PITTSFIELD SELECT BOARD Budget MEETING MINUTES
To listen to a recording of the meeting please click here: https://bit.ly/40MGNrI
DATE: November 14, 2024
PRESENT: Ann Kuendig, AJ Ruben
PUBLIC PRESENT: Herb Kuendig, Jeremy Rayner
AGENDA MODIFICATIONS: Bethel Area Food Shelf – C3
MINUTES APPROVAL: October 24, 2024
CORRESPONDENCE:
1. Town Report – Rutland County Humane Society request for donation
2. Town Report – Tri-Valley Transit request for donation
3. Town Report – Bethel Area Food Shelf request for donation
OLD BUSINESS:
1. Audit – RFP review
2. Budget – GF line items
NEW BUSINESS:
1. Budget – Listers
2. Capital Budget: 10yr Capital Budget Report
ADJOURN
NEXT MEETING DATES:
Budget – November 21, 2024 at Town Hall @5:00pm
Budget – November 21,2024 at Town Hall @6:00pm
Ann called the meeting for budget deliberations to order at 5:01pm. AJ seconded. All in favor. AJ moved to approve the Minutes for October 24 2024. Ann seconded. All in favor. Ann had one Agenda Modification (see above). An error was discovered on the Minutes of October 10th. Ann said she would add this onto the next agenda to correct. She introduced the Listers who were present tonight. She proposed to take NB#1 out of order to discuss the Listers budget. Ann noted that Listers were the first department to submit their budget.
CORRESPONDENCE:
1. Town Report – Rutland County Humane Society request for donation. The Board approved adding them to the list and sending $150
2. Town Report – Tri-Valley Transit request for donation. They requested $350. The Board agreed. Ann read some of the letter that was sent and noted that people should be made aware of some of the things Tri-Valley does that could include Pittsfield.
3. Town Report – Bethel Area Food Shelf request for donation. They requested $500 which was approved. The following groups remained the same as last year: Quin Town Seniors, CVCAC, Red Cross, VNH, and Green Up. Community Care Network/Rutland Mental Health was
Pittsfield Select Board Budget Meeting Minutes page 2
November 14, 2024
discussed. The Secretary was asked where the letter was sent. It went to Community Care at a PO Box in Rutland. AJ noted that Community Care Network probably was not part of the Rutland Mental Health donation that was sent $600 last year. The board will ask Trish what address that check was sent to. The WRVHS Booster Club was removed, and the Child First Advocacy Center would be discussed further.
OLD BUSINESS:
1. Audit – RFP review. Ann read through the RFP with periodic discussions. There was discussion as to who was considered a part-time employee (receiving a paycheck). Ann said she would call VLCT for clarification regarding the Fire Chief and Select Board members. Whether to lock into a contract with an auditor was discussed. Ann said she would confirm the numbers with Trish. It was also decided to include the Trustee of Public Funds in the audit.
2. Budget – GF line items. The Board went through some of the highlighted line items, noting ones for which they are waiting. The Fire Department and Cemetery have not responded. The Board will ask Trish to reach out to both. If they are not received, then the Board will level or reduce funding based on previous actuals.
NEW BUSINESS:
1. Budget – Listers.
· Postage was reduced to $150
· Supplies were reduced to $200
· The three tier pay schedule was discussed. Listers in Training for the first yearthen regular Lister pay, then Head Lister.The idea of working remotely was discussed and could be set up for them. Discussion on the Listers’ salary increase and NEMRC’s decreasing as the workload changes. Ann asked the Listers if they could anticipate the number of hours in ‘25/’26 so the Board can recalculate salaries. There is a budget meeting next Thursday and if they could provide the number of hours, then the salaries could be worked out.
2. Capital Budget: 10yr Capital Budget Report. Tabled to next meeting
NEXT MEETING DATES:
Budget – November 21, 2024 at Town Hall @5:00pm
Budget – November 21,2024 at Town Hall @6:00pm
ADJOURN
As there was no further business, Ann moved to adjourn the meeting at 6:23pm. AJ seconded. All in favor.
Respectfully submitted,
Martha L. Beyersdorf
Approved: November 14, 2024
/ /
Ann Kuendig Joyce Stevens A.J. Ruben
To listen to a recording of the meeting please click here: https://bit.ly/40MGNrI
DATE: November 14, 2024
PRESENT: Ann Kuendig, AJ Ruben
PUBLIC PRESENT: Herb Kuendig, Jeremy Rayner
AGENDA MODIFICATIONS: Bethel Area Food Shelf – C3
MINUTES APPROVAL: October 24, 2024
CORRESPONDENCE:
1. Town Report – Rutland County Humane Society request for donation
2. Town Report – Tri-Valley Transit request for donation
3. Town Report – Bethel Area Food Shelf request for donation
OLD BUSINESS:
1. Audit – RFP review
2. Budget – GF line items
NEW BUSINESS:
1. Budget – Listers
2. Capital Budget: 10yr Capital Budget Report
ADJOURN
NEXT MEETING DATES:
Budget – November 21, 2024 at Town Hall @5:00pm
Budget – November 21,2024 at Town Hall @6:00pm
Ann called the meeting for budget deliberations to order at 5:01pm. AJ seconded. All in favor. AJ moved to approve the Minutes for October 24 2024. Ann seconded. All in favor. Ann had one Agenda Modification (see above). An error was discovered on the Minutes of October 10th. Ann said she would add this onto the next agenda to correct. She introduced the Listers who were present tonight. She proposed to take NB#1 out of order to discuss the Listers budget. Ann noted that Listers were the first department to submit their budget.
CORRESPONDENCE:
1. Town Report – Rutland County Humane Society request for donation. The Board approved adding them to the list and sending $150
2. Town Report – Tri-Valley Transit request for donation. They requested $350. The Board agreed. Ann read some of the letter that was sent and noted that people should be made aware of some of the things Tri-Valley does that could include Pittsfield.
3. Town Report – Bethel Area Food Shelf request for donation. They requested $500 which was approved. The following groups remained the same as last year: Quin Town Seniors, CVCAC, Red Cross, VNH, and Green Up. Community Care Network/Rutland Mental Health was
Pittsfield Select Board Budget Meeting Minutes page 2
November 14, 2024
discussed. The Secretary was asked where the letter was sent. It went to Community Care at a PO Box in Rutland. AJ noted that Community Care Network probably was not part of the Rutland Mental Health donation that was sent $600 last year. The board will ask Trish what address that check was sent to. The WRVHS Booster Club was removed, and the Child First Advocacy Center would be discussed further.
OLD BUSINESS:
1. Audit – RFP review. Ann read through the RFP with periodic discussions. There was discussion as to who was considered a part-time employee (receiving a paycheck). Ann said she would call VLCT for clarification regarding the Fire Chief and Select Board members. Whether to lock into a contract with an auditor was discussed. Ann said she would confirm the numbers with Trish. It was also decided to include the Trustee of Public Funds in the audit.
2. Budget – GF line items. The Board went through some of the highlighted line items, noting ones for which they are waiting. The Fire Department and Cemetery have not responded. The Board will ask Trish to reach out to both. If they are not received, then the Board will level or reduce funding based on previous actuals.
NEW BUSINESS:
1. Budget – Listers.
· Postage was reduced to $150
· Supplies were reduced to $200
· The three tier pay schedule was discussed. Listers in Training for the first yearthen regular Lister pay, then Head Lister.The idea of working remotely was discussed and could be set up for them. Discussion on the Listers’ salary increase and NEMRC’s decreasing as the workload changes. Ann asked the Listers if they could anticipate the number of hours in ‘25/’26 so the Board can recalculate salaries. There is a budget meeting next Thursday and if they could provide the number of hours, then the salaries could be worked out.
2. Capital Budget: 10yr Capital Budget Report. Tabled to next meeting
NEXT MEETING DATES:
Budget – November 21, 2024 at Town Hall @5:00pm
Budget – November 21,2024 at Town Hall @6:00pm
ADJOURN
As there was no further business, Ann moved to adjourn the meeting at 6:23pm. AJ seconded. All in favor.
Respectfully submitted,
Martha L. Beyersdorf
Approved: November 14, 2024
/ /
Ann Kuendig Joyce Stevens A.J. Ruben
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