​PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
DRAFT
To listen to a recording of the meeting click here:  https://bit.ly/3FxdoJX
 
DATE: June 5, 2025
 
PRESENT: Ann Kuendig, Joyce Stevens, AJ Ruben
 
PUBLIC PRESENT: John and Katerina Finetto, Candace Kadimik, Deb Scotnicki all via Teams
 
MINUTES APPROVAL: May 15, 2025 Regular Meeting
 
CORRESPONDENCE:
1.     Town Plan – Municipal Summary Inquiry
2.     TRORC – Municipal Summary answer
3.     VT Wetland Program – New Maps
4.     MERP – Grant Reinstatement Process
5.     Jones-Regional – VEM Coordinator Program
 
OLD BUSINESS:
1.     Town Office Vacancies – Energy Coordinator Zoning Board of Adjustment
2.     Recreation – Basketball/Pickleball, Court Shed
3.     Fire Department - Fence
4.     Village Green – Town Green update
5.     Grants  - MERP Grant Historical Review Application
6.     Grants – Charge VT Grant update
7.     Dog Ordinance – update
8.     Building Maintenance
 
NEW BUSINESS:
1.     Citizen Concern/Complaint – John and Katerina Finetto
2.     Volunteer – Colton/Volunteer/Appreciation Ice Cream Social
3.     Town Office – new computer monitors
 
ADJOURNMENT:    
 
NEXT MEETING DATE: Thursday, June 19, 2025 Town Office Building @ 5:30pm
 
Ann called the meeting of the Pittsfield Select Board to order at 5:27pm.  Seconded by AJ.  All in favor.  AJ moved to accept the Minutes of the May 15, 2025 meeting.  Seconded by Ann.  All in favor.  The Finettos’ are here to discuss the letter they recently wrote to the Board regarding their property located at 113 Moose Run.  Ann moved to take NB#1 out of order and put it at the top of the agenda.  Seconded by AJ.  All in favor.
 
 
Pittsfield Select Board Regular Meeting Minutes                                                     page 2
June 5, 2025
 
CORRESPONDENCE:
1.     Town Plan – Municipal Summary Inquiry.  Ann said that Vaughn Micciche had some questions regarding the Municipal Summary.  He wondered what the definition of “substantial deference” was in  regards to the State and TRORC. 
2.     TRORC – Municipal Summary answer.  Ann said she had forwarded this response to the Planning Commission suggesting they look into an enhanced energy plan for Pittsfield.  No further discussion.
3.     VT Wetland Program – New Maps.  Ann said that the State has updated the Vermont significant wetlands inventory with these newer maps. She said she would give these to the Zoning Administrator for his review.
4.     MERP – Grant Reinstatement Process.   Ann said that we have already submitted once invoice project.  There is one additional detail to follow when submitting the invoices.   They want to know the amount of money that is requested and have it noted in the body of the email.  She wanted to acknowledge this for the record.
5.     Jones-Regional – VEM Coordinator Program.  This communication is from the new Vermont Emergency Management Coordinator who confirmed the state has excepted Pittsfield’s LEMP. Ann noted that she sent this information   to both Jonathan and Tim.  An emergency exercise is being planned for October.  Tim is speaking with the fire department about how they want to participate. 
 
OLD BUSINESS:
1.     Town Office Vacancies – Energy Coordinator/ Zoning Board of Adjustment.  The Board is still looking for someone to fill these two positions.
2.     Recreation – Basketball/Pickleball, Court Shed. AJ said once the court berm fix and painting/sealing has been completed, the storage shed can be moved out and used to keep equipment in.  AJ said that the commission is still waiting for a final cost estimate on the playground from the playground company.  Once they have a cost estimate for all the different items, then PACIF will be contacted to make sure that they conform to what the insurance company requires. 
3.     Fire Department – fence.  An estimate for installation has still not been received.  Ann said that she has sent a copy of the design so the specs could be reviewed by a Rutland Fence company and is waiting for the site visit and estimate on installation of the steel fence sections that are on site. This will be discussed at the next meeting once the estimate has been received..
4.     Village Green – Town Green update.  Ann said that the VT Community Tree Program was really good to work with.  The trees were delivered, and the holes were dug.  Watering was discussed and Connie has agreed to fill the water bags on Sundays.
5.     Grants  - MERP Grant Historical Review Application.  Ann presented the actual application that needs to be submitted to the Vermont Division for Historic Preservation.  The
 
Pittsfield Select Board Regular Meeting Minutes                                         page 3
June 5, 2025
windows were of major concern and the required elements were addressed.  Eric and Denis were contacted, and both said they were not available this year.  Joyce said she also
spoke with another contractor and provided him with all the paperwork.  Ann will send the application to board members so they can start to fill in information by the July 1 submission deadline.
 
6.     Grants – Charge VT Grant update.  Information was received as to what the next steps are and what needs to be done.  Some of the prescreening questions were addressed.  Some of the negative issues were discussed.
7.     Dog Ordinance – update.  Ann said that Doug was going to follow up with Trish before going to speak with the dog’s owner.
8.     Building Maintenance.  Joyce said that the electrician is coming to look at the closet receptacle and fix the light motion and switch.  Eric needs to be consulted regarding the use of the lift.  Ann moved to approve the estimate and invoice for $660 for A-Plus Electrical to do both the library and the basketball court. $400 to be paid out of the Town Office Building Reserve and $260 out of Town Hall GF Maintenance. Seconded by AJ.  All in favor.  Ann said that she would contact Glenn Reinauer about pressure washing the front of the  Town Office Building.
 
NEW BUSINESS:
1.     Citizen Concern/Complaint – John and Katerina Finetto.  John explained that they purchased their property from Ron Thompson’s estate.  The issue they have with the property is that there is no water in the well.  He said that he spoke with several people, and some said the well was good, and some said it wasn’t.  There is a spring adjacent to the property, and they wanted to know if it was possible to use this water or purchase the town property where the pumphouse for the former Wilcox Water System is located. Joyce said that she spoke with the fire department and was told that there are others with the same issue in the Hawk Development.  Ann asked Joyce to explain why the spring cannot be used for water.  Discussion.  The Board felt that some research was needed on why the water system was shut down.  John said that he had spoken with just about anyone having to do with water/wells and he was told that there was not much he could do.  Further discussion.   It was suggested that the Finettos contact an attorney to discuss this issue.  This will be brought up again and added to the Agenda when there is added information to discuss.  The Finettos were thanked for attending tonight.
2.     Volunteer – Colton/Volunteer/Appreciation Ice Cream Social.  Ann said that she spoke with Ray regarding a day for the event.  It was felt that Sunday, June 22nd from 12-2pm would be good and it could be marketed as Pittsfield Appreciation Day for Ray Colton and all our Volunteers Ice Cream Social.  Ann said that she is trying to find an ice cream truck and so far has only found one in Latham, NY. It was agreed the $370 for MR DingALing truck was a good price. Ann said she is also looking into obtaining a plaque that could be placed on one of the new trees.
3.     Town Office – new computer monitors.  Trish has requested new monitors that have cameras and speakers for the Assistant Town Clerk and Listers.  This would enable them to use available training and record Lister meetings.  She obtained a quote from Saguaro of $527.10  Discussion. Ann moved to accept but ask for more information on the current monitors on why they needed an external camera.  Seconded by AJ.  All in favor.
 
NEXT MEETING DATE: Thursday, June 19, 2025 Town Office Building @ 5:30pm
 
 
Pittsfield Select Board Regular Meeting Minutes                                         page 4
June 5, 2025
 
As there was no further business to discuss, Ann moved to adjourn the meeting at 6:55pm.  Seconded by AJ.  All in favor.
 
Approved:                                                                                Respectfully submitted,
 
                                                                                                Martha L. Beyersdorf
 
 
 

Ann Kuendig                                       Joyce Stevens                              AJ Ruben

​PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DRAFT
 
To listen to a recording of the meeting, click:   https://bit.ly/45hKxn7
 
DATE: May 15, 2025
 
PRESENT: Ann Kuendig, Joyce Stevens, AJ Ruben
 
PUBLIC PRESENT: Trish Abbondelo, Patricia Haskins, Randy Strong
 
MINUTES APPROVAL: May 1, 2025 Regular Meeting
 
AGENDA MODIFICATION: NB#7-Land Trust CD
 
CORRESPONDENCE:
1.     Vermont Emergency Management (VEM) – Blizzard Exercise
2.     TRORC -Municipal Summery Worksheet
3.     TRORC – Regional Land Use Map
 
OLD BUSINESS:
1.     Appointments – EC Fiber Representative
2.     Recreation Commission – Report
3.     Resolution – Due Process Resolution
4.     Village Green – Tree Update
5.     Building Maintenance
 
NEW BUSINESS:
1.     Town Office – windows renovation
2.     Benefits – Assistant Town Clerk vacation
3.     Financials – Treasurer’s Report April
4.     Special Town Meeting – Results
5.     LEMP – 2025 Approval
6.     Grants – Charge VT grant
7.     Financials – Land Trust CD
 
ADJOURN:
 
NEXT MEETING: Thursday, June 5, 2025 Town Hall @5:30pm
 
Ann called the meeting to order at 5:27pm.  Joyce seconded.  All in favor.  Ann presented one Agenda Modification (see above). AJ seconded.  All in favor.  Joyce moved to accept the Minutes of the Regular Meeting of May 1, 2025.  AJ seconded.  All in favor.  Ann said that Patty Haskins was here tonight to express concern regarding the Town Office Building window replacements.  This will be NB#1.  Trish Abbondelo, Town Clerk, was also here to discuss the Assistant Town Clerk’s vacation benefits.  This will be NB#2. Ann made a motion to take both NB#1 and NB#2 out of order and put them at the top of the agenda.  Seconded by Joyce.  All in favor.
 
Pittsfield Select Board Regular Meeting Minutes                                                           page 2
May 15, 2025
 
CORRESPONDENCE:
1.     Vermont Emergency Management (VEM) – Blizzard Exercise.  Ann said that all the towns are receiving notices inviting them to participate in a regional catastrophic exercise that’s scheduled for October 22nd called the Binary Blizzard.  It helps municipalities play out their Emergency Management Plan.  Ann said she would forward this notification to the two new Emergency Management Co-Directors to see if they would like to participate. 
2.     TRORC -Municipal Summery Worksheet.  This is a copy of a letter addressed to Mark Stugart of the Planning Commission about the regional plan.  TRORC is working on the regional plan, and have received an affirmative determination of energy compliance for the plan.  They are  informing towns that if they want to receive an affirmative determination of energy compliance for their plan, it is optional.  If you do get an enhanced energy plan and get an affirmative determination, it gives you substantial deference in applying to the public utility commission (inviting) to approve any kind of energy generation facility. 
3.     TRORC – Regional Land Use Map.  Ann said that she attended a meeting where the map was presented.  At present, they are gathering comments from all the different municipalities. She said that Mark was going to post information regarding this at various locations.  Ann said she would post on the Pittsfield Community Page.  Discussion. 
 
OLD BUSINESS:
1.     Appointments – EC Fiber Representative.  Ann said that Dianne Deutsch, the former librarian, has expressed an interest in the position.  Ann made a motion to appoint Dianne as the EC Fiber Representative.  Seconded by AJ.  All in favor.  A letter of appointment will be sent to her.
2.     Recreation Commission – Report.  AJ stated that he attended their recent meeting.  He said that they are making progress on the playground, but it probably won’t happen this summer.  The cost is anticipated to be over $100,000.  He said that the Commission will probably formalize a budget proposal to present to the Select Board and maybe do the demolition before the snow falls and be able to build in the spring.  They don’t have a quote yet but anticipate one in a few weeks.  In the meantime, they are going to start looking for grants. AJ said that the Commission is meeting every two weeks now.  There is a goal of putting the pavilion in the field and taking down the backstop.  They are going to get an estimate for a kit to build the pavilion.  Dave Colton has said that he would dig a track and lay down some bedding.  As to whether anything will happen this year it is not known as they are still in the planning stage.  They agree that the way to deal with storing the equipment is to keep the door locked and purchase another structure big enough to hold everything.  AJ said that he volunteered to look into this.  The fencing was discussed briefly, and Jake will be consulted.  Ann asked AJ about the use of the computer for the meeting.  He said it was held outside and was not used.  Discussion.
3.     Resolution – Due Process Resolution. Ann read the draft of the resolution she prepared and moved to adopt it.  Seconded by AJ.  All in favor.  .../../../../../../../Documents/Due Process Resolution.docx   
4.     Village Green – Tree Update.  Ann said that the tree grant is moving along.  She said that she met with Save A Tree and Vermont Electric, the corporate sponsor of the grant program.  They suggested a hackberry and a maple. They would like the Board to sign a letter of collaboration.  She went on to explain its contents and requirements.  Ann said she would contact Dig Safe and would like to coordinate with Ray Colton about some sort of celebration.  The Community Tree Fund is going to provide the water baskets/bags that wrap around the tree.  Ann moved to sign and return the letter.  Seconded by AJ.  All in favor. 
Pittsfield Select Board Regular Meeting Minutes                                                           page 3
May 15, 2025
 
5.     Building Maintenance – Joyce said the trees for the Village Green were all right and Connie didn’t think that new flags for the cemetery needed to be purchased this year.  Ann said that Don Marshall will paint the Town Office except for the window trim for $2,500.  He also submitted an estimate for the stairway to the library and the front hall for $1,400.  It was decided to wait on the stairway until all the renovation was completed.  Ann moved to approve the $2,500 to start.  AJ seconded.  All in favor.
 
NEW BUSINESS:
1.     Town Office – windows renovation.  Patty said that she had read in the Minutes about the grant and that one of the things that would like to be done is to replace the windows.  She said that she realized that the Board might not be aware of how the preservation restoration project came about for the Town Office Building.  She went on to explain some history, some record preservation, and about the windows.  The Schoolhouse was built in 1883 and was located across the street by the cemetery.  After it was moved to its current location, the south side windows became the north side windows, etc.  In 1934, the Town Office was relocated from private homes to the current location, and was set up in the basement due to the school continuing to be upstairs until 1969.  Eventually the Town Office started getting water infiltration and became unusable due to the wet, mold, and mildew.  Around 2007, the Town Office was temporarily relocated to the Town Hall.  Patty said that she participated in a permanent records storage vault survey that was a collaboration between the Rutland County Clerk’s Association of Vermont and the Historical Advisory Records Board.  They came in and surveyed the condition of the records and provided information on how they should be managed, what might need to be done, and provided advice on their preservation and conservation.    Pittsfield records go back to 1781 when the Town was first incorporated.  The most important thing about preservation is proper storage and that includes having little temperature and humidity changes as well as keeping them free from dust and pest damage.  Human impact is another consideration.  A plan was created to remove the vault and records from the basement, relocate the office to the 1st floor and make it handicapped accessible.  A building committee was formed and many years later the restoration was undertaken with many people involved.  A survey performed by a historic preservation specialist recommended that the windows remain original.  Patty went on to explain what was done to the windows to improve them without losing their original look.  Discussion.  Joyce explained  an extensive energy audit showed the windows leaked air even with storms and the energy consultants recommended replacing them.  Ann said that she received some information regarding the grant and setting up the projects.  The Town will have to file with the Vermont Division for Historic Preservation for  a review of the windows and probably the doors since the building is over 50 years old. The filing deadline is June 30th.  So basically, the plan is to replace the windows with ones that look exactly like the old from the exterior.  At present, contractors have been invited to bid, and they are aware of the requirements.  The Board thanked Patty for attending tonight's meeting and providing some of the background information on the Town Office Building and the importance of it looking the same as in previous years.
2.     Benefits – Assistant Town Clerk vacation.  Trish said she would like to discuss her assistant’s lack of vacation benefits.  She said that before Randy was hired, the policy was revised to remove the paid vacation benefits.  The Library has hired a new librarian, and they used a job description based on the previous assistant’s job description.  So now the librarian is getting 2 weeks’ vacation
 
Pittsfield Select Board Regular Meeting                                                                         page 4
May 15, 2025
 
 
after one year and Randy still has no paid vacation.  She asked that he be put back on the previous schedule of after one year of service effective immediately.  The money is there, so that isn’t a factor.  Joyce agreed with Trish’s request.  Ann didn’t think there was a problem going backwards.  This could be discussed further during budget sessions.  Trish said she would update the job description for the Board members to sign.  AJ made a motion to revise the job description for the assistant clerk to include four days of vacation after the first year and increase it as discussed. Seconded by Ann.  All in favor.
3.     Financials – Treasurer’s Report April.  Discussion.  Joyce had noted that Connie was overbudget in the Cemetery Fund.  Ann moved to approve.  AJ seconded.  All in favor.
4.     Special Town Meeting – Results.  The results were 37 No, 21 Yes, 1 Blank.  Discussion.  It was felt that most people weren’t necessarily against it, but it was more the principle of the thing.  It was a monetary thing as opposed to a philosophical one.  Ann felt it was something that would be discussed again during budget sessions.
5.     LEMP – 2025 Approval.  Ann said that this was about the same as last year and moved to adopt the LEMP and NIMS at this publicly warned meeting.  AJ seconded.  It will be forwarded to Tim Thody for his signature.
6.     Grants – Charge VT Grant.  Ann said she received an email from Tiana Smith who is with Charge VT.  We applied for this grant for a level 2 charger to be installed in front of the Town Office and she wanted to know if Pittsfield was still interested in the installation.  Ann said she responded that yes, we were.  Tiana asked some pre-screening questions.  One question had to do with the use of the chargers specifically by the staff.  Otherwise, the category would need to be changed.  Other questions included whether the Town owns the property, whether the charges are mandated by the Town or Act 250, how many employees work in the building,  how many charging ports are requested, and if guidance is needed regarding an installer.  She said that the MERP planning grant can be used and partner with an installation consultant.  Ann said she is waiting to hear if they passed the pre-screening. 
7.     Financials – Land Trust CD- Trish had said that the Land CD was maturing, and Northfield is offering a nine-month CD at 4%.  Ann moved to have Trish renew the CD.  AJ seconded.  All in favor.
 
 
ADJOURN:  As there was no further business to conduct, Ann moved to adjourn the meeting at 6:55pm.  AJ seconded.  All in favor.
 
NEXT MEETING: Thursday, June 5, 2025 Town Hall @5:30pm
 
Respectfully submitted,
Martha L. Beyersdorf
 
 
__________________________________________________________________________
Ann Kuendig                                     Joyce Stevens                               AJ Ruben
 
 
 

​PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES

 
To listen to a recording of the meeting, click:   https://bit.ly/3EVpM5Y
 
DATE: May 1, 2025
 
PRESENT: Joyce Stevens, AJ Ruben; Ann Kuendig - absent
 
MINUTES APPROVAL: April 17, 2025 Regular Meeting
 
AGENDA MODIFICATION: 
1.     NB#4 – cd contingency renewal
2.     Move Executive Session from NB#4 to NB#5
 
CORRESPONDENCE:
       1. City of Rutland – resolution request
 
OLD BUSINESS:
1.     Resignation – Recreation Commission
2.     Dogs – re: Ordinance – Ticket update
3.     Grants – MERP Quarterly Report
4.     Building Maintenance
 
NEW BUSINESS:
1.     Finances – Treasurer’s fund transfer request
2.     Contractors – Denis Vellieux paperwork
3.     Recreation Commission – basketball/pickleball coordination
4.     Finance – CD’s
5.     Executive Session – 24 V.S.A. §213 1 (E) Civil Litigation
ADJOURN:
 
NEXT MEETING DATE: May 15, 2025 Regular Meeting @5:30pm Town Hall
 
AJ called the meeting to order at 5:30pm.  Joyce seconded.  All in favor.  AJ presented two Agenda Modifications (see above).  Joyce seconded.  All in favor.  AJ moved to approve the Minutes of the April 17th Regular Meeting.  Joyce seconded.  All in favor.
 
 CORRESPONDENCE:
1.     Town of Rutland – resolution request from Jim Franzoni.  He would like the Select Board to consider it.  It pertains to attacks against due process and affirming the constitutional rights of all people in Rutland.  The Board has been asked to consider passing a resolution of our own.  Discussion.  It was decided to accept this correspondence and AJ moved to put the resolution on the next meeting’s agenda to discuss it further.  Joyce seconded.  All in favor.
 
 
 
Pittsfield Select Board Regular Meeting Minutes                                                           page 2
May 1, 2025
 
OLD BUSINESS:
1.Resignation – Recreation Commission.  Eric Huss has resigned as he is relocating.  Joyce moved to accept his resignation.  AJ seconded.  All in favor.  She also said that she has met someone who has just moved into town and might be a good candidate.
2.Dogs – re: Ordinance – Ticket update.  There has been no further update.  As of now, there is one unlicensed dog, but there is a question as to whether it lives in Pittsfield or Stockbridge.  There is also a question as to whether there are dogs on Cahill.  This will be investigated further.  There was a brief discussion about the various fees.
3.Grants – MERP Quarterly Report.  Ann informed the Board that she had filed the application, and screenshots were made to put in the file. 
4.Building Maintenance.  AJ said that Ann posed some questions.  She wanted to know if there was a final invoice from Denis Vellieux.  Joyce said that there will be when his work is completed.  There are still a few things to complete including the counter and the gate.
 
NEW BUSINESS:
1.     Finances – Treasurer’s fund transfer request.  Trish wanted to know if the Lister’s training fund could be transferred to the Lister’s salary fund.  Discussion.  AJ said that Ann wondered if the training fund could be eliminated altogether.  AJ offered a motion to allow Trish to move these funds to the Lister’s payroll.  The amount to be transferred is $606.64.  Joyce seconded.  All in favor.  It was felt that in order to fully eliminate the training line item, it would have to be presented at next year’s Town Meeting.
2.     Contractors – Denis Vellieux paperwork.  AJ moved to accept and sign this.  Joyce seconded.  All in favor.
3.     Recreation Commission – basketball/pickleball coordination.  There was some discussion about the storage and security of the equipment when the area isn’t used.  Joyce felt that if it was locked up, then there would be no public access.  AJ said that he would like to pass this on to the Recreation Commission for action.  AJ and Joyce discussed a few other issues  including changing the lighting to summer hours.  They said that they would speak with the electrician.  At this time there are no procedures or hours posted.

1. Finance – CD’s.  Trish has informed the Board that the Contingency Fund will contain $41,402.88  when it matures.  There is also $4,000 in the main holding account which could be added.  The Reappraisal Fund will mature with $58,353.88.  Record Preservation has $17,169.88 with no additional funds to add.  The Reappraisal Fund has $39,184.10.  There is just over $8,000 in the main holding account and we can add that into the new CD if the Board wants. Joyce moved to renew the Contingency CD and add $4,000 to the deposit for 13 weeks, as well as renew the Reappraisal and Record Preservation CD and add $8,000 from the main Reappraisal Fund for 13 weeks. AJ seconded.
2. Executive Session - 24 V.S.A. §213 1 (E) Civil Litigation.  AJ moved to enter into Executive Session at 6:00pm.  Joyce seconded.  AJ and Joyce came out of Executive Session at 6:08pm.

ADJOURN:  As there was no further business to conduct, AJ moved to adjourn the meeting at 6:09pm.  Joyce seconded.  All in favor.
 
                                                                                   
Pittsfield Select Board Regular Meeting Minutes                                                           page 3
May 1, 2025
 
NEXT MEETING DATE:  May 15, 2025 Regular Meeting @5:30pm Town Hall
 
Respectfully submitted,
 
Approved: May 15, 2025                                     s/ Martha L. Beyersdorf
 
 
 ______________________            __________________________       ______________________
        Ann Kuendig                                      Joyce Stevens                            AJ Ruben
 
 
 
 
 
 
 

​PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES

 
To listen to a recording of the meeting, click:  https://bit.ly/3RpNvxZ
 
DATE:  April 17, 2025
 
PRESENT: Ann Kuendig, Joyce Stevens, AJ Ruben
 
AGENDA MODIFICATIONS:  NB#4 - Village Green request
 
MINUTES APPROVAL:  April 3, 2025 Regular Meeting
 
CORRESPONDENCE:
1. Two Rivers Ottauquechee Regional Commission – Training
2. Rutland County Solid Waste District – Annual Report
3. Green Mountain National Forest – Schedule of Operations
4. VT Dept of Labor – Workforce Expansion Program
 
OLD BUSINESS:
1. Appointments – Emergency Management Co-Directors, EC Fiber, White River Valley Energy Consortium
2. Dogs – Ordinance Tickets
3. Finances – Community Tree Fund application
4. Municipal Energy Resilience Program – Projects, Window Quote, Electric invoice
5. Pittsfield Volunteer Fire Department &Rescue – fence installation
6. Building Maintenance
 
NEW BUSINESS:
1. Grants – FY26 Grants in Aid
2. Finances – Bonin Fund
3. Finances – Treasurer’s Report March Financials
 
NEXT MEETING DATE: Thursday, May 1, 2025 @5:30pm Town Hall
 
ADJOURN: 
 
Ann called the meeting to order at 5:38pm.  Seconded by AJ.  All in favor.  Ann presented one Agenda Modification (see above).  Ann moved to approve the Minutes of the April 4th meeting.  Seconded by AJ.  All in favor. 
 
CORRESPONDENCE:
1. Two Rivers Ottauquechee Regional Commission – Training.  Ann said that TRORC announced a training schedule for four different seminar/webinar combinations.  She forwarded copies to the Board members as well as the Zoning Administrator, Planning Commission, and Zoning Board of Adjustment.  AJ said he
and Craig Westling attended the one on flood resilience.  AJ added that it was amazing to learn how much rivers can move in two years or twenty.   Ann said she would try and attend one of the sessions.
 
Pittsfield Select Board Regular Meeting Minutes                                                           page 2
April 17, 2025
 
2. Rutland County Solid Waste District – Annual Report.  Ann said that she would post this to the Town’s Facebook’s community page.
 
3. Green Mountain National Forest – Schedule of Operations.  This is their quarterly report on what they are involved in.  A decision is expected at the end of April regarding Telephone Gap with implementation in May.  Nothing further is expected to happen soon.  Ann said that she wanted the Town to be aware that there may be changes in the transportation, roads, and infrastructures.  She said that it’s expected that they will be constructing 12.6 miles of temporary road to be able to access timber stands, including 9.3 miles on non NFS lands.  This would include Forest Road #394, which is Townsend Brook Road.  Also, a parking area for three vehicles at milepost 1.8 on Townsend Brook Road.  She expressed concern as to whether an agreement should be made regarding the trucks.  Perhaps the Board should reach out to George.  She said that this information should be put on the record. 
4. VT Dept of Labor – Workforce Expansion Program.  This correspondence announces three informational sessions to have people apply for this workforce expansion program.  It’s a 2-year policy initiative proposed by the governor and legislature.  Applicants are expected to be a lead in economic and workforce development.  There is no funding for this.  Ann wanted to put on the record if anyone is interested, the second  session is April 23rd and the third is April 29th.
 
OLD BUSINESS:                                                      
1. Appointments – Emergency Management Co-Directors, EC Fiber, White River Valley Emergency Consortium.  Joyce said that Tim Thody and Jonathan Colton have both agreed to be co-directors for the Town’s Emergency Management positions.  Ann asked the Secretary to send out appointment letters to thank them.  Ann moved to appoint Tim Thode and Jonathan Colton to the Emergency Management Co-Directors’ positions.  Seconded by AJ.  All in favor.  She also said that the White River Valley Energy Consortium is still meeting, but not as much as last year.  Discussion.  The Secretary was asked to send out an appointment letter to Craig Westling as the primary delegate and Dana Decker as the Alternate.  The EC Fiber and Zoning Board of Adjustment positions are still unfilled. 
2. Dogs – Ordinance Tickets.  There is currently only one unlicensed dog with possibly two unidentified dogs in town.  Ann thought that Joyce was going to try and find contact information for the one dog’s owner. 
3. Finances – Community Tree Fund application.  Ann said she has completed the application and sent it in.  The deadline is tomorrow.  She said that the companies to handle pruning, demolition, guidance as to what trees would be best, and someone aware of pruning issues, such as around the electrical wires.  This would beautify the area.  Two places have been identified as suppliers of the trees: Northern Nurseries in White River Jct and Pratico in Rutland. The town would need to find someone to plant.  Discussion about the price, specifications, and the best time to obtain and plant the trees. Connie Martin will be contacted. More information should be available in a few weeks.
4. Municipal Energy Resilience Program – Projects, Window Quote, Electric invoice.  Ann said that a quote has been received for the new windows.  At this time, the Board is waiting for a similar quote from Denis Veilleux to perform a comparison.  Ann said that she had received a quote from Paquette P&E last year for heat pumps but probably should obtain one more estimate.  Discussion.  It was felt that a third estimate was needed to comply with our Procurement Policy and to present to the state and feds. 
5. Pittsfield Volunteer Fire Department &Rescue – fence installation.  Joyce said that the fire department believes that the posts for the fence were incorrectly fabricated.  They need to be 8’.  Ann brought out the
 
Pittsfield Select Board Regular Meeting Minutes                                                           page 3
April 17, 2025
 
design.  There was some discussion about the installation, length, and how much would need to be underground.  Joyce said that she would speak with the fire department.
6. Building Maintenance – Joyce said that the Town Office project is almost finished.  The gate and some painting need to be completed.  Discussion. Joyce said that the grant has been applied for.  The Board talked about what would be involved in the outside work.  There hasn’t been a commitment yet for the outside from Denis.
 
NEW BUSINESS:
1. Grants – FY26 Grants in Aid.  Ann said that this is the municipal roads general permit for the hydrological connected. This year for FY2026 the Town is being offered $8,500 and with a $2,125 match or in kind. Ann moved to sign the letter of intent to participate in the Municipal Grants in Aid Program.  Seconded by AJ.  All in favor.  Our progress report states that eight segments need to be completed and brought up to improve non-Class 4 roads by the end of the year.  TRORC will come in and meet with George to identify those roads involved.  Ann said she would meet with George about this.
 
2. Finances – Bonin Fund.  Ann said the town had been contacted by Lydia Ronnel who is a representative of the Vermont Community Foundation.  Katherine Bonin had established a fund with them,  leaving the Town of Pittsfield a charitable fund to provide for the education and welfare of the residents of the Town of Pittsfield.  Ann said that a decision is made automatically every February  The rate is 5% of a 6-month lookback.  The first distribution is $1,600.  There was some discussion as to how these funds could be used.  Ann made a motion to accept and respond.  Seconded by AJ.  All in favor. 
3. Finances – Treasurer’s Report March Financials.  Ann moved to accept the March treasurer’s report.  Seconded by AJ.  All in favor.
4. Town Green request.  The Board discussed and accepted the Fenity’s request to set up a lemonade stand on the Village Green on May 24th from 12 noon to 3pm.  Ann moved to approve the request.  AJ seconded.  All in favor.
 
NEXT MEETING DATE: Thursday, May 1, 2025 @5:30pm Town Hall
 
As there was no further business to conduct, Ann moved to close the meeting at 6:50pm .  Joyce seconded.  All in favor.
 
                                                                                    Respectfully submitted,
 
Approved: May 1, 2025________________                                      s/ Martha L. Beyersdorf
 
 ______________________            __________________________       ______________________
        Ann Kuendig                                      Joyce Stevens                            AJ Ruben
 

​PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES

 
To listen to a recording of the meeting, click:  https://bit.ly/4j2sMfP (1). https://bit.ly/4lmhzrX (2)
 
DATE:  April 3, 2025
 
PRESENT: Ann Kuendig, Joyce Stevens, AJ Ruben
 
PUBLIC PRESENT: Jake Hunt re: NB#1
 
AGENDA MODIFICATIONS: NB#2 – Petition for reconsideration of Article from Town Meeting
 
MINUTES APPROVAL: March 20, 2025 Regular Meeting
 
CORRESPONDENCE:
1. VT Climate Council
2. VT Emergency Services Housing Program
 
OLD BUSINESS:
1. Appointments – Town Office
2. Town Policy – Municipal Code of Ethics
3. Dogs – Ordinance re: Tickets
4. Town Ordinances – Code of Ethics Enforcement Ordinance
5. Finances – Community Tree Fund Estimate
6. Building Maintenance –
 
NEW BUSINESS:
1. Insurance – PACIF Playground Loss Control Report
 
NEXT MEETING DATE: Thursday, April 17, 2025 @5:30pm Town Hall
 
ADJOURN: 
 
Ann called the regular meeting of the Pittsfield Selectboard to order at 5:33pm.  Seconded by Joyce. All in favor.  Ann said she had one Agenda Modification (see above).  AJ seconded.  All in favor.  Ann moved to approve the Minutes of 3/20/2025.  Seconded by Joyce.  All in favor.  Jake Hunt, Chair of the Recreation Commission, is in attendance to discuss NB#1.  Ann made a motion to take NB#1 out of order and move to the top of the agenda.  Seconded by Joyce.  All in favor.
CORRESPONDENCE:
1. VT Climate Control – Ann said this correspondence addressed the schedule of hearings on the draft of the Climate Action plan as well as posters to put up.
2. VT Emergency Services Housing Program.  This is a notification that a number of people have lost their eligibility for the shelter and housing program in the motels.  One hundred and thirty-three people out of the Rutland office and 62 children are now homeless and have used up their entitlement to have access to the housing and shelter program.
 
 
Pittsfield Select Board Regular Meeting                                                                         page 2
April 3, 2025
 
OLD BUSINESS:
1. Appointments – Town Office.  Candace Kadamik has responded to her appointment as an Emergency Management Co-Director and has declined to serve as she leaves Pittsfield for part of the year.  Her resignation was noted.  Joyce said that she had spoken with Tim Thody.  He is interested so Joyce said she would get some of the position information to him.  Ann mentioned some things that need to be done.  Ann said she would serve as the second co-director if no one else is found.  There are still vacancies for the EC Fiber delegate and alternate, and a position on the Zoning Board of Adjustment.  Ann noted that the Green Up information that the State has is out of date.  Joyce has found two people to assume the Co-Ordinator positions for next year as Kristina Tooker and her daughter Olivia Grasso will not be able to do it next year.  The Secretary will send appointment letters to Chris Evans and Maddie Kopicki for next year.  Ann added that she isn’t sure if the White River Valley Consortium is still meeting and is waiting to hear back from them.
2. Town Policy – Municipal Code of Ethics.  This has been posted on the Town’s website and the old one shows it has been rescinded.
3. Dogs – Ordinance re: Tickets.  The unlicensed dog list has been updated as of 4/3.  Joyce said that she called them almost all on the list.  AJ thought the call was better than going out to issue a ticket.  There was some discussion about the late fee and the ticket to the judicial bureau.  AJ presented options to pay before issuing tickets.  He said that he and Doug will need copies of the ordinance and Minutes where they were appointed to do this to present to the court.  Ann expressed some concern over the time of violation.  Once past April 1st, they should be issued a ticket and not pay a late fee, etc.  AJ felt that ticket should be the last resort.    Joyce suggested making calls again and if the dog is not licensed/paid for by 4/10, then a ticket would be issued.  AJ felt that by waiting to issue a ticket, they are not wasting time and spending the Town’s money.  Ann expressed her concern that this was a civil matter.  It was decided that the Board members would make some phone calls and go from there.  Ann asked about people not on the list but known to have a dog/s. 
4. Town Ordinances – Code of Ethics Enforcement Ordinance.  Ann handed out A draft of the ordinance
 Joyce asked to review it.  Ann moved to adopt and sign the ordinance.  AJ seconded.  All in favor.  It needs to be posted in 5 places in Town and in a newspaper.  Ann said she would send this to Trish to post.  Five percent of voters can petition to disapprove the Ordinance within 44 days. If no petition Ordinance goes into effect 60 days following adoption by the board.
5. Finances – Community Tree Fund Estimate.  There have been no estimates from Connie yet.  Ann said she reached out to businesses regarding what type of tree would do best and some advice on buying.  The deadline for applying for the grant is April 18.  Joyce said she would check in Rutland and AJ suggested a business on Route 4 going towards West Rutland.  The number of trees was also discussed.
6. Building Maintenance – Joyce said that she was away but that she is looking into windows  She will check the grant as to any specifics or restrictions.  Ann suggested contacting the Preservation Trust.  The Minutes of the Building Committee will be checked in case there Is something in writing.  Ann also said she would like to review the invoices when they come in to make sur they aren’t related to MERP and would like detailed invoices. 
 
NEW BUSINESS:
1. Insurance – PACIF Playground Loss Control Report.  Ann said that in 2017, PACIF sent a loss control inspector to check the playground equipment and grounds.  In the report sent to the Town, there were eleven issues ranging from low priority to high.  Ann highlighted the issues that have been addressed since then.  She said that last week an officer came to the office to see what had been done.  He was told that the Recreation Commission is looking into the playground.  Ann gave the information to Jake and urged him to reach out to Wade at PACIF.  Ann said she would follow up with PACIF and copy Jake on the email.
2. Petition for reconsideration of Article 5 from Town Meeting – Ann said that there are 47 certified signatures that meet the requirements for reconsideration. The taxes on rooms, meals and alcohol were proposed as an alternate method for raising municipal revenues that would be largely borne by out of towners and tourists who frequent our inns and AIRBNB’s and get meals and drinks at the four main meals venues. Local property owners would also be subject to the tax at these venues, but would see reductions in property taxes to more than make up for the local option taxes. Joyce suggested the board try to get more estimates from the State on how much could be collected, then show how much it could reduce property tax bills. It was thought that perhaps this should have been and will be a paper ballot vote at Town Meeting.  There was some discussion about when to have the meeting.  It must be held within 60 days from adoption and warned, with the warning signed.  Ann said she would look back at the draft Warning when the fire truck Article had a special meeting as a result of a petition.  Ann made a motion to accept the petition for reconsideration of the Article  and set the date for the special election for Saturday, May 10th at 9:00am.  She said she would prepare a Warning and leave it for signatures as soon as possible.  Joyce seconded.  All in favor.
 
As there was no further business to conduct, Ann moved to close the meeting at 7:04PM.  Joyce seconded.  All in favor.
 
                                                                                    Respectfully submitted,
 
Approved: April 17, 2025_____________                                      Martha L. Beyersdorf
 
 __________________________       ________________________      _______________________
        Ann Kuendig                                      Joyce Stevens                           AJ Ruben

​PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES

To listen to a recording of the meeting, click:  https://bit.ly/4iBvpoC
 
DATE: March 20, 2025
 
PRESENT: Ann Kuendig, AJ Ruben, Joyce Stevens (via TEAMS)
 
PUBLIC PRESENT: Katie Stiles, Mark Stugart, Janice Stumpf
 
AGENDA MODIFICATIONS: delete NB#2 – Town Hall: Windows
 -
MINUTES APPROVAL: March 6, 2025 Regular Meeting
 
CORRESPONDENCE:
1.  VT Dept of Public Safety – Draft Report
 
OLD BUSINESS:
1.  Appointments – Town Office
2.  Town Hall – Windows
3.  Tax Sale – Properties
4.  Town Policy – Municipal Code of Ethics
5.  Building Maintenance – Update
6.  MERP – Projects
 
NEW BUSINESS:
1.  Taxes – Local Option Tax
2.  Finances – February Treasurer’s Report
3.  Dog Ordinance – Ticket Procedure Policy
4.  Contractors – Bid List
5.  Executive Session – 1 V.S.A. §213 1 (E) Civil Litigation
 
NEXT MEETING DATE: Thursday, April 3, 2025 @5:30pm Town Hall
 
ADJOURN:
 
Ann called the meeting of the Pittsfield Select Board to order at 5:35pm.  Joyce seconded.  All in favor. She said that there was one Agenda Modification – NB#2 Town Hall Windows request from Patty Haskins has been withdrawn.  AJ seconded.  All in favor.  AJ moved to accept Minutes from March 6, 2025.  Seconded by Ann.  All in favor.  Ann moved to take NB#1 and OB#2 out of order to the top of the agenda.  AJ seconded.  All in favor.
 
CORRESPONDENCE:
1.  VT Dept of Public Safety – Draft Report.  Ann explained that this is a preliminary draft report by the task force that has been asked by the legislature to develop a new E911 dispatch system.  This is basically a two-year project.  She said she forwarded this to the Fire Department.  The Public Safety department      would like comments back by March 28th.  A link will be posted on the bulletin board.
Pittsfield Select Board Regular Meeting Minutes                                                           page 2
March 20, 2025
 
OLD BUSINESS:
1.  Appointments – Town Office.  Ann said that she did some follow-up and had not heard back from Susan Davidson or Craig Westling.  She will post the vacancies on Facebook.  She asked if a particular citizen      might be considered for a particular position but hasn’t been contacted.  She also didn’t know if the       Rutland County Solid Waste District was still active.
2.  Town Hall – Windows.  Withdrawn by Patty Haskins.
3.  Tax Sale – Properties.  Ann asked Janice what types of contact she has had with the taxpayers in      question.  Discussion.  The big question was, would it be worth it to go ahead with tax sales for small      amounts that are still due after three years.  Options, such as selling to an adjacent property owner or      donating the land to the Town were discussed.  The Board felt that taking these properties to a tax sale      would be expensive and they were hoping that Janice could do something to avoid this.  The Board      thanked Janice for her work and said she is doing a terrific job.  She was thanked for coming to tonight’s      meeting and requested that they be kept informed.
4. Town Policy – Municipal Code of Ethics.  Ann said that she reached out to VLCT and asked the legal      question.  She said that right now the Town has a Code of Ethics Policy as well as a policy for handling     ethics complaints against municipal officers.  The legislature took back the authority from municipalities      so they could produce one of their own.  The suggestion is that the town rescind their current policy,      then post the Municipal Code of Ethics passed by the legislature.  Ann explained that this would replace      the current policy and a vote to adopt would not be needed.  She went on to explain that what needs to be done now is to produce an ordinance which spells out the enforcement procedure for handing ethics complaints and then approve the ordinance.  Basically, it’s an updated ordinance which means that it has to be approved, document when it was approved, take an ad out in the paper, post it, and wait 60 days for it to go into effect.  Ann moved that the Board rescind the current policy regarding conflicts of interest and ethical conduct for the Town of Pittsfield.  Joyce seconded.  All in favor.  Ann moved to post the Municipal Code of Ethics.  Joyce seconded.  All in favor.  Discussion.  It was decided to table the approval of the draft to next meeting.  This would apply to all municipal officers plus post it on the Town’s Website.    Joyce suggested that Trish make up a sheet to obtain all signatures.  The State ethics board has also produced a video training webinar on their website.  This code applies to all municipal offices.  The remainder of this is tabled until the next meeting when all of this is together as packet with everyone’s signatures attached.  Ann added that there is a whistleblower protection which the legislature came up with  and they require that this be posted for employees to see.
5.  Building Maintenance – update.  Joyce said she saw the Town Office before she left town.  She said that  she is fairly sure that Denis has completed his work and now Nate is coming to do the lighting in the      entrance and rest of the locations.  Ann asked if an itemized estimate was available for inside and outside from Denis.  It wasn’t yet.  Joyce said that she also reached out to Wilk Paving regarding the basketball court.  The survey  estimates for the Fire house property aren’t in yet, but Joyce said she would tend to that when she returns.
6.  MERP – Projects.  Ann said she and Joyce met and went over the list in the report and listed the      Contractors.  Estimates will be started to be collected and added to the file.
 
NEW BUSINESS: 
1.  Taxes – Local Option Tax.  Ann said that Katie was joining the meeting to discuss the impact of the Town      Meeting vote to approve the 1% local option tax on meals, beverages, and rooms.  Katie said that it was      understood that they would have a 30-day window to collect signatures and challenge this.  She wanted      
 
Pittsfield Select Board Regular Meeting Minutes                                                           page 3
March 20, 2025
 
to know a little more about how the decision was made.  She said that she knew from Town Meeting,    that businesses were consulted, and that people were in favor of it.  She added that they were not      consulted . AJ said she wasn’t aware that they had not been spoken to.  Katie wanted to get a sense      of what businesses were spoken to and how the information was collected and shared.  Joyce said that      she felt that there was a mistake in the wording, and she thought there wouldn’t be much of an impact      on her business.  She wanted to know how the tax would work.  Ann said that the Town is trying to diversify revenue sources so that the taxpayers don’t have to produce the whole tax.  Katie felt that this was just another      hurdle business owners have to go through. She explained that they’ve issued all their contracts for       2025, they’re signed, and half of them have to pay their money. She doesn’t want to go back and ask for the 1%.  Ann said that contracts THAT ARE PAID before July 1st were excluded from the 1%.  AJ said that the Town was overwhelmingly in favor of this tax.    Katie said that she just wanted to mention that it seemed      misrepresented to go to the Town and then say that you’ve talked to these businesses and have their      approval when this didn’t really happen.  She also wanted to know where the numbers came from.  Ann      said that the Department of Taxes provided estimates based on what the State received from meals and rooms taxes from any business located in Pittsfield but did not include Airbnb and Vrbo.  AJ said that if he had consulted with Katie and Mark and they were not in favor, he might not have voted for it. Katie asked a few clarifying questions about the tax and what the Tax Department takes out of it. Discussion.   Katie said that they will be sending a letter challenging the tax.  The Board added that the issue can always be put before the Town at next year’s Town Meeting and re-voted on.
2.  Finances – February Treasurer’s Report.  Ann moved to accept this report.  AJ seconded.  All in favor.
3. Dog Ordinance – Ticket Procedure Policy.  There was some discussion regarding the timeline for      receiving the list of unregistered dogs as of April 1st.  Ann reviewed what will happen this year as the      issue of tickets will be something new.  Doug and AJ will deliver those.  Joyce said she would back up AJ      if he was unable to perform the duty due to work.  Additional information is required this year.  Ann said that she attended a power point presentation last year and will provide copies for AJ and Doug. She noted that there is even a website where the tickets can be tracked. 
4.  Contractors – Bid List.  Quality Paving asked to be put on a Town bid list.  The Board felt they could be added to the list of contractors.  Ann asked Joyce if the Board wanted to start a list of projects. Discussion.
5.  Executive Session – 1 V.S.A. §213 1 (E) Civil Litigation. Ann moved that the Board enter into Executive Session under 1 V.S.A. § 213 1 (E) Civil Litigation at 7:02pm.  Joyce seconded.  All in favor.
 
Ann moved to leave the Executive Session and resume the regular meeting at 7:13pm.  Seconded by Joyce.  All in favor.  Ann moved to sign the insurance acknowledgment letter.  Seconded by Joyce.  All in favor. 
           .
ADJOURN:  Ann moved to adjourn the meeting at 7:14pm.  Seconded by Joyce.  All in favor.
 
NEXT MEETING DATE: Thursday, April 3, 2025 @5:30pm Town Hall
 
Approved: April 3, 2025 ____________                                              Respectfully submitted,
 
                                                                                    s/Martha L. Beyersdorf
 
 
__________________________________________________________________________________
     Ann Kuendig                                     Joyce Stevens                                      A. J. Ruben

​PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES

 
To listen to a recording of the meeting, click:  https://bit.ly/3DBzzO7
 
DATE: March 6, 2025
 
PRESENT: Ann Kuendig, Joyce Stevens, AJ Ruben
 
MINUTES APPROVAL: February 20, 2025 Regular Meeting
 
AGENDA MODIFICATION:  NB#7: Executive Session 1 V.S.A. § 213 1 (e)
 
CORRESPONDENCE:
1. Killington Planning Commission Hearing
2. Select Board Essentials Webinar
 
OLD BUSINESS:
1. Financials – January Treasurer’s Report
2. Building Maintenance
3. Town Policy – Municipal Code of Ethics
 
NEW BUSINESS:
1. Select Board – Reorganization
2. Select Board – Rules of Procedure
3. Appointments – Town Office
4. Tax Sale – properties
5. Licenses & Permits – MRPG Permit
6. Finance – Community Tree Fund
7. Executive Session –  1 V.S.A. § 213 1 (e)
 
ADJOURN:
 
NEXT MEETING DATE: March 20, 2025 Regular Meeting @5:30pm Town Hall
 
Ann called the meeting to order at 5:33pm.  Joyce seconded.  Ann said that she had one Agenda Modification (see above). AJ seconded.  All in favor.  Ann moved to accept the Regular Minutes of the February 20, 2025 meeting.  Seconded by AJ.  All in favor.
 
CORRESPONDENCE
1. Killington Planning Commission Hearing – The Killington Planning Commission will hold a public hearing on the proposed Subdivision Regulations, Zoning Bylaw Amendments, and Zoning Map Amendment for the Town on March 19, 2025 at 7:00pm at the Public Safety Building, 800 Killington Road.  The hearing is also being offered remotely.  Ann moved that the Clerk post this on the outside bulletin board and in her office.  AJ seconded.  All in favor.
2. Select Board Essentials Webinar – Ann said that she registered for this which will be held on March 22nd from 9am – 2:30pm in Montpelier.  Ann encouraged the members to attend as there have been  some changes.  Registration is recommended.  The meeting can be held online.
Pittsfield Select Board Regular Meeting Minutes                                                           page 2
March 6, 2025
 
OLD BUSINESS:
1. Financials – January Treasurer’s Report.  Ann said that she spoke with Trish regarding Lister licensing fees that were budgeted $350.00, such as annual VALA membership and usual NEMRC charges, and increased to $504.00.  Ann wanted to understand what caused the increase.  This year they have charged for the annual right to use tables for residential properties ($187.52) and commercial properties ($6.64).   Also discovered was that half the user fee for iCloud should be moved from the Listers to the General Fund.  Ann said the Board should have the Listers find out more about the unexpected fees.  Joyce made a motion to accept the financial report.  AJ seconded.  All in favor.
2. Building Maintenance -  Joyce said that Denis should be ready to start work in two weeks.  He will work Friday through Monday so as not to disturb the office’s regular hours.  Joyce thought the deadline for the PACIF grant contribution might be in April.  Ann questioned if a building permit might be needed since it was municipal property.  Joyce asked Ann if they could meet and go over the MERP list of projects and see what they want to do first. Discussion.
3. Town Policy – Municipal Code of Ethics.  Ann said there were two policies.  One for the Procedure upon Complaint. She wondered if there was a template online for the actual code or to go to the State and see if the State Ethics Board has a municipal code of ethics to follow.  Discussion.  These documents need to be consistent and forwarded to all departments for signatures.  We’ll discuss this again at the next meeting.
 
NEW BUSINESS:
1. Select Board – Reorganization.  Ann wanted to welcome AJ who was re-elected.  The members were asked if they would like to keep their current jobs on the Select Board.  Ann will continue as Chair, Joyce with buildings, and AJ with the orders.  She encouraged Joyce to ask for help if needed. She said she would.  Ann made a motion to have the members continue to serve in their current position.  AJ seconded.  All in favor.  
2. Select Board – Rules of Procedure.  Ann said that she made a few changes to this document. Discussion.  Ann moved to adopt the updates made to the Select Board’s Rules of Procedure.  Joyce seconded.  All in favor.
3. Appointments – Town Office.  The Board reviewed the current list of appointments and recommended people to  vacant/expired positions with the Town of Pittsfield.   Ann made a generic motion to approve the appointments (see the last page of these Minutes).   Joyce seconded.  All in favor.  The Secretary will follow up by sending Letters of Appointment.
4. Tax Sale – properties.  Janice, the Town’s Delinquent Tax Collector, sent two delinquent properties since 2022, one for $26.91 and the other $1044.43 to the Board.  Ann said she would like more information from Janice and also be assured that the property owners are receiving their mail and seeing if it is worth holding a tax sale for delinquent properties with small balances. Discussion. Ann questioned whether the properties should be looked at or investigated further. It was decided to invite Janice to the next regular meeting to brainstorm.
5. Licenses & Permits – MRPG Permit.  Ann said that she and George got a copy of this.  It is paid through a portal.  Ann said she reminded him that he needs to add $1,350.00 to his orders for the following week.
This is paid through the Highway Fund. Trish can make the payment through the portal
6. Finance – Community Tree Fund.  This fund is a collaborative effort between the Vermont Electric Power Company (VELCO) and the Vermont Urban & Community Forestry Program (VTUCF).  This partnership supports communities in Vermont by addressing the need for more flexible funding for small scale tree planting projects, typically 1-10 trees.    The proposed project must cost less than $2,000.  The fund will
Pittsfield Select Board Regular Meeting Minutes                                                           page 3
March 6, 2025
 
 
support the tree purchase and delivery as well as irrigation supplies.    Applications will be accepted on a rolling basis with two seasonal deadlines: Spring April 18th and Fall September 12th.  The Board felt that
Connie and George should be included in this project. Joyce will ask Connie if she has any estimates from companies that plant trees.  More information about the Community Tree Fund can be obtained from Gwen Kozlowski at 802-656-7638 or gwen.kozlowski @ uvm.edu.
7. Executive Session –  1 V.S.A. § 213 1 (E)    Ann moved to enter into Executive Session to discuss probable civil litigation at 6:28pm.  Ann moved to adjourn Executive Session at 6:45pm.  Seconded by AJ.  All in favor.
 
ADJOURN: Ann moved to adjourn the Regular Meeting at 6:46pm.  Seconded by Joyce.  All in favor.
 
NEXT MEETING DATE: March 20, 2025 Regular Meeting @5:30pm Town Hall.
 
Approved: _____March 20, 2025________                                             Respectfully submitted,
 
                                                                                    s/Martha L. Beyersdorf
 
 
__________________________________________________________________________________
     Ann Kuendig                                     Joyce Stevens                                      A. J. Ruben
 
 

​PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES

 
DATE:  February 20, 2025
To listen to a recording of the meeting click:  https://bit.ly/3EQUuwW
PRESENT:  Ann Kuendig, AJ Ruben, Joyce Stevens via TEAMS
 
MINUTES APPROVAL:  February 6, 2025 Regular Meeting
 
PUBLIC PRESENT: Bryan Kovalick via Teams; Brett Yates (Mountain Times) via Teams
 
CORRESPONDENCE:
1. Resignations – Emergency Management Co-Dire
2.  Visiting Nurses & Hospice of VT and NH – resumption of service
3.  VT Department of Housing and Community Development – public hearing notice
 
OLD BUSINESS: 
1.  Town Highway – Mileage Certificate additional  info request
2.  Finance – Contingency Fund CD’s
3.  Building Maintenance – lighting, survey PVFD septic and property lines
4.  Town Office – recruitment
5.  Policy – Municipal Code of Ethics
 
NEW BUSINESS:
1.  TRORC – Shared services
2.  Events – Rootstock Racing event
3.  Grants – Cultural Facilities Grant for Town Hall
4.  Finance – Treasurer’s Report for January
 
ADJOURN
 
NEXT MEETING DATES:
·       Tuesday, March 4, 2025 – Town Meeting @ 6:00pm Town Hall
·       Thursday, March 6, 2025 – Select Board Regular Meeting @ 5:30pm Town Hall
 
Ann called the meeting to order at 5:32pm.  AJ seconded.  All in favor.  Ann said that both she and Joyce had a few edits to the Minutes and the posted Draft of the Minutes was corrected.  One pertained to a 12’ ladder being ordered, not lighting.  The estimate for the future replacement of the Town Hall roof was accepted at $34,300.  Ann moved to accept with the edits.  AJ seconded.  All in favor.  Ann said that  Bryan is here to address the shared service position we’ve been considering with other towns.  Ann moved to take NB#1 out of order and moved to the top of the agenda.  AJ seconded.  All in favor.
 
CORRESPONDENCE:
1. Resignations – Emergency Management Co-Director.  Ann said that Ryan Thompson has submitted his
     resignation as Emergency Management Co-Director.  He said that his job responsibilities are taking more
     of his time. Ann suggested asking Candy Kadamik if she would like to stay on or step down.  She added that
     she sent a note of appreciation for the time Ryan has devoted over the years.  Ann moved to accept Ryan’s
     resignation and leave our decision regarding Candace to our meeting following Town Meeting when we
     consider our appointments.  AJ seconded.  All in favor.  
 
 
Pittsfield Select Board Regular Meeting Minutes                                                           page 2
February 20, 2025
     
     .
2.  Visiting Nurses & Hospice of VT and NH – resumption of service. The correspondence stated that this
     organization will resume business as of April 15, 2025.  It went on to explain that they had to curtail
     services as of March 20243due to staff shortages.  The Board noted that they were not aware that this had
     happened when they were considering budget contributions.
3.  VT Department of Housing and Community Development – public hearing notice.  The State will be
     holding a Statewide Public Hearing on February 24, 2025.  This will be an in-person hearing and also
     available electronically. Every five years the State updates its plan on how it’s going to distribute federal funding  it receives in state housing-type programs.
 
OLD BUSINESS: 
1.  Town Highway – Mileage Certificate additional  info request.  Ann said that the Certificate was submitted
     however, there were some additional questions that needed more information.
2.  Finance – Contingency Fund CD’s.  Ann said that Trish signed the two CD renewals: one for $41,006.38
     for 6 months @ 3.69% and the other for $41,000 for 3 months @ 3.93%.
3.  Building Maintenance – lighting, survey PVFD septic and property lines.  Joyce said that electrician A-Plus has ordered the new lighting for Town Office.  Surveyor and Septic design engineer Rob Townsend responded to request of estimate on Fire Department survey but Joyce will get back to him for additional information.  She added that the PVFD would like a survey of the septic and property lines.  The cost would be $3,000 - $3,500. Just for the septic design.  Joyce suggested that this project wait until spring.
4.  Town Office – recruitment.  Ann said that Assistant Town Clerk & Treasurer Randy Strong has expressed
     an interest in the recently vacated position of E911 Coordinator.  Martha was asked where the Town
     stands with the State.  Ann also asked how the E-911 Board operates.  Ann moved to appoint Randy
     Strong to the position of E911 Coordinator.  Joyce seconded.  All  favor.  Discussion on developing posters and social media submissions for open vacancies of town offices.
5.  Policy – Municipal Code of Ethics.  New requirements have been added.  Ann said that she had downloaded the template from VLTC and compared it to Pittsfield’s current ordinance.  She felt a new Code needs to be passed. She passed out the template and current code for the Board members to look over and begin editing 
 
NEW BUSINESS:
1.  TRORC – Shared services.  Ann said that she has been talking to other towns about sharing an admin-
     administrative assistant position with other towns.  Bryan said he has reached out to Stockbridge,
     Rochester, Hancock, and Granville.  Stockbridge is not interested  at this time, Rochester has expressed
     an interest, and there has been no response yet from Hancock or Granville.  TRORC is curious to see what
     your amount of interest is in having a staff resource who can help the Select Board  with taking meeting
     Minutes, follow-up items from  meetings, other admin tasks, and how many hours per week would be
     needed.  Joyce said she felt this was part of the Board’s Secretary position and this would take away the
     Secretary’s position.  Bryan said that could be part of it.  Other towns seem to be interested in more
     specified roles.  He asked what the needs of Pittsfield were.  Joyce asked about the cost and
     Bryan said they were figuring about $100/hour.  Joyce said that $100 is way over budget for being a secretary. Bryan said that they use that as a measuring tool, such as the cost for a planner at TRORC.  Ann asked about splitting the cost between the towns.  AJ said that the Board couldn’t budget for that.  AJ added that it’s hard to find volunteers to fill the statutory positions. 
 
 
 
 
 
Pittsfield Select Board Regular Meeting Minutes                                                           page 3
February 20, 2025
    
     More discussion.  AJ  asked Bryan to take back to TRORC to see if they can help with these positions.
  The Board thanked Bryan for speaking tonight.
2.  Events – Rootstock Racing event.  Ann said that the Board received a request from Brett Friedland, the
     race director, asking for permission to direct his racers through Pittsfield.  This is just a head’s up as we
     have no policy regarding races.  The event is scheduled for June 21-28, 2025.  Joyce explained how the
     race works.  Discussion.  Ann moved to let them know that we welcome the racers in June.  Joyce 
     seconded.  All in favor. 
3.  Grants – Cultural Facilities Grant for Town Hall.  Ann said she was interested in applying.  The Board has
     applied in past years.  The deadline is May 15, 2025.  The grant could be used to improve lighting and 
     wiring in the Town Hall, as well as making improvements to the stage area.  There is a 50% funding
     requirement.  She said she thought she could do this on her own but would look over the application.
4.  Finance – Treasurer’s Report for January.  Joyce said she hadn’t looked at the report.  Ann commented
     that the Listers were overbudget with license fees (VALA, NEMRC tables,) It was decided
     to table this to the next meeting.
 
OTHER BUSINESS: 
Town Meeting prep:
·       Board members should arrive at 5:30pm
·       Ann offered to make the coffee
·       Joyce offered to make cocoa and a cheese/cracker platter
·       AJ offered to help set up and clean up
·       Water will also be made available.
 
NEXT MEETING DATES:
·       Tuesday, March 4, 2025 – Town Meeting @ 6:00pm Town Hall
·       Thursday, March 6, 2025 – Select Board Regular Meeting @ 5:30pm Town Hall
 
As there was no further business to discuss, Ann moved to adjourn the meeting at 6:29pm.  Joyce seconded.  All in favor.
 
                                                                                                Respectfully submitted,
 
                                                                                                Martha L. Beyersdorf
 
 Approved:  March 6, 2025
 

     Ann Kuendig                                        Joyce Stevens                                      AJ Ruben

PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES

To listen to a recording of this meeting please click here: https://bit.ly/4jNoLg2

DATE: February 6, 2025

PRESENT: Ann Kuendig, Joyce Stevens, AJ Ruben
PUBLIC PRESENT:
· PVF&R – Dave Colton, Rachel Hunt (via TEAMS), Caleb Hawley
· Stockbridge Fire – Chief Jim Manyon, Dan Novotny
· PACIF Director of Risk Management – Fred Satink (via TEAMS)
· VT Dept. of Health EMS Program Administrator – Ray Walker (via TEAMS)
· WRVA Executive Director – Matt Parrish (via TEAMS)
· George Deblon


AGENDA MODIFICATIONS: OB#4 – Finance – CD Renewal: Contingency Fund


MINUTES APPROVAL: January 16, 2025 Regular Meeting


CORRESPONDENCE:
1. Resignations – WRVA, E911, EC Fiber
2. FEMA – Grant Closeout Letter


OLD BUSINESS:
1. Insurance – EMS Insurance-PACIF, EMS Administrator, PVFR, WRVA
2. Audit – RFP Bids
3. Building Maintenance – Projects
4. Finance – CD Renewal: Contingency Fund


NEW BUSINESS:
1. Town Highway – Certificate of Highway Compliance
2. Permits & Licenses – Liquor Licenses
3. Vermont Ethics Commission – Ethics Liaison to the State Board.
4. Executive Session – 1 V.S.A. 313 (1) (A) Contracts


ADJOURN


NEXT MEETING DATE: Regular Meeting Thursday, February 20, 2025 @5:30pm Town Hall


Ann called the meeting to order at 5:31pm. Joyce seconded. All in favor. AJ moved to accept the Minutes of the January 16th meeting. Joyce seconded. All in favor. Ann said that she had one Agenda Modification tonight (see above). Ann welcomed the representatives (see above). She moved to take OB#1 out of order. Joyce seconded. All in favor.


Pittsfield Select Board Regular Meeting Minutes page 2
February 3, 2025


CORRESPONDENCE:
1. Resignations – WRVA, E911, EC Fiber. Martha Beyersdorf and Herb Kuendig both resigned. Ann made
a motion to accept these resignation letters. Joyce seconded. All in favor. Discussion about how best to
publicize these positions, including a brief job description.
2. FEMA – Grant Closeout Letter. Ann said that they received closeout letter for the buyout from FEMA.
She said she’d like to put it on the record that it’s been received and will go in the file. At this point, the only other thing the Board needs to do is follow up and make sure that nothing has been put on the land.


OLD BUSINESS:
1. Insurance – EMS Insurance-PACIF, EMS Administrator, PVFR, WRVA. Ann provided some background
explaining that the Select Board has been having discussions regarding insurance protection for EMS and Rescue Squad members since September. That was when the Select Board received notification from PACIF that there was a question as to whether Pittsfield Fire & Rescue had a certification from the Dept. of Health. The Board conversed with the Fire Department to find out if that was true. The Board then contacted WRVA as the Board and PVFD were under the impression they were operating under WRVA’s insurance. WRVA reported that only employees of WRVA were covered by WRVA’s insurance when running on Pittsfield PVFD&R calls. Ann said that they invited Wade from PACIF to a meeting and to investigate further as to whether the PVFD&R members had workers’ compensation and liability coverage when going on calls for Pittsfield. With all the conversations, the Board felt it was best to get everyone together to try and resolve this issue. The Board invited Stockbridge fire and rescue personnel to the meeting as we understood Stockbridge was also lacking clarity about insurance coverage for their calls.


Fred Satink was asked what PACIF is looking for in order to make sure that Pittsfield’s First Responders are in fact insured and for what? Fred responded by saying that PACIF provides workman’s compensation coverage and liability for emergency medical personnel that perform those services on behalf of the member. Fred said that he understood that when EMS personnel are operating under the license of another entity, like WRVA, they essentially are under the operational control of the entity and WRVA’s insurance would provide coverage. There were some questions about who is an employee of WRVA versus being affiliated with WRVA and which entity covers personnel when personnel are called out by the EMS system or otherwise (by witnessing an accident or responding to a medical call without 911 initiating the run). Presumably, that entity’s coverage should be covering them during those activities. So, the question becomes “whose employees are they?” Fred asserted that our staff may be personnel in your department but when they are providing EMS services that may change. Joyce explained that our First Response is through the Fire Department and if Pittsfield gets a 911 call, the Fire Department goes out as a first responder for the Town of Pittsfield, or Stockbridge. Joyce said she didn’t understand how this all started because it’s been this way for a long time. AJ expressed his concern about the statement that PACIF made that we “probably” have coverage for work comp and liability, noting that we’ve been doing this for decades with the assumption that we are paying PACIF to ensure our people and our Town is case an incident happens. Fred said he’s looking at an assigned risk policy for the Town but then confirmed that PACIF provides coverage when PVFD&R personnel go on calls. If one of our personnel is also an employee of WRVA (we have one person in that category), WRVA may cover insurance claims for that person only. Fred confirmed that Pittsfield has workman’s comp for your volunteers and also liability of medical liability coverage for those same personnel. Ray had a question for Joyce when she said that Pittsfield responds as a first response. If an ambulance is needed, then you call for one. What Ray wanted to know was what
was that first response? And are they responding as EMS personnel, and are they members of WRVA? Joyce commented that Pittsfield pays every month to provide ambulance services to the Town. Ray asked if the people who are providing any medical care holding and any EMS/EMT certification? Ann asked Dave or Rachel to explain the situation. Rachel Hunt stated that she is certified as a paramedic and employed by WRVA and provides that level of care when called out for Pittsfield first response calls.


Pittsfield Select Board Regular Meeting Minutes page 3
February 3, 2025


She said the State is offering a course, Vermont Emergency First Responder, which is basically a super basic first responder and upon completion they earn a card and certification as participate in a VEFR course similar to a super basic first responder. Ray pointed out that if anyone is not affiliated with WRVA and does not have a certificate for VEFR or higher, they aren’t authorized to do EMS in Pittsfield. Joyce expressed some confusion about who could respond to rescue calls in Pittsfield and Ray clarified that only people with certificates for VERF, EMT, AMT or paramedic care and affiliated with WRVA were allowed to provide medical rescue services and still be covered by liability insurance. Ray noted there is a Good Samaritan Law that allows anyone to provide reasonably necessary emergency care without liability. To be covered by the Town’s insurance a person must be responding on behalf of a licensed agency/department that was dispatched to the call. He further clarified that if you’re a person that holds an EMT license in Pittsfield Fire Department, but you aren’t a member of WRVA, because they are the responding ambulance service, you are not authorized to provide EMS in Pittsfield. Regarding scope of service Ray said that if certified as a Firefighter 1, you are required to be AED and CPR certified also, so if responding as a firefighter and there’s a cardiac arrest, you can put an AED on someone and do any care that does not require an EMS license; if you want to administer oxygen or provide care beyond a first aid level, then you need an EMS license. Ann asked going forward, Pittsfield either affiliates with WRVA or apply for an EMS license. Ray said that was correct.


Joyce mentioned that some of our fire department members had trouble getting on the portal via the State website and was told that it had been figured out. Dave Colton said that because we were contracted with WRVA, our personnel should be automatically “members.” Matt Parrish went on to explain how the system has changed. Insurance and changes in certifications have brought us to this point where you need to be affiliated with a licensed agency. Matt said to be affiliated one must be in contact with WRVA about training and certification and WRVA will run a background check on that person as wel.


Ray responded that scope of practice for VEFR was very small: the heart saver version of CPR, bleeding control, administer NARCAN. You don’t take vital signs or administer oxygen. Caleb Hawley said that the next step is to try and get more people to join the fire department and have current members get their certifications. Some other examples of certifications vs non-certifications were discussed as well as differences in the levels of certifications. Ann asked how we wanted this left and was told that Pittsfield is good. Joyce said that one of the biggest things to make sure of was that our town, and others, know that PACIF is covering us if go out and do a quick first response of stopping bleeding, CPR, etc. She asked Fred if he needed anything else. She assured him that Pittsfield would continue to get an affiliations with WRVA for our EMS staff and do coursework needed for the Fire Department and go from there. Ann thanked everyone for their time in attending tonight. Following the meeting, members of the Fire Department held a discussion with the Select Board related to things talked about In the meeting with officials.
2. Audit – RFP Bids. There were two inquiries, but only one actually submitted a bid and it was Sullivan Powers and Company for $29,000. The question of whether the Town needed an audit and how it was going to be funded were discussed. Discussion of current budget and whether to put more in next year. A.J. thought this large an expense should go on a Warning for next year with an explanation to the taxpayers. Ann said that VLCT suggests that a professional audit be done every three years. Discussion about funding. AJ moved that we respond to Powers and Sullivan and say thank you for your response, but we don’t have enough funds for it at this time. We aren’t going to accept the bid. AJ added that the Board should have a long conversation about how to fund this. Ann seconded. All in favor.
3. Building Maintenance – Projects. The following projects were addressed:
· Town Hall: pertains to an email about flooring tiles coming up at the door. This can be addressed in the spring.
Pittsfield Select Board Regular Meeting Minutes page 4
February 3, 2025


· Town Office: problem with the lighting in the hallway in the entrance by the elevator; also, one is blinking downstairs. Joyce asked for permission to have the electrician do the first phase before the lights go out. Joyce made a motion to have the lights fixed and we hire Nate from A+ Electric to do that work. Ann seconds. All in favor. The Select Board accepted his estimate to replace all of the lighting in the Town Office Building for $5,150. He will start on the project as soon as he can, beginning with the hall fixtures. The project will be completed once the Town Office renovations are completed. These funds will be drawn from the MERP implementation Grant ($157,000)
· Town Office & Town Hall: decision to purchase12 foot ladder
· Town Hall: Joyce said she asked Heather Turnbull for an estimate for this roof. She added that the cost could go up based on the proposed tariffs. No decisions yet.
4. Finance – CD Renewal: Contingency Fund. The Select Board decided to add $15,000 to the Contingency Fund balance of $67,006.38. Also split the $82,006.38 between two CD’s. Ann made a motion to have Trish put $41,000 in a 3-month CD @3.93% (May 13, 2025) and another $41,006.38 for 6-month CD @3.69% (August 13, 2025). Seconded by Joyce. All in favor.


NEW BUSINESS:
1. Town Highway – Certificate of Highway Compliance. Ann said this is something that is done annually. The Board has adopted the Certificate of Compliance for Town Road and Bridge Standards that the Select Board passed in June of 2019. Ann made a motion to have the Board sign the Certificate of Compliance as well as the Annual Financial Plan. Joyce seconded. All in favor. This affirms that for 2026, we have 14.72 miles of Class 3 roadways, which will earn the Town $25,469 from the State.
2. Permits & Licenses – Liquor Licenses. Ann moved that the Board approve all of the license applications for the named businesses. Seconded by AJ. Joyce recused herself.
· Swiss Farm Market: Second Class Liquor and Tobacco
· Clear River Properties: First and Third Class, Outside Consumption permit
· Vermont Farms Catering: First and Third Class
· Original General Store: First and Second Class, and Tobacco
3. Vermont Ethics Commission – Ethics Liaison to the State Board. Ann explained that the new law requires municipalities to do a bunch of different things such as:
· revise our Conflict of Interest Policy
· post various things
· appoint a Select Board member as the Liaison to the State Ethics Board.
· Select a designee
Ann moved to appoint AJ Ruben as the Liaison to the State Ethics Commission and make him the designate. He will receive any complaints that we get via alleged violations. Seconded by Joyce. All in favor.


Ann moved that the Board entered Executive Session at 6:53pm. Seconded by Joyce. All in favor.
4. Executive Session – 1 V.S.A. 313 (1) (A) Contracts
Ann moved that the Board resume the Regular meeting at 7:19pm. Seconded by Joyce. All in favor.


NEXT MEETING DATE: Regular Meeting Thursday, February 20, 2025 @5:30pm Town Hall


Pittsfield Select Board Regular Meeting Minutes page 5
February 3, 2025


ADJOURN:
As there was no further business to discuss, Ann moved to adjourn at 7:21pm. Seconded by Joyce. All in favor.


Respectfully Submitted,


Martha L. Beyersdorf



____________________________________________________________________________________
Ann Kuendig Joyce Stevens AJ Ruben

​approved: February 20, 2025

PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES

 
To listen to a recording of the meeting, click here:  https://bit.ly/4h23Eod
 
DATE:  January 16, 2025
 
PRESENT:  Ann Kuendig, Joyce Stevens, AJ Ruben
 
PUBLIC PRESENT:
 
AGENDA MODIFICATIONS: 
·       C#4 – Rochester Local Hazard Mitigation Plan
·       OB#3 – Hopkins’ Right of Way issue
 
MINUTES APPROVAL: 
·       January 9, 2025 Budget Meeting
·       January 2, 2025 Budget and Regular Meetings
 
CORRESPONDENCE:
1.  VT Agency of Transportation – Assessment Form
2.  MERP COI Submission
3.  Community Safety Project
4.  Rochester LHMP
 
OLD BUSINESS:
1.  Insurance – EMS
2.  Audit – RFP Update
3.  Town Highway – Hopkins’ Right of Way issue.  Their concern is that the widening of the road is encroaching on their property.
 4. Hop-kins Right of Way

NEW BUSINESS:
1.  Financial – Treasurer’s Report December
2.  Mahoney Artisan Fair
3.  TRORC – Shared Services
4.  AOT – Certificate of Mileage
 
ADJOURNMENT:
 
NEXT MEETING DATE:  Thursday, February 6, 2025 @5:30pm Town Hall
 
Ann called the meeting of the Pittsfield Select Board to order at 5:36pm.  Joyce seconded.  All in favor.  She had two Agenda Modifications (see above).  Seconded by Joyce.  All in favor.  Joyce made a motion to approve the Regular and Budget meetings of January 2nd and January 9th.  Ann seconded the motion.  All in favor. 
 
 
 
 
Pittsfield Select Board Regular Meeting Minutes                                                           page 2
January 16, 2025
 
CORRESPONDENCE:
1.  Vt Agency of Transportation –  Assessment Form.  Ann said that this is a new form AOT is sending out
      to ensure that municipalities who are the recipient of grants are in compliance.  Ann moved to
      have Trish fill out the form.  It’s due by January 24th.   Joyce seconded.  All in favor.
2.  Grants - MERP Certificate of Insurance Submission.  Ann explained that when the grant was filled out
     for the $15,800, a Certificate of Insurance needed to be enclosed.  They are now requesting one for
     2025.  VLCT is in the process of providing them. This is just an acknowledgement that we understand
     That it’s going to be late.  Ann said she would forward this to Trish.
3.  Community Safety Project – Ann said that she received an email asking if discussions between the Select
     Boards of Pittsfield, Stockbridge, and Rochester to name a committee to work on this project.  There
     has been trouble finding emergency assistance.  Need to do a better job of getting the word out. Should
     there be an advertisement to form a committee to address this? 
4.  Rochester Local Hazard Mitigation Plan – Ann asked the Board to review this for any comments.
     Discussion.  It was decided to keep it as a model for when it next is addressed in five years in Pittsfield.   
 
OLD BUSINESS:
1.  Insurance – EMS.  This issue has not been resolved.  Ann said that the last communication with Matt at
     WRVA was a request to send over any documents that indicated that WRVA would provide ambulance
     service to Pittsfield.  What PACIF is really looking for is anything that says WRVA is going to provide insurance for our firefighters or EMS crews who are sent out.  Discussion. EMS seems to be indicating Pittsfield Fire should apply for a license to operate EMS first response.
 It was decided to invite PACIF to the next meeting as well as the
     EMS programs administrator and Stockbridge Select Board and Fire Department. 
2.  Audit – RFP Update.  Ann said that the ad ran for 30 days on the VLCT advertisement site.  There were two negative responses and two positive ones.  they came from a Chicago company, Roth and Company, that works nationwide and a Montpelier accounting firm. Sullivan.
3. Town Highway – Hopkins’ Right of Way issue.  They spoke with the Select Board off the record last week siting their concerns over the widening of the road and its encroachment on their property.  Discussion.  They are willing to move their markers back one foot.  The Board said they would remind George about
planning the second phase of a project to recondition the lower portion of Upper Michigan and discuss state road requirements.
NEW BUSINESS:
1.  Financial – Treasurer’s Report December.  Discussion about traffic ticket income. A question regarding the increase in the school fund expense was asked, but was told it was just an estimate.   Ann moved to approve the December financials.  Joyce seconded.  All in favor.
2.  Event – Joyce said that Trish Mahoney reached out and would like to hold a 1-day pop-up Artisan Fair
     on the Green.  This would be held in the summer.  Discussion.  Ann told Joyce that she could send out
     the policy and have Ms. Mahoney return it with a date.  Then Trish can add it to the Town Calendar. 
3.  TRORC – Shared Services.  Ann said that she has been attending meetings over the last few years to discuss the idea of a shared position with other towns.  A draft proposal
     listing the items that towns need help with (grants, roads and highway positions, pre-incident command) were included. There was also some discussion about hiring someone for 6-8hrs per month to do administrative work. 
Discussion.  Ann said she would respond to TRORC and their request to meet with the Select Board in February.
     
Pittsfield Select Board Regular Meeting Minutes                                                           page 3
January 16, 2025
 
4.  AOT – Certificate of Mileage.  Ann said that this is the follow-up to the discontinuance of the road.  We
     had 10 ¼ miles of Class 4 roads minus 367’ equals 10 1/8th miles.  Ann said she pulled the Minutes that
     they are requesting and attach a signed copy of the proceedings. 
 
ADJOURNMENT
As there was no further business, Ann moved to adjourn the meeting at 6:30pm.  AJ seconded.  All in favor.
 
NEXT MEETING DATE:  Thursday, February 6, 2025 @5:30pm Town Hall
 
                                                                                    Respectfully submitted
 
                                                                                    Martha L. Beyersdorf
 App[roved:  February 6, 2025

​
Ann Kuendig     Joyce Stevens    AJ Ruben