to the Post Office during their days and could check as well.   
 
NEW BUSINESS:
1.     Finances – FY25 Year-End Report Review.  Ann asked if anyone knew how a VT sales tax can be a source of income for the Town.  Discussion.  Ann asked members to be sure to bring the year-end report they received at the last meeting to the Budget Meeting on Tuesday.
2.     Finance – Treasurer’s Report: July and August financial reports.  Ann moved to accept both reports.  Seconded by AJ.  All in favor.
3.     Finances – Ann announced that the State wants to send Pittsfield some money.  There is a program to help Towns that have lost tax revenue due to buyouts and such since April 1, 2023.  The house, formerly at 593 Route 100 is within that period.  They take the value
 
 
 
Pittsfield Select Board Regular Meeting Minutes                                                     page 4
October 2, 2025
 
 
of the house prior to loss and multiply by the current tax rate.  Town can expect almost $800/year for five years on January 1st.  After that, the following five years are paid at 50%.
4.     Independent Contractors – paperwork.  The Board approved and signed the paperwork for Joshua Custer of Northman Gutter.
 
Ann moved to adjourn the regular meeting to enter Executive Session at 6:34pm. Seconded by Joyce.  All in favor.
5.     Executive Session – 1 V.S.A. § 313 (a) (1) (E) possible civil litigation/prosecution.
 
Ann moved to exit Executive Session and resume the regular session at 6:59pm. Joyce seconded.  All in favor.  Ann then  moved to adjourn the regular meeting at 7:00m.  Seconded by AJ.  All in favor.
 
NEXT MEETING DATES:
1.     Budget: Tuesday, October 7, 2025  5:00pm  Town Office (with Treasurer) 
2.     Regular: Thursday, October 16, 2025  5:30pm  Town Hall
 
 
Approved:       October 16, 2025                                                                         Respectfully submitted,
 
                                                                                                Martha L. Beyersdorf
                                                                                                Select Board Secretary
 
 
 

     Ann Kuendig                               Joyce Stevens                                  AJ Ruben

​PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES

 
To listen to a recording of the meeting, click here:  https://bit.ly/46iA3UP
 
DATE:  September 18, 2025
 
PRESENT:  Ann Kuendig, Joyce Stevens, AJ Ruben
 
AGENDA MODIFICATIONS:  OB#10 – Auditor Schedule
 
MINUTES APPROVAL:  September 4, 2025 Regular Meeting
 
CORRESPONDENCE: 
1.     VTrans – Training Workshops
2.     Grants – Grants in Aid Reimbursement Deadline
3.     Grants – grant opportunities VT Dept of Housing
4.     EC Fiber – Representative Report
 
OLD BUSINESS:
1.     Grants – Grants in Aid Agreement/Tweed River Drive Projects
2.     Firehouse – Fence Installation Update
3.     Charge VT – Update; Vehicle Charger estimates
4.     Mt. Wilcox Water System – Update
5.     Playground – Proposal Update
6.     Budget – Hearing Schedule
7.     Budget – Letter to Departments
8.     Citizen Concern/Complaint – Dumond Tree Removal Request
9.     Building Maintenance
10.  Auditors – Town Report Schedule
 
NEW BUSINESS:
1.     Grants – MERP Grant Reimbursement
2.     TRORC – Regional Meeting
3.     Budget – Library Budget Request
4.     Executive Session - §313 (a) (1) (E) possible civil litigation/prosecution
 
ADJOURNMENT:
 
NEXT MEETING DATES:  Thursday, October 2, 2025 5:30pm Town Hall
 
Ann called the meeting of the Select Board to order at 5:32pm.  AJ seconded.  All in favor.
Ann presented an agenda modification OB#10 (see above).  She moved to accept.  AJ seconded.
All in favor.
Pittsfield Select Board Regular Meeting Minutes                                                     page 2
September 18, 2025
 
Joyce noted some corrections to the September 4, 2025 Minutes.  OB#4 - Joyce said she would obtain a revised window estimate.  NB#2 - remove the end of sentence 2 after “breakdown.”  Ann moved to accept the proposed amendments to the September 4th Minutes.  Joyce seconded.  All in favor.  Ann also moved to accept the September 4, 2025 Minutes with changes.  Joyce seconded.  All in favor.
 
CORRESPONDENCE: 
1.     VTrans – Training Workshops.  VTrans is holding a VT local roads workshop on October 7th.  Ann put this on the agenda as public notice.  She also spoke with George.  She added that TRORC has stated that they will be more active regarding transportation and roads issues.
2.     Grants – Grants in Aid Reimbursement Deadline.  Ann said that TRORC has prepared all the construction and grant paperwork for the Lower Michigan projects  She went on to explain how the grant process works.  If interested in applying, we send in a letter of interest and in return, they send us the grant agreement.  TRORC then works with George, and they go through the inventory of all the hydrologically connected segments.  They picked out 3 or 4 construction proposals.        A pre-construction proposal is submitted to VTrans for approval.  Since this is for FY25, the project couldn’t be started until July 1st.  September 30th is when the money spent, including in-kind work, is submitted for reimbursement and it has been sent in.  We should receive $7,000.  The Town pays for anything over that.
3.     Grants – grant opportunities thought VT Dept of Housing.  This is a newsletter providing information on Planning Grants.  This will be forwarded to the Planning Board and also the Recreation Commission.  The applications are due November 3rd.
4.     EC Fiber – Representative Report.  Ann noted that Diane Deautch is doing a terrific job as Representative.  There was a postcard sent recently in the mail referring to EC Fiber’s dealing with another company.  Ann said she had received from Diane the copy of a letter that their Board had been sending out.  It explains their position.  It’s a bit complicated also because the parent company has changed and EC Fiber opted not to renew the current contract which is up in January.  Diane suggested that our Board approve and sanction the letter.  Ann suggested it be followed up by having Diane post on the Front Page Forum and the Pittsfield Facebook page.
 
OLD BUSINESS:
1.     Grants – Grants in Aid Agreement/Tweed River Drive Projects.  Ann made a motion to have the Chair sign grant #GA1093 with a total approved amount of $11,500 with a match of $2,875.  Joyce seconded.  All in favor.  Ann said that 9 segments to bring up to code were identified by TRORC.  A pre-construction document was sent to VTrans for approval. Once construction is completed, invoices can be sent to TRORC to prepare the reimbursement paperwork.
2.     Firehouse – Fence Installation Update.  Ann submitted the latest estimates.  She said they should go for a lower estimate and add insurance.  The proposal at the last meeting was
Pittsfield Select Board Regular Meeting Minutes                                   page 3
September 18, 2025
to go with the lower estimate, a non-reinforced installation and take out insurance on the fence in case it is damaged.  She said she spoke with PACIF.  There was also discussion regarding how far the fence needs to be in the ground.  A minimum is 30” but most likely it would be 36”.  The Board noted that what started the fencing conversation was the townspeople having strong feelings against the Jersey barriers.  The Fire Department expressed their opinion about having a steel fence.  Ann recapped the fence issue from the beginning. Discussion.  AJ moved that the Board accept the approximately $5,500 bid and that PACIF be asked to insure the fence contingent upon Joyce getting consent from the Fire Department.  Joyce seconded.  Ann abstained.  The motion passed.
3.     Charge VT – Update; Vehicle Charger estimates.  Joyce said that she went to the Town of  Killington, but they could not help, as they didn’t charge a fee.  They have solar provide their power.  She then spoke with Matt Foley at the Killington Resort, which does charge a fee of $.30/kilowatt/hr.  She said that Tesla has one of the lowest rates.  It was suggested she contact Green Mountain Power and Efficiency Vermont, which also has grants.  Joyce said she would follow up.
4.     Mt. Wilcox Water System – Update.  Joyce said that Ray Harvey and Greg Martin have come up with a plan to cap the pump house and divert the water to Greg’s property.  The Board said they would need a proposal and estimate in writing for the Town from Ray.  Ann said she talked with Matt Hunt from ANR and also suggested posting No Trespassing signage to keep people from trying to access the water.  AJ said he would follow up with the signage.
5.     Playground – Proposal Update.  AJ said that he would reach out to Jake and also check out possible grants.  This will be added to the next Select Board meeting.  There was a brief discussion about possible volunteers to replace a few that have moved, etc.
6.     Budget – Hearing Schedule.  The Board tentatively approved the schedule.
7.     Budget – Letter to Departments.  Ann said she would send a draft email to the Secretary for her to send out to the various departments and also to the businesses that the Board donates money to each year.  This is also to include a report as to what they have provided, especially if it includes Pittsfield residents.  That report is not included in Town Report, but to give the Board a better understanding when it comes to determine donations.
8.     Citizen Concern/Complaint – Dumond Tree Removal Request.  It was decided to send this concern to Kris Sperber, the Tree Warden, for her approval.  The deed will need to be researched.  Brian Dumond would like to know what the lot might sell for if the land is available for sale. 
9.     Building Maintenance.  There is still a problem with bikes and skateboards on the basketball court and the possible damage it could cause.  It was agreed to obtain some signs to post.  Joyce will follow up with this and also have them laminated.
10.  Auditors – Town Report Schedule.  The Auditor’s timeline was reviewed.  The postcard wording was discussed as well as to whom to send them.  It was decided to send them to names on the Voter Checklist as well as all taxpayers.  Ann expressed concern about transparency, especially for those taxpayers who have no vote.  Hard copies will be made
 
Pittsfield Select Board Regular Meeting Minutes                                                     page 4
September 18, 2025
available on request as well as a link on the Town’s website.  The date of the postcard mailing was discussed, and it was decided to send it out earlier, with January 13th a
possibility.  The reports would be available for pickup or downloading on February 19, 2026.  Ann expressed her wish to proofread the report, which hasn’t always been done in the past.  It was felt that the Auditors should be the ones to design the postcard and mail them out.  Concern has been raised as to the discretionary funds held by the Fire Department and the Library.  Ann researched this with VLCT and the Treasurer’s Handbook and it was determined that it was Town Money and needed to be accounted for.  The money would go through the Town and be included in the Auditor’s Report.  This includes fundraisers, raffles, grants, etc.  The Select Board felt that the Treasurer should send formal notice to Dave Colton regarding the above concerns.  AJ moved to accept, and Ann seconded.  All in favor.
 
NEW BUSINESS:
1.     Grants – MERP Grant Reimbursement.  Ann asked Joyce to review this.  The amount is $400.  She will also follow up and check on this for reimbursement.
2.     TRORC – Regional Meeting.  TRORC would like to hold a multi town conversation.  This will be forwarded to the Planning Commission.  The meeting will take place in early November.
3.     Budget – Library Budget Request.  The money was refunded by the conference.  The amount was $638.44.  It was determined that it could go back into their budget for 25/26 as revenue income.
 
Ann adjourned the regular meeting to enter into Executive session at 7:25pm,
 
4.     Executive Session - §313 (a) (1) (E) possible civil litigation/prosecution
 
Ann moved to come out of Executive Session and resume the Regular Meeting at 7:49pm.  Joyce seconded.  All in favor.
Ann moved to have the Chair sign the interrogatory for the litigation discussed in Executive Session.  Seconded by AJ.  All in favor. 
 
ADJOURNMENT:
Ann moved to adjourn the meeting at 7:49pm  Seconded by Joyce.  All in favor.
NEXT MEETING DATES:  Thursday, October 2, 2025 5:30pm Town Hall
 
Approved:    October 2, 2025                                                   Respectfully submitted,
Martha L. Beyersdorf
                                                                        Select Board Secretary
 
________________________________________________________________
Ann Kuendig                            Joyce Stevens                          AJ Ruben