​PITTSFIELD SELECT BOARD BUDGET MEETING MINUTES
DRAFT
 
To listen to a recording of the meeting, click here:  https://bit.ly/48vPclH
 
DATE: November 25, 2025
 
PRESENT: Ann Kuendig, Joyce Stevens, AJ Ruben
 
PUBLIC PRESENT: Tricia Abbondelo
 
AGENDA MODIFICATIONS:
 
MINUTES APPROVAL: November 11, 2025 Budget Meeting
 
CORRESPONADENCE:
 
OLD BUSINESS:
1.     Charge VT – Application
2.     Budget – General Fund – Insurance, IT Contract, Contributions, Salaries, Etc.
 
NEW BUSINESS:
1.     Financials – October Treasurer’s Report
2.     Warrant – possible Articles
 
ADJOURN:
 
NEXT MEETING DATES:
1.     Regular Meeting  Thursday, December 4, 2025  5:30pm  Town Hall
2.     Budget Meeting  Tuesday, December 9, 2025  5:00pm  Town Office
 
Ann called the meeting to order at 5:01pm. Joyce seconded. All in favor. Joyce moved to approve the Minutes of the November 11, 2025 budget meeting. Ann seconded. All in favor. Ann said there were no Agenda Modifications or Correspondence.
 
OLD BUSINESS:
1.     Charge VT – Application. Joyce had asked to table any action to this week so that she could speak with Green Mountain Power again. She said she spoke with Dan who told her to reach out to electrician Ron Stebbins as they do a lot of work on chargers. They will come on the 11th to give an estimate. Discussion about adding an extra meter. Joyce said that you get a really low rate if there are more chargers. If so, then another meter might be a good idea. Currently another isn’t needed, but if it is used more, then another meter be considered. Joyce said she’s going to ask Stebbins for an estimate with one and without.. GMP would like to decide by December 31st, so we should get the estimate in
Pittsfield Select Board Budget Meeting                                                                    page 2
November 25, 2025
 
before then. Charge VT goes through GMP. Ann questioned whether the grant would also pick up the cost of an extra meter. Joyce said she would check back for the information. The next budget meeting is the 9th. Ann moved to give tentative approval to Stebbins’ estimate to use as the estimate for the application. AJ seconded. All in favor.
2.     Budget – General Fund – Insurance, IT Contract, Contributions, Salaries, Etc. Trish presented the following budget items:
Insurance: Trish said there were no numbers for insurance yet.
Quick Books: She said that Quick Books is going to cancel the desktop program we have now. The only program they have available to the Town that covers all the programs we currently use is Quick Books Enterprise at a cost of $1,362/yr which she plans to start using January 1, 2026. She said that Quick Books will refund the current program from January to May.
Payroll: Trish also said that she will be changing payroll companies. Saguaro IT has suggested Gusto. It uses Direct Deposit and Payroll (Federal, State, and Payroll). She explained how the program works. This will also start January 1, 2026. Employees will also have access to their payroll information if they want to make changes to it. Trish said she will still have the final say on the taxes, etc. Payroll will have one account. The cost will be $588 + per/check fee/month. Gusto is $49/month = $588/yr. $6/person/month = $800/yr plus or minus. It is called Quick Books Enterprise Silver for $1,362. She said we were paying $1,059 w/o Payroll $742 and w/o $932 for checks last year.
Saguaro is increasing their fee to $699.60/month with the Town paying 2/3rds and the Listers paying 1/3rd of the monthly cost.  Saguaro is also recommending that the Teams laptop and George’s laptop be replaced. they also gave a quote to update the Wi-Fi in the gazebo. Adobe continues to have two users (the Town and Listers) and email charges haven’t changed. Discussion.
Salaries: Changes in salaries were to the Auditors which are reduced from $2,500 to $2,250. Election Officials increased from $100 to $800 (2 elections, 2 officials @ $15 each for 11.5 hours each plus 2 officials for Town Meeting). Custodial – Shovel increased from $1,200 to $1,800 as he’s also shoveling the Town Hall. Listers increased from $7,500 to $11,500 due to an increase in training required by the State.
Dues & Contributions:  The Visiting Nurse Alliance VT/NH was reduced from $1,000 to $250. They informed the Town that they were not able to provide services to Pittsfield for the last two years. We were not informed of this and have contributed $1,000 to them for the last two years.
Community Care Network/Rutland Mental Health was reduced from $600 to $588, as that was their request.
Tri Valley Transit was reduced from $350 to $230.
VT Rural Fire Protection Task Force increased from $100 to $200.
The Rutland County Humane Society was reduced from $150 to $50.
Prevent Child Abuse Vermont is an added item and budgeted $100.
Rutland County Restorative Justice Center increased to $500 from $250.
 
Pittsfield Select Board Budget Meeting                                                                    page 3
November 25, 2025
 
The following were budgeted for the same amount as last year:
Quin Town Seniors remained $4116.
Park House remained $600.
New Story Center remained $200.
Central Vermont Council on Aging remained $600.
VT Center for Independent Living remained $75.
Green Up Vermont remained $50.
NeighborWorks/Rutland County Housing Trust/Cornerstone Housing remained $200.
Child First Advocacy Center remained $400.
Vermont Family Network remained $250.
The Preservation Trust of Vermont remained $50.
American Red Cross remained $250.
White River Natural Resources Conservation District remained $200.
Bethel Area Food Shelf remained $500.
Rutland County Parent Child Center remained $200.
Printing – Discussion. The idea of printing the report in house as opposed to sending them out to be printed was discussed. Trish was going to do some figuring as to how much it would potentially cost to do them in the office. This is on the heels of the recent postcard that were mailed to the voters and residents. This will be addressed at another meeting.
Undesignated Fund Balance – Currently there is $122,208.24.  The Board would like to put $40,000 into the Fire Truck Fund, $35,000 from the sale of Rescue 1 Ford F-350 into the Fire Department Building Fund (CIP). $50,000 could be used to reduce taxes or put into another fund. This would leave $24,000 in Undesignated Funds. There was some discussion about putting some of this into the Recreation Fund. All this will be looked at again later.
 
ADJOURN:
Ann moved to end discussions and adjourn the meeting at 6:41pm. AJ seconded. All in favor.
 
NEXT MEETING DATES:
1.     Regular Meeting  Thursday, December 4, 2025  5:30pm 
2.     Town Hall Budget Meeting  Tuesday, December 9, 2025  5:00pm  Town Office
 
Approved: ________________                                  Respectfully submitted,
 
                                                                                    Martha L. Beyersdorf
                                                                                    Select Board Secretary
 
 
Ann Kuendig                                        Joyce Stevens                                      AJ Ruben

​PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
DRAFT
To listen to a recording of the meeting, click here:  https://bit.ly/43Rzi3w
 
DATE: November 20, 2025
 
PRESENT: Ann Kuendig, Joyce Stevens, AJ Ruben
 
PUBLIC PRESENT: Greg Martin, Dave Colton
 
AGENDA MODIFICATIONS:
1.     NB#3 Road Name Change
2.     NB#4 Local Hazard Mitigation Plan
3.     NB#5 Executive Session
 
MINUTES APPROVAL: November 6, 2025 Regular Meeting
 
CORRESPONDENCE:
1.     The Vermont Urban & Community Forestry Program (VT UCE).
2.     VT Dept of Health – Town Health Officer appointment updates
 
OLD BUSINESS:
1.     Grants – PACIF grant update
2.     Charge VT – update of vehicle charger itemized estimates
3.     Mt Wilcox Water – liability document
4.     Recreation – playground proposal
5.     Grants – MERP grant reimbursement of Town Office exterior invoice
6.     Building Maintenance
 
NEW BUSINESS:
1.     Events – Holiday
2.     Budget – FY27 matters
3.     Town Roads – 145 Johnson Brook Road
4.     Local Hazard Mitigation Plan
5.     Executive Session – 1 V.S.A. § 313 (a) (1) (E) possible civil litigation/prosecution
 
ADJOURNMENT:
 
NEXT MEETINGS:
1.     Budget Meeting – Tuesday, November 25, 2025  5:00pm  Town Office
2.     Regular Meeting – Thursday, December 4, 2025  5:30pm  Town Hall
 
Ann called the meeting to order at 5:32pm. Joyce seconded. All in favor. AJ made a motion to approve the Minutes of the November 6, 2025 meeting. Seconded by Ann. All in favor. Ann said
she had three agenda modifications. (see above). Greg Martin and Dave Colton from the Fire
Department attended to present their FY26/27 budget/CIP. Ann moved to take NB#2 out of
order. Joyce seconded. All in favor.
Pittsfield Select Board Regular Meeting                                                                    page 2
November 20, 2025
 
CORRESPONDENCE:
1.     The Vermont Urban & Community Forestry Program (VT UCE). Ann said that Communities Caring for Canopy grants are available with an application deadline of January 30, 2026. The Board felt that it should be applied for. Ann said she will review it. AJ asked about a grant writer. We currently do not have one. Joyce said that there is a woman in Killington who we could possibly use. We could potentially receive $1,000. Ann moved that we will pursue this later on. AJ seconded. All in favor.
2.     VT Dept of Health – Town Health Officer appointment updates. Ann said that the department is making improvements to the recommendation and appointment process for Town Health Officer. Reminders to appoint the Health Officer toward the end of their current 3-year term will be sent to the Town Clerk and Select Board Chair. Ann outlined  what the process is for appointments. Detailed information is available on the department’s website.
 
OLD BUSINESS:
1.     Grants – PACIF grant update. Ann said that $629.99 was submitted for reimbursement for the desks. She said she would reapply for the gazebo estimate to repair the planks and decking in February.
2.     Charge VT – update of vehicle charger itemized estimates. An estimate was received from Killington Electric for $22,015. A+ Electric’s estimate was for $9,277. They questioned how many chargers were being estimated, one or two? Discussion. Joyce said she would like to contact Green Mountain Power again. Action on submitting an invoice as part of the application process will be delayed until the next Budget Meeting.
3.     Mt Wilcox Water – liability document. AJ had drafted a document for Greg to sign. An additional comment was proposed regarding the existing overflow pipe. AJ said he would update the document and leave it with the Town Clerk for Greg and the town to sign and have notarized.
4.     Recreation – playground proposal. AJ said that there has been no word from Jake. Further attempts will be made to contact him. AJ pointed out that they have an estimate for  $180,000. The Board could consider asking to put $20,000 or $30,000 into the playground. The Town may consider not giving it to us. Ann reminded the Board that we need a detailed proposal. Ann said there needs to be more conversation on this.
5.     Grants – MERP grant reimbursement of Town Office exterior invoice. Joyce said that she’s not received anything from Denis. Ann said she would send what she had with his original invoice.
6.     Building Maintenance.
·      Windows – The Board needs specific information regarding the bids to replace town Office building windows. Eric Schambach said he will provide the information. This information could be sent out to other contactors. Ann said the heat pumps should be pursued as well.
·      Court timers -  Ann said that the court lights have photosensitive sensors on them. They have been set to turn on at 2:30pm and off at 9:00pm, however the lights will only come on when it gets dark due to the photosensitivity. The Town Office
 
Pittsfield Select Board Regular Meeting                                                                    page 3
November 20, 2025
 
 
entrance light has been set to go on at 4pm and off at 9pm. There will be no need in the future to reset the timers.
·      Custodial Cleaning – Ann pointed out that Trish said that the Town Hall has not been cleaned since July. The position is budgeted for once a month. Joyce will check with Johanna and report back.
 
NEW BUSINESS:
1.     Events – Holiday. Ann asked if the tree lighting event should be revived. It was suggested that it could be teamed up with the Library. Joyce said she will get a tree the Sunday after Thanksgiving. Ann said she could set up volunteers. No decision was made except for obtaining the tree.  Joyce is making wooden Christmas trees and explained how they are constructed. She said she would like to place them around town. Ann suggested getting more volunteers to help build and place around town.
2.     Budget – FY27 matters
Fire Department – Greg and Dave presented their budget and reviewed it with the Select Board.
·      Engine 4 (1990 International) was sold for $5,000 and Rescue 1 (Ford F-350) for $35,000. Ann said that it was thought last year that money from the sales would go to purchase a new smaller rescue vehicle and outfit it. Dave said that they are at the point where they don’t feel they need that vehicle. He said that Jonathan and Rachel are working for WRVA and have a run bag in their cars and don’t take the truck but  respond in their cars to the scene.
·      Tanker 2 2019 Kenworth Tanker Vehicle Maintenance was increased from $900 to $1,900. It’s expected to be less the following year.
·      Engine 1 (1994 International) Vehicle Maintenance was increased from $900 to $1,900 as it’s 30 years old and needs more work. It also would be expected to be less the following year.
·      Rescue 3 (Ski Doo Snowmobile Vehicle Maintenance remained at $200.
·      Mini Rescue (2024 F550) Vehicle Maintenance added $900 as it is new.
·      Rescue 2 (Can Am UTV) Vehicle Maintenance remained at $200.
·      The disposition of the money from the two sales was discussed. Dave said the department has some funds left over from the $5,000 to purchase equipment but they would like to put the $35,000 into a Fire House Building Reserve Plan for something in the future. Last year Town Meeting approved depositing $5,000 into the fund. The board also discussed making a $40,000 deposit into the Fire Truck Reserve Fund. Ann said that there is $7,200 in the Equipment Fund.
Utilities: The only change noted was the Telephone & Internet which increased from $1,750 to $2,200.
Ann said a request was received from Jennifer Burch requesting that the Select Board put on the Warrant, an Article that a person attempting to pay their property taxes in a timely manner should be given the consideration by the Town Office of having the postmark on the envelope containing payment be accepted as proof of intent and timely payment. 
Pittsfield Select Board Regular Meeting                                                        page 4
November 20, 2025
 
Discussion. Trish, Janice Stumpf, and the Board are all opposed to this. Ann said that it doesn’t impact a lot of people. Joyce said she could postdate a check, which Trish would keep in an envelope and record it when the 2nd payment is due. Jennifer could have a petition which would require 5% of the registered voters in Pittsfield sign and then it could be added to the Warrant as an Article. Ann said she would look up the date it would have to be in. AJ suggested adding this to the next Budget Meeting. AJ made a motion to
decline to put that as a  Warning but that we provide information to Jennifer if she wants to pursue it. Ann seconded. All in favor.
3.     Town Roads – 145 Johnson Brook Road. Randy Strong, the Town’s E911 Coordinator, is requesting that the Board approve a name change to Johnson Brook Lane. The Road Commissioner has confirmed that this is not a town road, but a private driveway that functions as a shared lane. Ann moved that the Board change the name of Johnson Brook
Road to Johnson Brook Lane. AJ seconded the motion. All in favor.
4.     Local Hazard Mitigation Plan – TRORC sent a letter indicating that it’s time to update the plan before January, 2026. Ann suggested that this be sent to the Planning Commission and that we work on this together, chapter by chapter. She mentioned several other towns that are also on the same schedule. TRORC feels it would cost $7,000 to provide guidance for updating the plan which Pittsfield would have to pay half the fee.  Ann thought that we could look at it to see if they could do it themselves. Ann said she will send copies of the plan to members of the Board and the Planning Commission and then plan on a Special Meeting in early January.
5.     Executive Session – 1 V.S.A. § 313 (a) (1) (E) possible civil litigation/prosecution.
 
Ann adjourned the meeting to enter into Executive Session at 7:02pm. Joyce seconded. All in favor.
 
ADJOURNMENT:
Ann adjourned Executive Session and re-entered the Regular meeting at 7:10pm. Seconded by  AJ. All in favor. Ann moved to adjourn the meeting at 7:11pm Joyce seconded. All in favor.
 
NEXT MEETINGS:
1.     Budget Meeting – Tuesday, November 25, 2025  5:00pm  Town Office
2.     Regular Meeting – Thursday, December 4, 2025  5:30pm  Town Hall
 
 
Approved: _______________                                    Respectfully submitted,
                                                           
 
                                                                                    Martha L. Beyersdorf
 
 
_____________________________________________________________________________
Ann Kuendig                                        Joyce Stevens                                      AJ Ruben
 

​PITTSFIELD SELECT BOARD BUDGET MEETING MINUTES

To listen to a recording of the meetings click:  bit.ly/47KDdBy
DATE: November 11, 2025
 
PRESENT: Ann Kuendig, Joyce Stevens, AJ Ruben
 
PUBLIC PRESENT: Cynthia Bryant, Dorien Morin-VanDam; Jeremy Rayner via Teams
 
AGENDA MODIFICATIONS: C2 – Quarterly Report
 
MINUTES APPROVAL:  Budget Meeting October 21, 2025
 
CORRESPONDENCE:
1.     Dues and Contributions – Tri Valley Transit request
2.     Finances – WRVA Quarterly Report
 
OLD BUSINESS:
 
NEW BUSINESS:
1.     Budget – Lister Budget and Capital Improvement Plan.
2.     Budget – Library Budget and Capital Improvement Plan
 
ADJOURNMENT:
 
NEXT MEETINGS:
1.     Regular Meeting   November 20, 2025  5:30pm  Town Hall
2.     Budget Meeting   November 25, 2025  5:00pm  Town Office
 
Ann called the meeting to order at 5:05pm. Ann had one Agenda Modification (see above). Seconded by AJ. All in favor. AJ moved to approve the Minutes of the October 21, 2025 Budget Meeting.
 
CORRESPONDENCE:
1.     Dues and Contributions – Tri Valley Transit request. They are requesting $230.00.
2.     Finances – WRVA Quarterly Report. Discussion. It was felt that these weren’t the numbers for Town Report although the first part might be. Ann moved to accept. Seconded by AJ. All in favor.
 
OLD BUSINESS:  none
 
 
 
Pittsfield Select Board Budget Meeting Minutes                                                      page 2
November 11, 2025
 
NEW BUSINESS:
1.     Budget – Lister Budget and Capital Improvement Plan.
Jeremy said that he basically used the same figures as last year. Discussion.
 
Postage –   $150 
Supplies-decreased from $200 to $50
Computer IT Support – increased from $2,100 to $2,798.40
Miscellaneous –  $100 
NEMRC Support – increased from $1,400 to $1,500 * adjust as needed when actual invoice comes in in December
License Fees and Dues – increased from $500 to $550
Mapping Annual Support - decreased from $1,000 to $500
Assessor/Admin Independent Contractor – $2,500 
User Fees for Cloud Apps - decreased from $300 to $150
Salaries-Increase from $10,500 to $11,500 as Listers will have to work more hours to attend state-mandated certification education.
6-yr Reappraisal Fund –deposit $3,000 into Reappraisal Reserve Fund. Jeremy said that bids were sent out for the future reappraisal project slated for 2030, but NEMRC was the only one to respond.
Jeremy said that they would sign the contract and then officially be in the queue.
Jeremy noted that both Jen and Jonathan are coming up to speed
2.     Budget – Library Budget and Capital Improvement Plan
Library Board members Cynthia Bryant and Dorien Morin-VanDam reviewed their budget items with the Select Board. Everyone had good things to say about the new Librarian.
Hoopla on-line services – increased from $400 to $1,000 due to increased patronage
Museum Passes – increased from $475 to $500
Supplies – decreased from $1,200 to $800
Social media/Advertising – increased from $100 to $250 as they plan to boost events in social media for increased attendance
Interlibrary loan courier - increased from $700 to $1,400 a grant has been applied for but not received yet
Professional Development – a new category starting with $200. This includes workshops/intown local conferences.
Zoom/Google Workspace – also a new category starting with $160 re: meeting recording rules. There was some discussion re: Zoom vs Google Workspace, the advantages and disadvantages.
CIP – Future plans that they would like to see included:
·      Sectional/modular tables/chairs for programs/meetings - $5,000
·      Replace/cover blackboard with book shelving for additional space - $2,000
Pittsfield Select board Budget Meeting Minutes                                                      Pg 3
November 11, 2025
 
·      Replace 2 computer/printers, laptop, and installation - $3,500
·      Movie projector for community events – $1,500
·      Update of children’s area/hanging draperies/cozy reading nook - $1,000
·      Replace hardwood flooring (hardwood or floating floor - $15,000
They were told that they currently have $3,062. The Board encouraged the library to use this money to purchase something now and if there is a more expensive item/s, then let the Board know and money can be put towards that. The Library agreed to rework the CIP plan and re submit  They were encouraged to restart the newsletter and work towards bringing more volunteers. Cynthia said that they have a meeting on the 17th and would rework and update their budget/CIP and bring it to the Select Board at the next Budget meeting.
 
OTHER BUSINESS:   Ann asked how the Board should respond to the Fire Department’s latest email. If they submit their written budget, Trish said theirs could be done without their presence. Ann will invite them to the next regular or budget meetings to discuss CIP as the department requested.
 
Ann said that there are only 3 more Budget meetings and the following still need to be reviewed:
·      Dues and Contributions
·      WRVA
·      Tech Support/Software
·      Salaries
·      Budget Disbursements
 
She passed out a sample form to invite volunteers that she suggested be included in Town Report. Discussion.
 
ADJOURNMENT:  As there was no further business to discuss, Ann moved to adjourn the meeting at 6:43pm. Seconded by AJ. All in favor.
 
NEXT MEETINGS:
1.     Regular Meeting   November 20, 2025  5:30pm  Town Hall
2.     Budget Meeting   November 25, 2025   5:00pm  Town Office
 
Approved: ___November 25, 2025____________                                    Respectfully submitted,
 
 
                                                                                    Martha L. Beyersdorf
                                                                                    Select Board Secretary
 
 

Ann Kuendig                                        Joyce Stevens                                      AJ Ruben
 
 

PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES

 
 
To listen to a Recording of the meeting please click here: https://bit.ly/49cRBnk
 
DATE: November 6, 2025
 
PRESENT: Ann Kuendig, Joyce Stevens, AJ Ruben
 
AGENDA MODIFICATIONS:  NB#3 Issue with Elevator
 
MINUTES APPROVAL: October 16, 2025 Regular Meeting
 
CORRESPONDENCE:
1.     Grants – Governor’s Council Grant
2.     Rental – Town Hall – Wintergreen
 
OLD BUSINESS:
1.     Grants – PACIF Grant for Gazebo
2.     Fire Department – Fence Update
3.     Charge VT – update vehicle charger itemized estimate
4.     Mt Wilcox Water System – Final Decommission
5.     Recreation – Playground Proposal Update
6.     Recreation – Pickleball Court/Skating Rink
7.     Grants – MERP Grant Reimbursement – Town Office Exterior Invoice
8.     Budget – Department Schedule
9.     Building Maintenance – Court Signs
 
NEW BUSINESS:
1.     Financials – CD Renewals
2.     Contractors – Lowell Landscape independent contractor paperwork
3.     Town Hall – issue with elevator.
 
ADJOURNMENT:
 
NEXT MEETING DATES:
1.     Tuesday, November 11, 2025 Budget Meeting  Town Office
·      5:00pm  Listers – Budget/CIP
·      5:45pm  Library – Budget/CIP
2.     Thursday, November 20, 2025 Regular Meeting  5:30pm Town Hall
 
Ann called the meeting to order at 5:32pm. Seconded by AJ. Ann presented an Agenda Modification (see above). AJ moved to approve October 16, 2025 Minutes. Seconded by Ann.
 
 
 
Pittsfield Select Board Regular Meeting Minutes                                         page 2
November 6, 2025
 
CORRESPONDENCE:
1.     Grants – Governor’s Council Grant on Physical Fitness and Sports. This pertains to winter outdoor sports that foster access to sports and fitness activities, focusing on communities that have young people who have not participated in an activity due to a lack of access or feeling unwelcome or unsafe. The deadline for submitting a proposal is November 7, 2025. Not enough time to put an application together, but AJ will give form to Recreation Commission to draft a project for future grant applications.
2.     Rental – Town Hall – Wintergreen. The Wintergreen Owners Association’s Annual Meeting is scheduled for April 25, 2026. They would like to rent the Town Hall for the meeting. Ann said that this does not need Select Board approval. The Board discussed other organizations possibly using the building.
 
OLD BUSINESS:
1.     Grants – PACIF Grant for Gazebo. Ann said that she received the letter of acceptance. The grant was partially and/or conditionally approved. The dumping ($100) and staining fees ($250) were not approved. The letter says there is a 6-month time frame to do the job. There was some discussion about getting an extension. Ann said she included the two ergonomic desks that were recently purchased for the town clerk and assistant. They were approved at the 50% rate. We’re eligible for a grant of up to $1,000 for both projects. The Board approved having Trish submit paperwork to be reimbursed for the desks at 50%.
2.     Fire Department – Fence Update. Ann said that the fencing has been installed and there are 2 sections left over. Brief discussion as to locations for them. The Board felt that the fencing should be insured. Ann said she figured $10,000 (cost to manufacture and installation) So, at next Tuesday’s budget meeting, we can ask Trish to include $10,000 for the fencing when she submits evaluation renewals for town property. Ann moved to have Trish obtain insurance for the fence. Seconded by AJ. All in favor. Color was briefly discussed. A decision will be made in the Spring.
3.     Charge VT – update vehicle charger itemized estimate. Ann said she received an itemized estimate from Killington Electric, but she was not able to open it. Trish has requested  a printed copy. When received, Ann said she can compare it with the itemized invoice that Charge VT is asking for.
4.     Mt Wilcox Water System – Final Decommission. Ann said that the pump house has been dismantled and pipes capped. She brought up the possible legal document to add to the deed. AJ said he would draft a document to say that the water is not potable and the overflow is directed at Greg Martin’s property. Ann moved that the Board draw up a legal document for Greg to sign absolving the Town of liability. Seconded by AJ. All in favor.
 
 
 
 
Pittsfield Select Board Regular Meeting Minutes                                         page 3
November 6, 2025
 
5.     Recreation – Playground Proposal Update. AJ said he still has not heard from Jake Hunt. AJ said that he put away the pickleball court equipment, moved the plastic container back into the shed, put the skates back in the cabinet and cleaned out the storage rooms. He said he left the basketballs that were good outside. Keys to the shed were discussed. AJ said that Trish had made copies and Jake and Caleb can request a key for access to the room for the skating season.
6.     Recreation – Pickleball Court/Skating Rink. AJ said that the tarp was in the stairwell. It needs to be removed. He and Ann  said they need a place to store it .  Ann suggested putting it down to protect the paint on the court before the court is flooded for the skating rink. The lights were discussed. They need to be re-timed to 4pm – 9pm. One is aimed at the court. AJ moved to have A+ Electric come and do it plus show the Board members how to do it themselves. Seconded by Ann. All in favor. Ann said she would call them.
7.     MERP Grant Reimbursement. Joyce has said she still does not have a confirmed invoice which Ann needs to include in the quote. This item will be tabled.
8.     Budget – Department Schedule. Ann said that all the departments have been scheduled except for the Fire Department. They indicated that the times offered were not good for them. Ann said there these are out options: 1) that we get them to come 2) that we level fund them or if a written budget is received, it could be reviewed and funded based on what their expenses were. The budget needs to be completed by December 10th. The Board asked the Secretary to send emails to Caleb, Dave, Greg, and the Fire Department explaining that the Board received their October 19th correspondence. They need to have someone to attend as requested. If a copy of their budget is not received, the Board will consider level funding them. The Board’s deadline for the total budget is December 10th.
9.     Building Maintenance – Court Signs. The signs are in for George to pick up.
 
NEW BUSINESS:
1.     Financials – CD Renewals. Ann said that Trish is setting up six CD’s, three of which are renewals. Trish recommends taking $3,000 from the Reappraisal Fund and adding it to the rollover, so the deposit would $51,098.63 for 13wks at $3.60%. All of the following would be at $3.60% for 13 weeks. The Records Fund’s $19,016.48 will be rolled over with no additional deposit. The amount of $1,000 from Budget Disbursement was added to the Contingency Fund for a total deposit of $89,434.30. The three new CDs are: 1) the Fire Department Truck Fund deposit of $47,000, 2) the Highway Equipment Fund deposit of $40,000, and 3) the Recreation Fund deposit of $45,000. The Board said Trish will make early budget disbursements for Contingency, Fire Truck, Highway equipment to add to the deposits.
2.     Contractors – Lowell Landscape independent contractor paperwork. Ann said that they have been paid from the General Fund. Ann said the Board should talk about how they
 
Pittsfield Select Board Regular Meeting Minutes                                         page 4
November 6. 2025
 
can follow up on any project to ensure the work was completed according to the estimate. It was decided to do this when Joyce is in attendance. Ann moved to approved the contract for services for Lowell Landscape.                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                     Seconded by AJ. All in favor.
3.     Town Hall – issue with elevator. Ann said that the annual inspection failed due to a failure of a backup panel. The elevator was taken out of service. Ann said that this will be paid when he comes back, but she thought that going forward the Board might want to look at and see if there are other businesses that do this kind of work. She said she found three and maybe one can be compared to the current. Ann said the cost was almost $2,500. It was suggested that the funds come from the Town Office Maintenance Fund or Building Fund which is the Reserve. Ann moved to have the inspection cost come from the Town Office Maintenance line item and failed parts and service  be paid from the Town Office Building Reserve Fund. Seconded by AJ. All in favor.
 
ADJOURNMENT:
Ann mentioned the next two meetings, then moved to adjourn the meeting at 6:21pm. Seconded by AJ. All in favor.
 
NEXT MEETING DATES:
Tuesday, November 11, 2025 Budget Meeting  Town Office
·      5:00pm  Listers – Budget/CIP
·      5:45pm  Library – Budget/CIP
Thursday, November 20, 2025 Regular Meeting  5:30pm Town Hall
 
Respectfully submitted,
 
Approved: ___November 20, 2025_____________                                  Martha L. Beyersdorf
Select Board Secretary
 
 
 

Ann Kuendig                                      Joyce Stevens                           AJ Ruben