​Pittsfield Rec Committee Proposed DRAFT Agenda
Meeting date: Tuesday 08/04/26
Time: 6:00 pm
Location: Town Hall Basement

1.  Administration

1. Meeting to order
2. Motion to approve meeting minutes 07/07/26
3. Attendance

 

1. Correspondence

1. Trish information

1. Rec access code
2. August event logistics
3. Purchasing Process

1. Joyce re: event insurance
2. Any new business

 
      3.  Summer Concert/ BBQ Event
 

1. Review organization and task sheets
2. Speaking at the event
3. Tally sheets

          d.  Review of items needed
          e.  Meet Tuesday 08/18/26: Set-up begins
 
      4.  Old Business
          a.  Court Fence
          b.  Walking Path
          c.  Sponsorship Signs
          d.  Benches/ Stones
          e.  Playground
          f.  Pavillion
 
       5.  New Business
       6.  Closing
          a. Next scheduled meeting
          b. Motion to adjourn
 
 

​ 
 
   PITTSFIELD SELECT BOARD NOTICE & AGENDA FOR REGULAR  MEETING 
Thursday, July 16, 2026 5:30pm at Pittsfield Town Hall 
[email protected]  
 
The Pittsfield Select Board invites members of the public to attend this meeting either in person or electronically through TEAMS by calling 1-802-489-6334 and entering meeting code 407448955# or by clicking on this link:  https://bit.ly/4yo4bu4
 
AGENDA
 
Agenda Modifications:  
 
Minutes Approval:    Regular Meeting-June 18, 2026; Special Meeting-July 3, 2026
 
Correspondence:

1. VT Dept of Taxes-Reappraisal Order
2. VT Grants Administrator Resources
3. TRORC Stakeholder Meeting
4. TRORC Select Board Meetup
5. VTRANS Bridge Inspections Link
6. Community Leadership Summit
7. Payroll & Benefits Transfers

 
Old Business:

1. Charger VT Update-project update
2. MERP Project-Heat Pumps
3. MERP Mini Grant
4. Recreation Fundraiser Event-Liquor Liability
5. AED Grants
6. Building Maintenance-

 
New Business:

1. Lister Vacancy Appointment
2. Abandoned vehicles/trailer
3. DRAFT Regional Land Use Plan
4. Forest Fire Statute Changes
5. General Election Ballot Addition
6. Merrill IC Paperwork
7. Vision Builders IC Paperwork
8. CV Oil Pre-buy
9. CD Renewals
10. Treasurers Report-June Financials

 
Adjourn:
Next Meeting Dates:  
Regular Meeting-TBD 5:30pm Town Hall

​   PITTSFIELD SELECT BOARD NOTICE & AGENDA FOR SPECIAL  MEETING 
FRIDAY, JULY 3, 2026 8:00AM at Pittsfield Town Hall 
[email protected]  
 
The Pittsfield Select Board invites members of the public to attend this meeting either in person or electronically through TEAMS by calling 1-802-489-6334 and entering meeting code 524438796# or by clicking on this link:  https://bit.ly/447qTbS
 
AGENDA
 
Agenda Modifications:  
 
Minutes Approval:    
 
Correspondence:
 
Old Business:
 
New Business:

1. FY 27 Tax Rates
2. Recreation Commission Proposals

 
Adjourn:
 
Next Meeting Dates:  
Regular Meeting-July 16, 2026           5:30pm Town Hall
 
 
 
 
 
 

Rec Committee Meeting 07/07/2026
I. Administration
1. Approve meeting minutes 06/09/2026
2. Attendance
II. New Business
1. Joyce to talk about Budgets, CD information and timeframe importance.
2. Joyce to talk about Summer Concert/BBQ event.
3. Discuss proposals from special Select Board meeting.
4. Sign Thank You card for Vern Haskins.
III. Finance and Grants
1. CD info to be discussed in New Business (Joyce).
a. Develop a year plan. (3mth, 6mth, 9mth, 12mth)
2. Account updates.
3. Grant updates.
IV. Old Business
1. Current Projects
a. Fence around basketball/pickleball court, everyone.
1. Motion to spend or hold.
b. Walking Path, Dave Fenity and Jake Hunt.
1. Drawings, Renderings, Plan.
2. Timeline start to finish.
3. Expected costs form rec dept.
a. Arrange with Dig Safe for inspection/ flagging wires?
4. Investigate surrounding property lines.
a. Patty/ Vern Haskins, Kris Sperber, Town Pittsfield.
b. Look up the Town Office files. Easement requirements.
5. Spray paint on the proposed path around the park.
6. Invite Patty and Vern, Kris and Connie Martin (park maintenance impact)


a. Question and answer time, agreement.
7. Seek volunteers to assist?
c. Park Benches /Walking Stones, Erin Gammon and Anna Rayner.
1. Create a plan and a proposal before summer concert.
d. Playground
1. Update from Erin about meeting with new playground equipment supplier.
2. Info organized before summer concert.
e. Pavilion
V<
 Summer Concert / BBQ
1. Date set: Wednesday August 19th
a. Reserved Park space and Town Hall (in case of rain) with Town Clerk.


2. Time set: 5-8pm
a. Spaces reserved 3-9pm; time allowance for set-up and clean-up
1. Seek volunteers.
2. Food table volunteers.
3. Money handlers: entry table and food table


3. Music, Dave
a. Timing, line up, other musicians.
b. Power
c. PA system


4. Stage, Anna
a. Pick-up, drop-off and set-up.


5. BBQ
a. Fire Dept. grill, Erin
b. Food donations, Becky
c. Alcohol BYOB, License/ Insurance Becky
d. Pop-up tents; any to borrow?
e. Tables and Chairs.
f. Determine other needs to be purchased from committee.


6. Lawn Games/ kids activities, Anna


7. Fee
a. Select Board recommended kids under 12 FREE.
b. Entrance Fee: $10 per person
c. Food and non-alcoholic drinks available to purchase.
1. Determine fee/s.


8. Expense budget: Approved
a. best practice to purchase items.


9. Getting the word out.
a. Included in Tax Bill mailing to all residents as an insert.
b. social media
c. Town website (Trish created a Rec Dept. page!)
d. Library newsletter
e. Create a Flyer and distribute.
f. Set a deadline date to get the word out.


10. Other Fundraising at event


11. Discuss an opening / greeting/ introduction.
12. Thank you for food donations, and the walkway path; Dave Colton, Ray Harvey.


13. Discuss setting up a table with info about what the committee is currently working on, any future plans and display the beautiful map.


14. Summarize who is doing what and by when.


VI. Closing
1. Any communication to the select board?
2. Schedule additional meeting/s for event planning?
3. Any supporting material to be attached to minutes?


4. Date and time of next meeting.
5. Time adjourned.