​PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
DRAFT
 
To listen to a recording of the meeting please click here:  https://bit.ly/3BLDaIe
 
DATE:  December 12, 2024
 
PRESENT:  Ann Kuendig, AJ Ruben      Joyce Stevens, absent
 
PUBLIC PRESENT:  Wade Masure via Teams, Vern and Patty Haskins
 
AGENDA MODIFICATIONS:  NB#2 – Basketball Light
 
MINUTES APPROVAL:  December 5, 2024 Regular Meeting
 
CORRESPONDENCE:
1.     Citizen Concern/Complaint – Tweed Valley Travelers
2.     Veterans, Inc. – Informational correspondence
3.     Green Mountain Power – Energy Innovation Team
 
OLD BUSINESS:
1.     Audit – RFP update
2.     Fire Department – Fence update
3.     Insurance – EMS
 
NEW BUSINESS:
1.     Listers – Errors and Omissions Document
 
ADJOURNMENT:
 
NEXT MEETING DATES:
·       Regular & Budget: January 2, 2025 5:30pm Town Hall
·       Budget: January 9, 2025 5pm Town Office
 
Ann called the meeting to order at 6:34pm.  Seconded by AJ.  All in favor. There was one Agenda Modification (see above).  Ann moved to take NB#2 out of order and bring it to the top of the Agenda.  Seconded by AJ.  All in favor.  Ann moved to take Insurance – EMS out of order.  AJ seconded.  All in favor.
 
CORRESPONDENCE:
1.     Citizen Concern/Complaint – Tweed Valley Travelers.  The group sent an email to the Select Board asking the Town to speak with Bruce Shaw about the firewood that’s been blocking the Lower Michigan Road and access to snowmobile trails  They are concerned that the snowmobile trails open on December 16th and the sleds and groomers might be damaged unless it’s cleared.  Ann said she spoke with George, and he said he’s also had conversations with Bruce.  This section is Class 3 not a Class 4 road which makes it a town highway.  Bruce has said that they have been ill and unable to move the wood to the house.  AJ felt that if they cannot move the firewood, getting some volunteers to help would take care of the problem.  He said he would speak with Bruce.
 
Pittsfield Select Board Regular Meeting Minutes                                                           page 2
December 12, 2024
 
2.     Veterans, Inc. – Informational correspondence.  Ann said that this correspondence is to inform Towns what can be done for homeless veterans.  This notice will be posted.
3.     Green Mountain Power – Energy Innovation Team.  GMP can help the Town move to clean electric energy.  Table until an action plan.
 
OLD BUSINESS:
1.     Audit – RFP update.  Once company has decided not to take this on.  No word from the 2nd. RFP was posted on VLCT Classified webpage. Ann said she would reach out to a 3rd company so that there are two competing.
2.     Fire Department – Fence update.  This project is progressing.  Ann said the steel has been ordered and will be delivered to the school on Monday.  Ann said she has purchased primer and brushes.  Ann was going to touch base with the school regarding employment contract. 
3.     Insurance – EMS.  Ann explained what has been going on with this issue.  She explained to Wade what she had been told in conversations with Matt Parrish, the Executive Director of WRVA.  Currently only Rachel Hunt is covered by WRVA’s insurance as she works for them.  If she is responding with the Town’s rescue, WRVA is not covering her.  Wade said that PACIF covers Pittsfield’s Fire and Rescue  He said he will clarify and work with the underwriters.  Discussion.  Two separate things.  Group to establish a squad to get licensed by the State Health Department EMS Division.  The Board thanked Wade for attending.
 
NEW BUSINESS:
1.     Listers – Errors and Omissions Document.  Ann explained why this is addressed annually.  Ann made a motion for the Select Board to accept this.  AJ seconded.  All in favor.
2.     Citizen Concern/Complaint – Vern and Patty Haskins.  Ann reviewed what the issue was.  The Haskins had written to the Board and was discussed at the most recent meeting.  Patty explained that the lights are shining in neighboring homes.  AJ felt that a compromise could be made by turning the lights off when they aren’t in use.  He felt they might be able to be adjusted.  The Board thought they would have to hire someone to come in and adjust the light. The change in the hours would need to be publicized to make users aware.  Ann said they will contact A-1 and get them to disconnect the light that’s facing Route 100 lights as a temporary measure while investigating reducing the brightness and/or re positioning the light head..   Seconded by AJ.  All in favor.
 
ADJOURNMENT:
As there was no further business to discuss, Ann moved to adjourn the meeting at 7:18pm.  AJ seconded.  All in favor.
 
NEXT MEETING DATES:
·       Regular & Budget: January 2, 2025 5:00pm Town Office
·       Budget: January 9, 2025 5pm Town Office
Respectfully submitted,
 
Martha L. Beyersdorf
Approved:
 
 
Ann Kuendig                                          Joyce Stevens                                    AJ Ruben_____________________
 

​PITTSFIELD SELECT BOARD BUDGET MEETING MINUTES
DRAFT
 
To listen to a recording of the meeting please click here: https://bit.ly/3BLDaIe
 
DATE:  December 12, 2024
 
PRESENT:  Ann Kuendig, AJ Ruben     Joyce Stevens, not present
 
PUBLIC PRESENT:  Cynthia Bryant, Micheline Bissell
 
CORRESPONDENCE:
1.     Town Report – VT Rural Fire Protection donation letter
2.     Town Report – Rutland County Parent Child Center donation letter
 
OLD BUSINESS:
1.     Budget – General Fund line items
2.     Fuel – PVF&R pre-pay
 
NEW BUSINESS:
1.     Budget – Roger Clark Memorial Library + CIP
2.     Budget – Cemetery + CIP
3.     Warrant – Draft
 
ADJOURNMENT:
 
NEXT MEETING DATES:
·       Regular – Thursday, January 2, 2025  5:30pm   Town Hall
·       Budget – Thursday, January 9, 2025   5:00pm   Town Office
 
Ann called the budget meeting to order at 5:01pm.    Ann made a motion to take NB#1, the RCML, out of order and move it to the top of the agenda.  Seconded by AJ.  All in favor.  Ann said that Micheline and Cindy are here representing the Library.
 
CORRESPONDENCE:
1.     Town Report – VT Rural Fire Protection donation letter.  They request $200.  Discussion.  AJ moved to approve $100.  Seconded by Ann.  All in favor.
2.     Town Report – Rutland County Parent Child Center donation letter.  This is a new request.  They are requesting $200.  AJ moved to approve of this, and Ann seconded.  All in favor.
 
OLD BUSINESS:
1.     Budget – General Fund line items.
·       Dues and Contributions: with changes
Commercial Care Network/Rutland Mental Health – reduced to $150
Rutland County Restorative Justice Center – reduced to $250
Pittsfield Community Connection – decision not to fund
White River Natural Resources Conservation District – decision to fund $200
 
Pittsfield Select Board Budget Meeting Minutes                                                            page 2
December 12, 2024
 
·       Other Services
Ambulance – increase to $45,000 (2025=$43,848   FY24 will be $40,950
·       Maintenance and Repairs
Fire Alarm Yearly Inspection – increased to $1,000
·       Parks and Grounds:
Labor – increased to $4,000
Trees and Bedding Plants – increased to $400
Supplies – reduced to $100
·       Board of Listers
NEMRC Support – increased to $1,400
2.     Fuel – PVF&R prepay. 
·       The proposed figure for Heating was thought to be too high.  Discussion.  It was decided to lower the amount to $2,000.
 
NEW BUSINESS:
1.     Budget – Roger Clark Memorial Library + CIP
Cynthia addressed each line item in their proposed budget and explained any changes. She said most of the changes were small but there were a couple of sizable ones.
·       Library Materials/Patron Services – reduced to $2,500
·       Periodicals – increased to $100
·       Supplies (Office/Cleaning) – increased to $1,200
·       Telephone/Internet – increased to $1,600
·       Technical Services – reduced to $700
·       Mileage - reduced to $50
She and Micheline explained a new program the Library is trying out.  It is called Hoopla and is a digital media service available by the library. The Library was going to determine how much of the $1,500 that was allocated for Hoopla this fiscal year has been utilized and determine non-resident subscriptions  Their CIP was reviewed, and some items were deleted as they were already budgeted for.  Some of the projects they would like to do are to remove the plumbing that’s in the closet, as well as the closet itself.  Also, a new computer and printer and renovation of the front hall.  Discussion.  They will contact a plumber and electrician for the potential work.  Ann encouraged the Library to look for grants to help fund projects.  Ann explained that the Town has a grant writer who can assist them.  The Board encouraged them to use some of the money they have available now to do some of the projects. They were reminded to submit their reports for Town Report.  They were both thanked for coming.
2.     Budget – Cemetery + CIP.
·       Tree Removal – increased to $1,200
·       Stone Cleaning - reduced to $300
3.     Warrant – Draft.  Tabled to the next meeting.
 
NEXT MEETING DATE:
·       Budget & regular– Thursday, January 2, 2025  5:00pm   Town Office
·       Budget – Thursday, January 9, 2025   5:00pm   Town Office
 
 
 
Pittsfield Select Board Budget Meeting Minutes                                                            page 3
December 12, 2024
 
ADJOURNMENT:
As there was no further business to discuss, Ann moved to adjourn the meeting at 6:33pm
 
                                                                                    Respectfully submitted,
 
                                                                                    Martha L. Beyersdorf
 
Ann Kuendig                                       Joyce Stevens                        AJ Ruben___________________
 
 
 
 

​PITTSFIELD SELECT BOARD REGULAR MEETING

 
To listen to a recording of the meeting please click here:  https://bit.ly/4gaFKqw
 
DATE: December 5, 2024
 
PRESENT: Ann Kuendig, Joyce Stevens, AJ Ruben
 
PUBLIC PRESENT: Rep. Jim Harrison
 
AGENDA MODIFICATIONS:
·       NB#1 – reschedule to 12/12 or January
·       C#3 – Telephone Gap draft decision
 
MINUTES APPROVAL: 
1.     November 7, 2024 Regular Meeting
2.     November 21, 2024 Budget Meeting
3.     November 21, 2024 Regular Meeting
 
CORRESPONDENCE:
1.     Municipal Climate Action – follow up
2.     Project Happy Holidays
3.     Telephone Gap – draft decision
 
OLD BUSINESS:
1.     Budget – 10yr Capital Budget Report
2.     Audit – RFP
3.     Fire Department – Fence
4.     Grants – MERP Projects Plan of Action
5.     Warrant – Local Meals & Room Tax Article
6.     Building Maintenance – Town Office Renovations
 
NEW BUSINESS:
1.     Insurance – EMS Insurance, Wade Masure
2.     Legislature – Rep Jim Harrison Legislative Session Outlook
3.     Recreation – Commission Requests
4.     Town Report – Dedication
5.     Town Property – Parking on Town Land
 
ADJOURNMENT:
 
NEXT MEETING DATES:
·       Budget – Thursday, December 12, 2024; 5:00pm; Town Office
·       Regular – Thursday, December 19, 2024; 5:30pm; Town Hall. ( cancelled)
 
 
 
Pittsfield Select Board Regular Meeting Minutes                                                           page 2
December 5, 2024
 
Ann called the meeting of the Pittsfield Select Board to order at 5:32pm.  Seconded by Joyce.  All in favor.  Ann said she had a couple of Agenda Modifications (see above). Ann moved to accept. Seconded by Joyce.  All in favor.  She then moved to take NB#2 out of order.  Seconded by Joyce.  All in favor.
 
MINUTES APPROVAL:  Ann moved to approve the Minutes of the November 7th Regular meeting minutes.  Seconded by Joyce.  All in favor.  Ann also moved to approve the November 21st Budget and Regular Meeting Minutes.  Seconded by AJ.  All in favor.
 
CORRESPONDENCE:
1.     Municipal Climate Action – follow up.  This email from Sophi Veltrop thanked those that have become involved in input sessions.  She provided links to the Mid-day session and Evening Session with slides.  More information on upcoming meetings is available at climatechange.vermont.gov calendar.
2.     Project Happy Holidays -  Items are being collected at various sites in town to be given to families that might benefit from this program.  Ann said she put this on the agenda to publicize that Saturday, December 7th is the Project Happy Holidays.  It was noted that some Pittsfield families have already signed up.
3.     Telephone Gap – draft decision.  The project public comment period on the GMNF decision to go with plan C for the Telephone Gap project runs from December 3rd – January 17th.  Ann proposed that this document be posted on the website and Face Book page .  She said she would also send this to Joyce to post at the store.  Discussion.  The resident’s main concern is fire.  Ann also said that 12 ½  miles of snowmobile/biking trails are being eliminated. 
 
OLD BUSINESS:
1.     Budget – 10yr Capital Budget Report.  Ann said that Gina sent a draft and new tables.  This can be used when doing capital budgeting.  She said she would like to finalize this and have a printed supplement to Town Report available at Town Meeting. 
·       More feedback is needed from the Fire Department regarding the Truck Fund.  The Board discussed and reviewed the report making a few edits.  There was some discussion regarding the department’s future purchases and the funding.  There was also concern that there isn’t enough space for a possible leach field.  Ann said that Herb has plans for additions to the existing structure and there is some concern that they don’t have enough space for it. Joyce said she would look to see if there is a survey on file and information on the septic system. 
·       Recreation.  AJ said that they would like to build a pavilion.  Some items in this report need to be removed as they are already budgeted for.  AJ said their next projects are playground equipment and the playground.  He said that Jake Hunt has contacted PACIF.  They also need to know what money is in the Recreation Fund.  Joyce suggested waiting until the Committee has their meeting next week.  Then they can figure out the money and timeline. 
·       Town Hall Reserve Fund -  There was discussion about re-shingling the outside stair roof. Ann suggested we  look at metal for the future replacement.  Joyce said she would speak with
 
Pittsfield Select Board Regular Meeting Minutes                                                           page 3
December 5, 2024
 
Heather about an estimate of the new roofing.  Ann said they could take this up at the next budget meeting.  The Board then went to the items to complete and the cost.
2.     Audit – RFP.  Ann said this is more to finalize the RFP before it’s sent out  December 20th.   Ann said it will be sent to two auditing firms and post with VLCT. Joyce suggested sending it out as soon as possible. Discussion.  Ann made a motion to send the RFP out as soon as possible.  Seconded by Joyce.  All in favor.
3.     Fire Department – Fence.  Storage of the materials is a problem.  Capital will prime the fencing, and George has agreed to store it at the Town Garage over the winter.   Ann said she would like to move forward with the project and contact Capital.  When ready to install, George can remove the jersey barriers.  Ann said she would make a motion to move forward and secure the school. The money will come from the former ARPA Fund.  Seconded by Joyce.  All in favor.
4.     Grants – MERP Projects Plan of Action.  Ann said there have been some updated FAQ’s.  The Board needs to set priorities on the projects planned.  This is due to Act 172.  The grant information gives the specific projects to be done first, and any money left over would stay with the municipality.  Discussion.  Ann said there needs to be some clarification of the recommendations and associated funding.  Joyce felt this could be put off to January.  The Board agreed.
5.     Warrant – Local Meals & Room Tax Article.  AJ reached out to the Tax Department and is now waiting for information from the Tax Department.  Discussion.  The purpose of looking into this and applying for grants is to diversify the revenue stream for the Town and reduce property taxes.
6.     Building Maintenance – Town Office Renovations. Joyce said she had an estimate from Nate for $1,200 for the electric that would need to be moved by tearing down the interior wall.   Joyce said she would like to check in with Denis Veilleux.
 
NEW BUSINESS:
1.     Insurance – see Agenda Modifications
2.     Legislature – Rep. Jim Harrison Legislative Session Outlook.  Ann welcomed Rep. Harrison and said he is joining us to give us a legislative session outlook.  He said that this was a check-in to give the Board an idea of what he thinks will happen.  He congratulated the Board on the Energy Award.  He said Pittsfield was one of four towns in the district to receive one.  He said that he saw the Board was looking at a local option tax for rooms and meals.  He stated that the legislation changed last year so that any town can do it if they go through the process and get voter approval.  He said he contacted the Tax Department for any kind of estimate, but AJ had already done that.  One of the issues with small towns is the limitation as to what information they can provide due to potential confidential issues with tax information.  He said that there will be different dynamics in the coming session.  The legislature will determine who the LT Governor will be, as neither candidate received more than 50% of the vote.  Main interests in the upcoming session include education costs and property taxes.  This year the preliminary estimate is just under 6%.  Another issue is healthcare.  There have been recommendations to either re-purpose some hospitals or change services and increase costs.  There are no easy answers.  He noted that Vermont receives about 36% of revenue in Federal money.  If it is reduced, this could become an issue.  Ann asked what committees he is on.  Jim said he is currently sits on the House Appropriations Committee.  This coming session they will have to elect a Speaker of the House, and that person is responsible for assigning committees.  There were no further questions or comments.  He was thanked for coming tonight.
 
 
Pittsfield Select Board Regular Meeting Minutes                                                           page 4
December 5, 2024
 
3.     Recreation – Commission Requests.  AJ and Joyce would both like to talk with Jake about some things.  The containment of water on the skating area and its removal was discussed.  AJ said that at Tuesday's meeting, they plan to
4.     Town Report – Dedication.  Two of our residents have passed away recently. They are Betty Warner and Fred Sperber.  Ann said she wants to recognize Betty and all the contributions she has made.  Having something for Ray Colton was also discussed.  Ann would like to have someone research their lives to include in the dedication.  Joyce suggested Micheline Bissell.  Earlier this year the Board discussed how to recognize Ray Colton for all he has done for the Town.  The Auditors will be contacted regarding this.
5.     Town Property – Parking on Town Land.  AJ said that the Listers are concerned about people parking their RVs on Town land.  Joyce said she felt there wasn’t a need for a policy unless it became a real problem.  Ann suggested that George not plow the rt 100 area where people might park to discourage campers. 
 
OTHER BUSINESS:
1.     It was tentatively decided to cancel the December 19th meeting and add an hour to the meeting on the 12th.  Budget would be discussed from 5pm-6pm followed by the Regular meeting.
2.     The Articles for the Warning need to be drafted.
3.     The Board agreed to focus on the 5-year capital plan as they don’t feel ready for a 10-year plan. 
 
ADJOURNMENT:  As there was no further business to discuss, Ann moved to adjourn the meeting at 7:19pm  Seconded by Joyce.  All in favor.
 
                                                                                    Respectfully submitted,
 
                                                                                    Martha L. Beyersdorf
Approved: December 12, 2024
 
 
___________________/_______________________________/_________________________________  
      Ann Kuendig                        Joyce Stevens                                        AJ Ruben    

​PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES

 
To listen to a recording of the meeting please click here: https://bit.ly/3B0cYJJ
 
DATE:  November 21, 2024
 
PRESENT:  Ann Kuendig, Joyce Stevens, AJ Ruben
 
PUBLIC PRESENT: 
 
AGENDA MODIFICATIONS: OB#3 – MERP grant
 
MINUTES APPROVAL: 
 
CORRESPONDENCE:
1.     Barnard Select Board – request for information
 
OLD BUSINESS
1.     Audit - RFP
2.     Fire Department – new fence
3.     Grants – MERP grant
 
NEW BUSINESS:
1.     Finance – Treasurer’s Report for October
2.     Maintenance – Town Office Renovations
3.     Town Warrant – potential articles
4.     Resignation – Planning Commission Appointment – Planning Commission
 
ADJOURNMENT:
 
NEXT MEETING DATES:
·       Regular – December 5, 2024 5:30pm Town Hall
·       Budget – December 12, 2024 5:00pm Town Office
 
Ann called the Regular Meeting of the Select Board to order at 6:08pm.  Seconded by AJ   . All in favor.
 
CORRESPONDENCE:
1.     Barnard Select Board – request for information.  Ann said that Barnard was interested in talking about how Pittsfield moved from the Bethel Solid Waste District to the Rutland Solid Waste District.  Our contract was up and provided the opportunity.  Ann said she would follow up with Cathy, Barnard’s Town Administrator.
 
OLD BUSINESS
1.     Audit – RFP.  Ann said she drafted the information for the audit, and we were wondering about who counts as part-time/seasonal.  She asked VLCT and they responded.  Basically, it’s not an
 
Pittsfield Select Board Regular Meeting Minutes                                                           page 2
November 21, 2024
 
Elected official on a on a stipend.  VLCT gave an example of who they consider to be employees and who they don’t count.  The Board had some questions about certain positions.  Ann said that the RFP requests that we tell them who are employees.  Discussion.  She said Pittsfield has 2 full-time employees and 15 part-time/seasonal.  Ann said she would get payroll information from Trish and bring this back to the Board at the December 12th meeting or maybe the budget meeting.  It was decided to send the RFP out on December 13th with a deadline of January 25th.  Then bids could be addressed at the February 1st meeting. 
2.     Fire Department – new fence.  Capital Steel will supply the materials.   Joyce explained what would be involved in the installation.  AJ said he would like the Fire Department to approve the plans before starting the project. Joyce will get Fire Department approval. The materials could probably be stored over the winter at the Town Garage where they can be painted and ready for installation in the spring.  The total cost for the materials from Capital Steel comes to $3,264 with probably another $3,000 for installation.  AJ made a motion contingent upon getting everything from the Fire Department, that we approved the supplies and quote.  Seconded by Ann.  All in favor.  Ann said she felt the money could come from the ARPA funds. 
3.     Grants – MERP grant.  Ann said that Pittsfield was one of twenty towns selected, and we were awarded $157,899.07.  Ann presented the grant agreement.  She explained that the grant goes into effect once Pittsfield gets the agreement back.  The start date for the award is December 16th, and the completion date is December 31, 2026.  Ann reviewed the projects planned.  Discussion.  Ann moved that the Board accept the grant and sign it.  Seconded by Joyce.  All in favor.  Ann felt the Board should produce a schedule as to when each project could be started.  This could be done at a later time. 
 
NEW BUSINESS:
1.     Finance – Treasurer’s Report for October.  Ann made a motion to approve the Treasurer’s report for October.   Seconded by Joyce.  All in favor.
2.     Maintenance – Town Office Renovations.  There was discussion as to what was planned and other options.  The primary concern is the safety of office staff and the library.  Joyce made a motion to start the work based on the $5,200 estimate of Denis Veilleux plus an estimate of $500 for the electric to be relocated.  Seconded by AJ.  All in favor.  Joyce said she would speak with Denis.
3.     Town Warrant – potential articles.  Ann said that she was looking at how the Town Report could be delivered differently.  She said that thirty days before Town Meeting, a postcard would be sent out explaining that Town Report will be available on the Town’s website and if residents wanted a hard copy to contact the Town Clerk.  A link would be provided.  This change would save the Town money especially since the number of printed reports could possibly be 100 instead of 450.  Ann read the wording of the proposed Article.  She then moved that the Board put this on the Warrant as an Article.  Seconded by AJ.  All in favor.
The subject of a 1% local Rooms & Meals Tax was discussed.  It was suggested that the Board find out from the Tax Department how much was collected last year.  AJ said he would contact them.  It has to be voted on, and we would like to know how much Pittsfield could potentially receive from this.  Further discussion.  It was pointed out that a local option tax is effective beginning the next tax quarter following 90 days’ notice to the Department.  Ann pointed out that this Article could be rescinded as well.   Ann moved to also include an Article on the local meals and room tax on the Town Meeting warrant.  Joyce seconded.  All In favor.
 
Pittsfield Select Board Regular Meeting Minutes                                                           page 3
November 21, 2024
 
4.     Resignation – Planning Commission.  Ann said that Mike Moran said he would like to resign from this position.  He still needs to send a formal resignation letter.  Joyce said she would check with him in the morning at the store.  Discussion followed for a possible position with the Building Advisory Board or the Recreation Commission.  Ann moved to accept Mike Moran’s resignation.  Seconded by Joyce.  All in favor. Appointment – Planning Commission.  Ann said that the Planning Commission has forwarded the name of Rose O’Brien to assume Mike’s position.  Ann moved to officially appoint Rose O’Brien.  Seconded by Joyce.  All in favor.  The Secretary will send Rose a Letter of Appointment. 
 
ADJOURNMENT:  As there was no further business to discuss, Ann moved to adjourn this meeting at 7:01pm.  Seconded by Joyce.  All in favor.
 
NEXT MEETING DATES:
·       Regular – December 5, 2024 5:30pm Town Hall
·       Budget – December 12, 2024 5:00pm Town Office
 
Respectfully submitted,
 
Martha L. Beyersdorf
Approved:  December 5, 2024
 
 
                                                      /                                                                  /
           Ann Kuendig                                        Joyce Stevens                                    A.J. Ruben

 

​Pittsfield Select Board Budget Meeting Minutes

 
To listen to a recording of the meeting please click here: https://bit.ly/3B0cYJJ
 
DATE:  November 21, 2024
 
PRESENT:  Ann Kuendig, Joyce Stevens, AJ Ruben
 
PUBLIC PRESENT:  Dave Colton (Fire Dept)
 
AGENDA MODIFICATIONS:    
1.     C#1: Rutland County Housing Trust – donation letter
2.     C#2: Park House – donation letter
 
MINUTES APPROVAL:  November 14, 2024 Budget Meeting
 
CORRESPONDENCE:
1.     Town Report – Rutland County Housing Trust donation letter.
2.     Town Report – Park House donation letter
 
OLD BUSINESS
1.     Budget – GF Line Items
2.     Wages – Lister Salary
 
NEW BUSINESS:
1.     Budget – 10 yr Capital Budget Report
2.     Budget – Fire Department
3.     Correction – October 10 Budget Minutes
 
ADJOURNMENT:
 
NEXT MEETING DATES:
·       Regular – December 5, 2024 5:30pm Town Hall
·       Budget – December 12, 2024 5:00pm Town Office
 
Ann called the meeting to order at 5:00pm.  She noted two Agenda Modifications (see above).  Ann said that there were a few potential edits to November 14 Budget meeting minutes.  The title should say BUDGET not REGULAR on the first page.  Under NB#1, it should indicate the Listers are keeping their current payment schedule.  The 1st tier is the Lister-in-Training, the 2nd is anything after one year, and the 3rd is for the Head Lister.  Ann moved to accept the edited November 14th Draft Minutes.  Seconded by AJ.  All in favor.  Dave joined the meeting, and Ann moved to take NB#2 out of order. 
 
CORRESPONDENCE:
1.     Town Report – Rutland County Housing Trust donation letter.  Ann said that they did not put in a request but have affiliated with Neighborworks.  Discussion.  Decision to donate $100 to each group and put Neighborworks on the same line with Housing.
2.     Town Report – Park House donation letter.  They requested $600.
Pittsfield Select Board Budget Meeting Minutes                                                            page 2
November 21, 2024
 
OLD BUSINESS
1.     Budget – GF Line Items
·       Quin Town Seniors requested $4,116. 
·       Tri Valley Transit requested $350
·       We are still waiting to hear from New Story Center, Vermont Center for Independent Living, VT Rural Fire Protection Task Force, Vermont Family Network, Rutland County Restorative Justice Center, Preservation Trust of Vermont, Pittsfield Community Connection, White River National Resource, and the Conservation District. 
·       Still waiting on WRVA, Connie said she would have the Cemetery for the next Budget Meeting on December 12th.  The Board also hasn’t heard from NEMRC and Dues and Contributions haven’t been completed.  The Library needs a reminder.
·       Wages – Lister Salary.  Ann said that the Listers have figured they will spend 400 hours for the three of them. Discussion about the hours and salary.  AJ moved that starting in the ‘25/’26 budget the rate of $18/hr for the new trainee Lister, $19/hr for the regular Lister, and $20/hr for the head Lister.  Seconded by Joyce.     All in favor.  The Listers salary was set at $7,500. The Assessor/Admin Independent Contractor figure was discussed and lowered to $2,500. 
 
NEW BUSINESS:
1.     Budget – 10 yr Capital Budget Report- Ann said she sent the edits to Gina at TRORC and requested new tables for Town Office, Ton Hall and the Fire Department Truck Fund.  Discussion.  Members were to send additional edits to Ann and then final report to be reviewed at next regular meeting. The report might not be presented at Town Meeting because the report won’t be available in time for the Town Report. 
2.     Budget – Fire Department.   The budget items discussed included Heat (leaving it at $2,975 for now), Equipment (items needed for the new truck and how to pay for them), and the new Iamresponding Cell Phone Paging app.  Dave explained how that worked and the advantages.  Training/Certificate was discussed briefly.  Ann said the Board is dealing with their insurance company and they have been invited to a meeting.  This could be discussed when they meet with them.  Dave said that he’s working with WRVA on setting up a First Responder Course.  Dave was thanked for coming.
3.      Correction – October 10 Budget Minutes.  Ann reviewed some of the proposed edits and moved that these changes to the October 10th meeting Minutes reflect what actually happened in the meeting.  Seconded by Joyce.  All in favor. 
 
ADJOURNMENT:  Ann moved to adjourn the budget meeting at 6:08pm.  Seconded by AJ.  All in favor.
 
Respectfully submitted,
 
Martha L. Beyersdorf
Approved:  December 5, 2024
 
 
                                                      /                                                                  /
           Ann Kuendig                                        Joyce Stevens                                    A.J. Ruben

 

PITTSFIELD SELECT BOARD BUDGET MEETING MINUTES

 
To listen to a recording of the meeting please click here: https://bit.ly/4f6qqKk  
 
DATE: October 10, 2024
 
PRESENT: Ann Kuendig, Joyce Stevens, AJ Ruben
 
PUBLIC PRESENT: Trish Abbondelo
 
APPROVAL OF MINUTES:  September 26, 2024 Budget Meeting
 
NEW BUSINESS:
1.     Auditors – Town Report Timeline review
2.     Budget – General Fund
 
NEXT MEETING DATE:
1.     Regular Meeting – Thursday, October 17 , 2024 5:30pm Town Hall
2.     Budget Meeting – Thursday, October 24, 2024 5:00pm Town Office
 
ADJOURNMENT:
Ann called this Budget Meeting to order at 5:14pm.  AJ seconded.  All in favor.   The Minutes of September 26, 2024 will be addressed at the next budget meeting.
 
NEW BUSINESS:
1.     Auditors – Town Report Timeline review.  Discussion.  January 16, 2025 was added as the final deadline for submission of an Article with a final vote by the Select Board late in January/early February.  Town Meeting will be held on March 4, 2025 at 6pm.  The availability of refreshments was discussed but no decision was made.  Ann said that she would like to add two items to Town Report: information on Vermont Alert and the volunteer brochure.
2.     Budget Meeting – General Fund   
Expenses:
·       Planning Commission (Printing, Copies, Typing, Advertising, Postage)            $150.00
·       Recreation Commission (Printing, Copies, Typing, Advertising, Postage)         $150.00
·       Employee Benefits (Health coverage for Trish and George) 
-        Medical Insurance for Trish and George - $1,052.10/per month/per employee
-        Health Reimbursement for Trish and George- $468.82/per employee for year
-        Trish explained to the Board how these figures were obtained; it was agreed that the funds in the HRA account left over would help fund the insurance premiums that exceed $1,000 a month. This cap will be revisited next budget deliberations.
-        Town Officer Mileage – discussion mostly addressing mileage for Listers – increase to $400.00
-        Town Officer Education – there are not many in-person meetings/webinars, etc. – no change
·        Other
-        HRA Service Charge – increase to $50.00
-        Miscellaneous – meals for election officials, etc   - no change
 
Pittsfield Select Board Budget Meeting                                                                          page 2
October 10, 2024
 
·       Salaries – COLA 2.5%; discussion
-        Auditors – same total budget, adopt Listers’ salary spacing method for 1st year $18.00 and subsequent years $20.00 per hour
-        Election Officials – increase year to $1,380.00
-        Custodial-Shovel – Town Office no change, keep at $20.00 per shovel
                                  Town Hall – add to chart, also $20.00 per shovel
-        Fire Chief – increase to $1,000.00 stipend
-        Select Board – increase to $5,000.00 stipend with Chair receiving $2,000.00 and remaining members $1,500.00 each.
-        Select Board Secretary – increase per meeting to $150.00
-        Grant Writer – reduce to $1,000.00
-        Town Clerk/Treasurer – increased 5% to $23,133.75 for each position
-        Asst. Town Clerk/Treasurer – increase COLA 2.5% to $16,684.00
-        Road Commissioner – 5% increase to $28.35 and $42.53 overtime per hour
Ann asked Trish if the Wage Report from VLCT had been received yet.  It has not.
AJ moved that the Road Commissioner and Town Clerk/Treasurer receive a 5% increase for 2026.  The Assistant Town Clerk/Treasurer will receive 2.5% increase in 2026.  Seconded by Joyce.  All in favor.
 
NEXT MEETING DATE:
1.     Regular Meeting, Thursday, October 17, 2024 @5:30pm  Town Hall
2.     Budget Meeting, Thursday, October 24, 2024 @5:00pm Town Office
 
ADJOURNMENT: As there was no further business to conduct, Ann moved to adjourn at 6:49pm.  AJ seconded.  All in favor.
 
Respectfully submitted,
 
Martha L. Beyersdorf
Approved: Updated Approval November 21, 2024
 
 
                                                      /                                                                  /
           Ann Kuendig                                        Joyce Stevens                                    A.J. Ruben

 
 

​PITTSFIELD SELECT BOARD Budget MEETING MINUTES
 
To listen to a recording of the meeting please click here:  https://bit.ly/40MGNrI
DATE:  November 14, 2024
 
PRESENT:  Ann Kuendig, AJ Ruben
 
PUBLIC PRESENT:  Herb Kuendig, Jeremy Rayner
 
AGENDA MODIFICATIONS:  Bethel Area Food Shelf – C3
 
MINUTES APPROVAL:  October 24, 2024
 
CORRESPONDENCE: 
1.     Town Report – Rutland County Humane Society request for donation
2.     Town Report – Tri-Valley Transit request for donation
3.     Town Report – Bethel Area Food Shelf request for donation
 
OLD BUSINESS:
1.     Audit – RFP review
2.     Budget – GF line items
 
NEW BUSINESS:
1.     Budget – Listers
2.     Capital Budget: 10yr Capital Budget Report
 
ADJOURN
 
NEXT MEETING DATES:
            Budget – November 21, 2024 at Town Hall @5:00pm
            Budget – November 21,2024 at Town Hall @6:00pm
 
Ann called the meeting for budget deliberations to order at 5:01pm.  AJ seconded.  All in favor.  AJ moved to approve the Minutes for October 24 2024.  Ann seconded.  All in favor.  Ann had one Agenda Modification (see above).  An error was discovered on the Minutes of October 10th.  Ann said she would add this onto the next agenda to correct.  She introduced the Listers who were present tonight.  She proposed to take NB#1 out of order to discuss the Listers budget.  Ann noted that Listers were the first department to submit their budget. 
 
CORRESPONDENCE: 
1.     Town Report – Rutland County Humane Society request for donation.  The Board approved adding them to the list and sending $150
2.     Town Report – Tri-Valley Transit request for donation.  They requested $350.  The Board agreed.  Ann read some of the letter that was sent and noted that people should be made aware of some of the things Tri-Valley does that could include Pittsfield.
3.     Town Report – Bethel Area Food Shelf request for donation.  They requested $500 which was approved.  The following groups remained the same as last year: Quin Town Seniors, CVCAC, Red Cross, VNH, and Green Up.  Community Care Network/Rutland Mental Health was
Pittsfield Select Board Budget Meeting Minutes                                                page 2
November 14, 2024
 
discussed.  The Secretary was asked where the letter was sent.  It went to Community Care at a PO Box in Rutland.  AJ noted that Community Care Network probably was not part of the Rutland Mental Health donation that was sent $600 last year. The board will ask Trish what address that check was sent to.  The WRVHS Booster Club was removed, and the Child First Advocacy Center would be discussed further.
 
OLD BUSINESS:
1.     Audit – RFP review.  Ann read through the RFP with periodic discussions.  There was discussion as to who was considered a part-time employee (receiving a paycheck).  Ann said she would call VLCT for clarification regarding the Fire Chief and Select Board members.  Whether to lock into a contract with an auditor was discussed.  Ann said she would confirm the numbers with Trish.  It was also decided to include the Trustee of Public Funds in the audit.
2.     Budget – GF line items.  The Board went through some of the highlighted line items, noting ones for which they are waiting.  The Fire Department and Cemetery have not responded. The Board will ask Trish to reach out to both.  If they are not received, then the Board will level or reduce funding based on previous actuals.  
 
NEW BUSINESS:
1.     Budget – Listers.   
·       Postage was reduced to $150
·       Supplies were reduced to $200
·       The three tier pay schedule was discussed.  Listers in Training for the first yearthen regular Lister pay, then Head Lister.The idea of working remotely was discussed and could be set up for them.  Discussion on the Listers’ salary increase and NEMRC’s decreasing as the workload changes.  Ann asked the Listers if they could anticipate the number of hours in ‘25/’26 so the Board can recalculate salaries.  There is a budget meeting next Thursday and if they could provide the number of hours, then the salaries could be worked out.
2.     Capital Budget: 10yr Capital Budget Report.  Tabled to next meeting
 
NEXT MEETING DATES:
            Budget – November 21, 2024 at Town Hall @5:00pm
            Budget – November 21,2024 at Town Hall @6:00pm
 
ADJOURN
As there was no further business, Ann moved to adjourn the meeting at 6:23pm.  AJ seconded.  All in favor.
Respectfully submitted,
 
Martha L. Beyersdorf
Approved:  November 14, 2024
 
 
                                                      /                                                                  /
           Ann Kuendig                                        Joyce Stevens                                    A.J. Ruben

​Pittsfield Select Board Regular Meeting Minutes

 
To listen to a recording of the meeting please click here:  https://bit.ly/4epn2JP
 
DATE:  November 7, 2024
 
PRESENT:  Ann Kuendig, Joyce Stevens, AJ Ruben
 
PUBLIC PRESENT:  Brett Yates via Teams
 
AGENDA MODIFICATIONS:  OB#6 CD Renewal;  OB#7 TRORC Capital Budget and Program Report; NB#5 Donation of Chairs; NB#6 Grants in Aid
 
MINUTES APPROVAL:  October 17, 2024  Regular Meeting
 
CORRESPONDENCE:
1.     Citizen Concern/Complaint – Haskins re: court lights
2.     Citizen Concern/Complaint – Simister re: tree removal
3.     ACT 250 Jurisdictional Opinion re: Schweitzer
 
OLD BUSINESS:
1.     Town Attorney – Update
2.     TRORC – DRAFT of Regional Plan
3.     Insurance – Pittsfield EMS
4.     Grant – MERP Implementation Grant Update
5.     Recreation – Facilities Grant
6.     Finance – CD Renewal
7.     Budget – TRORC Capital Budget and Program Report
 
NEW BUSINESS:
1.     Maintenance – asphalt recycling; PACIF grant Town Office project
2.     Village Green – tree removal/new
3.     Town Buildings – Fire Extinguisher Service
4.     Mutual Aid – Agreement
5.     Donation – Chairs
6.     Grants – Grants in Aid
 
ADJOURN:
 
NEXT MEETINGS: 
Budget: November 14, 2024 Town Office 5:00pm
Regular: November 21, 2024 Town Hall 5:30pm
 
Ann called the meeting to order at 5:31pm.  Joyce seconded.  All in favor.  Ann presented some Agenda Modifications (see above).  Ann moved to accept.  Joyce seconded.  All in favor.  AJ moved to accept the Minutes for the October 17, 2024 Regular Meeting.  Ann seconded.  All in favor.
 
 
 
Pittsfield Select Board Regular Meeting Minutes                                                           page 2             
October 17, 2024
 
CORRESPONDENCE:
1.     Citizen Concern/Complaint – Haskins re: court lights.  Ann said that the Board received a letter from Patty Haskins with concern about the lights at night.  She felt that if no one is currently using the court after dark they are turned off.  Discussion.  Ann said that currently the lights shut off at 9pm but could be reduced to 7pm.  It was felt that when ice skating resumes, they increase to 9pm again.  Ann moved that the lights be adjusted to 7pm and then when the winter progresses, then they can be adjusted.  AJ seconded.  All in favor.
2.     Citizen Concern/Complaint – Simister re: tree removal.  Ann said that this is for the records that Erica asked Trish about removing all the trees that had been cut down.  Joyce noted that Green Mountain Power was not going to take the cut wood but if anyone wants to take it, it’s free for the taking.  George removed most of it.  
3.     ACT 250 Jurisdictional Opinion re: Schweitzer.  Kenneth Schweitzer asked for a jurisdictional opinion of whether he needed an Act 250 permit to develop property.  He wants to build a 480 square foot off grid guest house on property located on Route 100.  The opinion states that an Act 250 permit is not needed as the development is not commercial.  The Board expressed concern that the property was in the flood plain.  The Board felt that AJ as Zoning Administrator could reach out to Kenny and talk to him about this.  It was also felt that these ACT 250 decisions  should go to the Listers.
 
OLD BUSINESS:
1.     Town Attorney – Update.  AJ said that he has not heard back yet.
2.     TRORC – DRAFT of Regional Plan.  Mark Stugart sent an email to the Board stating that he attended the TRORC meeting via Zoom but didn’t come away with any specific recommendations or comments that the Board would want to submit.  There were some suggested edits/additions made by attendees.  They suggested promoting a communal “maker” space which would help new companies.  They also suggested there should be a definition/classification for the poverty levels.  A recommendation should be made in the Natural Resources section regarding the use of federally funded grants to improve the study of groundwater quality, pollutants, etc.  It was also felt that “weatherization” was a very vague term.  AJ and Ann thanked the Planning Commission for their efforts in this and they will discuss this at their next meeting.  As a side note, they are going to welcome a new proposed member to the Commission.  They are going to talk with her and it’s Rose O’Brien.  Ann said she thanked them for this information and will put her on our agenda for the next regular meeting as an official appointment.
3.     Insurance – Pittsfield EMS.  Ann wanted to put this on the record and say that the Board received a letter regarding insurance coverage for Pittsfield’s EMS.  PACIF is asking that the town get something in writing from WRVA stating that people who are EMS certified will be insured for workers’ comp and liability insurance through WRVA, not the Town of Pittsfield.  There has been talk about putting together a class for certification.  PACIF also needs to determine if the Pittsfield First Responders currently hold a valid license from the Vermont Department of Health.  Dave Colton was under the impression that the EMS was operating under the WRVA license. Matt Parrish of WRVA did indicate that the only person that is legally able to offer emergency care is Rachel Hunt and that is because she is employed by WRVA.  AJ moved to have Ann send the letter to Matt and request advice on how it should be answered. Joyce seconded. All in favor.
 
 
 
 
 
Pittsfield Select Board Regular Meeting Minutes                                                           page 3
November 7, 2024
 
4.     Grant – MERP Implementation Grant Update.  There was supposed to be an answer on this grant of $240,000 on October 25 to get Town Office heat pumps and other things.  That hasn’t happened.  Ann said she would let the Board know when the announcement Is made.
5.     Recreation – Facilities Grant.  Ann announced that the recreation grant is closed.  She wanted it on the record that we received $12,139.70 that will go into the Recreation Reserve Fund. 
6.     Finance – CD Renewal.  Ann wanted it on the record that the bank changed its funds.  The Board had agreed to roll over the principal and interest in the Reappraisal Fund, which is $16,837.85 while adding a $1,500 deposit.  The terms were changed from 3 months at 4.5% to 6 months at 4%.  AJ moved to approve this change.  Joyce seconded.  All in favor.
7.     Budget – TRORC Capital Budget and Program Report.  Ann said that she looked at the report and edited some of the most obvious changes.  She asked the members to look the report over and then discuss it at the next regular meeting.  She noted that some of the information used in the report was outdated.  What really needs to be looked at is the difference in the town buildings.  Geena Baber grouped the town office, library, and town hall together and she confused the Town Hall Building Fund with the Town Office Building Maintenance Fund.  Issues with the Mack truck were discussed with George and a 10-year plan needs to be started.  Ann said she was under the impression that the Equipment Fund for the Fire Department was specifically for gear, but the report included the scuba gear.  Issues with the replacement of assorted items were discussed and some additional details need to be obtained.  Discussion.  This will be revisited at the next regular meeting.
 
NEW BUSINESS:
1.     Maintenance – asphalt recycling; PACIF grant Town Office project.  There was a question regarding the asphalt recycling payment being taken from the Paving Fund.  Joyce said she spoke with Trish, and this was actually a purchase by George for a project. It will be taken out of highway budget instead of Paving Reserve.  The Town received $1,000 from the PACIF grant for the Town Office.  Discussion.  Ann suggested that all the invoices and estimates be brought to the next regular meeting to compare all of the project bids and make a decision on moving forward.
2.     Village Green – tree removal/new.  There are 2 sugar maples on Village Green Route 100 that need to be taken down and Two other trees in the Cemetery that need pruning. There was some discussion as to where the funds for the tree work will come from.  Ann moved to accept Trees, Inc.’s proposal and engage with the $1,250 taken from the tree fund for park’s General Fund and investigate where to take the $1,350 from for the Cemetery.  AJ seconded.  All in favor. 
3.     Town Buildings – Fire Extinguisher Service.   George saw Marble Valley and spoke to them about recharging the extinguisher at the Town Garage. Invoice will be sent to the Town. Ann got Marble Valley pricing sheets that will be discussed at next Budget Meeting.
4.     Mutual Aid – Agreement.  Ann explained that when the roadside mowing was previously discussed,mthe Board talked about the possibility of getting together with other towns or renting/leasing/buying a mower.  Ann said that in the Minutes of the TAP meeting, she noticed that there was a public
 
 
 
 
 
 
Pittsfield Select Board Regular Meeting Minutes                                                           page 4
November 7, 2024
 
works emergency mutual aid agreement on the agenda.  She spoke with Rita at TRORC and was told that towns use this when they need to work out emergency or non-emergency agreements to share equipment, labor, etc.  Ann said It’s something for us to think about as George explores potential sharing a roadside mower with other towns.
5.     Donation – Chairs.  An email from Mark Stugart was received offering about a dozen chairs.  Discussion.  It was decided not to accept the offer primarily because of the storage space needed for them.
6.     Grants – Grants in Aid.  This is reimbursement paperwork for the municipal Grants in Aid.  There were three projects that were done for the municipal roads grant.  The town was awarded $10,000 this year and $1,000 was spent on TRORC’s assistance.  The project deadline was September 30th but was actually completed in July.  The reimbursement application needs to be submitted by December 15th.  George said that a total of $22,495 was spent on these three projects but the town will only receive $10,000.  Ann moved to have the Chair sign and submit.  AJ seconded.  All in favor. 
 
OTHER: 
·       Ann asked the Secretary about stamps that she had requested from Trish for mailing.  They were for sending out donation request letters to those that didn’t have an email address or whose email was not valid. 
·       The Listers will be attending the next budget meeting.  They have turned in their budget, but the Board would like some information on how much they’ve spent and how much more they plan to do.  The Board hasn’t heard from the Fire Department yet.  They could come to the next November budget meeting, then the Library comes in early December. 
·       The Board was made aware that the new owner of Keith Mills’ house has two horses and two donkeys.  Also, pigs, chickens, and a rooster.  There may be a problem with a neighbor because of the rooster, so the Board should keep this in mind. 
 
NEXT MEETINGS: 
Budget: November 14, 2024 Town Office 5:00pm
Regular: November 21, 2024 Town Hall 5:30pm
 
ADJOURN:  As there was no further business to conduct, Ann moved to close the meeting at 6:52pm.  Joyce seconded.  All in favor.
 
Respectfully submitted,
 
Martha L. Beyersdorf
Approved:  December 5, 2024
 
 
                                                      /                                                                  /
           Ann Kuendig                                        Joyce Stevens                                    A.J. Ruben

​PITTSFIELD SELECT BOARD BUDGET MEETING MINUTES

 
To listen to a recording of the meeting please click here: https://bit.ly/3NJEsWC
 
DATE:  October 24, 2024
 
PRESENT:  Ann Kuendig, Joyce Stevens, AJ Ruben
 
PUBLIC PRESENT:  Trish Abbondelo
 
AGENDA MODIFICATIONS:  OB#2: PACIF Renewal; edits update
 
APPROVE MINUTES:  October 10, 2024 Budget Meeting
 
CORRESPONDENCE: 
1.     VLCT – Dues Response
2.     Green-Up VT – donation request
 
OLD BUSINESS:
1.     Budget – General Fund line items
2.     Insurance – PACIF renewal
 
NEW BUSINESS:
1.     Finance – Discuss FY24-25 Audit
2.     Budget – Highway
3.     Finance – CD renewals
 
ADJOURN:
 
NEXT MEETING DATES:
·       Regular: November 7, 2024; Town Hall; 5:30pm
·       Budget: November 14, 2024; Town Office; 5:00pm
 
Ann called the meeting to order at 5:02pm.  Seconded by Joyce.  All in favor.  She noted an Agenda Modification (see above).   The Minutes of the October 10th meeting were approved at the last meeting but were not there for signing.  They were signed tonight.  George Deblon was present to participate in the discussion of the Highway Budget.  Ann moved that NB#2 be taken out of order. 
 
CORRESPONDENCE:
1.     VLCT – Dues Response.  Ann asked if the secretary had sent a donation request letter to VLCT.  She had, so was told that no group the Board sends money to for dues, does not warrant a letter each year regarding Town Report.  But Ann added that they sent a nice thank you letter.
2.     Green-Up Day – This letter is in response to the letter recently sent to service providers for donation requests.  Ann said that they are requesting $50.00. 
 
 
 
Pittsfield Select Board Budget Meeting Minutes                                                            page 2
October 24, 2024
 
OLD BUSINESS:
1.     Budget – General Fund line items.  The Board reviewed the Saguaro Technologies contract for IT services.  There was discussion on several items and their review of some of the software used.  A question arose regarding Audio Conferencing.  Trish said she would look into this.
2.     Insurance – PACIF renewal.  The Select Board explained that they were questioning the agreed-to figures suggested for the bandstand and the veterans’ memorial stone.  The Board felt the bandstand was underassessed and suggested $60,000.00 and leave the stone as it is.  Trish reminded the Board that if the numbers are raised, the annual bill to the Town would increase as well.
 
NEW BUSINESS:
1.     Finance – Discuss FY24-25 Audit.  There was a discussion about who should manage the RFP.  Joyce asked to have this put on the next budget meeting’s agenda.  Also have Trish review the RFP and discuss more at the next meeting.
2.     Budget – Highway.  George said he had  something  else to say before they began looking over his budget.  He had handouts  explaining that on October 7th, a Home Depot tractor trailer was making a delivery on Hawk Mountain Road and went off the road.  The driver had removed the forklift to assist in removing the truck, but it ended up down an embankment and upside down.  George noted that there was considerable damage done to the road by the trucks there to help remove the Home Depot truck and forklift.  He presented an invoice from Harvey’s Plumbing and Excavating ($808.40) for road material and gave the Board the hours and cost for the Mack town truck ($180.00)  and grader ($240.00).  The Board discussed the billing of the incident to Home Depot’s insurance and have them forward it.
Geoge said that as far as he’s concerned, he would keep everything on the budget the same.  He did have a few concerns though.  He said that roadside mowing has been a problem, and he doesn’t know what he will do next year. 
He said it’s hard to find anyone with a mower to rent/borrow.  George gave a brief history of the Town’s roadside mowing.  Joyce suggested leaving this item on the budget for now.  George said he would check out some other options and speak with a few more people.
Temporary Help: $5,250.00 was budgeted last year.  It will be kept the same.
Fuel: It was decided to keep the gasoline at $500.00 but reduce the Diesel to $2,000.00.
Hired Equipment: Rochester Road Maintenance will stay the same.  Backhoe: George said he plans to use it more.  No cost was presented.  Trucks: keep the same.  All Other: keep the same.  Materials: Gravel will remain the same.  Sand will remain the same.  Salt will be zeroed out as the Town doesn’t use it anymore.  Chloride was reduced to $6,500.00.  Culverts reduced to $6,000.00
and Guardrails/Signs will remain the same.
Other: Garage Supplies reduced to $1,500.00, MRGP Annual Fee kept the same, Miscellaneous reduced to $750.00 and Tree Trimming increased to $6,000.00.
Repairs: It was decided to keep the items in this category the same.  A few potential projects were discussed and the best way to fund them. 
3.     Finance – CD renewals.  Trish says the Reappraisal/record preservation CD comes up for renewal November 16 and she is suggesting rolling over principal and interest ($38,425.67) in the Reappraisal fund and adding a $5,000 deposit. She also suggested rolling over the principal and interest ($16,837.85) in the Record Preservation fund and adding a $1,500 deposit. The CD would
4.      
Pittsfield Select Board Budget Meeting Minutes                                                                  page 3
October 24, 2024
 
be renewed for 3 months at 4.25 interest. The Contingency Fund CD comes due February. Joyce moved to approve investment. AJ seconded. All in favor.
 
 
 
 
NEXT MEETING DATES:
·       Regular: November 7, 2024; Town Hall; 5:30pm
·       Budget: November 14, 2024; Town Office; 5:00pm
 
As tonight’s business was addressed, Ann moved to adjourn the meeting at 6:35pm.  Seconded by Joyce.  All in favor.
 
 
 
Respectfully submitted,
 
Martha L. Beyersdorf
Approved: November 14, 2024
 
 
                                                      /                                                                  /
           Ann Kuendig                                        Joyce Stevens                                    A.J. Ruben

​PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES

 
To listen to a recording of the meeting please click here: https://bit.ly/3NAvjQk
 
DATE:  October 17, 2024
 
PRESENT: Ann Kuendig, AJ Ruben; Joyce Stevens via Teams
 
PUBLIC PRESENT:  Brett Yates (Mountain Times) via Teams
 
AGENDA MODIFICATIONS:  Appointment for Green Up Day Coordinator – OB#3
 
APPROVAL OF MINUTES:  October 3, 2024 Regular Meeting
 
CORRESPONDENCE:
1.     VT Agency of Commerce and Community Development – HUD’s Report on VT Recovery Housing Program TRORC – draft of regional plan
2.     GMNF – schedule of plans
 
OLD BUSINESS:
1.     Town Attorney – update
2.     Insurance – PACIF renewal
3.     Appointment – Green Up Day Coordinator
NEW BUSINESS:
1.     Building Maintenance – update
2.     Village Green – removal of trees; planting two new ones
3.     Finance – Treasurer’s Report for September
4.     Generator – Brook Field maintenance
5.     Audit – Bid
6.     Executive Session – 1 V.S.A. §313 (1) (E) potential civil litigation
 
NEXT MEETING DATES:
1.     Budget – October 24, 2024 Town Office @ 5pm
2.     Regular – November 7, 2024 Town Hall @ 5:30pm
 
ADJOURNMENT:
 
Ann called the meeting to order at 5:31pm.  She had one Agenda Modification (see above).  AJ moved to accept the Minutes of the October 3, 2024 meeting.  Seconded by Joyce.  All in favor.
 
CORRESPONDENCE:
1.     VT Agency of Commerce and Community Development – HUD’s Report on VT Recovery Housing Program.  They would like this report to be posted so people can see how the money they received was spent.  Ann said to have it posted outside the Town Clerk’s Office.
2.     TRORC – draft of regional plan. The Regional Planner sent this.  There will be a public hearing at the Bethel Town Office on November 4, 2024 from 5-7pm.  Remote access will be available. 
 
Pittsfield Select Board Regular Meeting Minutes                                                           page 2
October 17, 2024
 
This regional plan is in addition to our own Town’s Plan.  Some changes were made. Ann moved to forward this to the Planning Commission for their review.  AJ seconded.  All in favor.
 3.   GMNF – schedule of plans.  The only item pertaining to Pittsfield is the Telephone Gap project.  No decision has been made on the four plans.  A decision is expected to be made on January 1, 2025.     
 
OLD BUSINESS:
1.     Town Attorney –  update.  AJ said that he would follow up with Attorney John Cassarino. He requested this be added to the next regular meeting agenda.
2.     Insurance – PACIF renewal.  Ann suggested forwarding the vehicle schedule to
Geena at TRORC to include as data in the  Capital Budget  report. She went on to point out various items in the policy.  It was noted that the Veteran Memorial on the Green was being insured as well as the bandstand.  Discussion.  It was felt that these two items were assessed a little low.  Joyce said she would see about determining a replacement cost for the two structures.  The insurance policy was discussed in more detail and some points clarified. 
3.     Appointment – Green Up Day Coordinator.  Ann made a motion to approve the appointment of Kristina Tooker as a Green Up Coordinator.  Seconded by Joyce.  All in favor.    The Secretary will send Kristina a Letter of Appointment.
 
NEW BUSINESS:
1.     Building Maintenance – update. 
·       Ann questioned the charge for asphalt recycling of $94.00.  She said that she didn’t find any reference to this fee in the original paperwork.  There was no mention of recycling asphalt.  Joyce said she would follow up with this matter. 
·       Two estimates have been given for work in the Town Office.  One for $5,600.00 and another for $4,500.00. The estimate for the PACIF grant for the work in the office (extending the counter, removing a wall, and replacing a  door)  was discussed.  It was decided to move forward and apply for the grant.  Joyce made a motion to have Ann sign as Chair on the grant application.  Seconded by Ann.  All in favor. 
·       Ann wondered about the storage arrangement for the net and paddles for pickleball.  Discussion.  It was decided to forward this to the Recreation Commission.  AJ said he would take this to their next meeting. 
·       The status of the burner and furnace cleaning for the Town Office, Town Garage, and Fire Department.  These will be scheduled with CV Oil Company.
·       Joyce said that she, Herb, and Caleb met at the Barnard Fire House to see plans for the addition.  Joyce said that a septic system design and property survey would be needed.  These files plus any others related to the Fire House would be made available.  Estimates for the costs of everything will also be needed. 
2.     Village Green – removal of trees; planting two new ones.  Joyce said that she spoke with Connie.  Connie plans to meet with Davey trees on Friday, the 18th about removing two trees and some limbs in the cemetery.  Discussion.  The Board was made aware that permission to remove any trees must be given by the Tree Warden, Kris Sperber.  Joyce said she would speak with Kris.
 
 
 
 
Pittsfield Select Board Regular Meeting Minutes                                                           page 3
October 17, 2024
 
3.     Finance – Treasurer’s Report for September.  There was some discussion.  AJ moved to approve this report.  Seconded by Ann.  All in favor.
4.     Generator – Brook Field maintenance.  The Board discussed the proposed contract with Brook Field Service.  It is offered at $407.00 by November 15.  They are also offering an auto-renewal for the next year.  The price will never go up more than 3%.  Ann moved to approve Program #1 as our 2025 Preventative Maintenance Agreement and in addition, sign up for the Automatic Renewal Subscription.  Seconded by AJ.  All in favor.
5.     Audit – Bid.  $10,000.00 has been set aside for this.  It was felt that an audit for 2024-2025 could not be started until September 2025.  It will be put out for bid in May/June 2025.  The Secretary was asked to place this item on the Tickler File for late March/early April 2025. Discussion with the Treasurer on what should be included in the audit will be put on the agenda for the next budget hearing.
Ann adjourned the Regular Meeting at 6:27pm to enter into Executive Session.  Seconded by AJ.  All in favor. 
 
6.     Executive Session – 1 V.S.A. §313 (1) (E) potential civil liability.
 
The Board came out of Executive Session at 6:49pm.  Ann moved to accept.  AJ seconded.  All in favor.
Ann moved to readjourn the regular meeting at 6:50pm.  Seconded by AJ.  All in favor.
 
NEXT MEETING DATES:
1.     Budget – October 24, 2024 Town Office @ 5pm
2.     Regular – November 7, 2024 Town Hall @ 5:30pm
 
 
Respectfully submitted,
 
Martha L. Beyersdorf
Approved: November 7, 2024
 
 
                                                      /                                                                  /
           Ann Kuendig                                        Joyce Stevens                                    A.J. Ruben