PITTSFIELD SELECT BOARD REGULAR MEETING
DATE: March 21, 2024
PRESENT: Ann Kuendig, AJ Ruben; (via Teams) Joyce Stevens
PUBLIC PRESENT: Scott Allen; (via Teams) Robert Fracchia
APPROVAL OF MINUTES: March 14, 2024 Regular Meeting
OLD BUSINESS:
NEW BUSINESS:
NEXT MEETING: Thursday, April 4, 2024 @ 5:30pm
ADJOURNMENT:
Ann called the meeting to order at 5:33pm. AJ seconded. All in favor. AJ moved to approve the Minutes of the March 14, 2024 Regular Meeting. Ann seconded. All in favor. Scott was here to clarify something about the road discontinuance (see Public Comments). This was taken as the first order of business.
OLD BUSINESS:
1. Appointments – Town Officials. Ann said that she completed and submitted the form for the Tree Warden. She asked the Secretary if the appointment letters had been sent. Martha said they would go on Friday. Ann drafted a letter to send to people the Board felt would be good to fill open positions. She went over the positions that are open. The Secretary will send those out promptly.
2. Listers – Administrative Position. Ann said that Betty had prepared a list of duties for the position. There was some discussion about how to implement the job with the Town Clerk. Ann explained how Stockbridge managed a similar situation with their new Town Clerk’s job description and mentioned other towns she had contacted. It was concluded that this position wasn’t just data entry, but were duties prescribed by Property Valuation and Review (PVR). Ann said that Jeremy has the knowledge to perform some of the duties and he and Herb are willing to learn. It was felt that it would be better to see these duties kept within the Board of Listers. AJ said he had some confusion. Joyce felt this should be tabled until Trish, Herb, and Jeremy can attend a Select Board meeting. Tabled until April 4th.
Pittsfield Select Board Regular Meeting Minutes page 2
March 21, 2024
NEW BUSINESS:
1. Budget – TRORC Capital Budget Services. Ann said she has received a contract from TRORC and that a representative is willing to attend a meeting to go over it. AJ moved to approve the contract and have the representative come to an April meeting, perhaps on the 18th. Joyce seconded. All in favor.
2. Finance – February Financials. Tabled to next meeting.
PUBLIC COMMENTS:
Scott said that he spoke with his attorney and the attorney wanted to know that all business had been completed. AJ explained that the Board had done what was required. He was thanked for coming.
NEXT MEETING: April 4, 2024 @5:30pm Town Hall
ADJOURNMENT:
As there were no other issues, Ann moved to adjourn the meeting at 6:11pm. AJ seconded. All in favor.
Respectfully submitted,
Martha L. Beyersdorf
Approved: April 18. 2024
/ /
Ann Kuendig Joyce Stevens A.J. Ruben
DATE: March 21, 2024
PRESENT: Ann Kuendig, AJ Ruben; (via Teams) Joyce Stevens
PUBLIC PRESENT: Scott Allen; (via Teams) Robert Fracchia
APPROVAL OF MINUTES: March 14, 2024 Regular Meeting
OLD BUSINESS:
- Appointments – Town Officials
- Listers – Administrative Position
NEW BUSINESS:
- Budget – TRORC Capital Budget Services
- Finance – February Financials
NEXT MEETING: Thursday, April 4, 2024 @ 5:30pm
ADJOURNMENT:
Ann called the meeting to order at 5:33pm. AJ seconded. All in favor. AJ moved to approve the Minutes of the March 14, 2024 Regular Meeting. Ann seconded. All in favor. Scott was here to clarify something about the road discontinuance (see Public Comments). This was taken as the first order of business.
OLD BUSINESS:
1. Appointments – Town Officials. Ann said that she completed and submitted the form for the Tree Warden. She asked the Secretary if the appointment letters had been sent. Martha said they would go on Friday. Ann drafted a letter to send to people the Board felt would be good to fill open positions. She went over the positions that are open. The Secretary will send those out promptly.
2. Listers – Administrative Position. Ann said that Betty had prepared a list of duties for the position. There was some discussion about how to implement the job with the Town Clerk. Ann explained how Stockbridge managed a similar situation with their new Town Clerk’s job description and mentioned other towns she had contacted. It was concluded that this position wasn’t just data entry, but were duties prescribed by Property Valuation and Review (PVR). Ann said that Jeremy has the knowledge to perform some of the duties and he and Herb are willing to learn. It was felt that it would be better to see these duties kept within the Board of Listers. AJ said he had some confusion. Joyce felt this should be tabled until Trish, Herb, and Jeremy can attend a Select Board meeting. Tabled until April 4th.
Pittsfield Select Board Regular Meeting Minutes page 2
March 21, 2024
NEW BUSINESS:
1. Budget – TRORC Capital Budget Services. Ann said she has received a contract from TRORC and that a representative is willing to attend a meeting to go over it. AJ moved to approve the contract and have the representative come to an April meeting, perhaps on the 18th. Joyce seconded. All in favor.
2. Finance – February Financials. Tabled to next meeting.
PUBLIC COMMENTS:
Scott said that he spoke with his attorney and the attorney wanted to know that all business had been completed. AJ explained that the Board had done what was required. He was thanked for coming.
NEXT MEETING: April 4, 2024 @5:30pm Town Hall
ADJOURNMENT:
As there were no other issues, Ann moved to adjourn the meeting at 6:11pm. AJ seconded. All in favor.
Respectfully submitted,
Martha L. Beyersdorf
Approved: April 18. 2024
/ /
Ann Kuendig Joyce Stevens A.J. Ruben
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