Pittsfield Select Board Special Meeting Minutes
 
DATE:  August 6, 2018
Present:  Matt Corron, Ann Kuendig
 
Agenda
 
Public Present:   None                                                       
 
Old Business:
1.        Fire Truck Contract
                 
Next Meeting Date:  TBD
 
Adjournment
 
Meeting Opened
Matt motioned to open the meeting at 8:06am; Ann seconded; meeting opened.
 
Correspondence:  None
 
Old Business:
 
 Fire Truck Recommendation-Matt moved to authorize Ann Kuendig to sign the contract from VTEC to lock in the bid price for the new pumper/tanker and avoid any potential price increase due to trade tariffs. Ann seconded. Motion carried. Ann due to sign the original contract and forward to VTEC by email and USPS later in the day.
 
New Business:  None
 
Next Meeting Date: TBD
 
Adjournment: Matt motioned to adjourn the meeting at 8:20am; Ann seconded; meeting adjourned.
 
                                                                                                                                Recorded by: Ann Kuendig
 
Approved Date:  September 25, 2018
  
Matt Corron
 
Ann Kuendig
 
 

​Pittsfield Select Board Special Meeting Minutes
 
DATE:  July 23, 2018
Present:  Matt Corron, Ann Kuendig, PVF&R Dave Colton, Greg Martin and Caleb Hawley, Charlie Piso attended the meeting by telephone

Agenda

Public Present:    PVF&R Dave Colton, Greg Martin and Caleb Hawley  
Old Business:
1. Fire Truck Recommendation   
Next Meeting Date:  August 7, 2018
Adjournment

Meeting Opened
Matt motioned to open the meeting at 6:03pm; Ann seconded; meeting opened. 
Correspondence
None
Old Business:
1. Fire Truck Recommendation-Caleb indicated that after careful review of both bids, the PVF&R Truck Committee is recommending that the Select Board accept the VTEC bid to build the new pumper/tanker truck at a cost of $257,898.00. The Truck committee has had discussions with the Killington Fire Department (KFD) regarding the purchase of optional equipment (hoses, box strainer, charging base and fire extinguisher) included in the bid and will order the equipment through KFD at an anticipated cheaper cost. Matt moved that the Select Board accept the recommendation and the PVF&R truck committee move forward in ordering the pumper/tanker. Ann seconded, motion passed. Caleb will draft the acceptance and rejection letters for both bidders and ask VTEC to forward a copy of the contract to the Select Board. Charlie moved, Matt seconded to have Ann contact Marylou Scofield to determine her availability for a legal review of the contract.  It was agreed that the Select Board will ask Patty to contact Mascoma Bank to get financing terms and the PVF&R will ask VTEC for information on the company’s financing/leasing options. The Truck Committee indicated that Kenworth has agreed to hold the chassis quoted bid price despite a July 1 increase in costs, creating an urgency to finalize the contract and order the pumper/tanker. Select Board agreed to move quickly in finalizing the bid process.
New Business:
None
Next Meeting Date: August 7, 2018 at 6pm
Adjournment: Matt motioned to adjourn the meeting at 6:29pm; Ann seconded; meeting adjourned.

Approved Date:         September 25, 2018                        Recorded by: Ann Kuendig

Charlie Piso

Matt Corron

Ann Kuendig

Pittsfield Select Board Regular Meeting Minutes
 
DATE:  July 10, 2018
Present:  Charlie Piso, Matt Corron, Ann Kuendig, Patty Haskins, George Deblon, PVF&R Dave Colton, Greg Martin and Caleb Hawley; Eric Everhart-VTEC

Agenda

Agenda Modifications:  Correspondence #4-VT Emergency Preparedness Conference; Old Business #3- Sand Shed Grant Review; New Business-#6 Unlicensed Dogs, #7-Cobra Continuation Coverage, #8-Request to Cater Malt, #9- Chairman’s meeting schedule
Minutes Approval:  Regular Meeting June 26, 2018

Public Present:    George Deblon, PVF&R Dave Colton, Greg Martin and Caleb Hawley; Eric Everhart-VTEC
 
Correspondence:
1. Vermont Department of Taxes – Education Tax Rates for Fiscal Year 2019
2. 2019 Municipal Planning Grants
3. VLCT News July 2018
4. VT Emergency Preparedness Conference
Old Business: 
1. ROW Easement for Rt 100 Bridge
2. Property Deeds and Easements for firehouse and adjoining properties
3. Sand Shed Grant

New Business:
1. Fire Truck Bid Opening
2. U.S. Court of Federal Claims – Lawsuit PILT Payments
3. Weebly – payment for support
4. Town Clerk/Treasurer June Financials
5. Wage rate post retirement
6. Unlicensed Dogs
7. Cobra Continuation Coverage
8. Request to Cater Malt
9. Chairman’s meeting schedule
  
Next Meeting Date:  August 7, 2018

Adjournment

Meeting Opened, Minutes Approval & Agenda Modifications
Charlie motioned to open the meeting at 6:07pm; Matt seconded; meeting opened. All in favor of the agenda modifications: Correspondence #4-VT Emergency Preparedness Conference; Old Business #3-Sand Shed Grant Review; New Business #6-Unlicensed Dogs, #7-Cobra Continuation Coverage, #8-Request to Cater Malt, #9- Chairman’s meeting schedule. Matt motioned to approve the minutes of the Regular Meeting held June 26, 2018; Charlie seconded; minutes approved.

Correspondence
1. Vermont Department of Taxes-Education Tax Rate for Fiscal year 2019- Select Board reviewed Non-residential rate of $1.4029 and Homestead rate of $1.2655
2. 2019 Municipal Planning Grants. Forward information to Planning Commission.
3. VLCT News July 2018-Monthly Newsletter
4. VT Emergency Preparedness Conference-Charlie, Ann expressed interest in attending the conference held in Fairlee, VT on September 7 & 8 and invite Herb Kuendig and Matt to also attend. Attendees will let Patty know so she can register the group.

Old Business:
1. ROW Easement for RT 100 Bridge-Tabled until Eric Furs presents project details to the Select Board. Charlie will follow up with the Board Secretary on the letter inviting Eric to the next meeting.
2. Property Deeds and Easements for firehouse and adjoining properties-Select Board reviewed documents and determined that easements allowing right of way to old Stanley plant prohibit parking. Two landmarks need to be sited to determine how wide the easement is in relation to the Fire Station’s parking lot. Ann will contact Surveyor Richard Lunna for help.
3. Sand Shed Grant-Select Board reviewed application package George Deblon prepared and will submit to VTrans Municipal Assistance Bureau for a grant totaling $351,250 of which 20% ($70,250) will be town match. Replacement of the sand shed will go out to bid once the grant is awarded with construction to begin in the spring. Charlie motioned to allow George to submit the application and keep the Select Board apprised of progress. Matt seconded.

New Business:
1. Fire Truck Bid Opening-Select Board opened bids that were received by two of five vendors that were invited to bid on the specifications for a new pumper/tanker that were provided by the PVF&R.
Dingee Machine Company submitted a bid for $169,262 with the assumption that the PVF&R would provide the Kenworth chassis. VTEC out of Williamstown, VT submitted a bid for $267,639 which did not include options for hoses and other equipment which the PVF&R might get cheaper. PVF&R was allowed to take the bids to their fire truck meeting and returned the originals before the Regular Meeting was adjourned. Copies of the bids were to be made available the following day. PVF&R will review the bids and make a recommendation to the Select Board.
2. US Court of Federal Claims-Lawsuit PILT payments-SB will review the class action lawsuit against the federal government for underpayment of funds to local governments under the Payment In lieu of Taxes program. If Pittsfield is going to join the lawsuit, the Opt-In Notice must be submitted, postmarked and delivered no later than September 14, 2018. (The form can be submitted on line.)
3. Weebly-payment for support. The company which hosts the town’s website for free is now requiring a contract to continue hosting the website and maintain features. Charlie moved and Matt seconded that Patty enter into negotiations with Weebly on a yearly contract that would cost no more than $8 a month for services.
4. Town Clerk/Treasurer June financials -Patty submitted her June financial report. Budget appears to be on track for all funds.
5. Wage rate post retirement-Patty submitted an hourly wage of $29.55 an hour in 2018 and $31.00 an hour in 2019 for any assistance she is asked to provide the new Town Clerk/Treasurer following her retirement at the end of August.  The hourly wage is based on her current salary broken down into an hourly rate that includes benefits.
6. Unlicensed Dogs-Five dogs owned by three owners Amy Juneau, Tonia Mears and Shane Rand are still unlicensed despite continued notification efforts. Select Board signed notices to these dog owners that they will be subject to a $250 per dog fine unless they license their dogs.
7. Continuing Cobra Coverage-Patty made the SB aware of the requirements for COBRA notification for eligible employees leaving employment with the town.  Charlie motioned and Matt seconded that the town will not send out regular notices of payments due from eligible employees. Select Board will need to review 2019 Health Reimbursement Account to change the employer contribution so that it is prorated monthly for any employee that begins employment mid-year. The new Town Clerk/Treasurer will be eligible for the full amount of HRA $1750.00 in December.
8. Request to Cater Malt-Select Board approved Vermont Farms request for a permit to cater an event at Aimee Farm on July 13-14, 20198.
9. Chairman schedule-Charlie indicated he may have difficulty attending regular/special Select Board meetings as he will need to be in Massachusetts to attend to urgent family matters. 

Next Meeting Date: August 7, 2018 at 6pm

Adjournment: Charlie motioned to adjourn the meeting at 7:50pm; Ann seconded; meeting adjourned.

Approved:  September 25, 2018                                     Recorded by: Ann Kuendig

​Select Board
Charlie Piso
Matt Corron
Ann Kuendig

PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
 
DATE:                    June 26, 2018
PRESENT:             Ann Kuendig, Matt Corron, Charlie Piso via telephone, Patty Haskins, George Deblon
 
AGENDA
 
Agenda Modifications: Old Business #9 – Rototiller Rental; New Business #3 – Select Board Summer Schedule; New Business #4 – Financial Management Questionnaire
 
Minutes Approval: Regular Meeting Minutes June 12, 2018
 
Public Present:                 George Deblon
 
Correspondence:
1.Vermont Storm Water Mitigation Program
2.Warranty letter from Harvey’s
3.VTrans right of way
 
Old Business:
1.Signage update
2.Line striping
3.Loss control checklist and playground update
4.Rocks at 113 Park Place
5.Capital planning project- start process
6.Parking, plot plan review
7.Finalize appointment letter for Tricia
8.Highway Sand Shed
9.Rototiller Rental
 
New Business:
1.2018 Municipal tax rate
2.Right of way Garofalo, and culvert Liberty Hill Rd (George D.)
3.Select Board Summer Schedule
4.Financial Management Questionnaire
 
Next Meeting Dates:  July 10, 2018 and August 7, 2018
Adjournment
 
Meeting Opened, Minutes Approval & Agenda Modifications
Matt motioned to open the meeting at 6:04 p.m., Charlie seconded, meeting opened. Charlie will participate in the meeting via telephone. All in favor of the agenda modifications: Old Business #9 – Rototiller Rental; New Business #3 – Select Board Summer Schedule; New Business #4 – Financial Management Questionnaire. Matt motioned to approve the minutes of the Regular Meeting held June 12, 2018; Ann seconded; minutes approved.
 
Correspondence
1.Vermont Storm Water Mitigation Program – Funding information from VTrans regarding storm water. Forward information to George.
2.Warranty letter from Harvey’s – Green Haven guaranteed the original trees for one year. The replacement trees are not guaranteed. Matt will contact Green Haven and Harvey’s about watering the trees and to clarify the warranty. Depending on what Matt finds out the board may need to ask the Fire department to water the trees.
3.VTrans right of way – Eric Furs is asking to make changes to bridge project. The board will send a letter asking Eric to attend a meeting to discuss the bridge and Quit Claim Deed. Charlie will draft letter and send to board secretary to finalize. Charlie will also reach out to the engineer responsible for the Route 100 paving project.
 
Old Business:
1.Signage update- The signs are due August 6, 2018. The board will ask George and the Fire Department for installation assistance.
2.Line striping – Charlie will pursue purchasing the wheel and paint. The board approved $200 for this project at the May 22 meeting. He will plan to do striping on the same day they rototill the playground sand area.
3.Loss control checklist and playground update – Charlie found bolts needed for the playground and ordered on-line.
4.Rocks at 113 Park Place – Charlie will follow up with Casella’s on June 28.
5.Capital planning project- start process – Tabled to a future meeting as the board needs time to determine what the process will be and type of items are considered capital purchases.
6.Parking, plot plan review – This is the information regarding the easement for the road between the Fire House and Swiss Farm Market. The easement states it is for persons on foot and passage of vehicles but not for parking. Someone needs to interpret the plan to determine the lines. The Original General Store does have a sign posted letting patrons know there is no parking across the road at the Fire House. According to the Act 250 permit it is their responsibility to enforce compliance. The board will wait until the new signs are installed and monitor the situation before making any further decisions on the situation.
7.Finalize appointment letter for Tricia – Revisions were discussed and board secretary will forward another draft to the board via e-mail before mailing the letter.
8.Highway Sand Shed – George has reached out to one vendor several times but has not received any responses. The sand shed grant is due July 13 for 2019 funding. George is working with Rita of TRORC to complete the application. George plans to only fill the shed halfway this winter and haul in more sand as needed. There was a discussion on re-engineering the plan to reduce costs however George would like to have it done properly and use rebar in the concrete floor. Grants will be awarded in September. Matt made a motion to give Charlie the Board Chair the authority to sign-off on the grant application; Ann seconded; motion carried.
9.Rototiller Rental – Charlie will rent from Green Mountain Rentals at a cost of $53.64 for 24-hours. Matt motioned to approve the rototiller rental; Ann seconded; motion carried. The board and other volunteers will rototill the playground sand area on the same day they plan to re-stripe the parking area lines.
 
New Business:
1.2018 Municipal tax rate – The municipal tax rate will be .4910. The education tax rate is due by June 30. The timing is very tight for getting tax bills out and meeting the 30 days before payments are due. The due dates may need to be adjusted according to when the tax bills can be mailed. Matt motioned to approve the municipal tax rate pending no other changes on the Grand List prior to the tax bill mailing; Ann seconded; motion carried.
2.Right of way Garofalo, and culvert Liberty Hill Rd (George D.) – Mr. Garofalo has placed large rocks along the roadside of his property within the town ROW. George did hit some when plowing this winter and Mr. Garofalo is requesting to have the rocks moved back in place. A letter will be drafted to Mr. Garofalo informing him the rocks will need to be moved back out of the ROW.
3.Select Board Summer Schedule – The board will meet July 10 and will need to find someone else to cover the minutes as the board secretary is unavailable. The August meeting is scheduled for the 7th.
4.Financial Management Questionnaire – Patty filled out the questionnaire; the board members reviewed the information. Matt motioned to approve the questionnaire; Ann seconded; motion carried.
 
Next Meeting Dates:  July 10, 2018 and August 7, 2018 at 6:00 p.m.
 
Adjournment:  Matt motioned to adjourn the meeting at 7:41 p.m.; Ann seconded; meeting adjourned.                                                                              
Approved September 13, 2018                                                                           Recorded by: Tyna Gallagher
 By:              s/Charlie Piso
                     s/Ann Kuendig 

PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
 
DATE:                    June 12, 2018
PRESENT:             Ann Kuendig, Matt Corron, Patty Haskins, Dave Colton, Caleb Hawley, Bill Oren, Cheryl Harvey
 
AGENDA
 
Agenda Modifications: Correspondence #9 – Firefighter Training; New Business #3 – Tweed River Open Space Trees; and New Business #4 – Town Clerk/Treasurer Report
 
Minutes Approval: Regular Meeting Minutes May 22, 2018
 
Public Present:                 Fire Department Personnel, Cheryl Harvey, Bill Oren
 
Correspondence:
1.Efficiency Vermont - rebate and cash back
2.VLCT News  - June
3.Vermont Coalition of Municipalities – prorated distribution
4.Delinquent Tax Collectors Workshop
5.Building A Sense of Place – Municipal Forum
6.Letter from David Colton, Fire Chief
7.Riverside Horse Farm, LLC – Application #3W0948-3
8.Robinson Integrated Resource Project
9.Firefighter Training
 
Old Business:
1.VLCT – Dental Insurance
2.VTrans – Quit Claim Deed Parcel Changes for Bridge Project
3.Fire Truck Bid document -  review by Town Attorney
4.Municipal Grants in Aid – documents due by June 22 to participate
5.Sign update
6.Firehouse parking
7.Line Striping
8.Sand shed update
9.Summer Buildings projects
10.Loss Control Checklist
11.Rocks 113 Park Place
12.New Town Clerk/Treasurer Transition Salary Plan
 
New Business:
1.Municipal Roads General Permit (MRGP) – fees and forms required
2.Capital Planning – start process
3.Tweed River Open Space Trees
4.Town Clerk/Treasurer Report
 
Next Meeting Dates:  June 26, 2018
Adjournment
 
Meeting Opened, Minutes Approval & Agenda Modifications
Matt motioned to open the meeting at 6:03 p.m., Ann seconded, meeting opened. All in favor of the agenda modifications: Correspondence #9 – Firefighter Training; New Business #3 – Tweed River Open Space Trees; and New Business #4 – Town Clerk/Treasurer Report. Matt motioned to approve the minutes of the Regular Meeting held May 22, 2018; Ann seconded; minutes approved.
 
Correspondence
1.Efficiency Vermont – They are offering rebates and cash back on efficiency lighting. Matt will contact some local electricians to address the lighting in the Town Hall.
2.VLCT News - June 2018 issue received.
3.Vermont Coalition of Municipalities – prorated distribution: This was a lobbying group for towns for Act 60. They have disbanded and the town received a check for $103.51.
4.Delinquent Tax Collectors Workshop – Information about the July 11, 2018 workshop will be forwarded to Janice.
5.Building A Sense of Place – Municipal Forum being held in Killington on June 14, 2018. No one is attending.
6.Letter from David Colton, Fire Chief – Letter was received stating he would continue to serve as the fire chief.
7.Riverside Horse Farm, LLC – Application #3W0948-3: District 3 Environmental Board issued their Findings of Facts on June 1, 2018. Based upon the foregoing Findings of Facts, Conclusions of Law and Order for Land Use Permit #3W0948-3 has been issued.
8.Robinson Integrated Resource Project – Comments are due 30 days from the warning. The document is on file at the town clerk’s office for public view.
9.Firefighter Training – Information has been forwarded to the fire department.
 
Old Business:
1.VLCT – Dental Insurance – Put in Tickle Folder for budgeting in November.
2.VTrans – Quit Claim Deed Parcel Changes for Bridge Project – Eric Furs contacted Patty on May 23rd to find out if the Select Board signed the document. Patty told him no and also relayed to Eric that the Select Board would like to discuss this document with him at the next meeting on June 12th  to answer their questions. Patty has not heard back from Eric.
3.Fire Truck Bid document - review by Town Attorney: Discussed responses from the Marylou Scofield and from the Fire Department. Caleb stressed that they want to be sure they get a truck that was presented to the townspeople for the vote. The Select Board will go with the Fire Department’s recommendation when choosing a vendor. Ann motioned to send the bid letter to the list of five vendors; Matt seconded; Patty will have the letter ready tomorrow (June 13) so the Select Board can sign it and the bid packets can be mailed.
4.Municipal Grants in Aid – documents due by June 22 to participate: George worked with Rita Seto from TRORC for this grant to do ditching along town roads. The grant is for $5,100 with $1,275 in-kind donation that George can provide. The work is to be completed by October 31, 2018 with an extension available if needed. There is a $240 program fee. Matt motioned to sign the grant and pay the program fee of $240; Ann seconded; motion carried.
5.Sign update – tabled as Charlie is not here.
6.Fire House Parking – Bill Oren expressed his concerns about patrons and others using the Fire House Parking lot. He states the Act 250 permit for the General Store requires them to post that there is no parking at the Fire House. Bill spoke to some VTrans personnel that were parked there and they shrugged him off. Bill contacted the state’s Assistant Attorney General about the situation. The Assistant AG sent a message to state maintenance personnel informing them that parking in fire house parking lots is not allowed. Ideas were discussed on how to discourage and/or keep people from parking in the Fire House parking lot. One idea is to create a barrier to block part of the side entrance and only allow IN and OUT access. Logistics, ROW and surveys will need to be investigated. Caleb and Dave are happy to work out a solution with whoever would be part of the decision. They expressed concerns about the water that runs across Route 100 and washes out their entrance/lot. The Board will include Fire Dept. personnel in any meetings addressing the run-off across Route 100 with VTrans. PVFR will ask Bob Giolito of DMV enforcement to stop and speak to violators in the Fire House parking lot.
7.Line Striping – tabled as Charlie is not here
8.Sand shed update – George did reach out to Avery Smith about why the change in his bid price but he has not heard back yet. The Board would like to discuss options and solutions with George such as making adjustments to the bid or re-engineer the project. Secretary will invite George to upcoming meetings to discuss further
9.Summer Buildings Projects – Matt walked through the projects with Peter Borden and Matt has contacted several contractors. Matt has not received any responses yet.
10.Loss Control Checklist – Ann and Connie turned over some of the sand in the playground area along the edges where the roto-tiller cannot reach. The rest of items are tabled as Charlie is not here.
11.Rocks 113 Park Place – tabled as Charlie is not here
12.New Town Clerk/Treasurer Transition Salary Plan – The Board discussed the dates and salary increases for the new Town Clerk/Treasurer starting August 30th to December 13th. The plan will get the salary to the full rate by December 13, 2018. Ann will provide a rough draft to the Board Secretary so a letter can be sent to Tricia. One Select Board member will meet with Tricia at each salary step to check-in on how she is doing.
 
New Business:
1.Municipal Roads General Permit (MRGP) – fees and forms required: This is from the Dept. of Environmental Conservation. There will be a review fee of $400 due June 1, 2019 and the Annual Operating fee is $1,350 also due June 1, 2019. This will need to be added to next year’s budget.
2.Capital Planning – start process: The Board will include the following departments in this process: Parks, Grounds & Cemetery; Library; Fire and Rescue; Highway; Town Clerk/Treasurer; and Historical Society. This will be discussed further at future meetings.
3.Tweed River Open Space Trees – Cheryl Harvey has been in touch with Green Haven Company, the tree vendor, to address the trees that are failing. Green Haven will replace ten trees with 2-2.5 inch new trees. Cheryl expects Green Haven to maintain the trees as per the contract and will verify that the new trees will be under warranty. Cheryl will contact Patty with a date for the new trees.
4.Town Clerk/Treasurer Report – Patty reviewed the monthly fund balances and expenses for May 2018.
 
Next Meeting Date:  June 26 at 6:00 p.m.
 
Adjournment:  Matt motioned to adjourn the meeting at 8:27 p.m.; Ann seconded; meeting adjourned.                                                                             
 
Approved Date: June 26, 2018                                                                            Recorded by: Tyna Gallagher
 
 Matt Corron                     
 
Ann Kuendig 

PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
 
DATE:                    May 22, 2018
PRESENT:             Charles Piso, Ann Kuendig, Matt Corron, Patty Haskins, Dave Colton, Greg Martin
 
AGENDA
 
Agenda Modifications: New Business #5 – VTrans Quit Claim Deed Parcel Changes for Bridge Project; New Busincess #6 – New Town Clerk/Treasurer Transition Salary Plan
 
Minutes Approval: Regular Meeting Minutes May 15, 2018
 
Public Present:                 Fire Department Personnel
 
Correspondence:
1.Efficiency Vermont
2.VLCT Annual Report
3.TRORC Municipal Roads and Aid Grants program
4.Long Trail Century Ride
 
Old Business:
1.VLCT Employment Resources - Dental Benefits
2.Line Striping
3.Complete Town Appointments
4.Sand shed update
5.Summer Buildings Projects
6.Yard sale and playground update
7.Loss control check list
8.Fire truck bid plan
9.Signs follow up
10.Rocks 113 Park Place
 
New Business:
1.Fire truck contract
2.Assistant town clerk position discussion
3.Discuss announcement - New Clerk Treasurer
4.Capitol Planning – Start process
5.VTrans Quit Claim Deed Parcel Changes for Bridge Project
6.New Town Clerk/Treasurer Transition Salary Plan
 
Next Meeting Dates:  June 12 and June 26, 2018
Adjournment
 
Meeting Opened, Minutes Approval & Agenda Modifications
Charlie motioned to open the meeting at 6:02 p.m., Ann seconded, meeting opened. All in favor of the agenda modifications: New Business #5 – VTrans Quit Claim Deed Parcel Changes for Bridge Project; New Busincess #6 – New Town Clerk/Treasurer Transition Salary Plan. Charlie motioned to approve the minutes of the Regular Meeting held May 15, 2018; Ann seconded; minutes approved.
 
Correspondence
1.Efficiency Vermont – They are offering free energy assessments. Matt will contact EV to do an updated assessment of the Town Hall.
2.VLCT Annual Report – 2017 report received and will be filed. 
3.TRORC Municipal Roads and Aid Grants program – Patty forwarded the information to George on May 14 and he has been working with Rita from TRORC. It appears the town is eligible for $5,100 in grant funds with a 25% match. The board will invite George to attend the next meeting to review the program so a decision can be made before the June 22, 2018 deadline.
4.Long Trail Century Ride – Kip Dalury contacted Patty requesting the use of the Town Green again as a first aid and water stop for this event on June 23, 2018. They will provide portable toilets which will be delivered the day before and removed a day or two after the event. Charlie motioned to approve the request; Matt seconded; motion carried.
 
Old Business:
1.VLCT Employment Resources - Dental Benefits: This topic has been tabled as the board would like to get input from George. The Board Secretary will invite George to the next meeting in June.
2.Line Striping – The board discussed various options. Charlie motioned to purchase a line striping wheel unit and paint not to exceed $200; Matt seconded; motion carried. Board members will do the line striping.
3.Complete Town Appointments – Charlie motioned to appoint Herb Kuendig to the Zoning Board of Adjustment; Matt seconded; motion carried.
4.Sand shed update - This topic has been tabled as the board needs input from George. The Board Secretary will invite George to the next meeting in June.
5.Summer Buildings Projects – Matt is reviewing the estimates and needs the breakout of the various projects that Peter put together. Charlie has asked Bill to provide a breakout of the projects as well so the board can determine a plan of action. Matt will contact Eric Lantiegne as the Energy Coordinator for input on the lighting in the Town Hall.
6.Yard sale and playground update - The Town-wide Yard Sale is scheduled for June 9, 2018. The board will try to work on some of the playground equipment items on the same date. Charlie has been in touch with Connie and she has some parts for the swings and is willing to help that day. Ann will call for pricing on rototiller rentals to use for the surface.
7.Loss control check list – The Board Secretary will include a request for George to get an estimate on the amount of sand needed for 2 inches deep for a 35 foot by 90 foot play area. This is the amount needed to bring the playground surface into compliance.
8.Fire truck bid plan – Dave, Greg and the board reviewed and discussed language in the draft bid cover letter that Patty prepared. Patty will make the changes and distribute for all to review again before sending it to Marylou Scofield, town attorney, to review. The goal is to have the letter reviewed and signed at the June 12th board meeting. Patty would then prepare and mail the bid packages to the four identified vendors by June 14, 2018. Bids will be due by 6:00 p.m. on July 10, 2018. The board will open bids at the July 10, 2018 meeting.
9.Signs follow up – Waiting for artwork proofs.
10.Rocks 113 Park Place – Charlie has been in contact with Casella. They expect to have the boulders in place by June 26, 2018. Charlie will plan to meet them at the site to be sure the boulders are moved to the correct locations.
 
New Business:
1.Fire truck contract – Ann contacted VLCT for guidance on items the board should address before purchasing the fire truck. Sarah Jarvis from VLCT legal department advised the Town  should have a contract with the Fire Department based on discussions to determine items such as who owns the vehicle, is the title in the town’s name or the fire department, how much will the insurance increase and who pays the insurance, how is interest on the loan paid, etc. Dave became upset saying this is unacceptable, threw his pager on the table and left  the meeting. Greg left the meeting as well. The discussion still needs to happen. Prior to the meeting Patty found on the Town Clerk List Serve group that other towns are also grappling with many of the same issues: how to handle funding for volunteer fire departments, are they separate entities, how to recruit members, etc.   
2.Assistant town clerk position discussion – The board discussed a plan to compensate the Assistant Town Clerk/Treasurer for additional duties she will perform after Patty’s retirement. It will be in the form of a bonus.
3.Discuss announcement - New Clerk Treasurer: Ann will draft a press release announcing the new clerk and Patty’s retirement. The press release will be distributed to local newspapers.
4.Capitol Planning – Start process: Tabled for a future meeting
5.VTrans Quit Claim Deed Parcel Changes for Bridge Project – Charlie will contact Eric Furs to attend the next meeting to explain and clarify these changes and to address the temporary bridge schedule.
6.New Town Clerk/Treasurer Transition Salary Plan – The board mapped out a plan to increase the new Town Clerk/Treasurer’s salary incrementally until she reaches full salary in December 2018
 
Next Meeting Dates:  June 12 and June 26 at 6:00 p.m.
 
Adjournment:  Charlie motioned to adjourn the meeting at 8:47 p.m.; Matt seconded; meeting adjourned.                                                                        
 
Approved Date:  June 12, 2018                                Recorded by: Tyna Gallagher
 
Charles Piso
 
 Matt Corron                     
 
Ann Kuendig 

 PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
 
DATE:                    May 15, 2018
PRESENT:             Charles Piso, Ann Kuendig, Patty Haskins, Greg Martin, Caleb Hawley, Dave Colton
 
AGENDA
Agenda Modifications:  New Business #6 – Unlicensed dogs; New Business #7 – Annual Certification of Town Road Codes & Standards
 
Minutes Approval:          May 1, 2018 meeting
 
Public Present:      
 
Correspondence:

1. VLCT Employment Resources Benefits Trust  Dental benefits
2. VNH
3. VLCT  Community Development Group
4. Summer erosion control workshop
5. Town of Chittenden road reclassification

 
Old Business:

1. VHCB management plan
2. Leigh Kelly Dr
3. Playground work party details

 
New Business:

1. Vermont Farms Catering liquor licenses
2. VT Route 100 bridge
3. Visuals and preps for special town meeting
4. Date for supplemental meeting
5. Clerk/Treasurer Report

 
Adjournment:
 
Meeting Opened, Minutes Approval & Agenda Modifications
Charlie motioned to open the meeting at 6:07 p.m., Ann seconded, meeting opened. All in favor of the agenda modifications: New Business #6 – Unlicensed dogs; New Business #7 – Annual Certification of Town Road Codes & Standards. Charlie motioned to approve the minutes of the Regular Meeting held May 1, 2018; Ann seconded; minutes approved.
 
Correspondence

1. VLCT Employment Resources Benefits Trust - Dental benefits: Updated information on dental plans. The town does not currently offer this benefit. Table for discussion at the next meeting.
2. VNH – Visiting Nurse Hospice newsletter received. No action.
3. VLCT Community Development Group – Workshop on “Building A Sense of Place” in Killington on June 14. Information is being forwarded to the Planning Commission.
4. Summer erosion control workshop – There is one scheduled in Castleton on June 12. Information is being forwarded to George.
5. Town of Chittenden road reclassification – Warning for site inspection on May 26 of the road end at the Gallagher property. Charlie plans to attend.

Old Business:

1. VHCB management plan – Patty updated the document, the board reviewed and signed.
2. Leigh Kelly Dr – This complaint has been officially closed per the recommendation of town attorney Marylou Scofield.
3. Playground work party details – There are not enough projects and materials to warrant a work party on June 9.

 
New Business:

1. Vermont Farms Catering liquor licenses –  Patty gave a summary of the applications which includes 16 events scheduled between May 19 and November 4, 2018 at Riverside Farm; and 1 event at the Amee Farm July 13-14, 2018. All events will end by 10:00 p.m. curfew. Charlie motioned to approve all 17 applications; Ann seconded; motion carried.
2. VT Route 100 bridge – Carolyn Carson is the engineer of record for this project. Charlie has invited Carolyn to attend a Select Board meeting to address many unanswered questions. She has not responded yet. The temporary bridge may be put in place this fall with construction of the new bridge to begin in March 2019.
3. Visuals and preps for special town meeting – Board members met at the Town Hall at 5:00 p.m. to set up for the Town Meeting on May 16. Members of the PVF&R are present to question what information the Select Board will be sharing. The board will be reviewing the information that was included in the mailing and will prepare a Budget Summary chart to help explain how each article affects the budget. Dave asked the status of the bid letter to accompany the specs. The letter has not been drafted yet however the bid specification document is ready. The board will address this at the supplemental meeting.
4. Date for supplemental meeting – An extra May meeting has been scheduled for May 22 so the board may address the many topics that were tabled due to the additional work the re-vote required.
5. Clerk/Treasurer Report – Patty reviewed the budget with the board; all financials are in order.
6. Unlicensed dogs – Notification will go out to owners of unlicensed dogs after May 30 to license them or they will be fined $250. Currently there are 9 unlicensed dogs and Doug Mianulli is in the process of notifying the owners.
7. Annual Certification of Town Road Codes & Standards – This is required annually. The town did adopt the “Town Road Codes & Standards” as set forth by the state in 2013 and the town maintains an inventory of all roads with the assistance of TRORC. Charlie motioned to accept the certification; Ann seconded; motion carried.

 
Next Meeting Date:  Regular Meeting scheduled for May 22, 2018 at 6:00 p.m.
 
Adjournment:  Charlie motioned to adjourn the meeting at 7:08 p.m.; Ann seconded; meeting adjourned.                                                                         
 
Approved Date: May 22, 2018                                              Recorded by: Tyna Gallagher
 
Charles Piso                     
 
Ann Kuendig 

PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
 
DATE:                    May 1, 2018
PRESENT:        Charles Piso, Ann Kuendig, Matt Corron, Patty Haskins, George Deblon, Herb Kuendig, Marsha Hopkins, Keith Hopkins
 
AGENDA
 
Agenda Modifications: Correspondence #3 remove Marsha Hopkins and see New Business # 3; Correspondence #3 – Bicycle/Pedestrian Grant; Correspondence #4 – Vermont Statewide Bell Ringing;  Old Business #6 – Shelter Manager for church in LEOP; Old Business #7 – Mailing; New Business #6 – Bid Opening – Town Sand Shed Reconstruction. Add Minutes approval of Special Meeting April 19, 2018.
 
Minutes Approval: Regular Meeting Minutes April 17, 2018 and Special Meeting Minutes April 19, 2018.
 
Public Present:                 George Deblon, Marsha Hopkins
 
Correspondence:
1.VLCT Forum for Municipal Officials
2.Connecticut River Conservancy
3.Bicycle/Pedestrian Grant
4.Vermont Statewide Bell Ringing
 
Old Business:
1.Line striping
2.Loss Control Checklist update
3.VHCB Management Plan
4.Complete Town Appointments
5.Health Officer Report
6.Shelter Manager for church in LEOP
7.Mailing
 
New Business:
1.Summer Buildings Projects
2.Capital Planning Document Review
3.Property/Upper Michigan Road plowing issues
4.Possible Executive Session
5.Clerk/ Treasurer Report
6.Bid Opening – Town Sand Shed Reconstruction
 
Next Meeting Date:  May 15, 2018
Adjournment
 
Meeting Opened, Minutes Approval & Agenda Modifications
Charlie motioned to open the meeting at 6:00 p.m., Matt seconded, meeting opened. All in favor of the agenda modifications:  Correspondence #3 remove Marsha Hopkins and see New Business # 3; Correspondence #3 – Bicycle/Pedestrian Grant; Correspondence #4 – Vermont Statewide Bell Ringing;  Old Business #6 – Shelter Manager for church in LEOP; Old Business #7 – Mailing; New Business #6 – Bid Opening – Town Sand Shed Reconstruction. Add Minutes approval of Special Meeting April 19, 2018. Charlie motioned to approve the minutes of the Regular Meeting held April 17, 2018; Ann seconded; minutes approved. Charlie motioned to approve the minutes of the Special Meeting held April 19, 2018; Ann seconded; minutes approved.
 
Correspondence
1.VLCT Forum for Municipal Officials – Event will be June 14th in Killington. Some board members are interested.
2.Connecticut River Conservancy – Donation solicitation. No action.
3.Bicycle/Pedestrian Grant – The information will be forwarded to the Planning Commission.
4.Vermont Statewide Bell Ringing – Event will be July 20th at 4:00 p.m. Participants will ring bells in their towns for 4 minutes to recognize the four freedoms (speech, religion, want and fear). The information will be forwarded to the Library.
 
Old Business:
1.Line striping – Charlie asked Joyce & Roger Stevens to let him know when they plan to re-stripe their parking lot so the town can do at the same time. Charlie will also check with Peter Borden. Tickle later in June.
2.Loss Control Checklist update – Charlie will talk to George about tilling the surface so it can be measured and determine the amount of new sand that will be required. Charlie, Ann and Patty will do a walkthrough of the playground next week.  Other items to address and need help with are installing a split rail fence, replacing and/or tightening bolts, install the new sign and fix the slide. Patty will create a flyer for a playground work party and the town wide yard sale on the same day.
3.VHCB Management Plan – Charlie motioned to approve the plan with changes; Matt seconded; motion carried. Patty will have the updated final document ready for the board to sign at the next meeting.
4.Complete Town Appointments – Ann will ask Herb if he is willing to fulfill the Zoning Board of Adjustment vacancy.
5.Health Officer Report – Charlie reports that 6 vehicles have been removed from the property at 4 Leigh Kelly Drive. Charlie made a motion that he would contact MaryLou Scofield and direct her to take further action if warranted on behalf of the board; Matt seconded; motion carried.
6.Shelter Manager for church in LEOP – Charlie will ask Bruce Shaw if the town can list him as the shelter manager at the church.
7.Mailing – The draft mailing for Reconsideration of Fire Truck Funding document was thoroughly reviewed and revised. Patty will make the updates and present to the board for a final review before mailing. The goal is to mail by the end of this week or early the following week. Ann will ask Library is they have a projector that works with a laptop for visuals.
 
New Business:
1.Summer Buildings Projects – Tabled to a future meeting.
2.Capital Planning Document Review – Tabled to a future meeting
3.Property/Upper Michigan Road plowing issues – Marsha expressed her concerns and her neighbor’s concerns (Sandy Robinson) about damage to their properties from the winter plowing. She feels the road is plowed too wide therefore people are driving it faster. The plowing has ripped up her lawn and diminished the size of her property. They can’t fit their vehicles in the driveway because the vehicle sticks out into the road due to the width of plowed surface. Marsha can fix their property however she doesn’t want it ripped up again. Sandy needs someone to fix hers as she is not able to do it herself. Overall Marsha felt the plowing this year was very invasive. Marsha also has concerns with the water run-off caused by the high crown in the road. It allows more water to run across her property and at a faster speed thus causing more erosion. She feels like her house is sinking because the road is so high and you have to drive down into the driveway. She also believes the storm drains use to be level with the road and now the drains are much lower. Some of the board members will make a site visit to assess the situation.
4.Possible Executive Session – Letters will be sent to the applicants to let them know the status of the position.
5.Clerk/ Treasurer Report – Patty does not have anything to report. Financials will be presented at the next meeting.
6.Bid Opening – Town Sand Shed Reconstruction: McKernon submitted a bid of $205,000; Wright Construction submitted a bid of $209, 210; and Avery Smith submitted a bid of $179,135. Charlie will do a walkthrough with George and Herb next week to review the bids and make sure the specs were met. They will also follow up with some other contractors that may decide to bid on the project.
 
Next Meeting Date:  Regular Meeting scheduled for May 15, 2018 at 6:00 p.m.
 
Adjournment:  Charlie motioned to adjourn the meeting at 8:53 p.m.; Ann seconded; meeting adjourned.                                                                         
 
Approved Date:   May 15, 2018                                                                              Recorded by: Tyna Gallagher
 
Charles Piso

 Matt Corron                     
 
Ann Kuendig 

​PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
 
DATE:                    April 17, 2018
PRESENT:             Charles Piso,  Ann Kuendig, Sarah Gallagher, Sue Wuerthele
 
AGENDA
 
Agenda Modifications: Correspondence #1 – VLCT Human Resource Workshop; Change New Businees #2 to Old Business #11 Health Officer Report; New Business #8 – Special Town Meeting Prep
 
Minutes Approval: Regular Meeting Minutes April 3, 2018; Special Meeting Minutes April 5, 2018 and April 16, 2018
 
Public Present:                 Sue Wuerthele, Health Officer
 
Correspondence:
1.VLCT Human Resource Workshop
 
Old Business:
1.Line striping
2.Loss control checklist
3.Control Technologies Contract
4.VHCB Management plan
5.Signs update
6.Clerk treasurer transition planning – anticipated executive session
7.Furnace room update
8.Fire house Parking letter update
9.Complete town appointments-Zoning Board of Adjustment
10.Bid Letter/review specs-Pittsfield Volunteer Fire Department
11.Health Officer Report
 
New Business:
1.Driveway Permit application- Alex Czaplicki
2.Health Officer Report – changed to Old Business #11
3.Local Emergency Operating Plan due by May 1
4.Summer Buildings Projects
5.Sample Capitol Planning Document Review
6.Town/neighborhood Yard Sale on the Green-June 2
7.Town Officer Education Conference Report
8.Special Town Meeting Prep
 
Next Meeting Date:  May 1, 2018
Adjournment
 
Meeting Opened, Minutes Approval & Agenda Modifications
Charlie motioned to open the meeting at 6:02 p.m., Ann seconded, meeting opened. All in favor of the agenda modifications:  Correspondence #1 VLCT Human Resource Workshop; New Business #8 Special Town Meeting. Charlie motioned to approve the minutes of the Regular Meeting held April 3, 2018; Ann seconded; minutes approved. Charlie motioned to approve the minutes of the Special Meeting held April 5, 2018; Ann seconded; minutes approved. Charlie motioned to approve the minutes of the Special Meeting held April 16, 2018; Ann seconded; minutes approved.
 
Public Present: Sue Wuerthele, Health Officer – See Old Business #11  

Correspondence
1.VLCT Human Resource Workshop – HR and Employment Law workshop June 5. No action.
 
Old Business:
1.Line striping – Charlie still working on getting information for this project.
2.Loss control checklist – Charlie is waiting for better weather to take photos of items that need to be fixed so he can get the right parts. Will update at a future meeting.
3.Control Technologies Contract – The board opted to approve the contract as they believe the mess in the furnace room was not created by CT. Charlie motioned to approve the contract; Ann seconded; motion carried.
4.VHCB Management plan – Charlie motioned to table this until Matt can be present as he has the arborist information; Ann seconded; motion carried.
5.Signs update – Charlie added the three signs and DOC will send an updated estimate.
6.Clerk treasurer transition planning – anticipated executive session – Charlie is looking into cost and vendor for background check. Charlie motioned to table any further discussions until Matt can be present; Ann seconded; motion carried.
7.Furnace room update – Charlie has reached out to the EC Fiber techs and they have not responded. Apparently outside contractors installed the Library service. Board secretary will send a letter to the CEO of EC Fiber on behalf of the board to try to get a resolution to this situation.
8.Fire house Parking letter update – Letters have been sent to Swiss Farm Market, Original General Store, Casa Bella, CV Oil and Greener Futures LLC asking them to inform their patrons and vendors that parking at the fire house, even for just a few minutes, is prohibited.
9.Complete town appointments-Zoning Board of Adjustment – Jen Howard declined her re-appointment to the Zoning Board of Adjustment. The board will work on finding another appointee. Mona Colton will be invited to fulfill the WRVA representative appointment.
10.Bid Letter/review specs-Pittsfield Volunteer Fire Department – Charlie motioned to table this topic tonight; Ann seconded; motion carried.
11.Health Officer Report - Sue Wuerthele gave a summary of the situation at 4 Leigh Kelly Drive. Sue has not heard back from Frank Sparrow, the property owner, since April 11. As of April 17 the tenants had several feet of water in the basement with electrical wires and switches underwater. The water so deep it flipped the pressure tank over. All the issues at this rental property have been on-going since the fall of 2017. Charlie motioned to authorize Sue to contact Mary Lou Scofield about the Emergency Health Order and how should she proceed with this situation; Ann seconded; motion carried. Charlie motioned to purchase a $100 gift card for Sue for all the extra work she has put in on this situation; Ann seconded; Sarah will take care of ordering the gift card with the town credit card.
 
New Business:
1.Driveway Permit application for Alex Czaplicki – Permit request for 38 Dagg Road reviewed by the board. George has reviewed and signed off on it as the Road Commissioner. Charlie motioned to approve the permit; Ann seconded; motion carried.
2.Health Officer Report – changed to Old Business #11
3.Local Emergency Operating Plan due by May 1 – Charlie and Patty completed the update and Charlie signed off on it.
4.Summer Buildings Projects – Charlie motioned to table this topic until Matt is present as he is working on this project; Ann seconded; motion carried.
5.Sample Capitol Planning Document Review – Charlie motioned to table this topic; Ann seconded; motion carried.
6.Town/neighborhood Yard Sale on the Green-June 2 – Sarah indicated she is in the process of organizing this and currently they are looking at June 9 as the date. Charlie motioned to approve the use of the Green for the town-wide yard sale; Ann seconded; motion carried.
7.Town Officer Education Conference Report – Ann has information to share from this conference on how to improve the Town Report as well as improve communications with townspeople.
8.Special Town Meeting Prep – Charlie and Ann reviewed the Communications Plan and Messaging materials in preparation for the May 16 Special Town Meeting. Ann will refine materials for the newspaper OpEd. The board will meet again Thursday April 19 to review and finalize materials and plan. An informational meeting is planned for Tuesday, May 8 at 6:30 p.m. in the Town Hall.
 
Next Meeting Date:  Regular Meeting scheduled for May 1, 2018 at 6:00 p.m.
 
Adjournment:  Charlie motioned to adjourn the meeting at 7:40 p.m.; Ann seconded; meeting adjourned.                                                                         
 
Approved Date: May 1, 2018                                                                 Recorded by: Tyna Gallagher
 
Charles Piso                       
 
Ann Kuendig 

​Minutes of the Special Meeting of the Pittsfield Select Board

DATE:  April 19, 2018 – 12 Noon

PRESENT:  Ann Kuendig, Charles Piso (via phone), Sarah Gallagher

Agenda

Agenda Modifications:  None

Charlie called the meeting to order at 12:19 p.m.

Work Session:
• Special Town Meeting.  Information pieces were re-worked and finalized and a distribution schedule was planned.
  
Next Meeting:  Tuesday, May 1, 2018, 6 p.m.

Adjournment:  Ann moved to adjourn at 1:38 p.m., seconded by Charlie.

Recorded by Sarah Gallagher

Approved: May 1, 2018

By: Charles Piso, Ann Kuendig