​DATE:                    January 3, 2017
PRESENT:             Matt Corron, Dave Larkin, Mona Colton, Patty Haskins, Tim Hunt, Dot Williamson, Ray and Lynda Colton, Roger Stevens, Bill Oren, Rebecca Steward, Martha Beyersdorf, Greg Martin, Erica Hurd
 
Agenda
Agenda Modifications: Correspondence #6 E-mail from Rebecca Steward, #7 VLCT News-Snowmobiles on Town Highways, #8 Bill Oren request to record all meetings, #9 Pittsfield Demolition Project-G&N Excavation request; Old Business #3 Highway Garage door, #4 WRVA/Regional Ambulance update; New Business #1 Additional break-in at Highway Garage, #2 2017 PACIF Grant Application, #3 FairPoint EPAK 2 year contract, #4 VLCT workshops: Town Meeting Tune-up and Select Board Institute
 
Minutes Approval:  Regular Meeting - 12/20/16
Public Present:                
Correspondence:

1. Ron L. Beaulieu & Company Merger
2. Consolidated Communications acquiring FairPoint
3. 2016 Equalization Study Results
4. Request of payment scam
5. Email from Ray Colton
6. E-mail from Rebecca Steward
7. VLCT News-Snowmobiles on Town Highways
8. Bill Oren request to record all meetings
9. Pittsfield Demolition Project-G&N Excavation request

 
Old Business:

1. Budgets Review
2. Stephens v. Haskins, Pittsfield et al update
3. Highway Garage door
4. WRVA/Regional Ambulance update

 
New Business:

1. Additional break-in at Highway Garage
2. 2017 PACIF Grant Application
3. FairPoint EPAK 2 year contract
4. VLCT workshops: Town Meeting Tune-up and Select Board Institute

 
Next Meeting Date:  January 17, 2017
Adjournment
 
Matt motioned to open the meeting; Dave seconded; the meeting was called to order at 6:02 p.m.  Agenda modifications: Correspondence #6 E-mail from Rebecca Steward, #7 VLCT News-Snowmobiles on Town Highways, #8 Bill Oren request to record all meetings, #9 Pittsfield Demolition Project-G&N Excavation request; Old Business #3 Highway Garage door, #4 WRVA/Regional Ambulance update; New Business #1 Additional break-in at Highway Garage, #2 2017 PACIF Grant Application, #3 FairPoint EPAK 2 year contract, #4 VLCT workshops: Town Meeting Tune-up and Select Board Institute. All board members were in favor of the agenda.
 
Minutes Approval: Mona motioned to approve the December 20, 2016 minutes; Matt seconded; minutes approved.
 
Correspondence:

1. Ron L. Beaulieu & Company Merger – Update on their merger and information on auditing services; no action.
2. Consolidated Communications acquiring FairPoint – Update on impending merger slated to occur mid-2017 as they go through the regulatory process.
3. 2016 Equalization Study Results – Pittsfield property valuation is 117%; when over 100% the value is above fair market value. Town Clerk and Listers reviewed results and all is in order.
4. Request of payment scam – E-mail scam using town officials names to request payments from the town.
5. Email from Ray Colton – Ray e-mailed the board on December 22, 2016 informing them the 500-foot buffer between homes and snowmobile trails is a guide for laying out trails on National Forest land.
6. E-mail from Rebecca Steward – Rebecca e-mailed the board on January 2, 2017 to relay her disappointment in errors in the minutes; the noise and odor from snowmobiles passing her property along the re-route; the number of snowmobiles that are traveling along the route, gathering at the end of Lower Michigan Road, revving their engines and ignoring speed and stop signs; and the curfew. She requests they consider an alternate route. Minutes are a draft, are marked accordingly and are subject to change until the board approves a final copy. On behalf of the snowmobile club Tim Hunt stated they can arrange to have a Sheriff posted to help enforce the curfew. The club can also have members posted in problem areas to help with control.  
7. VLCT News-Snowmobiles on Town Highways – A timely article in the January 2017 VLCT News that addresses the use of town highways by ATV and Snowmobile operators. Board members will review this information.
8. Bill Oren request to record all meetings – Bill submitted a written request to the board to record all meetings. He asked the board to re-consider decision on the snowmobile re-route; he questions Mona’s vote, and information in the board meeting minutes as well as the board’s actions. He stated a complaint has been submitted to his attorney and the town will be hearing from the court; he then left the meeting.
9. Pittsfield Demolition Project-G&N Excavation request – The contractor will need access to property January 4, 2017 to take an inventory of contents to be removed. Access approved.

 
Old Business:

1. Budgets Review – Martha and Erica presented board with a detailed budget for the Library. They are not requesting additional funds above the proposed $940. They want the board to be aware of the actual costs for the Library. Currently they raise money through fundraisers and have capital funds to offset the cost. Patty provided draft budgets for the board to review additional figures entered since the last review, address blank line items, and finish salaries. Reviewed preliminary Budget Summary and Anticipated Expense used to determine tax rate. Reviewed updated draft of Warning. All reports will be reviewed again at the next meeting to reach a final version.
2. Stephens v. Haskins, Pittsfield et al update – PACIF attorney notified the town on December 27, 2016 that Judge Murtha dismissed the lawsuit in its entirety as it did not meet basic requirements for filing a lawsuit in federal court. The Plaintiff has until January 23, 2017 to re-file.
3. Highway Garage door – Royal Group provided a quote and has installed a deadbolt. A new door is not needed at this time.
4. WRVA/Regional Ambulance update – Dave has provided Regional Ambulance with information on Pittsfield First Responders. Mona gave Dave additional questions to ask regarding supplies. Dave will follow-up with Jim Finger at Regional Ambulance.

New Business:

1. Additional break-in at Highway Garage – George reported on December 31, 2016 at 3:08 pm that the Town Highway Garage was broken into again. It occurred between 3:45 pm on December 30, 2016 and 2:00 pm on December 31, 2016. The new chainsaw and full gas can were stolen. He has reported to the State Police. Proposals for cameras and security system have been forwarded to the board.
2. 2017 PACIF Grant Application – George submitted a draft for a security system and intrusion system grant available through PACIF. The preliminary estimate is $4,488 and the grant pays 50%. More information is needed to complete the application, Patty will give to George.
3. FairPoint EPAK 2 year contract – EPAK provides a monthly credit. Contract approved by the board as savings are greater than early cancellation of the contract.
4. VLCT workshops: Town Meeting Tune-up and Select Board Institute – Town Meeting Tune-up is February 8 at the Capitol Plaza in Montpelier and Matt may attend; the Select Board Institute is in early March.

 
Next Meeting Date:  January 17, 2017
 
Adjournment:  Matt motioned to adjourn the meeting at 7:35 p.m.; Dave seconded; meeting adjourned.
 
 
Approved:         January 17, 2017        Recorded by:  Tyna Gallagher    
 
Matt Corron
  
Dave Larkin
 
Mona Colton
 

DATE:                    December 20, 2016
PRESENT:             Matt Corron, Dave Larkin, Mona Colton, Patty Haskins, Tim Hunt, Dot Williamson, Ray and Lynda Colton, Jack and Margaret Conboy, Roger Stevens, Bill Oren, Rebecca Steward, Martha Beyersdorf, Steve Turner, Joe Rivers, Dean Spencer, Jeff Hegewald, Chris Braun, Ed Herson
 
Agenda
Agenda Modifications: New Business #4 Theft at Highway Garage; #5 Town Ambulance Service
 
Minutes Approval:  Regular Meeting - 12/6/16
 
Public Present:                 Board of Listers, Rebecca Steward, Bill Oren
 
Correspondence:

1. Central Vermont Council on Aging
2. Vermont Association of Chiefs of Police Luncheon
3. VLCT News December 2016
4. Letter from Wendy Reese

 
Old Business:

1. Re-routing Snowmobile Trail to Lower Michigan to Parmenter Place
2. Snow Removal: Town Buildings
3. Budgets - General Fund
4. Motion for the Service of the Summons and Complaint

 
New Business:

1. Errors and Omissions, Davis and Ball
2. Independent Contractor Documentation – Marylou Scofield PC
3. Village Green Water Run-off
4. Theft at Highway Garage
5. Town Ambulance Service

 
Next Meeting Date:  January 3, 2017
Adjournment
 
Matt motioned to open the meeting; Dave seconded; the meeting was called to order at 6:00 p.m.  Agenda modifications:  New Business #4 Theft at Highway Garage and #5 Town Ambulance Service.
 
Minutes Approval: Matt motioned to approve the December 6, 2016 minutes; Mona seconded; minutes approved.
 
Matt asked board if they were all in favor of the agenda; affirmed.
 
Correspondence:

1. Central Vermont Council on Aging requesting donation of $600; will include with budget.
2. Vermont Association of Chiefs of Police Luncheon – Invitation to attend January 10, 2017. No action.
3. VLCT News December 2016 received. No action.
4. Wendy Reese - Letter of support regarding pay and benefits for the Road Commissioner and Town Clerk dated 12/5/16 was given to Mona so she could read it.

 
Old Business:

1. Re-routing Snowmobile Trail to Lower Michigan to Parmenter Place – Matt opened the discussion stating this topic was warned incorrectly. Matt read an e-mail from Rebecca Steward dated December 14, 2016 requesting an alternate trail to be considered primarily due to the close proximity to her property along Parmenter Place. Matt read a letter from Bill Oren dated December 19, 2016 requesting the Board rescind their decision to allow snowmobile trail to travel along Lower Michigan Road and Parmenter Place. In addition he is concerned the topic was not warned properly. Matt read an e-mail from Ed Herson dated December 15, 2016 citing his concerns with snowmobiles traveling within close proximity of his property. Steve Turner and Joe Rivers, both residents along the alternate route, are in favor of it. Dot Williamson stated the purpose of the trail is for snowmobilers to get to services, such as food and fuel. Tim Hunt stated this is not a ‘forever’ solution; the speed limit and curfew will be posted. The curfew can be changed to an earlier time as well. The goal of the snowmobile club is to have the safest route available. It is not the Club’s intention to create issues and if any do arise they will address. Matt motioned to rescind the decision to allow the snowmobile club to re-route along Lower Michigan Road to Parmenter Place for access to services; all in favor favor – Matt in favor; all not in favor of rescinding – Mona and Dave not in favor. Final vote was one member in favor of rescinding the re-routing of the snowmobile trail and two members were not in favor of rescinding the re-routing of the snowmobile trail. The decision to allow the trail to be re-routed as approved at the December 6, 2016 meeting still stands.
2. Snow Removal: Town Buildings – Matt spoke to David Pezzeti about setting a flat fee for the season. Mr. Pezzetti could not provide a flat fee. Based on previous quote and estimating how much snow removal might be needed the board will budget $1,500. Mr. Pezzetti has the town’s operating hours and will clear snow to accommodate these hours.
3. Budgets - General Fund: Budget discussion started with salaries and continued reviewing items that needed to be filled in. Patty will have additional figures as more  updates come in for the next meeting. Patty distributed a draft of the Town warning
4. Motion for the Service of the Summons and Complaint re: Kayla Stevens v. Town Clerk of Pittsfield – Discussing litigation strategy in public places the Town at a substantial disadvantage. Motion to enter Executive Session to discuss this legal matter. Moved: Matt Corron. Seconded: Dave Larkin. Motion carried. Board entered at 8:27 p.m. Motion to exit Executive Session. Moved: Matt Corron. Seconded: Mona Colton. Motion Carried. Board exited at 8:35 p.m. Matt motioned to have the town attorney review the “Bi-Lateral Non-Waiver”; Mona seconded; all in favor, motion carried.

 
New Business:

1. Errors and Omissions, Davis and Ball – Martha Beyersdorf on behalf of the Listers briefed the Board on the Davis and Ball properties to be corrected on the Grand List. All board members were in favor of the corrections.
2. Independent Contractor Documentation – Marylou Scofield PC: All board members were in favor of accepting Marylou’s documentation and signed off.
3. Village Green Water Run-off – tabled for a future meeting.
4. Theft at Highway Garage – George provided the board with a list items stolen from the garage and estimated costs for replacement.
5. Town Ambulance Service – Dave spoke with Jim Finger of Regional Ambulance about how the town can join their service and what is the cost. Jim would determine a rate and then it goes to their Executive Member Board for a vote. If approved then the town can present it for a vote at Town Meeting. Dave will contact Jim again to ask if the town’s First Response Unit can operate under Regional’s umbrella.

  
Next Meeting Date:  January 3, 2017
 
Adjournment:  Matt motioned to adjourn the meeting at 9:00 p.m.; Dave seconded; motion carried.
 
 
Approved:           January 3, 2017                                             Recorded by:  Tyna Gallagher    
 
Matt Corron
 
Dave Larkin

Mona Colton

DATE:                    December 6, 2016
PRESENT:             Matt Corron, Dave Larkin, Mona Colton, Patty Haskins, Don Bass, Tim Hunt, Dot Williamson, Ray and Lynda Colton, Jack and Margaret Conboy, Joyce Stevens, Jennifer Howard
 
Agenda
Agenda Modifications:  Correspondence #4 Wendy Reese letter; Old Business #10 Window Cleaning, #11 Kayla Stevens v. Town Clerk of Pittsfield; New Business #6 CDBG Re-Use Design Amendment
 
Minutes Approval:  Regular Meeting - 11/15/16
Public Present:
Correspondence:

1. VTrans & DHCD Grant
2. Rutland Economic Development Corp.
3. Dimmick Services
4. Wendy Reese letter

 
Old Business:

1. Snowmobile Trail Tweed River Drive
2. Snow Removal: Town Buildings
3. Highwood Homeowners Association Concerns about Parking on Tweed River Drive
4. Peyton House Demolition
5. FairPoint Pole Placement - Silver Spring Road
6. Garofalo Property Request for EWP Repair
7. Delinquent Tax Properties
8. Thermostat Update
9. Budgets - General Fund
10. Window cleaning – Town Office and Town Hall
11. Kayla Stevens v. Town Clerk of Pittsfield

 
New Business:

1. Town Report “Budget Narrative”
2. Trustee Appointment Roger Clark Memorial Library
3. Village Green – water runoff
4. Paint at Town Hall
5. Town Clerk/ Treasurer Report  A. November Financials
6. CDBG Re-Use Design Amendment

 
Next Meeting Date:  December 6, 2016
Adjournment:
 
Matt motioned to open the meeting; Dave seconded; the meeting was called to order at 6:02 p.m.  Agenda modifications:  Correspondence #4 Wendy Reese letter; Old Business #10 Window Cleaning, #11 Kayla Stevens v. Town Clerk of Pittsfield; New Business #6 CDBG Re-Use Design Amendment
 
Minutes Approval: Matt motioned to approve the November 15, 2016 minutes; Mona seconded; minutes approved.
 
 Correspondence:

1. VTrans & DHCD Grant – Announcement for $200,000 available for planning of expanded transportation options to foster economic vitality. Applications due 1/13/17. No action.
2. Rutland Economic Development Corp. – Annual report, no action.
3. Dimmick Services – Flyer about available septic services. No action.
4. Wendy Reese - Letter of support regarding pay and benefits for the Road Commissioner and Town Clerk dated 12/5/16.

 
Old Business:

1. Snowmobile Trail Tweed River Drive – Tim Hunt, President of the snowmobile club, reviewed proposed alternate route for the trail that use to cross Tweed River Drive and Joe Desena’s property. The new route comes out on Lower Michigan Road by the Nubers, crosses Route 100 and down Parmenter Place.. The club has obtained written permission from the landowners where the route crosses their property and also obtained signatures of residents along the route acknowledging they are aware of the new route and are in favor of it. The trail will have a 10:00 p.m. curfew and it will be posted. George, the Road Commissioner and Greg Martin, the grooming machine driver discussed expectations in regards to town roadways and are in agreement. Mona motioned to allow the alternate snowmobile route and sign the Landowner Permission Form for town property; Matt seconded; motion carried and permission form signed.
2. Snow Removal: Town Buildings – David Pezzeti submitted quote for snow removal at the Town Office and Town Hall. Pricing is per event based on eight exits and a minimum of 3 inches of snow. If they have to shovel through snow banks there will be an additional fee. He did not include paths across the lawn which would also be extra. Ray Colton questions why the Road Commissioner isn’t shoveling the snow. Dave explained George is busy plowing the roads. Jack suggests getting a flat fee from Mr. Pezzeti. Matt will check into this.  
3. Highwood Homeowners Association Concerns about Parking on Tweed River Drive – Michael Shor thanked the Board for their consideration even though it was not the answer they were looking for.
4. Peyton House Demolition – Kevin Geiger, TRORC, contacted the engineers at the Agency of Natural Resources regarding Highwood Association’s inquiry about leaving the foundation in place. Josh Carvajal, P.E. CFM visited the site and responded, “The foundation should be removed since the angle of repose (visually observed) for that slope ends about midway into the house and the slope will eventually erode that far back. I’d also recommend removing as much soil as possible since there is a stone retaining wall on the stream side of the parcel that appears to be associated with fill in that site.” A letter will be sent to Herb Kuendig and the Fazzouli’s informing them of the decision. TRORC is working on the RFP for the demolition and December 15, 2016 at 9:30 a.m. is the tentative pre-bid meeting. Bidders will have 30 days from the pre-bid meeting to submit their proposals and then the Board will review and award the project.
5. FairPoint Pole Placement - Silver Spring Road: Matt reviewed with George and the new pole placement is fine. Matt moved to sign the agreement; Dave seconded; vote of 3 in favor and 0 not in favor; motion carried.
6. Garofalo Property Request for EWP Repair – Dave spoke to Mr. Garofalo and conducted a site visit. Dave shared photos with the Board and they could not identify any issues that would be considered outside of “Operations and Maintenance” of property. A letter will be sent to Mr. Garofalo with the Board’s decision.
7. Delinquent Tax Properties – Janice Stumpf will plan to list the Watkins, BFF and Tiffany properties as uncollectible debt in the town report. The town is not interested in purchasing any of the properties. Dave will look into what it takes to donate land to the Forest Service and if the town can ‘foreclose’ on properties.
8. Thermostat Update – The technician for Alerton determined the thermostat needed to be reset. He showed Patty how to do this. No charge for the service visit.
9. Budgets - General Fund: Don Bass feels the minutes reflected more positive comments regarding town employee wages/benefits compared to negative comments that were expressed. Joyce does not believe their voices were heard. Mona believes more townspeople are against full benefits and wage increases; Dave believes more townspeople were for full benefits and wage increases. Matt stated comments from both views were considered. Mona states health benefit allowance can be changed retroactively. Ray suggests having a separate article to vote on benefits so the issue doesn’t affect the rest of the budget vote. Board is budgeting for routine maintenance of town buildings and is considering an article to set aside monies for larger projects. Line by line review of General Fund continued. Mona is not motivated to pursue alternate ambulance service to save the town money, feels the Board will just spend any savings. Dave will follow-up on ambulance services and costs as it could be a significant difference between WRVA and Regional. Joyce has volunteered to take down the peeling wallpaper downstairs in the Town Hall as well as patch and paint this area. Budget discussion will start with salaries at the next meeting. Patty distributed wage information for the Board to review.
10. Window cleaning – Town Office and Town Hall: Dave has a quote from Robert Franks to use for budgeting purposes.
11. Kayla Stevens v. Town Clerk of Pittsfield – Motion for the Service of the Summons and Complaint and Bi-Lateral Non-Waiver – Discussing litigation strategy in public places the Town at a substantial disadvantage. Motion to enter Executive Session to discuss this legal matter. Moved: Matt Corron. Seconded: Dave Larkin. Motion carried. Board entered at 8:22 p.m. Motion to exit Executive Session. Moved: Matt Corron. Seconded: Dave Larkin. Motion Carried. Board exited at 8:45 p.m.

New Business:

1. Town Report “Budget Narrative” – Board will provide a narrative to clarify various budget items so townspeople have more information on what is included. Why some line items increase, why some decrease.
2. Trustee Appointment Roger Clark Memorial Library – Sharon Mayer has resigned her position as a trustee. Matt motioned to appoint Coral Hawley as a trustee for the library until Town Meeting; Dave seconded the motion; motion carried to appoint Coral.
3. Village Green – water runoff: Topic tabled for another meeting.
4. Paint at Town Hall – On a volunteer basis Don Marshall patched and painted inside the Town Hall. The town will reimburse Don for materials and will request an invoice.
5. Town Clerk/ Treasurer Report  A. November Financials – Matt and Dave reviewed, no action.
6. CDBG Re-Use Design Amendment – TRORC provided an amendment to the Re-Use Design Contract for the Parmenter Place open space project. The 10% match amount increased due to the re-designs required to adhere to the environmental clearance process. Matt motioned to sign the amendment agreement; Dave seconded; motion carried to sign amendment.

 
Next Meeting Date:  December 20, 2016
Adjournment: Mona left the meeting at 8:20 p.m. Matt motioned to adjourn the meeting at 9:17 p.m.; Dave seconded; motion carried.
Approved:       December 20, 2016                                           Recorded by:  Tyna Gallagher
        
Matt Corron
Dave Larkin
Mona Colton

DATE:                    November 15, 2016
PRESENT:             Matt Corron, Dave Larkin, Mona Colton, Patty Haskins, Don Bass, Sue and Mike Wuerthele, Wendy Reese, Herb Kuendig, Sarah Gallagher
 
Agenda
Agenda Modifications:  Correspondence #1 additions – Dana Decker, Karen Butterhof-Waterworth, Jennifer Burch, George Deblon; Old Business #11 – Town Hall Cleaning; New Business #3 – Quintown Senior Center relocation request, #4 – Control Technologies thermostat proposal, #5 Town Clerk/Treasurer Report, #6 – Garofalo property request for EWP repair
 
Minutes Approval:  Regular Meeting - 11/1/16
Public Present: Herb Kuendig – Highwood Homeowners Association
Correspondence:

1. Letters from Annabelle Williams, Dana Decker, Karen Butterhof-Waterworth, Jennifer Burch, George Deblon
2. VLCT News November 2016
3. Vermont Health Connect 2017 plan Comparison Tool
4. Act 250 Onsite Mitigation Layer
5. Griffin & Griffin Bid for Open Space
6. Public Input on TS4 General Permit
7. Public Forum “Securing Vermont’s Economic Future”

Old Business:

1. Riverside Farm Neighbors Update / Notice of Alleged Violation from Natural Resources Board
2. Notice of Lawsuit and request to waiver service of a summons
3. Town Employee Blue Cross Blue Shield
4. HRA/FSA Renewal Due
5. Snowmobile Trail Tweed River Drive
6. Snow Removal: Town Buildings
7. Highwood Homeowners Association Concerns about Parking on Tweed River Drive
8. Mutual Waiver of Rents, Taxes, Assessments and Liability and Release of Covenants 173 Park Place
9. Town Facilities User/Rental Agreement
10. Peyton House Demolition
11. Town Hall Cleaning

New Business:

1. Fairpoint Pole Placement - Silver Spring Road
2. Budgets - General Fund
3. Quin-town Senior Center relocation request
4. Control Technologies thermostat proposal
5. Town Clerk/Treasurer Report
6. Garofalo property request for EWP repair

 
Next Meeting Date:  December 6, 2016
Adjournment:
 
Matt motioned to open the meeting; Mona seconded; the meeting was called to order at 6:05 p.m.  Agenda modifications:  Correspondence #1 additions – Dana Decker, Karen Butterhof-Waterworth, Jennifer Burch, George Deblon; Old Business #11 – Town Hall Cleaning; New Business #3 – Quin-town Senior Center relocation request, #4 – Control Technologies thermostat proposal, #5 Town Clerk/Treasurer Report, #6 – Garofalo property request for EWP repair
 
Minutes Approval: Matt motioned to approve the November 1, 2016 minutes; Mona seconded; minutes approved.
 
Correspondence:

1. Letters from Annabelle Williams, Dana Decker, Karen Butterhof-Waterworth, Jennifer Burch, George Deblon – Letters supporting wages and health benefits for town employees at least meet the state averages.
2. VLCT News November 2016 – Received, no action
3. Vermont Health Connect 2017 plan Comparison Tool – New online tool available for consumers to compare the various health plans that are available. No action.
4. Act 250 Onsite Mitigation Layer – Vermont Dept. of Agriculture provided a link to view the Onsite Mitigation Program. The purpose of the program is to preserve the best soils in Vermont specifically for present and future agricultural endeavors. No action.
5. Griffin & Griffin Bid for Open Space – The town received a bid after the deadline and it was significantly higher than Harvey’s bid. No action.
6. Public Input on TS4 General Permit – Vermont Dept. of Environmental Conservation is holding a public meeting on December 6, 2016 from 1:00 – 3:00 p.m. at the ANR Annex in Berlin VT on the draft of General Permit 3-9007 for Stormwater Discharges from Transportation Separate Storm Sewer System (TS4 General Permit). No action.
7. Public Forum “Securing Vermont’s Economic Future” – Green Mountain Economic Development is hosting a forum on November 17, 2016 from 4:00 – 6:00 p.m. at the Quechee Club. No action.

 
Old Business:

1. Riverside Farm Neighbors Update / Notice of Alleged Violation from Natural Resources Board – Alleged violations are related to Conditions 1, 7 and 18 of Land Use Permit WW-3-0763-1. No action.
2. Notice of Lawsuit and request to waiver service of a summons – Discussing litigation strategy in public places the Town at a substantial disadvantage. Motion to enter Executive Session to discuss this legal matter. Moved: Matt Corron. Seconded: Mona Colton. Motion Carried. Board entered at 7:45 p.m. Motion to exit Executive Session. Moved: Matt Corron. Seconded: Mona Colton. Motion Carried. Board exited at 7:50 pm.
3. Town Employee Blue Cross Blue Shield – The Board opened the floor for comments from attendees. Mike, Sue, Wendy and Sarah were all in favor of the paying 100% of the premium. The Board discussed their preferences which ranged from paying 100% to setting cap on the amount the Town would contribute. Matt motioned for a vote on continuing with the Platinum Plan at 100% coverage. Motion approved by vote, 2 to 1.
4. HRA/FSA Renewal Due – Discussion included keeping the HRA at $1,250 per employee and replenish each year to keep at that level; and continue to rollover any unused funds. The fund balance can be reviewed yearly and changes made if necessary.  Any unused funds stay with the town, not the employee. Matt motioned for a vote on rolling over the $1,250 per employee each year. Motion approved by vote, 2 to 1.
5. Snowmobile Trail Tweed River Drive – The Road Commissioner shared his concerns about snowmobiles traveling on town roads via e-mail. The Board will invite Dot Williamson to the next meeting to discuss further. The letter to Dot will request that she obtain written agreement from affected landowners and/or residents along the new route to aid the Board in making a final decision.
6. Snow Removal: Town Buildings – Patty contacted David Pezetti about giving the town a quote on snow removal. In general he shovels when there is 3 inches or more snow. He is contracted with Wintergreen and could do the town buildings at the same time. The town has not yet received a cost proposal from David. Matt will do snow removal until this is resolved.
7. Highwood Homeowners Association Concerns about Parking on Tweed River Drive – The Road Commissioner addressed this concern via e-mail with the Board and does not have any issues with the occasional parking that occurs in this location. A follow-up will be sent to Mr. Shor.
8. Mutual Waiver of Rents, Taxes, Assessments and Liability and Release of Covenants 173 Park Place – Marylou Scofield forwarded this to the town to finalize. It is for the McAdams property and should have been completed at the closing. Motion to sign waiver. Moved: Matt Corron. Seconded: Mona Colton. Motion carried, document signed, witnessed and notarized.
9. Town Facilities User/Rental Agreement – Patty shared a draft with the Board to review. Revised agreement approved.
10. Peyton House Demolition – Herb Kuendig on behalf of the Highwood Homeowners Association requests the foundation remain in place to help stabilize the embankment. They are concerned the land in this area will erode, thus creating other issues in the development. Matt will contact Kevin Geiger at TRORC on the matter.
11. Town Hall Cleaning – Kerry Gilbert has agreed to clean the Town Office twice a month and will do the initial cleaning of the Town Hall if she can have someone help her. The Board approved the request. The Town Hall will be cleaned quarterly after the initial cleaning.

 
 New Business:

1. FairPoint Pole Placement on Silver Spring Road – Petition and Approval of Orders for Right-of-Way for utility work. Matt will look at the location and contact George if necessary to determine how to proceed with this request.
2. Budgets - General Fund – Patty will provide more information after November bills are received. Discussed possible building repairs, obtaining estimates and information; articles to warn for town meeting. Patty suggested an Audit as it has been three years. Motion to not include an audit in the upcoming budget. Moved: Dave Larkin. Seconded: Mona Colton. Motion carried.
3. Quin-town Senior Center relocation request – They are seeking a temporary location for January and February 2017 for their office and cooking activities. The facility needs to be handicapped accessible. Patty will forward the User/Rental Agreement form for their review.
4. Control Technologies (CT) thermostat proposal – The thermostat is not controlling the heat in the basement. A possible solution costs $396 and contractor is not sure it will work. CT would like to bring in a specific technician to troubleshoot the issue. Patty will find out if there is a fee.
5. Town Clerk/Treasurer Report – Reviewed October financials.
6. Garofalo property request for EWP repair – Requesting the town to sponsor him so EWP can address a possible sinkhole. Tate Jeffrey, Civil Engineer with USDA Natural Resources Conservation suggests the town meet with Rich and look at area of concern. The EWP program does not cover Operations and Maintenance of property. Dave and George will go meet with Rich and visit the site for photos. Then the Board can review and discuss a course of action.

 
Next Meeting Date:  December 6, 2016
Adjournment: Matt motioned to adjourn the meeting at 8:24 p.m.; Dave seconded; motion carried.
 
Approved:       12/6/2016                                                                                   Recorded by:     Tyna Gallagher
         
Matt Corron
Dave Larkin
Mona Colton

DATE:                    November 1, 2016
PRESENT:             Matt Corron, Dave Larkin, Mona Colton, Patty Haskins, Erica Hurd, Ray Colton, Don Bass, Dot Williamson, Joyce Stevens, Mike Hildenbrand - DuBois & King
 
Agenda
Agenda Modifications:  Correspondence #8 – TRORC Clean Water Advisory Committee, Old Business #6 – Independent Contractor Documentation and #7 – Discontinuance Town Highway #15
 
Minutes Approval:  Regular Meeting - 10/18/16
 
Public Present: Dot Williamson-NB #1 Snowmobile Trail Tweed River Drive
 
Correspondence:

1. EC Fiber Informational Meeting
2. TRORC Offer of assistance for enhanced energy planning
3. Methods and Tools for Transportation Resilience Planning Workshop
4. Roads Scholar Workshop: Vermont Local Roads
5. VLCT Municipal Action Paper No. 6 Water Quality: Keeping it clean
6. CV Oil New Office Project Review Sheet
7. WW - 3- 2619 Permit for CV Oil
8. TRORC Clean Water Advisory Committee

 
Old Business:

1. Riverside Farm Neighbors Update
2. Asbestos Inspections for Buyout Properties
3. Notice of Lawsuit and request to waiver service of a summons
4. Liquor Permit for Library
5. Town Employee Blue Cross Blue Shield
6. Independent Contractor Documentation
7. Discontinuance Town Highway #15

 
New Business:

1. Snowmobile Trail Tweed River Drive
2. Town Hall Inspection - Board members will inspect town hall for potential repairs to budget for
3. Snow Removal: Town Buildings
4. Highwood Homeowners Association Concerns about Parking on Tweed River Drive
5. HRS/FSA Renewal Due
6. Town Cemetery Budget and Town Highway Budget
7. Tweed River Open Space Bids

 
Next Meeting Date:  November 15, 2016
Adjournment:
 
Matt motioned to open the meeting; Mona seconded; the meeting was called to order at 6:02 p.m.  Agenda modifications:  Correspondence #8 – TRORC Clean Water Advisory Committee, Old Business #6 – Independent Contractor Documentation and #7 – Discontinuance Town Highway #15.
 
Minutes Approval: Matt motioned to approve the October 18, 2016 minutes; Mona seconded; minutes approved.

Correspondence:

1. EC Fiber Informational Meeting in the Library November 3, 2016 at 6:30 p.m.
2. TRORC offers assistance for enhanced energy planning that certifies the town is energy compliant. Information to be forwarded to the Planning Commission.
3. Methods and Tools for Transportation Resilience Planning Workshop offered by TRORC on December 7, 2016 from 10:30 a.m. to 12:30 p.m. Information to be forwarded to George.
4. VTrans Roads Scholar Workshop: Vermont Local Roads – three workshops offered in November in different locations around the state. Information to be forwarded to George.
5. VLCT Municipal Action Paper No. 6 Water Quality: Keeping it clean – no action required.
6. CV Oil New Office Project Review Sheet from the Agency of Natural Resources. Request to sub-divide 60 acres into two lots: Lot 1 consisting of 10.07 acres for a new office and garage; and Lot 2 consisting of 49.97 acres. No action required.
7. WW - 3- 2619 Permit for CV Oil from the Agency of Natural Resources for sub-division and development plans of 60 acre parcel requires Act 250 permit. No action required.
8. TRORC Clean Water Advisory Committee – Pittsfield needs a representative on the committee. Matt will post opening to try to find an interested citizen.

 
Old Business:

1. Riverside Farm Neighbors Update – Dave had not had any updates from Act 250 Compliance Officer. Matt will keep on agenda for future updates.
2. Asbestos Inspections for Buyout Properties – Matt will meet with KD Associates on Wednesday November 2, 2016 at 1:00 p.m. to show them the buildings.
3. Notice of Lawsuit and request to waiver service of a summons – The Town received a second one from the same person. VLCT is looking into it and will determine if they will litigate. Patty is waiting to hear back.
4. Liquor Permit for Library special event – The Board decided not to authorize a Liquor Permit for this event. Vicky Bair, an underwriter with VLCT said the liability falls under the town’s insurance. The Board does not want to take the risk.
5. Town Employee Blue Cross Blue Shield – Patty prepared Health Plan summary from the 2015 VLCT survey as the 2016 information is not available yet. The Board reviewed the information and will take it into consideration when deciding on the health plan benefit.
6. Independent Contractor Documentation – Harvey’s Plumbing and Excavation submitted documents for Board review and approval. Matt motioned to approve Harvey’s as an independent contractor; Dave seconded; motion carried. Don Marshall painting submitted documents for Board review and approval. Matt motioned to approve Don as an independent contractor; Mona seconded; motion carried.
7. Discontinuance Town Highway #15 – Marylou Scofield, town attorney, has provided the property description for the discontinuance of the segment of Town Highway #15 as it relates to the Kuendig property. Patty noted this will need to be addressed when the town gets the annual highway mileage verification from the state.

 
 New Business:

1. Snowmobile Trail Tweed River Drive – Dot Williamson is working on re-routing the snowmobile trail now that Joe Desena has closed down the access across his Riverside property. The trail would run along the Nubers property on Lower Michigan onto the road, then across Route 100 onto Parmenter. Mona suggests Dot should talk to the landowners along the route. The trail will be marked with a curfew as it is primarily for snowmobilers to access services. Dot will speak to the landowners.
2. Town Hall Inspection - Board members will inspect the town hall for potential repairs in order to have estimates for upcoming budget. The Board will meet at 7:00 a.m. on Friday, November 4, 2016. Patty will warn the meeting; Matt will take minutes.
3. Snow Removal: Town Buildings – Patty will post job again this year. The Board discussed looking into finding a property maintenance contractor. It was suggested David Pezetti might be worth contacting. Dave to pursue contractor options.
4. Highwood Homeowners Association (HHA) Concerns about Parking on Tweed River Drive – Michael Shor, a director on HHA board, sent an e-mail October 23, 2016 sharing homeowner concerns about parking along the lower portion of the road by Riverside Farm and the mailboxes for Highwood. They are inquiring about parking restrictions and if there use to be “No Parking” signs. Patty will give to George to investigate signs. Tyna will respond to Mr. Shor.
5. HRS/FSA Renewal Due – The chart Patty prepared for Old Business #5 has a summary of HRA coverage. Mona states a rollover of funds is highly unusual. She suggests the amount is kept at $1,250 without rolling over. The Board will discuss further when determining the health plan benefit.
6. Town Cemetery Budget and Town Highway Budget – Patty shared figures she received from Connie for the Cemetery budget and from George for the Highway budget. Some figures were adjusted.
7. Tweed River Open Space Bids – One bid was received for the project even though there were 5 to 6 contractors at the pre-bid meeting. Harvey’s Plumbing and Excavating submitted a bid of $54,928 that includes $34,000 for two inches of topsoil over the entire area. Mike Hildenbrand reviewed bid for completeness and found it to be correct. Mike clarified that the top soil can be reduced, the willow stakes will not be planted and the two gravel berms will be removed. Matt motioned to accept the bid from Harvey’s for the open space project; Mona seconded the motion; motion carried.

 
Next Meeting Date:  November 15, 2016
 
Adjournment: Matt motioned to adjourn the meeting at 8:03 p.m.; Dave seconded; motion carried.
 
Approved:        November 15, 2016                                                               Recorded by:     Tyna Gallagher
        
Matt Corron
 
Dave Larkin
 
Mona Colton

​PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
 
DATE:                    October 18, 2016
PRESENT:             Matt Corron, Dave Larkin, Mona Colton, Patty Haskins, Erica Hurd, Ray Colton
 
Agenda
Agenda Modifications:  Old Business #3 – Green-Up Vermont, #4 – Custodian, #5 – Tax Sale Properties; New Business #5 – Town Office Building elevator maintenance and inspection, #6 – Notice of Lawsuit and Request to Waive Service of a Summons, #7 – Liquor Permit for Library
 
Minutes Approval:  Regular Meeting - 10/4/16
 
Public Present: Erica Hurd NB#7, Ray Colton NB#4
 
Correspondence:

1. VLCT News October 2016
2. VLCT Municipal Action Paper #4: Public Safety in Vermont
3. VCIL Autumn 2016 Publication
4. Elan City Radar Signs
5. ECFiber Annual Report
6. PACIF Renewal Rates

 
Old Business:

1. Riverside Farm Neighbors Update
2. VLCT PACIF Renewal Update
3. Green-Up Vermont
4. Custodian
5. Tax Sale Properties

 
New Business:

1. Bill Oren Concerns regarding refugee resettlement. He referenced this article: http://watchdog.org/277446/refugees-on-way-to-rutland-despite-unanswered-concerns/
2. Planning Commission Resignation and New Appointment
3. Asbestos Inspections for Buyout Properties
4. Town Employee Blue Cross Blue Shield
5. Town Office Building elevator maintenance and inspection
6. Notice of Lawsuit and Request to Waive Service of a Summons
7. Liquor Permit for Library

 
Next Meeting Date:  November 1, 2016
Adjournment:
 
Matt motioned to open the meeting; Dave seconded; the meeting was called to order at 6:02 p.m.  Agenda modifications:  Old Business #3 – Green-Up Vermont, #4 – Custodian, #5 – Tax Sale Properties; New Business #5 – Town Office Building elevator maintenance and inspection, #6 – Notice of Lawsuit and Request to Waive Service of a Summons, #7 – Liquor Permit for Library
 
Minutes Approval: Matt motioned to approve the October 4, 2016 minutes; Dave seconded; minutes approved.
 
Correspondence:

1. VLCT News for October 2016 received, no action.
2. VLCT Municipal Action Paper #4: Public Safety in Vermont, position paper on public safety, no action.
3. VCIL Autumn 2016 Publication – Vermont Center for Independent Living news, no action.
4. Elan City Radar Signs – Pricing for portable radar signs: $2,000 plug-in, $2,400 battery, $2,500 solar. No action at this time.
5. ECFiber Annual Report – They expect to have most of the 24 eligible towns for fiber optic network services to be up and running by 2019.
6. PACIF Renewal Rates – Notice informing towns of a single digit increase in rates however they do not have specifics yet.

 
Old Business:

1. Riverside Farm Neighbors Update – Joe Naser e-mailed the town regarding noise complaint he reported to Peter Borden and Linda Mattson on October 7, 2016 at approximately 11 pm. Dave has not had any updates from the Act 250 Enforcement Officer. Matt will keep this topic on the agenda for follow-up.
2. VLCT PACIF Renewal Update – Patty spoke with Susie Benoit at VLCT on 10/12/16 regarding Certificate of Liability for those renting the Town Hall. It is for the town’s protection. Renters can get through their homeowners insurance or it can be purchased through VLCT. Rates depend on the number of attendees, is alcohol served, etc. The daily rental fee for the Town Hall is $125 plus Certificate of Liability. Patty has asked to have someone come to meet with town officials to review insurance information.
3. Green-Up Vermont – Matt motioned to appoint Zev Ruben as the Green-Up Coordinator for the May 2017 event, Mona seconded, motion carried. Zev will try to find a helper who could take over for 2018.
4. Custodian – Kerry Gilbert will meet with Patty to discuss cleaning the town office building as well as the town hall.
5. Tax Sale Properties – Matt spoke to Marylou Scofield, town attorney, about doing another tax sale where the town would consider purchasing the property. Marylou has concerns about the town doing this and recommends Patty talk to the town of Lyndon. The town cannot keep any monies over and above the sale. Lyndon said to watch out for details and their property owner became offensive to town employees. Patty will tell Janice not to go forward with a tax sale at this time. The town does not want to purchase the Hawk property.

 
 New Business:

1. Bill Oren Concerns regarding refugee resettlement. He referenced this article: http://watchdog.org/277446/refugees-on-way-to-rutland-despite-unanswered-concerns/ - Bill wanted the Board to be aware the refugees can re-settle within 50 miles of Rutland.
2. Planning Commission Resignation and New Appointment – Emily Jarecki has resigned her position on the commission. Sarah Gallagher expressed interest in filling position. Matt motioned to appoint Sarah to the vacancy on the commission, Mona seconded, motion carried.
3. Asbestos Inspections for Buyout Properties – Kevin Geiger, TRORC, sent out RFP’s to three contractors for Asbestos Inspection and received two bids. KAS bid $1,418 if both properties were inspected the same day; or $1,699 if inspected on two separate days. KD’s bid only mentions Park Place for $950. Mona motioned to go with KD as long as they include the Route 100 property (formerly Halligan) and it is less than KAS bids; Matt seconded; motion carried. Patty will call KD Associates.
   
4. Town Employee Blue Cross Blue Shield – Ray Colton states employees pay a percentage of their health insurance. He would like to know what other towns offer. Patty stated the report from VLCT will be out soon and she can have the information for the next Board meeting. Patty distributed the BC/BS insurance plan options to the Board for review. Currently the town rolls over the HRA of $1,250 per employee each year. Ray is concerned about the rollover and Mona states it is unusual to rollover. Note any unused monies stay with the town.
   
5. Town Office Building elevator maintenance and inspection – Maintenance and inspection has been done on both lifts. VT Elevator did not pass Town Offices due to inoperable telephone battery. Accessibility Systems came to fix it however the telephone was fine. VT Elevator tested it improperly. Bottom line – VT Elevator said they would pay Accessibility Systems (AS) invoice for the service call. Mona told Patty to hold off paying VT Elevator to be sure they pay AS.
   
6. Notice of Lawsuit and Request to Waive Service of a Summons – Kalyn Stephens is the complainant. Patty got permission from Matt to consult Marylou Scofield. The documents have been forwarded to VLCT to review and respond on course of action.
   
7. Liquor Permit for Library – Erica shared with the Board information about Bill S138 that allows VT public libraries, museums, etc. to serve beer and wine for charitable events. Erica has submitted her application for a liquor license as the Library is interested in trying this for their upcoming event “Soup & Paint” November 14th. Patty stated verified the Library is covered under the town’s liability insurance. VLCT will review the law and get back to Patty. 

 
Next Meeting Date:  November 1, 2016 – The Board will do a survey of buildings at the beginning of the meeting in order to identify items that need quotes for budgeting purposes.
 
Adjournment: Matt motioned to adjourn the meeting at 7:25 p.m.; Dave seconded; motion carried.
 
Approved:          11/1/2016                                                            Recorded by:     Tyna Gallagher
__________________________          
Matt Corron
 
__________________________
Dave Larkin
 
__________________________
Mona Colton

DATE:                    October 4, 2016
PRESENT:             Matt Corron, Dave Larkin, Patty Haskins
 
Agenda
Agenda Modifications:  Correspondence #9 – GMNF Field Visit Itinerary; Old Business #5 – Irene Buyout Grant Extension, #6 – VLCT Loss Control Visit, #7 – Delinquent Dog Owner; New Business #2 – Leimgruber Fence, #3 – VLCT PACIF Renewal, #4 – Town Hall
Minutes Approval:  Regular Meeting - 9/20/16
Public Present:
 
Correspondence:

1. VLCT Municipal Action Paper #1
2. VLCT Municipal Action Paper #2
3. VLCT Municipal Action Paper #3
4. VLCT Fall Planning and Zoning Forum
5. GMNF Invitation to comment on Peak.com Special Use Permit
6. Green Up Vermont Fund Request
7. Central Vermont Council on Aging Newsletter
8. TRORC Re: Public Information Regarding LEOPs
9. GMNF Field Visit Itinerary

 
Old Business:

1. Park Place Buyout Property Update
2. Vtrans Right of way Acquisition Update
3. Riverside Farm Neighbors Update
4. Tweed River Park Plans Update
5. Irene Buyout Grant Extension
6. VLCT Loss Control Visit
7. Delinquent Dog Owner

 
New Business:

1. Clerk/Treasurer Report
2. Leimgruber Fence
3. VLCT PACIF Renewal
4. Town Hall

 
Next Meeting Date:  October 18, 2016
Adjournment:
 
Matt motioned to open the meeting; Dave seconded; the meeting was called to order at 6:04 p.m.  Agenda modifications:  Correspondence #9 – GMNF Field Visit Itinerary; Old Business #5 – Irene Buyout Grant Extension, #6 – VLCT Loss Control Visit, #7 – Delinquent Dog Owner; New Business #2 – Leimgruber Fence, #3 – VLCT PACIF Renewal, #4 – Town Hall
 
Minutes Approval: Matt motioned to approve the September 20, 2016 minutes; Dave seconded; minutes approved.

Correspondence:

1. VLCT Municipal Action Paper #1 – Position paper on self-governance, no action.
2. VLCT Municipal Action Paper #2 – Position paper on transportation issues, no action.
3. VLCT Municipal Action Paper #3 – Position paper on Land Use and Energy, no action.
4. VLCT Fall Planning and Zoning Forum – Will be held November 2, 2016 and information has been forwarded to George.
5. GMNF Invitation to comment on Peak.com Special Use Permit – Green Mountain National Forest invites comments regarding Peak.com’s request for a 5 Year Special Use Permit. They operate two endurance races a year. One race with a maximum of 50 entrants runs in May and the other race with a maximum of 125 entrants runs in June. Comments due by September 27, 2016. No action.
6. Green Up Vermont Fund Request – Annual request for $50 donation to be discussed during budgeting sessions. Also requesting town to appoint a coordinator. Patty will contact Zev Rubin about coordinating again in 2017.
7. Central Vermont Council on Aging Newsletter – no action.
8. TRORC Re: Public Information Regarding LEOPs – Memo from Secretary of State Jim Condos informing towns LEOP information is public information and will be posted on-line with all private and personal information redacted. No action.
9. GMNF Field Visit Itinerary – Invitation to join the Recreation Opportunities Public Field Visit regarding the Robinson Integrated Resources Project  on October 6, 2016 from 9 a.m. to 2 p.m. Review of potential trail opportunities, improved campsites and possible shelters. No action.

 
Old Business:

1. Park Place Buyout Property Update – Patty spoke with TRORC and they are contacting three qualified contractors to bid on the demolition and removal of the Peyton house. The goal is have this done before winter.
2. VTrans Right of Way Acquisition Update – Matt and George met with Eric Furs from VTrans to review and discuss proposed utilities ROW and guardrail placement. Eric will pass along the town’s questions and concerns regarding the proposal.
3. Riverside Farm Neighbors Update – Dave has not heard anything further from the Aaron the Enforcement Officer. Dave will message Aaron for an update.
4. Tweed River Park Plans Update – table until the town hears from VTrans regarding questions and concerns over proposed plan as noted in Old Business #2 .
5. Irene Buyout Grant Extension – Reviewed and signed TRORC sub-grant extension agreement for September 30, 2016 through June 30, 2017. CDBG wants to wrap up all grants by 6/30/17. Patty informed the Board that all invoices are up-to-date. Matt motioned to sign agreement; Dave seconded; motion carried.
6. VLCT Loss Control Visit – They visited 113 and 173 Park Place on 9/8/16 and did not have any recommendations from a loss control perspective. They suggested keeping the Peyton house closed up and post a couple of “No Trespassing” signs. Matt will pick up some signs and post.
7. Delinquent Dog Owner – John Durney has not registered his dog yet. Arrangements were made so his dog could get vaccinated locally at no charge. He has not followed through on the rabies or dog license. Patty will send another non-compliance “fine” letter.

New Business:

1. Clerk/Treasurer Report – Monthly and quarterly financials were reviewed.
2. Leimgruber Fence – George met with Bill to measure distance from center of the road to the fence. It is 21 feet from centerline. The Town right-of-way is 25 feet however George does not see where the fence will interfere with any road maintenance.
3. VLCT PACIF Renewal – Workers’ Compensation, Property and Vehicle insurance is through PACIF. Patty reviewed questions and verified answers with the Board. More research needs to be done on valuation of certain items however the policy will be returned as is and can be updated at a later date. The liquid chloride trailer needs to be added and George will register with DMV to get a VIN for it.
4. Town Hall – Trash after the Bazaar presented a challenge. Other events have also created a trash issue in light of Act 148. The Town Hall Agreement will be updated to include the removal of trash in compliance with Act 148. Patty will check into the “Certificate of Liability” listed in the agreement. Patty will try to find someone interested in cleaning the Town Hall. Patty would like to see the Town Hall used more. Dave will look into window cleaning for the Town Hall and Town Office for budgeting purposes. Dave will also check into getting quotes from commercial cleaners for the Town Hall.

 
Next Meeting Date:  October 18, 2016 – The Board will do a survey of buildings at the beginning of the meeting in order to identify items that need quotes for budgeting purposes.
 
Adjournment: Matt motioned to adjourn the meeting at 7:31 p.m.; Dave seconded; motion carried.
 
Approved:       10/18/2016                                                                                   Recorded by:    Tyna Gallagher
    
Matt Corron
 
Dave Larkin

DATE:                    September 20, 2016
PRESENT:             Matt Corron, Dave Larkin, Mona Colton, Michael Hildenbrand
 
Agenda
Agenda Modifications:  
Minutes Approval:  Regular Meeting - 9/6/16
 
Public Present:  Michael Hildenbrand – DuBois & King
 
Correspondence:

1. Red Cross Thank you letter
2. VCIL Thank you letter
3. Rivers and Road Tier 2 Roads Scholar Workshop
4. VWA A Voice for Forestry & Membership Newsletter
5. 2016 Candidate Forum Toolkit
6. Steve and Ellen Martin Project Review Sheet

 
Old Business:

1. Park Place Buyout Property
2. VTrans Right of Way Acquisition
3. Riverside Farm Neighbors Update
4. Tweed River Park Plans Update

 
New Business: None
 
Next Meeting Date:  October 4, 2016
Adjournment:
 
Matt motioned to open the meeting; Dave seconded; the meeting was called to order at 6:04 p.m.  There were no agenda modifications.
 
Minutes Approval: Matt motioned to approve the September 6, 2016 minutes; Mona seconded; minutes approved.
 
Correspondence:

1. Red Cross sent a thank you letter for donation from the town.
2. VCIL sent a thank you letter for donation from the town.
3. Rivers and Road Tier 2 Roads Scholar Workshop – George has the information to review.
4. VWA “A Voice for Forestry & Membership” Newsletter – VT Woodlands Association has provided the town with a link to their on-line tool on protecting Vermont forests. No action.
5. 2016 Candidate Forum Toolkit – VLCT can provide an information kit to towns that want to host forums for political candidates. No action.
6. Steve and Ellen Martin Project Review Sheet – Agency of Natural Resources/Act 250 for CV Oil propane tank storage proposed for Bakers Road. No action.

  
Old Business:

1. Park Place Buyout Property – The Fazzuoli’s sent a letter thanking the Board for responding to their concerns and they will contact the Town Office after Oct. 1st for an update on the demolition process.
2. VTrans Right of Way Acquisition – Tabled until Matt and George can meet to review the materials.
3. Riverside Farm Neighbors Update – The Nasers shared via e-mail more information in the Act 250 permit that applies to the issues they are dealing with. Dave has not received any updates from the Enforcement Officer so Dave will reach out to him for an update.
4. Tweed River Park Plans Update – Michael Hildenbrand of DuBois & King met with the Board at the site to review the plans. They discussed the trees, VTrans ROW proposal and utilities, as well as the need for additional soil to plant the trees. Mona will follow-up with Michael on the additional soil needed, keeping the number of proposed trees and to obtain the utility overlay. Matt will arrange to walk the area with a VTrans representative. Matt motioned to go with the plan as discussed to obtain bids; Mona seconded; motion carried.

 
Next Meeting Date:  October 4, 2016
 
Adjournment: Matt motioned to adjourn the meeting at 6:55 p.m.; Dave seconded; motion carried.
 
Approved:         10/4/16                                                                                 Recorded by:   Tyna Gallagher
          
Matt Corron

Mona Colton

​Dave Larkin

DATE:                    September 6, 2016
PRESENT:           Matt Corron, Dave Larkin, Mona Colton, Patty Haskins, Martha Beyersdorf, Suana Rubin, Joe and Ellen-Louise Naser, Janice Stumpf
Agenda
Agenda Modifications:  Old Business #4a – Fazzuoli property concern; New Business #5 – Townsend Brook Rd; #12 – Personnel Policy; #13 – Historic Preservation Grant; #14 – Statewide Parcel Data Project; and #15 – Paperless Act 250 application
Minutes Approval:  Regular Meetings 7/5/16 and 8/2/16
 
Public Present:

1. Bill Oren
2. Joe and Ellen-Louise Naser
3. Martha Beyersdorf

 
Correspondence:

1. Korrine Rodrigue Note
2. Municipal Budgeting Workshop
3. Reasonable Suspicion Testing Training
4. State Government municipal day
5. VLCT Town Fair 2016
6. VLCT News
7. VTrans Transportation Alternatives Grants
8. GMP Street/ Security Light Change out
9. TRORC Procurement Policies
10. Property Line Adjustment Exemption Form L. Michael Hone

 
Old Business:

1. Delinquent Tax Properties
2. Town Hall Power Usage
3. Don Marshall Letter
4. Park Place Buyout Demolition
   1. a. Fazzuoli property concern
5. Tweed River Park Plans
6. Cemetery Perpetual Care Donation Policy

 
New Business:

1. Riverside Farm Neighbors
2. Village Green Event Parking
3. Suana Rubin Tax Situation
4. Google Street View
5. Liberty Hill Maple Trees/Townsend Brook Road
6. VLCT 2016 Property Schedule
7. TRORC Clean Water Advisory Committee Member Appointment
8. VLCT VERB Trust’s HIAS
9. VTrans Right of Way Acquisition
10. 2017 Draft Municipal Policy
11. Clerk/ Treasurer Report – August Financials
12. Personnel Policy
13. Historic Preservation Grant
14. Statewide Parcel Data Project
15. Paperless Act 250 application

Next Meeting Date:  September 20, 2016
 
Adjournment
 
Matt motioned to open the meeting; Dave seconded; the meeting was called to order at 6:03 p.m.  The agenda was modified to include:  Old Business #4a – Fazzuoli property concern; New Business #5 – Townsend Brook Rd; #12 – Personnel Policy; #13 – Historic Preservation Grant; #14 – Statewide Parcel Data Project; and #15 – Paperless Act 250 application.

Minutes Approval:  Dave motioned to approve the July 5, 2016 minutes; Mona seconded; minutes approved. Matt motioned to approve the August 2, 2016 minutes; Dave seconded; minutes approved.
 
Public Present:

1. Bill Oren – Bill was not present to discuss his concerns regarding parking at a recent Village Green event. The Board will wait for further information from Bill.
2. Joe and Ellen-Louise Naser – They are neighbors to Riverside Farm and have been second homeowners in Pittsfield for 32 years. They shared their frustrations with the increasing noise levels from events including bands playing outside of the barn and guests using the sound system after the 10:00 p.m. curfew, parking along Tweed River Road and refrigerated trucks running all day long. Peter Borden does respond in a timely manner each time they call with an issue and he makes an effort to rectify the situation. The Nasers come here to enjoy the peace and quiet of their home however the ongoing and increasing noise is making it unpleasant. The parking offenders are bikers using the trails even though there is a sign directing them to Amee Farm. The Nasers have contacted the Act 250 Enforcement Officer to register their complaints about how Riverside Farm operations have violated the conditions of the Act 250 permit. The officer will be contacting Peter Borden. Linda Mattson of District #3 Environmental Commission has instructed the Nasers to call her office anytime there is an issue and leave a message that will be date and time stamped. Ms. Mattson also asked the Nasers to keep the Select Board up to date on the situation. Dave Larkin will contact the Act 250 Commission about borrowing a decibel monitor. The Board will determine appropriate actions if the situation does not improve.
3. Martha Beyersdorf – Presented information on two of the tax sale properties that did not sell. Tiffany located at 310 Hawk Mountain Road is very steep and oddly shaped. It may be of interest to abutting property owners if priced reasonably. Matt motioned to do another tax sale on this property, the town will bid for the taxes if no one else bids and then sell it thus only incurring the cost of the tax sale of approximately $400; Mona seconded; motion carried. The Watkins property has questionable access and this needs to be determined. Patty advised the solution needs to put the money back into the taxpayers pocket. There is an abutting property owner who might be interested in purchasing the property however Janice does not know their name. More information is needed in order to proceed with the Watkins property.

Correspondence:

1.  Korrine Rodrigue – Thank you note received for allowing her to share her views at the 8/2/16 meeting.
2. Municipal Budgeting Workshop sponsored by VLCT is being held 9/27/16. The cost is $60 and Matt might attend after he checks his schedule.
3. Reasonable Suspicion Testing Training through VLCT is for those who supervise commercial motor vehicle operators. No action.
4. State Government Municipal Day is scheduled for 9/9/16. No action.
5. VLCT Town Fair 2016 is scheduled for 10/5 and 10/6 in Essex Junction. No action.
6. VLCT News for August/September 2016 received.
7. VTrans Transportation Alternatives Grants – Applications are due 10/20/16. No action.
8. GMP Street/ Security Light Change out – Town lights have already been changed. No action.
9. TRORC Procurement Policies – Required for the town to receive state and/or federal funding. More information is needed. Matt will find out more.
10. Property Line Adjustment Exemption Form L. Michael Hone – Michaels Engineering forwarded to the town. No action.

 
Old Business:

1. Delinquent Tax Properties – See Public Present #3 Martha Beyersdorf
2. Town Hall Power Usage – Dave took care of a few items that may have affected the usage. Patty will monitor the usage when the invoice comes in.
3. Don Marshall Letter – Don is offering to do some of the interior painting in the Town Hall at no charge in November. The board has accepted the offer and Dave will follow through with Don. 
4. Park Place Buyout Demolition – TRORC is moving forward on obtaining demolition bids and they hope to have the demolition completed before winter.   
5. a. Fazzuoli property concern – Joyce and Richard Fazzuoli sent a letter to the Board expressing their concerns about trash and household items scattered on the property; and the unsafe conditions of the structure. Matt and Patty did a site visit and items appear to belong to the former owners (Peyton). Patty is adding the property to the town insurance policy. A letter will be sent to the Fazzuoli’s.
6. Tweed River Park Plans – Conference call with Michael Hildenbrand of DuBois & King who is handling the day-to-day management of the project. Reviewed items to be included based on the non-binding town vote. Board would prefer Sugar Maples over Sycamores and Red Maples. Trees may need to be stored until after the bridge project is completed. The State recommends seeding grass by October 15th. Mona will work with Michael on the changes.
7. Cemetery Perpetual Care Donation Policy – The Cemetery Commission and the Trustees have approved the policy. Patty will add it as an article for Town Meeting.

 
New Business:

1. Riverside Farm Neighbors – See Public Present #2 Joe and Ellen-Louise Naser
2. Village Green Event Parking – see Public Present #1 Bill Oren
3. Suana Rubin Tax Situation – Suana’s property SPAN# was used by someone else in error therefore she did not get her tax credit. A late fee has been assessed and she requests the Board rescind this fee. The Town is waiting for the State to update and revise her taxes. Matt motioned to rescind the penalty; Dave seconded; motion carried. Suana has already paid the full amount of taxes which is higher than what will be due once the State adjusts her statement. The Town will refund the overage once the revised tax bill is received.
4. Google Street View – The Board is not interested in having Google include town buildings in this project.
5. Liberty Hill Maple Trees/Townsend Brook Road – Matt motioned to accept Trees, Inc. bid to remove the trees on Liberty Hill; Mona seconded; motion carried. Matt motioned to allow Doug Johnstone to remove pine trees on Townsend Brook Road; Mona seconded; motion carried.
6. VLCT 2016 Property Schedule – Insurance for the Town Hall is higher because it is a ‘community center’ thus a higher risk. The value of the Town Hall is guaranteed for a historical accurate building.
7. TRORC Clean Water Advisory Committee Member Appointment – Matt will draft an ad soliciting volunteers for this position to be posted on the website by Patty. Matt will also post on Front Porch Forum.
8. VLCT VERB Trust’s HIAS – Program helps determine which health plans to offer. No action.
9. VTrans Right of Way Acquisition – Temporary and Permanent Easements for the bridge project. Patty will give a copy to George to review. Mona will give DuBois & King a copy to determine affects on Tweed River Park/Open Space. Discuss further at next meeting.
10. 2017 Draft Municipal Policy – VLCT seeking input on policies to focus on for next legislative session. No action.
11. Clerk/ Treasurer Report – August Financials – The Board approved Patty’s request to be paid for weeks ending 9/3/16, 9/10/16, 9/17/16 and 9/24/16. This includes two weeks of vacation pay. Mona did not have her glasses and asked Patty to write the order. Mona signed off on the order.
12. Personnel Policy – Matt and Patty distributed drafts to Mona and Dave to review. Elected officials can opt-in so the policy will only apply to George. The Board will discuss further at a future meeting.
13. Historic Preservation Grant – Dave recalls getting information for grants up to $20,000 but does not have details other than it is due October 3, 2016. Matt suggests getting someone to evaluate the building to determine what needs to be done. He will also try to look into grant options.
14. Statewide Parcel Data Project – Martha will attend a meeting on September 12 at VT Law School for more information about this project. VTrans will find contractors to do the mapping. It is a three year process to collect the data. There is no cost to the town. Martha stated the town needs updated maps.
15. Paperless Act 250 application – To reduce paper the VT Agency of Natural Resources is requiring applications to be submitted electronically. Kiosks will be available at district offices by October  3, 2016 for those without internet access needing to submit an application. Dave motioned to approve the application for the Planning Commission and Select Board to receive correspondence regarding Act 250 electronically; Matt seconded; motion carried.

 
Next Meeting Date:  September 20, 2016
 
Adjournment:  Matt motioned to adjourn the meeting at 9:08 p.m.; Dave seconded; motion carried.
 
Approved:  September 20, 2016
                                                                                                                                Recorded by:  Tyna Gallagher
Matt Corron

Dave Larkin

Mona Colton

​ PITTSFIELD SELECT BOARD REGULAR MEETING MINUTES
 
DATE:                  August 2, 2016
PRESENT:          Matt Corron, Dave Larkin, Patty Haskins, Marylou Scofield, Rick Schirm, Jon Readnour, Herb Kuendig, Anne Kuendig, Korrine Rodrigue
 
Agenda
Agenda Modifications:  Old Business #4 – Delinquent Dog Fine; New Business #5 – Pittsfield Picnic; #6 – August Primary; and #7 – Request to Cater from Vermont Farms Catering

Minutes Approval:  Regular Meeting 7/5/16
 
Public Present:

1. Marylou Scofield, town attorney
2. Korrine Rodrigue, candidate for Rutland County Senate

 
Correspondence:

1. 2017 Municipal Planning Grants
2. 2017 Education Tax Rates
3. VLCT News Rule

 
Old Business:

1. Our World Water System
2. TH #15
3. Cemetery Perpetual Care Donations Policy
4. Delinquent Dog Fine Letter re: Durney  

 
New Business:

1. Delinquent Taxes
2. Independent Contractor Documentation
3. Bridge 127 Work
4. Clerk/Treasurer Report
5. Pittsfield Picnic – tables, chairs and town hall
6. August Primary – BCA availability
7. Request to Cater Malt – Vermont Farms Catering

 
Next Meeting Date:  Sept. 6, 2016
Adjournment
 
Matt motioned to open the meeting; Dave seconded; the meeting was called to order at 6:02 p.m.  The agenda was modified to include:  Old Business #4 – Delinquent Dog Fine; New Business #5 – Pittsfield Picnic;
#6 – August Primary; and #7 – Request to Cater from Vermont Farms Catering
 
Minutes Approval: July 5, 2016 minutes approval tabled until both Mona and Dave are present to sign.
 
Public Present:

1. Marylou Scofield, town attorney – present to discuss Our World Water System proxy, TH #15 resolution, and options for delinquent tax properties
2. Korrine Rodrigue, candidate for Rutland County Senate – visiting every town in the county to share her experience and her primary focus which is dealing with substance abuse. This issue is shifting from city environments into rural areas.

 
Correspondence:

1. 2017 Municipal Planning Grants information received and forwarded to the Planning Commission.
2. 2017 Education Tax Rates received via e-mail.
3. VLCT July 2016 Newsletter received.

Old Business:

1. Our World Water System – Marylou explained the Proxy is to remove the McAdams and Peyton properties from the water system. It gives Mr. Schirm the ability to vote on behalf of the town for the former McAdams property on August 4, 2016. Mr. Peyton will vote for his property. Matt motioned to sign the Proxy; Dave seconded; motion carried.
2. TH #15 – Matt confirmed with George the cost estimate for gravel is okay. Town will perform labor and the Kuendigs will pay for the gravel. Matt will ask George to schedule the work. When the work is complete the town will write up a description of road section to be thrown up. The Kuendigs will pursue easement with the Browns. Herb Kuendig indicated he would be interested in serving on one of the town’s boards.
3. Perpetual Care Donations Policy – The Commission is meeting this week and will get back to Patty with input. Kelly Ziegler gave her okay on policy as written. Select Board will re-visit at next meeting.
4. Delinquent Dog Fine Letter re: Durney – Doug Mianulli will hand deliver letter to the Durney home on August 3, 2016. They have 14 days to respond. Matt signed letter.

 
New Business:

1. Delinquent Taxes – No one responded to the July 27, 2016 sale. One property paid up their taxes; another property is under contract to be sold; Tiffany property is not a desirable parcel and did not sell last year either. Patty will find out who abuts the Tiffany property.  300 Cahill Road is a 16 acre lot and has $23,584 in past due taxes thus making it difficult to find a buyer. It is valued at $41,700 on the Grand List. Patty will send out an invite to the Listers to attend the next Select Board meeting to discuss strategies.
2. Independent Contractor Documentation – Dave Colton submitted the first one. It is valid for three years. Matt motioned to approve; Dave seconded; motion carried.
3. Bridge 127 Work – VTrans Grant of Temporary Rights for an easement at Guernsey Brook for work in 2011 is valued at $250. TS Irene postponed the completion of this work which is now done. VTrans is required to offer compensation for work done on properties outside of the highway right of way. Matt motioned to sign off on the Grant of Temporary Rights as a donation; Dave seconded; motion carried.
4. Clerk/Treasurer Report – Tax payments are coming in; no unusual expenses.
5. Pittsfield Picnic – tables, chairs and town hall: Erica Hurd has requested 8-10 tables, chairs and use of the Town Hall as an alternate location for the August 28, 2016 Annual Picnic. Dave will take care of this.
6. August Primary – BCA availability: Matt will be available; Dave probably not available.
7. Vermont Farms Catering Request to Cater Malt, Vinous, and/or Spirituous Liquors on the following dates at Riverside Farm: 9/3-9/5/16; 9/9-9/11/16; 9/23-9/26/16; 9/30-10/1/16; 10/14-10/15/16; 10/21-10/22/16; 10/28-10/29/16; and 11/4-11/5/16; and at Amee Farm: 9/16-9/18/16; 10/7-10/8/16; 10/14-10/15/16; 11/10-11/11/16.  All events and will be done by 10:00 p.m. Matt motioned to approve the request; Dave seconded; motion carried.

 
Next Meeting Date:  Sept. 6, 2016
 
Adjournment:  Matt motioned to adjourn the meeting at 8:03 p.m.; Dave seconded; motion carried.
 
Approved:  September 6, 2016
                                                                                                                                Recorded by:     Tyna Gallagher
Matt Corron
 
Dave Larkin