Minutes of the Pittsfield Board of Auditors Meeting
DATE: June 18, 2024
PRESENT: Beth Stanton, Anne Muller, Candace Kadimik
PUBLIC PRESENT: Randy Strong
Agenda Modifications: none
Call to Order: Beth called the meeting to order at 1:15pm. Seconded by Candace. Motion passed.
Re-organization
1. Elect Chairperson. Beth Stanton was unanimously re-elected Chairperson.
Monthly Audit
1. May 2024 Town financials will be audited after this meeting adjourns.
Town Report
1. Discuss 2023 report: No public feedback or complaints were received.
2. Ideas for 2024 report:
a) “Revenues and Receipts, Proposed Budget” section of report: make font larger and divide report over more pages. May increase from 4 to 6 pages.
b) Auditors reviewed the cost of the Town Report Printing over the past few years (all done at Spaulding Press). The 2022 report was $1691, the 2023 report was $1947 and the increase was mostly due to the increased cost of paper. The 2024 budgeted amount for printing is $1900 (determined before 2023 cost was known).
c) Auditors discussed options regarding the way the report is bound together to reduce the printing cost. The 2018 through 2023 reports had a spiral binding. The 2017 report (and prior years) had a glued binding and reportedly the glued binding did not hold up with use. The glued bound edge and the “saddle stich” (2 staples in the middle) binding both are less expensive than the spiral bound. The Auditors decided to get a price quote for all 3 types of binding for the next report (2024) to consider the cost saving options.
OTHER BUSINESS
1. The group reviewed general duties of a Pittsfield Town Auditor, including the Job Description, General Information, the Duties of a Pittsfield Town Auditor, the Audit Process and Time Sheets.
2. It was agreed that the Auditors will incorporate this meeting time on their next time card submission.
NEXT MEETING DATE: July 30, 2024 at 1pm in the Town Office
ADJOURN: Anne moved to adjourn the meeting at 1:45pm, seconded by Candace. All in Favor.
DATE: June 18, 2024
PRESENT: Beth Stanton, Anne Muller, Candace Kadimik
PUBLIC PRESENT: Randy Strong
Agenda Modifications: none
Call to Order: Beth called the meeting to order at 1:15pm. Seconded by Candace. Motion passed.
Re-organization
1. Elect Chairperson. Beth Stanton was unanimously re-elected Chairperson.
Monthly Audit
1. May 2024 Town financials will be audited after this meeting adjourns.
Town Report
1. Discuss 2023 report: No public feedback or complaints were received.
2. Ideas for 2024 report:
a) “Revenues and Receipts, Proposed Budget” section of report: make font larger and divide report over more pages. May increase from 4 to 6 pages.
b) Auditors reviewed the cost of the Town Report Printing over the past few years (all done at Spaulding Press). The 2022 report was $1691, the 2023 report was $1947 and the increase was mostly due to the increased cost of paper. The 2024 budgeted amount for printing is $1900 (determined before 2023 cost was known).
c) Auditors discussed options regarding the way the report is bound together to reduce the printing cost. The 2018 through 2023 reports had a spiral binding. The 2017 report (and prior years) had a glued binding and reportedly the glued binding did not hold up with use. The glued bound edge and the “saddle stich” (2 staples in the middle) binding both are less expensive than the spiral bound. The Auditors decided to get a price quote for all 3 types of binding for the next report (2024) to consider the cost saving options.
OTHER BUSINESS
1. The group reviewed general duties of a Pittsfield Town Auditor, including the Job Description, General Information, the Duties of a Pittsfield Town Auditor, the Audit Process and Time Sheets.
2. It was agreed that the Auditors will incorporate this meeting time on their next time card submission.
NEXT MEETING DATE: July 30, 2024 at 1pm in the Town Office
ADJOURN: Anne moved to adjourn the meeting at 1:45pm, seconded by Candace. All in Favor.
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