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Town of Pittsfield, Vermont
TOWN OFFICE HOURS
Tuesday & Thursday 8am-4pm
Wednesday 9am-5pm
phone/fax 802-746-8170

Pittsfield Recreation Commission Meeting - August 13, 2024

8/20/2024

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Meeting Date:
8/13/2034
Link for Recording of the Meeting:
https://pittsfieldvt-my.sharepoint.com/:v:/p/meeting/EURpw6z_wspGgWlEwI-20cUBDn8Se5hqO-2gD8ptphM_Mg?nav=eyJyZWZlcnJhbEluZm8iOnsicmVmZXJyYWxBcHAiOiJTdHJlYW1XZWJBcHAiLCJyZWZlcnJhbFZpZXciOiJTaGFyZURpYWxvZy1MaW5rIiwicmVmZXJyYWxBcHBQbGF0Zm9ybSI6IldlYiIsInJlZmVycmFsTW9kZSI6InZpZXcifX0%3D&e=LNwpAg

I. Administration
II. Active Projects
III. Improvement Ideas
Resources
Copy/Paste Email Addresses:
Table of Action Items



I. Administration
  1. Meeting begins 6:08
  2. 7/23 Meeting Minutes motioned to approve by Jacob Hunt, Dave Fenity seconded
  3. Jacob spoke with members of the town and has been receiving positive feedback
  4. Rec Committee Fund  $28,004.87, $548.00 to be deposited from Erica Hurd  fund
  5. Weekly work meetings scheduled until Bazaar on Tuesday evenings at 6pm until Bazaar at the end of September
II. Active Projects
  1. Court
    1. Jacob Hunt to follow up on drainage
    2. Jacob Hunt & Dave Fenity to follow up on painting: suggestion for blue color as not to attract heat
    3. Money for paint can come from existing funds, select board to approve budget once presented by Rec Committee
  2. Pump Track Clean-Up
    1. Jacob Hunt began cleaning out low vegetation, work to continue with help of sub-committee members: Eric Huss & Mariah Katz
III. Improvement Ideas
  1. Katrina Hotchkiss suggested a Pittsfield Recreation logo
  2. Signage
    1. Select board likely in favor pending more information of where it will go, size, and what it will look like
    2. Mariah to email sketch of draft design to Rec Committee
      1. Sign will include the ability for versatile advertisement of pump track, Playground, Court, Skate Rink etc..
  3. Outreach
    1. Katrina Hotchkiss suggested creating a take-home questionnaire distributed and collected at Swiss Farm Market.
      1. Can include questions about what playground features are most desirable by families, it’s important to gather prioritization on this since it’s one of the most costly upgrades.
    2. Sub-committees will finalize their proposals for feedback to be collected by community at annual Bazaar in September, this is the purpose of instituting weekly meetings until then
  4. Field
    1. New idea submission for frisbee golf mini-course, pitch & putt
  5. Sports Field
    1. Dave Fenity suggests 125ft x 125ft to optimize variety of activities
  6. Garden
    1. Dave Fenity recommends placing the garden at north side of field because of access to water and to avoid flooding, he will reach out for FEMA specific regulations
  7. Access to drinking water
    1. Consideration of adding access to drinking water (such as fountain) to building plan
  8. Pathway
    1. Suggested size: 8ft x 1000ft
    2. Suggested construction: compacted pressure concrete
      1. Materials  ~$7,500
      2. Machine  ~$2,500
  9. Playground
    1. High cost, but funding could be allocated from surplus in budget, taxes, lines of credit, or grants

Jacob Hunt motioned to adjourn at 6:45 pm, David Fenity seconded.

​
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Pittsfield Recreation Commission Meeting-July 23, 2024

8/1/2024

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Pittsfield Rec Committee Meeting Minutes

Link for Recording of the Meeting:
https://pittsfieldvt-my.sharepoint.com/:v:/p/meeting/EfgN4RyJVcZBgPucCsfrV9cBATrzzH1Z-AyTV4FqK1X56g?nav=eyJyZWZlcnJhbEluZm8iOnsicmVmZXJyYWxBcHAiOiJTdHJlYW1XZWJBcHAiLCJyZWZlcnJhbFZpZXciOiJTaGFyZURpYWxvZy1MaW5rIiwicmVmZXJyYWxBcHBQbGF0Zm9ybSI6IldlYiIsInJlZmVycmFsTW9kZSI6InZpZXcifX0%3D&e=3d6m34
Meeting Date:
7/23/2034

I. Administration
II. Active Projects
III. Improvement Ideas
Resources
Copy/Paste Email Addresses:
Table of Action Items



I. Administration
  1. Meeting begins 6:13
  2. Meeting minutes motioned to approve Jacob Hunt approved, AJ Ruben seconded
  3. Facebook Post
    1. Draft composed and read by Anna Rayner. Motioned to approve by Jacob Hunt, Eric Huss seconded.
    2. Once posted online it will be printed and hung in Swiss Farm Market & Original General Store
    3. Online engagement will aggregated, from there further community input measures will be discussed
  4. Sub Committees established:
    1. Playground
          Anna Rayner, Matt Kopicki
    2. Broad Theme: Mapping and Planning
          Jacob Hunt, Dave Fenity, Katrina Hotchkiss
    3. Pump track
          Eric Huss, Mariah Katz
  5. Short-Term Plan
    1. Pump Track
    2. Signage
    3. Playground Improvement to begin by Fall 2024
    4. Establish forums for community feedback
    5. Develop a model for a 3-5 year strategic plan.
Long-Term Plan
  1. Pavilion
  2. Further projects collected and voted on after community discussions
  3. Seek grants and other funding opportunities once we establish an overall plan for the Recreation Area as a whole

II. Active Projects
  1. Court
    1. Paving: Scheduled by end of month
    2. Drainage: Accepted into the project commission; execution details TBD
  2. Property boundary details will be shared with the Rec Commission this week
  3. Pump Track
    1. Eric Huss, Mariah Katz, and Jacob Hunt are beginning to clean out new vegetation
    2. A plan for expansion and new features will be developed and presented to the Select Board after feedback and approval from Ridgeline Outdoor Collective

III. Improvement Ideas
  1. Erica’s memorial
    Since she was so involved in the rec center, would it be appropriate to facilitate community imput on improvement measures?
  2. Pavillion
    Current facilities include 1 porta-potty, 2 bathrooms in the Town Hall, and 2 bathrooms in the Town Office. For public events, it would be beneficial to have all 5 bathrooms available. If usage issues arise, further installations can be discussed.
  3. Playground Upgrades
    1. Remains one of the main priorities, initial improvements slated to begin before Fall 2024
    2. Depending on usage, consider establishing leagues for sports like pickleball and hockey
  4. Sport Area
    1. Depending on usage, leagues for sports like Pickleball and Hockey could be established
  5. Kickboard 
    1. A kickboard could be installed for use with tennis balls, soccerballs, handballs, etc..
    2. A white cloth could drape over it so it could double as a projector screen for town movie nights
  6. September Bazaar Preparation
Prepare CAD drawing proposal for presentation & feedback during event


Jacob Hunt motioned to ajurn at 6:50 pm, Dave Fenity seconded.
Next meeting August 13th
    



​
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Pittsfield Recreation Commission-Tuesday July 9, 2024

8/1/2024

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Meeting Date:
7/9/2024

I. Administration
II. Active Projects
III. Improvement Ideas
Resources
Copy/Paste Email Addresses:
Table of Action Items



I. Administration
  1. Introductions
  2. Chair Assignments
    Board members voted on chair elections, naming the following assignments:
    1. Executive Chair: Jacob Hunt
    2. Secretary: Mariah Katz
  3. Email Listserv
    Established contact directory for internal communications to collaborate on drafts and proposals.
Jacob Hunt: [email protected] 
Mariah Katz: [email protected]
Dave Fenity:  [email protected]
Anna Rayner: [email protected]
Matt Kopicki: [email protected]
Aj Ruben [email protected]
Eric Huss: [email protected]
Katrina Hotchkiss: 
  1. Meeting duration
    Voted to be one hour length on every other Tuesday at 6pm
  2. Grants
    Discussion was held about reviewing the Communities Grant Application and adding the basketball court to it. Start planning and hire a grant writer later when we have specific needs. TROC can help find grants, but private donations might be easier for funding.
    1. Action items:
      1. Brainstorm then discuss fundraising initiatives
      2. Schedule time to review Communities Grant Application at an upcoming meeting
  3. Community Outreach
    In order to gather community input, we can start by creating a post on facebook page informing the town of the committee initiatives and request ideas
    1. Action item: Anna Rayner to compose statement for digital post, circulate via email and collectively edit and use link to Herald article to explain who and  what the board is
II. Active Projects
  1. Basketball & Pickleball Court
    The court is being laid early August, sunken to allow for ice rinks in the winter. Suggestions were raised to add a drain and plastic topping to protect the court. Dave Fenity volunteered to become involved in supervising construction if needed since he has relevant and valuable experience.
    1. Action item: Jacob Hunt to follow up with Joyce Stevens about adding drain to court
  2. Pump track
    Rehabilitation tasks can be preformed by board and community volunteers. Two immediate improvements that can be made is to clear out brush which would add a line of sight to the pump track and also expose areas that can be incorporated and added to the MTB area.
    1. Action items:
      1. Plan pump track specific event during the town bazaar
  1. Clean up day planned for Tuesday 7/16 @6pm

III. Improvement Ideas
  1. Nature Path
    A nature path could wind around the field connecting the pump track, playground and the other park features. The path could wind in and out of the woods.
  1. Dog park
    Board members have heard from town neighbors about the appeal of having a dog park. Suggestion was made to have half of the dog park in the open field and half in the woods.
    1. Action items:
      1. Determine the ideal size of a dog park
      2. Solidify property boundaries
  2. Sports field with multi-sport nets
    A shed could be erected to house different types of nets to use for sports on the field. A nod to the Pittsfield Pirates could be a fun incorporation.
    1. Questions: Do we need a shed to lock up equipment? Who would be doing that?
  3. Pittsfield colors
    With creating a community oriented space, it could be nice to establish Pittsfield colors that could be represented in the recreation facilities
  4. Pavillion
    A covered area to provide shade and congregation areas with picnic tables and barbeques
  5. Signage
    Add signs to inform residents and visitors about available amenities. The sign could have individual linked pieces of wood below it so features can be added and removed depending on things like seasonal activities.
    1. Action item: A.J. Ruben to talk to Otel Ortel about making a sign
    2. Action item: Mariah to draw up sign design, circulate to rec committee then propose to select board
  6. Playground
    The current placement and footprint of the playground are considered ideal as-is. The design can be kept simple with four new swings, a play structure with a slide, and add sit-spinneys. Sand is not ideal for cleanliness and safety, so we should consider alternatives like wood chips or recycled tires with proper framing as part of a sustainability initiative. Adding a climbing structure with holds is a great idea, but we should remove the see-saw from the design. Although kids love diggers, we could use rocks instead of sand. We need to focus on short-term and long-term planning by generating ideas now, then consulting with people online and at the Bazaar. Additionally, we should capitalize on volunteers for installation and logistics.
  7. Community Garden
    Location for community garden on Lower Michigan featuring low raised beds does not conflict with FEMA funding
    1. Action Items:
      1. Decide perimeter
      2. Decide what will grow
      3. Set up time for volunteering in construction


ResourcesCopy/Paste Email Addresses:[email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]

Jacob Hunt: [email protected] 
Mariah Katz: [email protected]
Dave Fenity:  [email protected]
Anna Rayner: [email protected]
Matt Kopicki: [email protected]
Aj Ruben [email protected]
Eric Huss: [email protected]
Katrina Hotchkiss: 


Table of Action ItemsPittsfield Rec Commitee Action Items
Category
Action Item
Assignee
Notes

Grants
Brainstorm and discuss fundraising initiatives.
Board


Grants
Schedule a meeting to review the Communities Grant Application.
Board


Community Outreach
Compose a statement for a digital post on Facebook.
Anna Rayner


Basketball & Pickleball Court
Follow up with Joyce Stevens about adding a drain to the court.
Jacob Hunt


Pump Track
Plan a pump track event during the town bazaar.
Board


Pump Track
Clean-up day for the pump track.
Board
Tuesday, 7/23 at 6 PM

Dog Park
Determine the ideal size for a dog park.
Board


Signage
Talk to Otel Ortel about creating the sign.
A.J.


Signage
Design draft for sign, circulate for feedback, and propose to the Select Board.
Mariah Katz


Playground
Generate ideas for short-term and long-term planning for the playground.
Board


Playground
Consult with people online and at the Bazaar for playground feedback.
Board


Playground
Seek volunteers for playground installation and logistics.
Board


Community Garden
Decide on the community garden perimeter and what will be grown.
Board


Community Garden
Set up volunteering times for community garden construction.
Board


Community Garden
Solidify property boundaries for the community garden.
Board


​
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