​PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES

 
 DATE:  October 21, 2021
 
PRESENT:  Ann Kuendig, AJ Ruben. Joyce Stevens
 
PUBLIC PRESENT:  Robert Leitch, and Brett Yates via TEAMS
 
AGENDA MODIFICATIONS:  
 
APPROVAL OF MINUTES:  October 7, 2021, Regular Meeting
 
CORRESPONDENCE:
1.Health Officer – dog bite report
2.Resignation – Energy Coordinator
 
OLD BUSINESS:
1.National Opioids Settlement – update
2.Class 4 Roads – work permits
 
NEW BUSINESS:
1.Appointments – Town Office Vacancies
2.Town Hall – Life Battery
3.Town Hall – Reserve Fund Allocation
4.Town Garage – EC Fiber
5.Insurance – MVP Health Insurance renewal
6.Executive Session – Evaluation of a Public Officer
7.September Financials – Treasurers’ Report
 
NEXT MEETING DATE: 
1.Budget MeetingOctober 26, 2021 @5:00pm
2.Regular Meeting November 4, 2021 @ 6:00pm
 
ADJOURNMENT
 
 
 
 
 
 
 
Pittsfield Select Board Regular Meeting Minutes                                                    page 2
October 21, 2021
 
Ann called the meeting to order at 6:03pm. Seconded by AJ. All in favor. 
 
AGENDA MODIFICATIONS:Ann presented the resignation of the Energy Coordinator as C2 and the Culvert 33 Sale NB6. Joyce suggested taking NB6 out of order and making it the last item so that the Secretary didn’t have to be outside until the regular meeting resumed. The others agreed. 
 
APPROVAL OF MINUTES:  AJ moved to approve the Regular Minutes of the October 7, 2021 meeting. Seconded by Joyce. All in favor. 
 
CORRESPONDENCE:
1.     Health Officer – dog bite report. This incident occurred on October 12, 2021. Ann said she contacted Rebecca Steward, the former Health Officer, to see if she knew why Gifford indicated Pittsfield. She had no further information. She placed a call to the victim Sean Lewis but has not heard back. If she doesn’t hear from him soon, she said she would call the dog’s owner who has a second home in Pittsfield. 
2.     Resignation – Energy Coordinator. Ann said she received the resignation from Matt Corron who indicated that he didn’t have the time to devote to this position. Ann moved to accept Matt’s resignation. Seconded by AJ. All in favor. There was a brief discussion as to this position. AJ said he recently attended the Planning Commission meeting and said that many towns have an Energy Committee in lieu of a single person. This could be considered in the future. The position is not mandated for an immediate replacement so will be addressed after Town Meeting.
 
OLD BUSINESS:
1.     National Opioids Settlement – update. Ann spoke with VLCT, and it was suggested she contact the Attorney General’s office. The issue has not really affected Pittsfield. Ann passed out a handout highlighting aspects of the settlement. She suggested that the Board members look it over and added that Pittsfield might register.
2.     Class 4 Roads – work permits. Ann provided some background and referred to the handout “Model Class 4 Highway Policy and Guidance” from VLCT. Typically, anyone wanting to make an improvement to a Class 4 road speaks with Road Commissioner George Deblon and apply for a permit. The only one the town now requires is a Driveway Permit. Joyce asked about the overweight permits for trucks. Ann felt that they may be obtained from the State and George may receive a copy. She added that George would need to know if heavy equipment is going to be on the roads, in which case a Class 4 permit might not be necessary. Ann suggested speaking with George for his input on whether the town should create a policy or not. Ann moved to table this until more is known. Joyce seconded. All in favor. Bob Leitch was asked for his input. He said that his concern was what would be happening going forward and simply doesn’t know what to expect when he next goes to his property.
Pittsfield Select Board Regular Meeting Minutes                                                    page 3
October 21, 2021
 
NEW BUSINESS:
1.    Appointments – Town Office Vacancies. Ann said she has had several conversations with Anne Muller. She had submitted a bio to the Board, and it was felt she would be a good fit for the Auditors’ position as she is retired and has experience. Ann moved to appoint Anne Muller to the position of Auditor which was vacated by Rebecca Steward. AJ seconded. All in favor.
Ann also said that she approached Cathy Capetta about the Health Officer position and Cathy is considering it.
2.    Town Hall – Life Battery. It was discovered recently that the battery which is dedicated to the lift had been drained when power to the building was turned off for some work that was being done. It was not made known that the lift has its own power shut-off. Ann suggested having a sign/s made indicating to anyone turning off the main power that they also need to turn off the power to the lift. Where to locate the sign/s was discussed. Cost of battery to be taken from the Town Office maintenance line item.
3.    Town Hall – Reserve Fund Allocation. Joyce said that she spoke with Trish and the money has been transferred. For the record, AJ moved to authorize Trish to move the money. Joyce seconded. All in favor.
4.    Town Garage – EC Fiber. Trish provided figures to the Board as to the cost for EC Fiber to set the Town Garage up with their service for phone and internet. Currently Consolidated Communications is providing those services. George has indicated that the internet is spotty and when it rains it is not there at all. EC Fiber assessed the area, and a conduit will need to be utilized. George has indicated that there is one in place and will speak with EC Fiber to see if this can be used. Ann was asked if there would be additional costs to the figure of $103.82. It was decided to table this until more information could be obtained regarding the conduit and the phone/internet charges.
5.    Insurance – MVP Health Insurance renewal. AJ moved to have Trish renew the policy with MVP Healthcare. Joyce seconded. All in favor.
6.    September Financials – Treasurers’ Report. AJ said he had a question about what was done with the recent tax sale money ($19,000). Joyce said she felt it was income after expenses. Joyce said she also talked with Trish about the figures for fuel. It turned out that they had been reversed and are now corrected. She also questioned the fact that all moneys go to the General Fund and are then disbursed to the appropriate fund. Ann moved to accept the September report. Joyce seconded. All in favor.
7.    Culvert 33 – Sale. Ann said that George was approached by Tweed Valley Travelers who wanted to purchase the culvert. The result was this: Champlain Construction felt that since Pittsfield was willing to take one section, they might as well take both. Tweed Valley Travelers will pick up the two sections from Champlain Construction and pay the Town $500 for each section. The Board discussed where the money should be deposited. AJ moved to approve the sale of the culverts. Joyce seconded. All in favor.
 
 
 
Pittsfield Select Board Regular Meeting Minutes                                                    page 4
October 21, 2021
 
The regular meeting was adjourned at 6:59and Ann moved to go into Executive Session to consider a merit raise for the Town Clerk/Treasurer per 1 V.S.A. § 313 (a) (3). Seconded by Joyce. All in favor.
 
8.    Executive Session – Evaluation of a Public Officer. 
 
Executive Session ended at 7:17 and the regular meeting resumed. AJ moved to authorize the payment of a one-time bonus of $750 to the Town Clerk as a thank you for her hard work, but declined her request for an extra raise in salary. Joyce seconded. All in favor. The board will have further discussion about whether to adopt personnel policies for implementing merit pay for town employees. 
 
NEXT MEETING DATE: 
1.     Budget Meeting October 26, 2021 @5:00pm            Town Office
2.     Regular Meeting November 4, 2021 @ 6:00pm        Town Hall
 
As there was not further business to discuss, Ann moved to adjourn the meeting at 7:19pm. AJ seconded. All in favor.
 
Respectfully submitted,
                                                                                    
Martha L. Beyersdorf, Secretary
 
Approved: November 4, 2021
 
 
                                                     /                                                                 /
           Ann Kuendig                                        Joyce Stevens                                    A.J. Ruben  

 
                                                                                    
 
 
 
 
 
 

​PITTSFIELD SELECT BOARD SPECIAL BUDGET MEETING MINUTES

 
“To listen to a recording of the meeting please click here: https://bit.ly/3FXKSME
 
DATE:  October 12, 2021
 
PRESENT:  Ann Kuendig, Joyce Stevens, AJ Ruben 
 
PUBLIC PRESENT: Trish Fryer
 
AGENDA MODIFICATIONS: none
 
APPROVAL OF MINUTES:  September 22, 2021 Special Budget Meeting
 
OLD BUSINESS:

1. General Fund, Highway Fund, Cemetery Fund expenditures

 
NEW BUSINESS:

1. Schedule Department Hearings

 
NEXT BUDGET MEETING: October 26, 2021
 
ADJOURN
 
Ann called the meeting to order at 5:07pm.  AJ seconded. All in favor.
 
Agenda Modification: none
 
Approval of Minutes: This was tabled to the next budget meeting.
 
New Business: The Board addressed an item from the last meeting before beginning Parks and Grounds.
Highway – 

• Town Garage Phone/Internet: The garage has been using Consolidated Communications and the Town Office is using EC Fiber.  Trish spoke with EC Fiber and they may be less expensive.  Discussion. The Board agreed to have EC Fiber come to the garage and prepare a quote for installation.  Trish will set it up and hopefully have more information at the next meeting.

Parks and Grounds – Connie submitted budget figures for the three time frames.
Portable Toilet – Trish is waiting for a bill but anticipated $700.00 for the next year.
General Fund (continued) – Office Expense

• Tech Support & Software: Trish stated that she didn’t budget correctly in the past.  She will use Saguaro’s figures.  $4,615/year. There may be a subscription rate increase, but it’s not known yet.  
• Website Maintenance – increase to $190.00 annually.
• Office Supplies – keep at $2,000.00 annually
• Postage – Trish said that this year was unusual due to elections, Covid, etc.  She feels that keeping the numbers the same would be safe.  $1,700.00 annually 
• Salaries:  COLA for 2022 will be 6%.  Discussion. The Board discussed how much COLA to give the following positions: Town Clerk/Treasurer, Asst. Town Clerk/Treasurer, Parks & Grounds (2 employees), Auditors (3), Listers (3), and Hired Labor.  AJ motioned to increase pay due to COLA at 4% and will wait for Trish to present new figures for her position due to additional work assigned to her.  Ann suggested the Board review the Wage Guidelines to include possible rate increases (non COLA).  
• Employee Benefits: No figures available yet.
• Town Office Education: decision to increase to $750.00 annually in anticipation of more in-person workshops/meetings.  
• Town Officer Mileage: will remain the same at $500.00 annually.
• Health Reimbursement Account (HRA): leave at $1,750 annually.

 
New Business:

1. Schedule Department Hearings.  The Fire Department will be attending the October 26thmeeting.  Listers and Library still need to be scheduled.

 
Next Special Budget Meeting: Tuesday, October 26, 2021 @ 5:00pm in the Town Office.
 
Ann made a motion to adjourn the meeting at 6:34pm.  AJ seconded.  All in favor.
 
Respectfully submitted,
                                                                                    
Martha L. Beyersdorf, Secretary
 
Approved: October 26, 2021
 
 
                                                     /                                                                 /
           Ann Kuendig                                        Joyce Stevens                                   A.J. Ruben  

PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES

 
 
“To listen to a recording of the meeting please click here:” https://bit.ly/3FCYbSM
 
DATE:  October 7, 2021
 
PRESENT:  Ann Kuendig, AJ Ruben.  Joyce Stevens via TEAMS
 
PUBLIC PRESENT:  Carolyn Stockwell.  Sarah Gallagher, Caroline Massa, Robert Leitch, and Brett Yates via TEAMS
 
AGENDA MODIFICATIONS:  none
 
APPROVAL OF MINUTES:  September 16, 2021, Regular Meeting
 
CORRESPONDENCE:
1.Citizen Concern/Complaint – follow-up letter from Robert Leitch re: Forsha Road
2.Citizen Concern/Complaint – letter from Stockwell/Leimgruber re: rooster noise issue
3.Resignations 
a.Health Officer
b.Auditor
4.Community Solar
5.GMNF – Schedule of Proposed Actions
6.Transportation Alternatives Grant Program
7.ARPA Reporting Timeline
8.Flood Resilient Communities Fund
9.National Opioid Settlement
 
OLD BUSINESS:
1.Citizen Concern/Complaint – further discussion on Steward noise complaint
2.Box Culvert Project – update
3.Land Records Online - update
4.Sand Shed Grant Application – update
5.Unemployment Charges – update
6.Town Hall project – donations update
7.August Financials – Treasurer’s Report
 
NEW BUSINESS:
1.Town Highway Truck sale
2.Halloween Events in Quin-Town Valley
3.Permits – Class 4 Road Work 
4.BRIC Technical Assistance Program Worksheet

 
NEXT MEETING DATE: 
1.Budget MeetingOctober 12, 2021 @5:00pm
2.Regular Meeting October 21, 2021 @ 6:00pm
 
ADJOURNMENT
 
Ann called the meeting to order at 6:00pm.  Seconded by AJ.  All in favor. AJ moved to approve the Regular Minutes of the September 16, 2021 meeting.  Seconded by Ann.  All I favor. Ann moved to take two items out of order due to public present and via TEAMS.  AJ seconded.  All in favor.
 
CORRESPONDENCE:
1.     Citizen Concern/Complaint – follow-up letter from Robert Leitch re: Forsha Road.  Ann reviewed the letter that Robert had sent to the Board.  It was noted that the logging company has been working with George. It was unsure if the road would be narrowed.  Stones have been put back onto Bob’s property and soil is being pushed around trees, however tree replacement will not happen.  Work will continue on the road to widen it allowing for the access of trucks and George will be monitoring this closely.  George has a responsibility to maintain roads for travel by property owners, but as Class 4 roads, they do not require the same maintenance as other classes of roads.  The plan is to repair all the damage.  Joyce noted that George has said that it will look worse before it is better.
2.     Citizen Concern/Complaint – letter from Stockwell/Leimgruber re: rooster noise issue.  See OB1.
3.     Resignations.  Rebecca Steward resigned from both positions.  Ann said that the Select Board has an obligation to appoint a replacement to serve until Town Meeting Day in March.  Suggestions were made for the positions and Ann said she would contact the people to see if they were interested.
c.     Health Officer
d.     Auditor
4.     Community Solar.  This is a new program where municipally owned electric accounts can save money and protect the environment.  Discussion.  This will be forwarded to Energy Coordinator Matt Corron and the Planning Commission.
5.     GMNF – Schedule of Proposed Actions.  Ann said there was nothing in this that dealt with Pittsfield.  No action taken.
6.     Transportation Alternatives Grant Program.  Ann said that this is the second grant program that the Town are going to apply for Sand Shed funding.  She said that she reached out to Pete Fellows at TRORC to see if this grant could be applied for before knowing whether approval for the first grant was received or not.
 
7.     ARPA Reporting Timeline.  Ann said that she received notification that the first report that was due October 31st, has been postponed to March 31, 2022. This was sent to Trish for her files.
8.     Flood Resilient Communities Fund.  Vermont Emergency Management has received approval to being soliciting application under this new fund (FRCF).  The focus of this funding is for flood-vulnerable structure and buyout projects and natural resource projects.  Deadlines are October 29, 2021 and January 31, 2022.  This will be kept on file in the Town Office for possible future funding.
9.     National Opioid Settlement.  This correspondence outlines proposed settlements in response to litigation brought by states and local political subdivisions against the three largest distributors.  Ann said she would like to contact VLCT for their comments.  Pittsfield’s participation could help get more funding for the state.
 
OLD BUSINESS:
1.     Citizen Concern/Complaint – further discussion on Steward noise complaint.  Carolyn read from a prepared statement addressing their first encounter with Rebecca Steward and read from a letter to the Board dated September 18, 2021 hoping for a resolution.  She noted that they have had chickens for the last three years.  She also wanted to address some misinformation that appeared in The Mountain Times.  Carolyn left her phone number with the Board and encouraged Rebecca to contact her in a friendly manner in the future. 
2.     Box Culvert Project – update.  Ann said that rip rap has been put out to deter erosion. Champlain Construction repaired the culvert at the entrance to Dagg Road.  There has been no resolution to the missing section of culvert.  Champlain Construction offered to sell it to the Town. George however offered to split the culvert with Champlain Construction and pick up one of the sections. Champlain can keep the other. Joyce moved to act on George’s plan. AJ seconded.  All in favor.
3.     Land Records Online – update.  Trish said that Louis will be doing the scanning later in the Fall on Wednesday afternoons.  There will be no increase in the budget for his time as it falls within the 18hrs/week already budgeted.  The initial module has already been approved.  Future purchases will be addressed later.  Forty years of scanned documents needs to be completed before a subscription would need to be purchased if that is what is decided.
4.     Sand Shed Grant Application – update.  The application has been filed.  Bidding will have to wait until word is received on the grant.
5.     Unemployment Charges – update.  Ann said she attended a VERB meeting and noted that when the rates are set, they will not include any claims for 2020.  She will speak with Trish again on this and see if she has heard from the Department of Labor.
6.     Town Hall project – donations update.  The current donations total $8,383.00.  Ann said she applied to the Mascoma Foundation for Capital Grant funding for $50,000.00.  We should know by December 10th.

 
7.     August Financials – Treasurer’s Report.  AJ moved to approve.  Joyce seconded.  All in favor.
 
NEW BUSINESS:
1.     Town Highway Truck sale.  George sent an email saying that Ray Harvey has offered $40,000.00 for the truck.  There has been other interest, but George wanted to recommend selling to Harveys. Ann made a motion to accept Ray’s offer. Joyce seconded.  All in favor.  The money will be put into the Highway Maintenance Reserve Fund.
2.     Halloween Events in Quin-Town Valley.  Ann and Betty Warner met with Quin-Town via Zoom regarding a joint Halloween event: a pumpkin decorating contest.  Joyce said she would contact parents regarding getting pumpkins and handling the contest.  Ann offered to decorate the Band Stand.  She also asked what the Board thought about the community supporting these events.  Trick or treating around the Green was also discussed.  Another Zoom meeting is scheduled, and a notice will be prepared and posted on the Town’s website.
3.     Permits – Class 4 Road Work.  This was tabled to the next meeting.
4.     BRIC Technical Assistance Program Worksheet. Sarah from the Planning Commission had submitted a worksheet for the FY20 Building Resilient Infrastructure and Communities Direct Technical Assistance Grant (BRIC Grant).  Caroline Massa, the State’s Hazard Mitigation Planner, was asked to review it.  Four deliverables were noted and discussed: 1) Engineering and planning analysis to identify priority flood mitigation projects; 2) Communication support (talking point development and materials); 3) Priority project development for further scoping; and 4) Application preparation.  Technical assistance could be used to help in identifying areas prone to flooding.  George could also be involved in this.  Help in identifying future projects that funding could be applied for as well as communication could use their assistance as well.  This technical assistance is available until 2023. Caroline said that an agreement with FEMA would be available to the Board ahead of the November 4thSelect Board meeting and Ann will place it on the agenda.
 
OTHER BUSINESS:
1.     Motion activated lighting.  Martha suggested that motion activated lighting be added to the parking lot side of the Town Building.  This was thought to be a good idea and at least 2-3 locations will be looked at.
2.     Clapboard damage by Town Office side door.  It was suggested that a rain guard for the area by the door be added and that the damaged clapboards be replaced.    
 
NEXT MEETING DATE: 
1.     Budget Meeting October 12, 2021 @5:00pm
2.     Regular Meeting October 21, 2021 @ 6:00pm
  

 
As there was not further business to discuss, Ann moved to adjourn the meeting at 7:18pm.  Joyce seconded the motion.  All in favor.
Respectfully submitted,
                                                                                    
Martha L. Beyersdorf, Secretary
 
Approved: October 21, 2021
 
 
                                                     /                                                                 /
           Ann Kuendig                                        Joyce Stevens                                    A.J. Ruben  

 
                                                                                    
 
 
 
 
 
 
 

​PITTSFIELD SELECT BOARD SPECIAL BUDGET MEETING MINUTES

 
“To listen to a recording of the meeting please click here: https://bit.ly/39RNCfH
 
 
DATE:  September 22, 2021
 
PRESENT:  Ann Kuendig, Joyce Stevens, AJ Ruben, Trish Fryer
 
 
AGENDA MODIFICATIONS: Annual Highway Financial Statement as NB#2
 
APPROVAL OF MINUTES:  none
 
New Business

1. Budget Deliberations General Fund
2. Approve Annual Highway Financial statement

 
Next budget Meeting: October 12, 2021
 
Adjourn
 
Ann called the meeting to order at 5:15pm. Joyce seconded. All in favor.
 
Agenda Modification: Ann moved that NB #2 be added to the agenda and taken out of order as the order of business. AJ seconded. All in favor.
 
New Business

1. Budget Deliberations: General fund- Trish created a template with all the budget line items and added three columns in which to put proposed income and expenses for a 6-mth budget from January to July 2022, a 12-mth budget from July 2022  to June 2023 and a 12-mth budget from January to December 2022. The Board started with proposed INCOME for the General Fund increasing dog licenses to $415; Town Clerk fees at $4,000 for 6-mth budget and $7,000 for the full year budgets; interest at $1,000 for the 6-mth budget and $2,000 for the full year budgets; CD at $700 across the three budgets; current use income which usually comes after July will add $12,500 to the yearly budgets.  Highway Income-state aid-$12,000 for 6-mth budget, $24,000 for both yearly budgets; Green Mountain National forest-$22,000 for all three budgets; interest- $500 for the 6-mth budget and $1,000 for the yearly budgets.  Cemetery Income: interest $400 for the 6-mth budget and $800 for the yearly budgets. PVF&R-General Fund Tax Disbursement: $0 for 6-mth budget, $21,875 (or new budget) for yearly budgets. EXPENSES-skip setting payroll taxes until salaries are set. Dues & Contributions: wait until after Auditors send letters to social service agencies requesting contributions for 2022; set $8,000 as the maximum amount for donations, does not include dues for VLCT, TRORC and Treasurers Association; refuse removal-$300 for 6-mth budget, $600 for yearly budgets; Legal- $2,500 for 6-mth budget, $5,000 for yearly budgets; Ambulance-$16,653 for 6-mth budget, $34,000 for yearly budgets; Printing-$1,900 across all three budgets; advertising-$250 for 6-mth budget, $500 for yearly budget; Financial audit- it has been more than three years for the required audit, plus FEMA will require an audit following disbursement of disaster funds-$10,000 for yearly budgets. Maintenance & Repairs:  Town Office-$2,250 for 6-mth budget, $4,500 for yearly budgets; Town Hall-$1,250 for 6-mth budget, $2,500 for yearly budget; Garage-$300 for 6-mth budget, $600 for yearly budgets; fire alarm-$650 for yearly budgets. Utilities:  Town Hall Electric- $575.00 for 6-mth budget, $1,150 for yearly budgets; fuel- $1,500 for yearly budgets (pre-buy). Town Office electric-$1,100 for 6-mth budget, $2,200 for yearly budgets; fuel- $3,000 for yearly budgets (pre-buy); phone/internet-$800 for 6-mth budget, $1,600 for yearly budgets. Highway Garage electric-$550 for 6-mth budget, $1,100 for yearly budgets; fuel-$600 for 6-mth budget, $1,200 for yearly budgets (pre-buy); phone/internet- $490 for 6-mth budget, $980 for yearly budgets. Street Lights: $1,050 for 6-mth budget, $2,100 for yearly budgets.

 2.     Annual Financial Statement for Highways- Ann moved to have the Board sign the required annual statement.
          Joyce  seconded. All in favor.  

Board members agreed to begin with Parks & Grounds at the next meeting.
 
Adjourn-Ann moved to adjourn the special meeting at 6:17pm. Joyce seconded. All in favor.
 
Next Meeting:  October 12 for special budget hearing
 
 Submitted by:  Ann Kuendig

Approved: October 26, 2021

​Ann Kuendig                          Joyce Stevens                     AJ Ruben
 
 
 

PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES

 
“To listen to a recording of the meeting please click here:” https://bit.ly/3kyRIzT 
 
DATE:  September 16, 2021
 
PRESENT:  Ann Kuendig, Joyce Stevens, AJ Ruben
 
PUBLIC PRESENT:  George Deblon, Betty Warner, Gary Stumpf, Rebecca Steward, Carl Oertel, David Larkin, Sandy Begin; (via Teams: Susan Olsen representing Robert Leitch, Bret Yates from The Mountain Times)
 
AGENDA MODIFICATIONS: Steward Noise Complaint – OB#7; USDA Disaster Resilience Resource Guide – C#3
 
APPROVAL OF MINUTES:  September 2, 2021, Regular Meeting
 
CORRESPONDENCE:
1.Rural Business Development Grants
2.Czaplicki Communication on Upper Michigan Road Culvert
3.USDA’s Disaster Resiliency & Recovery Resources Guide.  
 
OLD BUSINESS:
1.Lister vs Private Assessor – Discussion
2.Budget Schedule – Finalize
3.Box Culvert Project – Update
4.Land Records Online – Update
5.Sand Shed Grant Application – 
6.Town Hall Projects – Update
7.Citizen Concern/Complaint – follow up rooster complaint
 
NEW BUSINESS:
1.Citizen Concern/Complaint – Forsha Road work 
2.August Financials – Treasurer’s Report
 
NEXT MEETING DATE: Budget MeetingSeptember 22, 2021 @5:00pm
 
ADJOURNMENT
 
Ann called the meeting to order at 6:01pm.  Joyce seconded.  All in favor. Ann noted the Agenda Modifications (see above).  Joyce seconded to accept.  All in favor.  Joyce moved to accept the Minutes of the September 2, 2021, Regular Meeting.  Ann seconded.  All in favor.  Due to public present, the following items were taken out of order: NB#1, C#2, OB#7, and OB#1.

CORRESPONDENCE:
1.    Rural Business Development Grants.  Funding in Vermont through this grant totaled $1,990,562 in fiscal year 2021.  The grant is designed to assist small rural business with technical assistance and training.  No action.
2.    Czaplicki Communication on Upper Michigan Road Culvert.  An email was received stating that the culvert at the intersection of Dagg Road and Upper Michigan Road has been damaged by trucks backing into the road to turn around.  Ann said she spoke with Champlain Construction.  George said the culvert will need to be replaced by winter.  
3.    USDA’s Disaster Resiliency & Recovery Resources Guide.  This guide is available to help Towns navigate federal programs that can help communities build back from hard times.
 
OLD BUSINESS:
1.    Lister vs Private Assessor – Discussion.  Ann said she contacted VLCT about a list of assessors and was referred to PVR.  Betty said she spoke with Ed at NEMRC and because Pittsfield does not issue any type of building permit, said he would not accept any assessing job that does not have permitting, it was felt that permitting was something that should be discussed in the future but now was not the time.
2.    Budget Schedule – Finalize.  Ann presented a handout with the dates of the budget meetings and other dates and deadlines. Joyce said she would like to see bank statements from various organizations that do fundraising, etc. The Board agreed that they would like to see what these groups have as these funds are also considered Town money. The first budget meeting is next week. 
3.    Box Culvert Project – Update.  Ann said that the project has been completed and the road was reopened last Friday. Final inspections have taken place and Ann said she took care of the paperwork.  A section of the old culvert was removed by Champlain Construction and the Board wants to know where it went as it is considered Town property and nothing in the contract addressed its disposal.  Ann is waiting to hear more from Champlain Construction as to where it is and when they can get it back.  Dave Manning has requested that the trees that were removed be replaced. It was noted that the trees were not actually on Dave’s property and their removal was part of the project. It was agreed that the cost of new trees could not be submitted to FEMA.  The discussion on trees was tabled to the next meeting.  AJ moved to table, seconded by Joyce.  All in favor.
4.    Land Records Online – Update.  It was noted that this project had already been approved by the Board but with the new pricing information, etc. received from Adam Saunders at NEMRC.  The Board wants to know now what the annual cost would be and how much the Town would gain from moving forward with this project.  In addition, the Board wants to know how far back will scanned records go and how long will it take to scan?  More information will be requested from the Town Office.
5.    Sand Shed Grant Application – The newest figures were reviewed for this project.  Ann said she felt that if the grant was received, no further money would need to be requested from the voters.  Ann moved to accept the Municipal Project Manager’s application and have him submit it by the October 1stdeadline.  Seconded by AJ.  All in favor.
6.    Town Hall Projects – Update.  Ann said the floor system is in and the water mitigation issue is finished.  She noted that the latter became more involved that originally planned.  
The appeal letter has drawn in $5,955.00 so far. She would like to see the names of the contributors on the website as well as in the Town Report.  
7.    Citizen Concern/Complaint – follow up rooster complaint.  Rebecca sent a letter to the Board indicating that she found a private mediator and what his name, hours, and fees were.  It seems that Bill has disregarded the request to keep the rooster quiet until 7am.  Ann asked Rebecca what she would like the Town to do.  Rebecca said she had spoken with the Secretary of State’s Office and obtained some information from them.  She would like to mediate this issue and keep it civil.  She would also like to involve other affected parties in the mediation.  AJ offered that the Town would be willing to pay up to several hundred dollars for the mediation if Bill agrees to the mediation.  The Board reexplained the process of developing an ordinance.  It was agreed by all that it would take time and couldn’t be hurried.  AJ made a motion to send a letter to Bill Leimgruber explaining that the Town is willing to pay for mediation if he is willing, again urging Rebecca to contact an attorney, and that the Board move forward with a Warning for the January 11 Special Meeting asking the voters whether they would like the Board to move towards drafting a Town Noise Ordinance.  Joyce seconded the motion.  All in favor.It was decided to further discuss possible expenses at the next meeting  
 
NEW BUSINESS:
1.    Citizen Concern/Complaint – Forsha Road work.  Robert Leitch, the owner of 1231 Forsha Road, sent a letter to the Board stating that there was recent activity taking place on Forsha Road that was impacting his property. He went on to identify impacts to his property and requested communication of future impacts by the contractor performing the work.  He cited road materials pushed to cover the base of roadside maple trees, three locations where road materials were deposited, extensive and unnecessary road widening, cutting and removal of trees, and covering of the Forest Service boundary survey marker.  George had sent an email to Ann informing her of what was happening on Forsha Road.  He went on to say that some logging by the cemetery was going to take place and the contractor started fixing the road without contacting George.  Karl Loukes, the contractor, subsequently spoke with George and they discussed work on the road.  George said he told Karl he could cut any trees beside the road that would make it easier for them to get the trucks in and out, what the right of way was, but that it was not necessary to use that much.  Said he was VERY specific about that.  The three parties met, and the contractor agreed to clean up the mess.  At tonight’s meeting George said he tried to help, but felt the property owner should have a third party approved by the town inspect and clean up the damage to the road.  David Larkin had also sent a letter of complaint and photos of the destruction.  George felt that at this point, an excavator the town has worked with before needs to be on site to do clean up.  George said that the contractor isn’t prepared or knowledgeable enough to do it without creating more damage.  Discussion.  It was decided to put a note on the excavator tonight explaining that the company is not to continue with any work until further notified.  Ann drafted the note and Carl said he would take it up.  Phone calls would be made to the owner and contractor and a letter would be sent to all parties.  Joyce made a motion to write a letter to the owner, to F & W Forestry, call the logger, and put a note on the excavator saying no further work until notified.   Ann seconded.  Joyce also said she would contact the Town’s attorney and let her know what was going on.  AJ will draft a cease and desist letter to both the property owner and logging company.  
1.    August Financials – Treasurer’s Report.  Ann said she found an issue with the Profit and Loss statement. This will be tabled until the next meeting.
 
NEXT MEETING DATE: Budget MeetingSeptember 22, 2021 @5:00pm in the Town Office and available remotely via TEAMS.
 
As there was not further business to discuss, Ann moved to adjourn the meeting at 8:08pm.  Joyce seconded the motion.  All in favor.
Respectfully submitted,
                                                                                    
Martha L. Beyersdorf, Secretary
 
Approved: October 26, 2021
 
 
                                                      /                                                                 /
           Ann Kuendig                                        Joyce Stevens                                   A.J. Ruben  

 
                                                                                    
 
 
 
 
 
 

​PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES

 
“To listen to a recording of the meeting please click here”:    https://bit.ly/2X1hWlqand https://bit.ly/2X0K5cl
                        
DATE: September 2, 2021
 
PRESENT: Ann Kuendig, A.J. Ruben (Joyce Stevens via TEAMS)
 
PUBLIC PRESENT:  in person: Rebecca Steward, Betty Warner
 
AGENDA MODIFICATIONS:   

1. Sand Shed Grant Application – C5

 
APPROVAL OF MINUTES: August 19, 2021 Regular Meeting
 
CORRESPONDENCE:

1. Land Records Online - Update
2. American Rescue Plan Act (ARPA) – TRORC Update
3. VT Outdoor Recreation Community Grant Program
4. VLCT Town Fair & Business Meeting

 
OLD BUSINESS: 

1. Citizen Concern/Complaint – follow-up rooster complaint
2. Delinquent Dog List - Update
3. Lister vs Private Assessor – Discussion
4. Budget/Capital Budget/Town Meeting Schedule
5. Box Culver Project - Update
6. Unemployment Benefit Charges - Update

 
NEW BUSINESS:

1. Municipal Roads General Permit Grant Agreement
2. Public Property Request

 
NEXT MEETINTG DATE:  Thursday, September 16, 2021
 
ADJOURNMENT
 
Ann called the meeting to order at 6:01pm.  AJ seconded.  All in favor. Ann indicated the Agenda Modification (see above).  AJ motioned to accept the Minutes of the August 19, 2021 Regular Meeting.  Ann seconded.  All in favor.  Ann took the following out of order to address the public present: OB#1 and OB#3.
 
CORRESPONDENCE:

1. Land Records Online – Update.  The Assistant Town Clerk sent an update regarding his request.  To buy the NEMRC Land Records Module, there is a one-time fee of $695.00.  Installation and training on the module will be done remotely and will take about an hour. They bill $145/hour for this time. Louis said he would check to see if the annual support agreement would increase.  When the Town is ready for the Land Records Portal add-on, there is a one-time setup fee of $800.00 and an annual hosting charge of $1,200.00/year.  The result would be a website that would allow anyone with internet access to view and purchase documents in the Land Records Module.  There was discussion about how this would initially be paid for, what fund/s could be used, and how the Town would receive the revenue.  It was felt that the revenue would ultimately pay for the additional yearly expense. Ann moved to approve the additional expenses in moving forward to putting our land records online and that we request that NEMRC put in writing how they are going to process the fees  and return them to the Town of Pittsfield.  AJ seconded.  All in favor.
2. American Rescue Plan Act (ARPA) – TRORC Update.  ARPA funds have been disseminated to counties. Pittsfield will now be receiving $53,706.89.  Pittsfield has already received $28,946.00 for just the first year.  Ann explained that over the next two-year period, Pittsfield will receive a total of $165,306.00 in ARPA funding. The Board will go forward in deciding how to spend those funds.  Ideas will be received from the public at the January Special Meeting and then announced at the March meeting.
3. VT Outdoor Recreation Community Grant Program.  This was not received by the Board in a timely manner. Discussion.  It was decided to forward this to the Planning Commission because they are taking the lead on the Brick Grant Program from FEMA.  
4. VLCT Town Fair & Business Meeting.  This event will be held in Burlington this year.  It appeared that none of the Board members were planning to attend.  Ann designated herself as the representative.
5. Sand Shed Grant Application – Municipal Planning Project Manager Pete Fellows has sent the first draft of the SFY 2022 Environmental Mitigation Grant Application which is the first grant the Town is applying to for the additional funds to complete the sand shed project.  He wants to apply for $113,586.00.  Ann asked the Board to review the handout and it will be discussed again at the next meeting.

 
OLD BUSINESS: 

1. Citizen Concern/Complaint – follow-up rooster complaint.  AJ was tasked with meeting with Bill Leimgruber. AJ said he advised him about the continuing crowing issue and the threatening behavior instance with another neighbor.  Bill said he was committed to keeping the rooster boxed more in the morning and evening.  He said he wasn’t aware of the other issue and had never witnessed any aggressive behavior.  Bill agreed that we live in a small community and need to get along and if someone came to him with an issue, he would listen.  AJ felt that there was room to mitigate the problem.  Rebecca was asked how things have been lately.  She said that the rooster is out around 5:45am and that it crows all day with short breaks.  It was felt that 7am would be more reasonable.  Rebecca added that she may have a solution that might work.  She felt that if the space was enlarged to an appropriate size it might help.  Another option would be to have some playthings for the rooster.  She said that she just cannot live with the constant crowing.  AJ said he didn’t feel that a follow up visit would help, but that corresponding by letter would be more effective.  Ann said that the Board can work on a noise ordinance but that it would need to be brought to the public and might be more controversial.  This could be done at the special town meeting proposed for January to discuss the budget.  Rebecca felt that there were enough people to support an ordinance.  AJ said that this issue needs mediation and asked if Rebecca would consider that.  Options would include 1) mediation at no or low cost, 2) draft an ordinance, 3) and sending a follow up letter requesting a 7am wake up time.  Ann asked Rebecca how she would like to proceed.  Rebecca said that she didn’t want to have any direct dealing with  Bill.  AJ asked Rebecca to call the Rutland County Diversion Program and ask if they offer mediation services.  She should also contact an attorney and see what they could do to help her.  In the meantime, the Select Board will discuss putting that Warning on for the January meeting and moving forward and doing some research.  Ann asked Rebecca to let the Board know how she makes out with her phone calls.
2. Delinquent Dog List – Update.  Trish checked with the Town of Stockbridge and one of the dogs is licensed there.  The other dog is licensed in Massachusetts and the owner will obtain and forward those records when she returns to Massachusetts for work.  
3. Lister vs Private Assessor – Discussion.  At the last meeting, Betty was tasked to meet with Rick Favor to see what his responsibilities would be to the Town if hired.  Betty said she also wanted to bring up another issue that deals with the Grand List.  She said that the Grand List, once it is Lodged, becomes the As Billed Grand List, and belongs to the Select Board on behalf of the Town.  There are instances where changes need to be made to the GL and need approval from the Select Board.  She explained two instances that they have discovered and when Errors and Omissions would come before the Board.  She noted that they found that there were two properties that were sold and should have been subdivided but never shown on the Grand List.  One involved a 22-acre property that sold off 11 acres and a 1.5-acre property that sold .7 acres.  To solve this problem, the two tax bills sent out would need to be deleted and four created to reflect the properties.  AJ made a motion to have the Listers correct the error by working with Trish and Janice to identify the properties, to issue four new tax bills and to contact the owners of the first tax bills and let them know of the error and resolve any overpayments that may have been made.  The Board would resolve not to penalize or fine these property owners for failing to make the August deadline.  Ann seconded the motion.  All in favor. Betty said that she had a phone conversation with Assessor Rick Favor, and he explained the duties he would have as he had explained to Joyce previously.  Betty said that she had some “buts” and was concerned about what should be put on public record.  It was decided to enter Executive Session.  Ann moved to enter Executive Session citing 1 VSA Section 312 (A) to discuss the terms of a potential contract at 7:00pm.  AJ seconded the motion.  All in favor. Ann adjourned Executive Session and reopened the regular meeting at 7:16pm.  AJ seconded the motion.  All in favor. Ann presented the outcome of the Executive Session.  Betty said that what she would like to see is an Assessor who deals with the data collection and software.  The Lister would serve in an oversight role making sure deadlines, etc were maintained. Ann said she would call VLCT and Betty said she would take the four different scenarios and see how they can fit into what is wanted.  This discussion will continue at the next regular meeting.
4. Budget/Capital Budget/Town Meeting Schedule.  Discussion.  The Board decided to begin budget meetings on September 21st, with meetings on Tuesdays at 5pm on weeks alternating with their regular meetings.  Various departments will be invited to attend meetings and submit their 6thmonth interim budget, a 12 mth budget beginning in July and an updated capital budget through 2027.  The deadline for submission is October 1st.   The Board decided to hold the Special Meeting on Tuesday, January 11, 2022.  The timetable prior to that date was determined.  The Auditors will be asked to provide a timetable for producing and printing bids for the Town Report.  
5. Box Culver Project – Update.  Ann noted that all the pieces have been moved into place.  Construction will begin on Tuesday, September 7th.  The footbridge is in place.  
6. Unemployment Benefit Charges – Update.  Trish sent some follow-up correspondence she has had with VLCT. The Board still questions these claims. They decided to have Trish follow up with the VT Department of Labor.  

NEW BUSINESS:

1. Municipal Roads General Permit Grant Agreement.  This agreement is for the $6,100.00 that pays for this year’s road improvements which include Liberty Hill.  Ann moved to have the Chair sign the grant agreement. AJ seconded.  All in favor.
2. Public Property Request.  This is a request by Kelly Ziegler and friends to hold a yard sale on September 18thon Town property on the corner of Route 100 and Parmenter Place.  Discussion. Concern was expressed over possible liability to the Town as well as safety and parking.  It was thought that the Village Green would be a better place if it’s not the same weekend as the Town Bazaar.  The ballfield could be offered if it is the same weekend.  Joyce offered to speak with Kelly.

 
OTHER BUSINESS: 

1. Joyce asked about any follow up regarding the Polinator.  Ann said she emailed them but never received a response. She said she would reach out again.
2. Ann said that the appeal letters were sent out and within one week, $3625.00 has been received from both residents and out of state property owners.  She would like to see a list of contributors included in the Building Committee’s Report in this year’s Town Report.  She also noted that the Committee did not receive the second grant for $25,000.00 that they applied for through the Vt Arts Council.

 
NEXT MEETINTG DATE:  Thursday, September 16, 2021.  
 
As there was no further business to discuss, Ann moved to adjourn the meeting at 8:34pm.  Seconded by AJ.  All in favor.
Respectfully submitted,
                                                                                    
Martha L. Beyersdorf, Secretary
 
Approved: September 16, 2021
 
 
                                                     /                                                                 /
           Ann Kuendig                                        Joyce Stevens                                    A.J. Ruben  

PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
DRAFT 
 
“To listen to a recording of the meeting please click here”: 
 Meeting Recording 1 of 2
Meeting Recording 1of 2
 
DATE: August 19, 2021
 
PRESENT: Ann Kuendig, Joyce Stevens, A.J. Ruben
 
PUBLIC PRESENT:  in person: Rebecca Steward, Betty Warner, Susan Davidson
 
AGENDA MODIFICATIONS:   

1. Speed on Upper Michigan Road – NB#7
2. New Town Office desktop computer – NB#8

 
APPROVAL OF MINUTES: July 15, 2021 Regular Meeting
 
CORRESPONDENCE:

1. US Forest Service – Road Management Report
2. VT Natural Resources – EAB Workshops
3. Municipal Grants in Aid - Clarification
4. VERB Unemployment Benefit Report

 
OLD BUSINESS: 

1. Citizen Concern/Complaint – follow-up rooster complaint
2. Delinquent Dog List
3. Recreation Area Capital Plan – Update
4. Lister vs Private Assessor – Discussion
5. Calendar vs Fiscal Budget – Discussion
6. American Rescue Plan Act (ARPA) – Discussion
7. Town Hall Fundraising – Fundraising and Appeal

 
NEW BUSINESS:

1. Memorial Donation – Mark Begin
2. Box Culvert
   • Foot Bridge 
   • Signage
   • Independent Contractor paperwork 
3. Unemployment Benefit Charges – Discussion
4. Health Officer – Recommendations
5. Land Records – Online Offering
6. Treasurer’s Report – July Financials
7. Speed on Upper Michigan Road
8. New Town Office desktop computer 

 
NEXT MEETINTG DATE:  Thursday, September 2, 2021
 
ADJOURNMENT
 
 
Ann called the meeting to order at 6:01pm.  AJ seconded.  All in favor. Ann indicated the Agenda Modifications (see above).  Joyce motioned to accept the Minutes of the July 15, 2021 Regular Meeting.  AJ seconded.  All in favor. Ann took the following out of order to address the public present: OB#1 and OB#4.
 
CORRESPONDENCE:

1. Green Mtn National Forest – Road Management Report.  There will be a review of the GMNF Land & Resource Management Plan associated with new information/changed circumstances relative to roads management.  This pertains to the harvesting of timber.  No action needed.
2. VT Natural Resources – EAB Workshops.  The workshop regarding the Emerald Ash Borer will be held September 8-9. This information will be forwarded to the Tree Warden.
3. Municipal Grants in Aid – Clarification. This correspondence clarifies some points about the VTrans Grants in Aid program.  
4. VERB Unemployment Benefit Report.  This report is for the 2021 1stQuarter unemployment benefits charged to the town.  This will be addressed under New Business #3.

 
OLD BUSINESS: 

1. Citizen Concern/Complaint – follow-up rooster complaint.  Ann presented a review of the complaint against the Leimgruber’s rooster.  Joyce was to speak with the owners and Rebecca was to submit more documentation.  Both were done.  Joyce said that she stopped by twice to speak with owners. It was acknowledged that there was occasional improvement in the situation but that there were still times when the noise was bothersome.  Susan said that their property isn’t as affected by the noise as much but that the rooster exhibited aggressive behavior towards her on several occasions when she was walking on the road.  Discussion.  In speaking with the State Police, Rebecca said that she was told that the Select Board was responsible for animal control.  Ann explained that the Board only has authority in dealing with dogs because there was an ordinance specifically pertaining to them.  Rebecca encouraged the Board to listen to the thumb drive she provided.  She said in addition, there are other neighbors who are willing to come forward if necessary and she was also willing to produce a petition that can be signed by residents.  AJ offered options, both legally and civilly: 1) Begin work on a proposed noise ordinance, 2) That Rebecca seeks private council, and 3) AJ will set up a formal meeting with the Leimgrubers.  Ann made a motion to move on the three steps as mentioned.  Joyce seconded.  All in favor. 
2. Delinquent Dog List – update.  The Board talked about the delinquent parties and their individual situations.  It was decided to have the Town Clerk speak with or obtain copies of the paperwork on these dogs from the towns they are currently registered in.  This will be put on the next meeting’s agenda for further discussion.
3. Recreation Area Capital Plan – update.  There is a new seesaw thanks to Carl Oertel.  He submitted his bill for $596.60 ($254.60 for materials and $342.00 for labor.)  Ann moved to approve payment.  Joyce seconded.  All in favor.
4. Lister vs Private Assessor – Discussion.  Ann explained what has been done since the last meeting regarding this.  Joyce said she spoke with one company but because of the software we use, they wouldn’t take on our town.  She said she spoke with Rick Favor who is the assessor for the Town of Granville and went on to explain what his job entails.  There was discussion as to whether a town needs Listers if they hire an assessor.  It was suggested that the Listers meet with Rick Favor to discuss what responsibilities he would have for Pittsfield.  Betty will get in touch with Rick regarding a meeting.  

 
 
Dependent on that, it may be brought before the public at a future special town meeting.  This topic will be placed on the next meeting’s agenda for further discussion.

1. Calendar vs Fiscal Budget – Discussion. Ann said that she reached out to VLCT and had a discussion with Trish.  Discussion.  The Board and Town Treasurer are leaning towards warning a special town meeting in December or January to place an article to vote on changing the budget year to start on July 1stand propose a six month (January 1 to June 30th) interim budget for voter approval.  Then at the regular town meeting in March propose a full year budget to begin July 1. It was agreed that budget meetings would need to be started earlier in the fall to determine both budgets .  Ann said she would draft an email to the various departments requesting their capital budgets.  These figures would be needed to include in the Select Board’s discussions.  Ann will work with Trish to prepare a budget meeting “timeline.”  There was also concern about the timing of the tax bills and whether they should be split into more payments than the current two.
2. American Rescue Plan Act (ARPA) – Discussion.  The money has been received ($29,371) and placed in a separate fund until it’s decided how to disburse it.  It doesn’t need to be allocated until 2024 but must be spent by 2026. Joyce suggested not doing anything with it for six months until the State determine what can be considered, etc. Various possibilities that the funds could be used for were discussed.  It was also suggested that the public have a say in how the money could be utilized.
3. Town Hall Fundraising – Fundraising and Appeal.  Ann read a copy of the resolution.   AJ made a motion to accept the resolution.  Seconded by Joyce.  All in favor.  In addition, the Building Committee would like to extend the appeal to all residents, not just the non-residents.  This was agreed to by the Board.  Ann also said that they received direct approval from Sandy to name the fund The Arthur “Mark” Begin Town Hall Fund.  

 
NEW BUSINESS:

1. Memorial Donation – Mark Begin.  Ann moved to have the Town donate $100 to the Arthur “Mark” Begin Town Hall Fund.  AJ seconded. All in favor.
2. Box Culvert – update.  Ann said that she and George are meeting with Champlain Construction tomorrow.
   • Foot Bridge – The cost is $4,460.00.  The includes Blow & Cote bringing it in, installing it, adding guardrails, and removing it.  This bill will be submitted to FEMA.  The Town’s portion will be 7.5% with Federal and State reimbursements covering the rest.  Ann motioned to approve.  AJ seconded. All in favor.
   • Signage – Dave Manning is allowing cars to park on his property during this work, but has requested that signs be posted stating “Local Resident Parking Only.”  Ann said that she has put in an order for signs to be placed on either side of the work area.  The cost came to $59.75.     Joyce moved to approve this expenditure.  AJ seconded.  Motion passed.  Parking passes will be obtained and provided to each household involved.
   • Independent Contractor paperwork – This paperwork is for the company of Blow & Cote.  AJ motioned to approve.  Joyce seconded.  All in favor.
3. Unemployment Benefit Charges – Discussion.  The Town has been paying benefits for a former employee. Ann questioned whether the original claim should be questioned.  Joyce said that there is usually a period where this can be done, and we may have exceeded that period.  Debate as to whether benefits are available is the employee quits or is fired.  Trish will be asked to follow up and obtain more information.

 

1. Health Officer – Recommendations.  Rebecca Steward currently holds the position which expires on September 30th.  She was asked if she would accept a re-appointment.  She said she would.  Ann said she would complete and submit the paperwork to the State.
2. Land Records – Online Offering.  The Board received notification from Louis stating the Town Clerk would like to offer online searching of land records.  They would like to contract with NEMRC to provide this service to the public.  Discussion. The startup cost would be $2,000.00 followed by a yearly hosting and support fee of $1,200.00.  Fees collected by those using this service should cover the cost of the subscription.  The fees would be the same as if the person was in person in the office.  Ann moved to approve the Assistant Town Clerk’s request to purchase this service and asked that NEMRC send a contract.  AJ seconded.  All in favor.
3. Treasurer’s Report – July Financials.  AJ had a question, which was answered.  Ann moved to accept.  AJ seconded.  All in favor.
4. Speed on Upper Michigan Road.  Joyce said that Second Constable Doug Mianulli has received numerous complaints regarding drivers speeding more than the 25-mph limit and it’s becoming an issue.  Doug has offered to monitor the problem on Fridays and Saturdays in an official capacity and monitor the vehicles speed.  The Board was in favor of this.  A notice will be posted on the Town’s social media explaining this.
5. New Town Office desktop computer.  Saguaro Technologies has submitted a quote for a new desktop computer for the Town Clerk.  The quote comes to $1,315.98.  The laptop she currently has will be passed to George to replace his 13yo laptop.  Joyce moved to accept this quote and purchase the computer.  Ann seconded.  All in favor.

 
OTHER BUSINESS: Ann reported that the Tax Sale was a success and that all the properties were sold.  The results are as follows:

1. Forsha Road (Madr property) sold for $15,500.00.  The minimum bid was $2,381.27.
2. Cahill Road (Lothrop property) sold for $2,351.00, the minimum bid.
3. Cahill Road (Watkins property) sold for $10,802.35, the minimum bid.
4. Hawk Mtn Road (Tiffany property) sold for $10,000.00.  The minimum bid was $8,664.17.
5. BHH Associates (The Commons) sold for $3,263.38, the minimum bid.

 
NEXT MEETINTG DATE:  Thursday, September 2, 2021.  The regular meeting schedule will resume in September.
 
As there was no further business to discuss, Ann moved to adjourn the meeting at 8:23pm.  Seconded by Joyce.  All in favor.
Respectfully submitted,
                                                                                    
Martha L. Beyersdorf, Secretary
 
Approved: 
 
 
                                                     /                                                                 /
           Ann Kuendig                                        Joyce Stevens                                    A.J. Ruben  

​PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES

 
“To listen to a recording of the meeting please click here” https://bit.ly/3kSb03N       
 
DATE: July 15, 2021
 
PRESENT: Ann Kuendig, Joyce Stevens, A.J. Ruben
 
PUBLIC PRESENT:  in person: Rebecca Steward, Betty Warner, via TEAM: Mike Walsh
 
AGENDA MODIFICATIONS:   

1. Treasurer’s Report – June 

 
APPROVAL OF MINUTES: June 17, 2021 Regular Meeting, July 5, 2021 Special Meeting
 
CORRESPONDENCE:

1. Municipal Mitigation Grants Award
2. USDA RISE Grant Program
3. Municipal Planning Grants Open
4. VLCT Dog Control/Enforcement Webinar

 
OLD BUSINESS: 

1. Delinquent Dog List
2. Citizen Concern/Complaint – follow-up dog complaint
3. Recreation Area Capital Plan
4. Treasurer’s Financial Report - May

 
NEW BUSINESS:

1. Fundraising Drive & Special Fund
2. Citizen Concern/Complaint – Noise Complaint
3. Town Pollinator Project
4. Town Road and Bridge Compliance Certificate
5. Sand Shed Project - Update
6. BRIC Grant - Award
7. Independent Contractor – Don Marshall paperwork
8. Lister vs. Private Assessor - discussion
9. Calendar vs. fiscal budget year - discussion
10. Treasurer’s Financial Report – June.

 
NEXT MEETINTG DATE:  Thursday, August 19, 2021
 
ADJOURNMENT
 
 
 
 
 
Ann called the meeting to order at 6:0pm.  Seconded by AJ.  All in favor.  Ann presented Agenda Modification (see above).  Joyce seconded.  All in favor. AJ made a motion to accept the Minutes of the June 17, 2021 Regular Meeting and the July 5, 2021 Special Meeting. Joyce seconded.  All in favor.
 
CORRESPONDENCE:

1. Municipal Mitigation Grants Award.  Ann said that Pittsfield has been awarded $6,700 for the VTrans Grants and Aid Program and this is for the Municipal Roads Program.  This is the Letter of Intent that Trish signed last week.  No action is required.  They will send the grant agreement which will be signed.
2. USDA Rural Innovation Stronger Economy (RISE) Grant Program.  This is another grant program offered by USDA.  This program offers grant assistance to create and augment high-wage jobs, accelerate the formation of new businesses, support industry clusters and maximize the use of local productive assets in eligible low-income rural areas.  Applications must be accepted by August 2, 2021.  AJ said he would review the program and see if it can apply to Pittsfield and email the Board members if he thinks it is worth pursuing.
3. FY22 Municipal Planning Grant Program.  This is an annual grant program available to all Towns to support projects for long-term recovery.  The online application opens September 1, 2021 and the deadline is November 1st.  Award decisions will be made in early December and projects must be completed by June 2023.  This will be forwarded to the Planning Commission for their review.
4. VLCT Dog Control/Enforcement Webinar.  This webinar will be held on July 22, 2021 from 10:00am to 12:00pm.  You will learn how to draft effective dog control ordinances, conduct fair hearings, and ensure proper enforcement.  To register, contact been [email protected]. Deadline: July 21, 2021.

 
OLD BUSINESS: 

1. Delinquent Dog List.  Three people and six dogs remain on the list and no one has requested a hearing.  The fine of $50.00 takes effect today.  Ann moved that the Town Clerk issue a demand for a fine of $50.00.  Joyce seconded the motion.  All in favor.
2. Citizen Concern/Complaint – follow-up dog complaint.   Doug was asked to speak with the three participants in the Lothrop complaint, but has been away.  Mike Moran has since spoken with Doug.  Ann said that she emailed Doug but has not heard from him.  There have been no further complaints.  Ann said she would reach out to Doug again and follow-up with Wendy.
3. Recreation Area Capital Plan. Ann said that she has not heard from Charlie Bowen regarding the asphalt project.  Precision has not shown up, and another company she contacted is busy.  Ann asked if there was any motivation to paint the swing set or do any more upgrades than what has been done.  The boards around the horseshoe sandpit need work and the horse and teeter totter needs replacement/refinishing.  It was decided to contact Carl Oertel to see if he was willing to do any of this work and submit a bid.  AJ said we should still investigate a new age teeter totter. Ann felt that shipping costs will come down at some point, but right now post COVID trucking is expensive.   Joyce texted Charlie and he replied that he didn’t know he was supposed to be putting something together for the court, but he can. It will be an additional $2,000 for the cutting and paving at the Town Hall.  He can meet sometime next week so let him know.  AJ made a motion to contact Carl about the playground issues. Joyce seconded.  All in favor.  Ann suggested breaking down the basketball court into manageable projects. Ann said she will continue to get bids on the demolition or alternative.
4. Treasurer’s Financial Report – May.  This was carried over from the last meeting.  Each member said that they had reviewed it and had no questions.  

NEW BUSINESS:

1. Fundraising Drive & Special Fund.  Ann said that she recently attended a webinar on placemaking.  She explained how the Town of Putney was able to fundraise for a project to repair their pool.  There is a special way to set up the fund, which needs to be separate from other funds. A Resolution would also need to be made outlining how the donations, etc. are to be obtained.  Joyce expressed her concern and opposition to reaching out to taxpayers in an appeal for money.  Ann said that she was aiming more at the second homeowner.  She said she would draft a Resolution and Appeal Letter for the next meeting.  This topic will be tabled until August 19th.
2. Citizen Concern/Complaint – Noise Complaint.  Rebecca Steward sent a letter to the Board requesting their help in resolving her complaint with William Leimgruber.  She said that his rooster crows nonstop from early morning to late afternoon.  Her concern is for her family’s health and welfare as they are not able to sleep or work with this disturbance.  In her letter she cited Vermont Statute 13 VSA 1026 Breach of the Peace Disturbance. Currently the Town does not have a Noise Ordinance.  The Board asked Rebecca if she had spoken personally with Bill, and she said that she had on two occasions.  Her last encounter resulted in her being asked to leave his property.  There was discussion about ways that the rooster could be kept quiet during certain hours.  She was asked if she had contacted the State Police.  She had not and it was suggested that she do that as well as contacting neighbors for their support.  She felt that since this is a small community, that this could be handled civilly by coming to the Board first.  Joyce said that she would speak with Bill but asked that Rebecca also file a complaint through the State Police.  This will be placed on August’s agenda for follow-up.
3. Town Pollinator Project.  An email was received from Bee the Change, an organization that would like to support communities in creating a pollinator habitat as part of a collective town effort. They are requesting that an acre of municipal space currently mowed or un-mowed, be used as a dynamic pollinator meadow.  Bee the Change would provide the seeds, expertise, and potential manpower to foster a successful transformation.  They note that currently they have 25 towns participating in this project. The Board thought the Abrams property would be perfect.  The question as to who would maintain it was raised and would there be liability involved as it is Town property.  Ann said she would contact the coordinator of the project for answers.
4. Town Road and Bridge Compliance Certificate.  Ann reviewed this and said that nothing has changed since this was last certified in 2019. Ann moved that the Board sign the certification for the Town Road and Bridge Compliance Certificate as there have been no changes. AJ seconded.  All in favor.
5. Sand Shed Project – Update.  Ann said that there are two grants that the Town is waiting for.  One is the Mitigation and Stormwater Grant Program in October. The other is the Transportation Alternatives Grant Program in November.  She said she spoke with Pete Fellows at TRORC, and the Town is online to apply for both.  Ann checked to see if there is some application assistance.  Money was awarded to Pittsfield last year from the first grant due to the sand shed’s proximity to the Tweed.  Construction costs will be reviewed prior to applying for the October grant.
6. BRIC Grant – Award.  Pittsfield has been selected to participate in the FY20 Building Resilient Infrastructure and Communities (BRIC) Direct Technical Assistance Selections grant.  There is no money involved.  Instead, it is for technical assistance.  There will be a virtual Kick-Off Meeting on August 3rd from 2:00pm – 3:00pm.  At that time, there will be a welcoming of all participants, introductions, and steps involved.   This grant also helps with grant writing.  The application for this grant was aimed at provided a generator for the Town Office.
7. Independent Contractor – Don Marshall paperwork.  Ann moved to approve his submission of paperwork from Don Marshall.
8. Lister vs. Private Assessor – discussion.  Betty said that she looked at the Town of Granville, which is a bit smaller than Pittsfield.  She said that in 2015 Granville was going to hire an assessor.  Pittsfield would still have a need for Listers even if an assessor is hired.  The main issue is that Listers do not have the education/qualifications that assessment requires currently.  The question was asked if the State had any programs designed to assist smaller towns with their assessment needs.  Betty was not aware of any.  Betty responded to several questions the Board had on how figures are arrived at and said she would get back to the Board with some answers to other questions they had.  Ann said that she meets regularly with Select Board members in neighboring towns, and they have discussed positions that can be shared by different towns.  Betty said that New England Municipal Consultants as well as NEMRC provide these services to Towns.  In addition, there are some private assessors who will work with Towns. Joyce said she would reach out to both NEMC and NEMRC to see if they have a set financial schedule for assessor services and how much they provide to Towns.  AJ said he would talk with Pomfret and Barnard.  Ann said she would speak with Hancock and Granville and also VLCT. This topic will be placed on next month’s agenda.
9. Calendar vs. fiscal budget year – discussion.  Initial talks with Trish have been held.  It was felt that we need to move carefully in transitioning from a calendar to a fiscal year. The Board discussed doing a 6-month/1-year budget vs and 18-month one and how it would affect the tax bills. There was also discussion as to whether two Town Meetings would need to be held and what effect there would be for the Auditors and the annual Town Report.  It was decided to have more discussions with Trish.  Discussions should also be held with the Town Auditors. This discussion will continue at the next meeting.  
10. Treasurer’s Financial Report – June.  Ann and Joyce questioned some of the items in the report. One of the concerns was that there was a charge for some items from Green Up Day.  Tires had been added to the green bag collection and had to be taken to another location.  It was decided to have the collection point at the Town Garage next year where there is a camera.  Another concern was having all the fuel prebuy invoices put on a separate sheet so that what is used and what remains is more understandable.

 
NEXT MEETINTG DATE:  Thursday, August 19, 2021, at 6:00pm in the basement of the Town Office Building, both in person and via TEAMS.
 
 
As there was no further business to discuss, Ann moved to adjourn the meeting at 7:53pm.  Seconded by A.J.  All in favor.
 
Respectfully submitted,
                                                                                    
Martha L. Beyersdorf, Secretary
 
Approved: August 19, 2021
 
 
                                                     /                                                                 /
           Ann Kuendig                                        Joyce Stevens                                    A.J. Ruben  

​PITTSFIELD SELECT BOARD SPECIAL MEETING MINUTES
DRAFT 
 
“To listen to a recording of the meeting please click here”:     https://fccdl.in/VLa6NQyDyw 
 
 
DATE: July 5, 2021
 
PRESENT: Ann Kuendig, Joyce Stevens, A.J. Ruben
 
PUBLIC PRESENT:  
 
AGENDA MODIFICATIONS:   Lister Reappraisal Insert for the tax bill – NB#2
 
APPROVAL OF MINUTES:  
 
CORRESPONDENCE:

1. USDA Forest Service – meeting invitation

 
OLD BUSINESS: 

1. ARPA Certification

 
NEW BUSINESS:

1. Tax Rate Certification
2. Lister Reappraisal Insert

 
NEXT MEETINTG DATE:  Thursday, July 15, 2021
 
ADJOURNMENT
 
Ann called this Special Meeting of the Select Board to order at 6:12pm.  Seconded by Joyce.  All in favor. Ann had one agenda modification (see above).
 
CORRESPONDENCE:

1. US Forest Service – meeting invitation. There will be a Virtual Public Meeting July 14, 2021, to learn about the proposed Telephone Gap Integrated Resource Project which will be in the GMNF Rochester and Middlebury Ranger Districts.  It will be held from 6:30pm to 9:00pm.  Project information is available at https://www.fs.usda.gov/project/?project=60192.  No further action.

 
OLD BUSINESS:

1. ARPA Certification – The Town has until 2024 to allocate the use of this money, but the funds need to be signed up for now.  The funds will need to be used by 2026. Ann authorized it and said there are three motions which need to be acted upon.  They are: 

1) “I move that the Town of Pittsfield accept its allocation of Coronavirus Local Fiscal Recovery Funding (CLFRF) from the US Treasury, along with the Award Terms & Conditions and Assurances of Compliance with the Civil Rights Requirements that are requirements of accepting these funds.”  Joyce seconded.  All in favor.
2) “I move that we appoint Ann Kuendig to serve as the Town’s ‘Authorized Representative’ as required by the Coronavirus Local Fiscal Recovery Funding (CLFRF) from the US Treasury, to sign the Award Terms & Conditions and Assurance of compliance with the Civil Rights Requirements by August 30, 2021.”  AJ moved to accept.  Joyce seconded.  All in favor
3) “I move that we name Pittsfield town Clerk Tricia Fryer to be the ‘Contact Person’ for the Town’s CLFRF Award from the US Treasury.” AJ seconded.  All in favor.
Ann read through these and proceeded to sign the “Assurance of Compliance with Civil Rights Requirements” and the US Department of Treasury “Coronavirus State and Local Recovery Funds.” The Board talked about some of the possible ways this money can be used but rules are being formulated so nothing is set in stone.  These documents just need to be kept on file in the Town Office.
 
NEW BUSINESS:

1. Tax Rate Certification – There is good news from the Vermont Department of Taxes.  The Homestead Tax Rate is $1.2005 and the Non-Homestead Tax Rate is $1.4769. This means that with the Articles approved at Town Meeting last March, the 2021 Resultant Tax Rate becomes $1.7047 for Homesteads and $1.9811 for Non-Homesteads.  These figures compare closely with those of 2019.  Ann moved that the Board accept and set the tax rates as provided by the Town Treasurer.  Joyce seconded.  All in favor.
2. Lister Reappraisal Insert for the tax bill – The Board felt that this information is a good idea to warn taxpayers and help them understand what will be happening in Town over the next few years.  The reappraisal will not cost the Town any tax dollars.  Ann moved that the Board approve the language of the insert for the Listers in notifying taxpayers of the upcoming reappraisal.  AJ seconded.  All in favor.

 
NEXT MEETINTG DATE:  Thursday, July 15, 2021, at 6:00pm in the basement of the Town Office Building, both in person and virtually.
 
As there was no further business to discuss, Ann moved to adjourn the meeting at 6:27pm.  Seconded by Joyce.  All in favor.
 
Respectfully submitted,
                                                                                    
Martha L. Beyersdorf, Secretary
 
Approved: 
 
 
                                                     /                                                                 /
           Ann Kuendig                                        Joyce Stevens                                    A.J. Ruben  
 
 
 

 

​PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
DRAFT 
 
“To listen to a recording of the meeting please click here”:     https://fccdl.in/NT1usApeiJ 
https://fccdl.in/HW7ZTWfPQ2 
 
DATE: June 17, 2021
 
PRESENT: Ann Kuendig, Joyce Stevens, A.J. Ruben
 
PUBLIC PRESENT:  Janice Stumpf, Victoria Hone
 
AGENDA MODIFICATIONS:   

1. VLCT – Local Fiscal Recovery Funding – C#6
2. Fuel Prebuy – NB#7

 
APPROVAL OF MINUTES: June 3, 2021, Regular Meeting
 
CORRESPONDENCE:

1. VTrans Road Grants Program
2. Park-n-Ride Grant Program
3. VT Community Foundation Spark Grants
4. Citizen Concern/Complaint - Jones dog complaint
5. Citizen concern/Complaint – Lothrop dog complaint
6. VLCT – Local Fiscal Recovery Funding

 
OLD BUSINESS: 

1. Public Meeting Recording Purchases
2. Delinquent dog list
3. Recreation Purchases
4. Police Response
5. Town Hall project - update

 
NEW BUSINESS:

1. Delinquent Tax properties
2. Municipal Roads Grants Participation
3. Treasurer’s Financial Report - May
4. Dog Complaints
5. Town Office Painting Project - Update
6. MacKenzie Contractor Paperwork
7. Fuel Prebuy 

 
NEXT MEETINTG DATE:  Thursday, July 15, 2021
 
ADJOURNMENT
 
 
 
Ann called the meeting to order at 6:07pm.  Seconded by Joyce.  All in favor.  Ann presented Agenda Modifications (see above).  A.J. made a motion to accept the Minutes of the Jun 3, 2021 Regular Meeting, accept the Agenda Modifications and take NB#1 out of order.  Joyce seconded.  All in favor.
 
CORRESPONDENCE:

1. VTrans Road Grants Program. This press release invites participants. See NB#2.
2. Park-n-Ride Grant Program. As the Town already has one, no action was taken.
3. VT Community Foundation Spark Grants. This email announces a funding opportunity for creative placemaking efforts.  The Vermont Community Foundation is currently accepting applications to its Spark Connecting Community grant program.  The program aims to support grassroots work that builds social capital and can be used for a variety of project types.  The deadline to apply is August 9, 2021.  It was decided by the Board to pass this on to Betty Warner and the PCC group.
4. Citizen Concern/Complaint - Jones dog complaint.  This has been an ongoing concern of Mr. Jones and neighbors who walk their dog off-leash and allow the dog to access the Jones’ property.  See NB#4.
5. Citizen concern/Complaint – Lothrop dog complaint.  This complaint concerns a neighbor’s dog being off-leash and killing chickens and causing other disturbing acts.  She also has a complaint against another neighbor who walk their dog off-leash. See NB#4.
6. VLCT – Local Fiscal Recovery Funding.  This information explains that there is a portal for the Town’s to access to apply for their portion of these recovery funds.  The Board said that the Town’s portion is $28,946 but that time will have to be spent looking at the COVID’s impact has been to residents and businesses. There will also be a similar share of the money in 2022.  Ann said that there are questions such as who is going to be the person to access the portal, write up reports, etc. while the Select Board research infrastructure projects.  This was tabled until the next meeting.

 
OLD BUSINESS:

1. Public Meeting Recording Purchases.  Brian from Saguaro Technology provided Ann with the specs for a small tablet and speaker/microphone.  The cost would be $405.26 for the laptop and $300 for the microphone/speaker.  She also provided some comparable devices and their costs.  Discussion. A.J. made a motion to accept Brian’s offer.  Seconded by Joyce.  All in favor.
2. Delinquent dog list. Ann announced that certified letters were sent to eleven of the twelve delinquent dog owners.  The twelfth has been a mail return in the past, so was not attempted again.  A letter to the Board was sent by Dana Decker explaining that her dog was sick and not expected to live, so she was asking for an exemption from licensing her dog.  Discussion.  The Board felt that the dog ordinance needed to be uniformly applied to everyone.  Ann said she has not heard from anyone else. They are given twenty-one days to request a hearing if they would like.  
3. Recreation Purchases.  A.J. said he felt Trish can proceed and buy the clips needed to the equipment but said he would wait to hear from Ann and Joyce as to what they are able to find out about having these clips sourced locally. There was concern expressed over what the shipping time might be. Ann motioned to have the clips ordered unless there is extended shipping time.  Joyce seconded.  All favor. The teeter-totter was discussed. Ann said she is looking into different models for different age groups.  Joyce made a motion to buy both teeter-totters (for 2–5-year-old and older children) for $1,235 plus installation.  Ann seconded.  All in favor. The basketball 

court was discussed.  Ann said she spoke with several companies about resurfacing.  This issue was tabled to the next meeting in hopes of receiving more quotes.

1. Police Response.  Joyce said that she spoke with a trooper who lives in Hawk, and it was agreed that it takes a while for anyone to respond if called. He said that they are short staffed and currently only have six troopers assigned to Rutland County.  At present the State Police are being asked to check within their districts to see what the community needs are, etc.  It was decided to send an invitation to the Rutland Barracks to have a trooper attend a meeting in person or virtually.  The Secretary was asked to send a letter to the Rutland troopers inviting them to attend a meeting either in person or virtually. The dates of the summer meetings will be included.
2. Town Hall project – update. Ann said that some necessary emergency repairs need to be done and asked the Board to approve the expenditure of $5,376. There was also a $450 charge for Carl Oertel who was hired by the committee to shore up the walls so the mason could remove the deteriorated front blocks.  She made a motion to approve the Town Hall Building Committee unexpected expenditures total $5,826.00.  A.J. seconded.  All in favor.

 
NEW BUSINESS:

1. Delinquent Tax properties.  Delinquent Tax Collector Janice Stumpf and Town Attorney Victoria Hone presented the Board with a summary of the three delinquent tax properties that have been on the list for many years, a few with several unsuccessful tax sales.  The properties discussed included:
   • Watkins property on Cahill Road. This property has been delinquent since 2006, is landlocked and not suitable for building.  There was much discussion as to whether the property could be sold for less than the taxes owed.  Also, what would be involved if the Town purchased it vs a private bidder?  The latter would be the preferred choice as the Town would have to pay the full taxes, interest, penalty, attorney fee, and other costs.  The Town would also need to have a resolution and other acts should they wish to try and buy it.  There was also much discussion about how the funds received would be disbursed should the property sell.  Joyce made a motion to start the bidding at one quarter of what is owed plus fees at the time the ad is placed.  Ann seconded.  All in favor. Janice will move forward with the sale and add it to a date she already has set for three other properties on August 11th.
   • Tiffany property on Hawk Mountain Road is a corner lot and very steep.  None of the abutting landowners have shown an interest in the past.  It has been delinquent since 2009.  Discussion.  Janice said that she would contact the Hawk Mountain Homeowners Association and abutting landowners to see if there is interest if the price is reduced.  It had previously been put up for tax sale twice with no interest.  Janice said she was not willing to pursue a tax sale if there is no interest shown.
   • BHH Property on The Commons was a piece of property that was subdivided and sold as lots.  The abutting parties have a right of way to access their properties. Discussion.  If the Town were to purchase the property it could be subdivided so that each of the abutters has an equal share of what is basically their road. If the Town were to purchase the land, it would be expensive and time consuming and probably cost more that the taxes that are owed.  The legal firm has recommended that the Town write off the property.  Joyce moved to add this property to the list of properties going up for tax sale with a minimum bid of 25%. Ann seconded. All in Favor. The Board inquired about HOA’s/covenants.  Victoria said that a title search would need to be done and this has not been performed on any of these properties.
2. Municipal Roads Grants Participation.  Ann said that a Letter of Intent had been signed by Trish.  She said that she spoke with George and Rita.  The Town has participated in this grant in the past, and it is an easy one to maintain.  She noted that 20% match for the grant can be “in kind.”
3. Treasurer’s Financial Report – May.  This was tabled to the next meeting to allow the members to review it.
4. Dog Complaints.  After discussion concerning Todd Jones’ complaint it was decided to proceed with the process and send the DBois’ a first fine notice of violation of the leash law.  Ann motioned to have the Town Clerk issue this Notice.  A.J. seconded.  All in favor. Ann also made a motion to have the Constable investigate Wendy Lothrop’s complaint and speak with all the parties involved.  Joyce seconded.  All in favor.
5. Town Office Painting Project – Update.  A bid was received from Don Marshall to prep and paint all windowsills, prep and paint the two front doors and door trim, and prep and paint the cupola.  His bid totaled $3,350.  A lift would need to be rented to get to the cupola and that cost would be additional. Eric Schambach at Vision Builders has offered to prep and paint the cupola at no charge to the Town.  Ann moved to accept his offer and hire Don Marshall to complete the other paint work, windowsills, doors and trim at $1,600. Joyce seconded. All in Favor.
6. MacKenzie Contractor Paperwork.  Ann moved to approve the Independent Contractor paperwork. Joyce seconded.  All in favor.
7. Fuel Prebuy.  The Board reviewed the previous year’s purchase and usage. Discussion.  It was decided to prebuy the following: 
   • Town Hall – 450 gallons of #1 heating fuel at $2.90/gallon
   • Town Garage – 550 gallons of LP at $1.99/gallon
   • Town Office Building – 1200 gallons of LP at $1.99/gallon
   • PVF&R – 800 gallons of LP at $1.99/gallon

A.J. motioned to accept this purchase.  Seconded by Joyce.  All in favor.
 
NEXT MEETING DATE:  Thursday, July 15, 2021, at 6:00pm in the basement of the Town Office Building, both in person and virtually.
 
As there was no further business to discuss, Ann moved to adjourn the meeting at 8:20pm.  Seconded by A.J.  All in favor.
 
Respectfully submitted,
                                                                                    
Martha L. Beyersdorf, Secretary
 
Approved: 
 
 
                                                     /                                                                 /
           Ann Kuendig                                        Joyce Stevens                                    A.J. Ruben